{"id":2152,"date":"2020-10-16T22:17:12","date_gmt":"2020-10-16T22:17:12","guid":{"rendered":"http:\/\/blogs.bend.k12.or.us\/katie.legace\/?p=2152"},"modified":"2020-10-16T22:17:12","modified_gmt":"2020-10-16T22:17:12","slug":"october-16-2020","status":"publish","type":"post","link":"https:\/\/blogs.bend.k12.or.us\/katie.legace\/2020\/10\/16\/october-16-2020\/","title":{"rendered":"October 16, 2020"},"content":{"rendered":"\n

We have been working on a way to simplify how teachers take attendance <\/strong>and landed on a plan this week. I appreciate those of you who have worked on this plan, including the teachers who helped to design and pilot it. We will begin this new attendance strategy<\/a> at all of our high schools beginning with the start of the second six weeks on Monday, October 26. <\/strong> Please share out this information with your students and staff early next week.<\/strong> <\/p>\n\n\n\n

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Share this with your teachers<\/strong> about “Grade Passback”<\/strong>: As we added the “Grade Passback” feature to Canvas for more and more schools this week teachers started to experience errors and failed Synergy Gradebook sync’s.\u00a0 In cooperation with our IT Wizards, we were able to determine that these errors were caused by the load that all of the data from these initial sync’s placed on our network.\u00a0 Things now appear to be running well, but with precaution our team is asking teachers, if at all possible, to run their sync’s during their prep periods.\u00a0 This should spread out requests and therefore distribute the load.\u00a0 <\/p>\n\n\n\n

  1. Make sure you have done your prep work for the grade passback.\u00a0<\/li>
  2. Run the sync during your prep if possible, to spread out the sync requests. If this is not possible, avoid peak times.<\/li>
  3. Initiate the passback through the grade book by choosing “Actions” and then “Sync to Grade Passback Service.”<\/li>
  4. The Grade Sync page will not automatically refresh to view the progress of your sync. We recommend refreshing the browser instead of using the “refresh” button on the page to see the progress of the sync.<\/li>
  5. Review the details of the grade sync to watch for errors. “Grading Category” and “Not a Valid Score” are examples of error categories that can be addressed by teachers. “Http put” or “Http get” errors are network errors that IT will address.<\/li>
  6. IT will watch our results and advise on any next steps if needed<\/li><\/ol>\n\n\n\n

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    In preparation of this Wednesday\u2019s 3:30 Excellence and Equity Collaborative training<\/strong>, each of you (everyone!) is being asked to create, bring, and be ready to share with your group an I Am<\/em> poem. Here are the prompts to follow<\/a> in creating this poem. (Plus an example poem from our presenter).<\/p>\n\n\n\n

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    Share this with your new teachers:<\/strong> Thank you for supporting this PD for our newest teachers! The first of three upcoming Disciplinary Literacy Trainings<\/em><\/strong> is coming up on October 28th<\/sup> from 2:00-4:00.\u00a0 Please read through the overview of the trainings here<\/a>.\u00a0 This training is for new hires (not just new teachers.)\u00a0 There are a few exceptions: Special education teachers, English Language Teachers, Counselors, DI teachers, World Language teachers, teachers under .5 FTE.\u00a0 If you would like a specific list of your teachers attending please reach out to Dean.<\/p>\n\n\n\n

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    Please share this with your staff:<\/strong> To report staff absences, <\/strong>please complete the Staff Absence Form<\/strong> rather than emailing or texting Nurse Maria or Nurse Tami. (See link below.)\u00a0
    https:\/\/forms.gle\/pUAvs7J3wh3HRfqP8<\/a><\/p>\n\n\n\n

    <\/a><\/td>Staff Absence Report<\/a> docs.google.com<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

    Nurse Maria and Nurse Tami will be notified\u00a0automatically\u00a0when a new absence is reported on the Staff Absence Report Form and will follow up with the employee.\u00a0
    If it is an urgent matter requiring immediate attention, please TEXT<\/strong> both Nurse Maria 541-647-7952 and Nurse Tami 541-350-8387 on the same message and one of them will call you asap. Please let Tami know if you have any questions.\u00a0<\/p>\n\n\n\n

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    Please make sure to discuss your LIPI plan with your safety team,<\/strong> which needs to include your school nurse<\/strong>. Your team should review and approve all of the safety guidelines<\/strong> and questions prior to bringing students into the building. Additionally, please share these safety guidelines with your staff and your parents<\/strong> (post on your website?), so these plans are transparent to all. If you have questions about safety guidelines, please contact Paul Dean.<\/p>\n\n\n\n

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    Drop out Detective in Canvas:<\/strong> We have scheduled a demo <\/strong>with the vendor for next Friday, Oct 21 at 10:00 <\/strong>to view the benefits of a couple of tools on Canvas. One tool is to help teachers and counselors to track student progress and the other one is a tool for students. If you are interested in learning more, contact Amy, Dean or Michael Hicks. <\/p>\n\n\n\n

    Information:<\/strong><\/p>\n\n\n\n

    I mentioned to you earlier this week in our Horizontal Meeting that we have made some changes to our calendar of leadership meetings<\/strong> and professional development.<\/strong> The first change is that we will no longer have any \u201cinformational\u201d Leadership meetings for the rest of this year (those that were scheduled to meet the first Wednesday of the month). Information that needs to be shared will be done through horizontal teams. Second, professional development focused on our Instructional Framework will be scheduled in place of these Leadership meetings. The dates for these can be found here<\/a> (red column). If you have any questions about these changes \u2013 or leadership meetings this year in general, please let me know.<\/p>\n\n\n\n

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    And speaking of leadership-type meetings (and noted above), next Wednesday you should have an Excellence and Equity Collaboration meeting<\/strong> on your calendar. We are meeting at SVMS from 3:30 \u2013 5:00pm. NOTE: We are meeting in person like we did in August. You can take a look at this page<\/a> if you don\u2019t recall where you met last time. Courtney Tucker with BRYT will be facilitating these meetings for us. We are asking the first two people<\/strong> in each group to facilitate the discussions during the breakout sessions: Michael Hicks and Gabe Pagano will co-facilitate one group; Karen Stiner and Dean Richards co-facilitate a group; and Susie Heydon and Roger White co-facilitate a group. <\/strong><\/p>\n\n\n\n

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    This week, ODE sent out a joint letter<\/a> and a resolution<\/a> stating the support for the Black Lives Matter <\/strong>movement. We will be discussing how this shift impacts our work with community, staff and students in the future. More to come.<\/p>\n\n\n\n

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    Safety Updates from Paul: District Family Connections Team Updat<\/strong>e: Our district teams meets every other Friday and very much wants to support your school\u2019s efforts to keep students engaged and supported with their physical needs.\u00a0 Thank you for listing your school\u2019s contact on this spreadsheet<\/a>.<\/p>\n\n\n\n


    A few schools are experimenting with a mobile bus model to deliver food, clothing, supplies, instructional materials and other items to students\u2019 homes and needy neighborhoods. Email Paul if you like to inquire how this might work at your school.
    Some of you requested community resources to support your families. Here are helpful links: BLS Family In Need Website –\u00a0     https:\/\/www.bend.k12.or.us\/district\/parents\/families-need<\/a>\u00a0Bend Food Resources English\/Spanish<\/a><\/p>\n\n\n\n


    We will be working with the tech department to run attendance reports per school to measure the level of student engagement and then reaching out to schools to see how we can support your work.

    Hybrid Learning:<\/strong> The following document has been reviewed by the health professionals and our local county health partners to assist staff in safety measures when designing learning tasks.\u00a0    Risk Mitigation in Implementing Instructional Best Practices<\/a>.\u00a0 Please email Paul if you have other instructional best practices that you\u2019d like us to create a safe practices checklist for.\u00a0<\/p>\n\n\n\n

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    Air Quality Index PROCESS REMINDERS<\/strong><\/p>\n\n\n\n

    Bend-La Pine Schools service area spans 1,600 square miles. Three DEQ AQI reporting stations track air quality within the district boundaries; two in Bend and one in La Pine.<\/p>\n\n\n\n


    STAFF:
    <\/strong>When readings are over 200, staff working outdoors should be moved indoors.<\/p>\n\n\n\n

    In La Pine, we watch the DEQ station and utilize the most recent reading.<\/p>\n\n\n\n

    In Bend, we watch the two DEQ stations and take the higher of the two for the Bend area.<\/p>\n\n\n\n

    We do not use the 5-3-1\/Visibility Scale for conditions at or over 200 AQI, unless the DEQ monitors are down for three or more hours.<\/p>\n\n\n\n

    STUDENT ACTIVITIES<\/strong>:<\/p>\n\n\n\n

    Decision makers should be familiar with the following: https:\/\/www.osaa.org\/health-safety\/air-quality<\/a> and  https:\/\/sharedsystems.dhsoha.state.or.us\/DHSForms\/Served\/le8815h.pdf<\/a>.<\/p>\n\n\n\n

    Decisions should be based on a combination of the nearest active AQI monitor reading (Bend NE 8th<\/sup> & Emerson, Bend Pump Station, La Pine Rural Fire Dept 103) AND 5-3-1\/Visibility Scale.<\/p>\n\n\n\n

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    Here is<\/a> this month\u2019s ELL newsletter<\/strong>. There are a number of pieces of useful information here \u2013 including a teaser regarding interpreter\/translation services.<\/p>\n\n\n\n

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    Here is important information from Scott:<\/strong> During our meeting last week, I referenced information about required drills that I would share from Scott. Here it is! Whomever oversees emergency drills should spend some time and dig into this<\/strong>. First, here is our Portal page<\/a> with district safety training and drill info. (Note: The BLS \u201cguidance\u201d document is worth the read as you plan your drills this year.) Second, the following is a summary of the guidance from the ODE Ready Schools, Safe Learners that requires schools to continue to conduct drills\/education during CDL and is on page 6 of the BLS Safety Drills Guidelines:<\/p>\n\n\n\n

    In accordance with ORS 336.071 and OAR 581-022-2225 all schools in the district (including those operating a Comprehensive Distance Learning model)<\/em> are required to instruct students on emergency procedures in the school setting and conduct drills to practice emergency procedures. Emergency drills will continue throughout the COVID-19 Pandemic as per existing rules, statutes, and board policy.<\/p>\n\n\n\n

    We have posted the information about fire and emergency drills during CDL<\/strong> on our district website under the \u201cEmergency Preparedness\u201d page:  https:\/\/www.bend.k12.or.us\/district\/home\/emergency-preparedness<\/a><\/p>\n\n\n\n

    Drills can and should be carried out as close as possible to the procedures that would be used in an actual emergency. For example, a fire drill should be carried out with the same alerts and same routes as normal. If appropriate and practicable, COVID-19 physical distancing measures can be implemented, but only if they do not compromise the drill.  <\/p>\n\n\n\n

    Staff should be trained in changes to drills prior to return to school and conducting any drills in the school setting. All standard collaboration (i.e. fire department, alarm company) and documentation remains required.  <\/p>\n\n\n\n

    We have also updated the BLS COVID-19 Cleaning Protocols document<\/strong> to reflect the change to our new cleaning and disinfecting product. I\u2019ve asked Deby in IT to update the Return to Schools website with this current document. https:\/\/www.bend.k12.or.us\/district\/home\/return-school<\/a><\/p>\n\n\n\n

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    An update from Jon<\/strong>\u2026 As you know, we agreed with the BEA to have a committee work on our Performance Evaluation Manual and make recommendations on what should and shouldn\u2019t be evaluated in a CDL model<\/strong>.\u00a0 For now, we are going to put SLGSs and Evaluations on hold until we get the committee\u2019s recommendation.\u00a0 We have received several calls asking if principals should be doing mini observations and\/or formal observations. \u00a0You are welcome to start observations. \u00a0We realize that some teachers are a little anxious, to say the least, about being observed on Webex.\u00a0 This is a great time to remind teachers that we use a collaborative\/coaching model for observations.\u00a0 We are here to help improve instruction and to facilitate a positive learning environment so that students can grow, succeed, and achieve.\u00a0 We can argue that teachers need more support now, than they have needed in the past. \u00a0Also, don\u2019t forget that TLC has developed some classes and materials for teachers that need some support. \u00a0We\u2019ll get through this together.<\/p>\n\n\n\n

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    Here is some info from Misty regarding STAS trainings<\/strong>\u2026<\/p>\n\n\n\n

    Student Threat Assessment System (STAS) refresher training will be via Zoom this year in order to meet Best Practice and Fidelity standards of the Threat Assessment Model.  A Google Doc is attached for sign up.  Training sessions are grouped together by school-level and a maximum of three schools will be able to sign up for the training time.  The refresher training should be attended by the school\u2019s Level 1 team which includes; school\u2019s admin team, school counselor, school psychologist, and school resource officer.  It is not necessary that school psychs and SROs attend multiple sessions if they serve more than one school.  Following the school\u2019s sign up a link for the training will be Zoom link sent to the contact person listed on the sign-up document. 
    Training times begin the week of October 26th, I am hoping that you will share the sign-up link and details in your weekly blog as well as an email to assure that each school is able to find a time that Level 1 Teams can attend. 
    Please email me with any questions or feel free to call me on my cell at 541-521-8833. Misty 
    https:\/\/docs.google.com\/document\/d\/1DVPfeNJVi50qbGV7uEhfMPRho5MdmwunA4p0cQZoIkU\/edit?usp=sharing<\/a>.<\/p>\n\n\n\n

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    I found this article of particular interest and was helpful to me in framing our current situation. https:\/\/elemental.medium.com\/your-surge-capacity-is-depleted-it-s-why-you-feel-awful-de285d542f4c<\/a><\/p>\n\n\n\n

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    This editorial <\/a>for The Oregonian was submitted by a local Pediatrican, Dr. Kate Broadman. I thought you might find it of interest.<\/p>\n\n\n\n

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    This AR<\/a> which is focused on Grades and Credit<\/strong>, was recently updated. You should be familiar with this AR. Pay particular attention to the final section entitled CONDITIONS FOR ALTERNATIVE CREDIT LEARNING EXPERIENCES as it provides for more flexibility around granting high school credit.<\/strong><\/p>\n\n\n\n

    Calendar:<\/strong><\/p>\n\n\n\n

    Excellence and Equity training<\/strong> on Wednesday from 3:30 \u2013 5:00pm. HS leaders will be meeting at SVMS.<\/p>\n\n\n\n

    HS Administrator WebEx<\/strong> Thursday, October 22 @ 8:00 am<\/p>\n","protected":false},"excerpt":{"rendered":"

    We have been working on a way to simplify how teachers take attendance and landed on a plan this week. I appreciate those of you who have worked on this plan, including the teachers who helped to design and pilot … Continue reading →<\/span><\/a><\/p>\n","protected":false},"author":538,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-2152","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"_links":{"self":[{"href":"https:\/\/blogs.bend.k12.or.us\/katie.legace\/wp-json\/wp\/v2\/posts\/2152","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.bend.k12.or.us\/katie.legace\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.bend.k12.or.us\/katie.legace\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.bend.k12.or.us\/katie.legace\/wp-json\/wp\/v2\/users\/538"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.bend.k12.or.us\/katie.legace\/wp-json\/wp\/v2\/comments?post=2152"}],"version-history":[{"count":61,"href":"https:\/\/blogs.bend.k12.or.us\/katie.legace\/wp-json\/wp\/v2\/posts\/2152\/revisions"}],"predecessor-version":[{"id":2214,"href":"https:\/\/blogs.bend.k12.or.us\/katie.legace\/wp-json\/wp\/v2\/posts\/2152\/revisions\/2214"}],"wp:attachment":[{"href":"https:\/\/blogs.bend.k12.or.us\/katie.legace\/wp-json\/wp\/v2\/media?parent=2152"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.bend.k12.or.us\/katie.legace\/wp-json\/wp\/v2\/categories?post=2152"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.bend.k12.or.us\/katie.legace\/wp-json\/wp\/v2\/tags?post=2152"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}