{"id":3468,"date":"2021-09-03T23:54:15","date_gmt":"2021-09-03T23:54:15","guid":{"rendered":"https:\/\/blogs.bend.k12.or.us\/katie.legace\/?p=3468"},"modified":"2021-09-03T23:54:15","modified_gmt":"2021-09-03T23:54:15","slug":"september-3-2021","status":"publish","type":"post","link":"https:\/\/blogs.bend.k12.or.us\/katie.legace\/2021\/09\/03\/september-3-2021\/","title":{"rendered":"September 3, 2021"},"content":{"rendered":"\n

To Do:<\/strong><\/p>\n\n\n\n

Meal Plans by Tuesday:<\/strong> please add your MEAL plan<\/strong> (lunch and breakfast) to this link! <\/a> <\/p>\n\n\n\n

Next, please share your school meal plans on your website <\/strong>the first week of school. Please call the document \u201cMeal Plans\u201d and post it to your School Information page. <\/strong>Deby Bryon can assist if folks run into challenges.<\/p>\n\n\n\n

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Please be sure you are following this law about the Pledge of Allegiance<\/strong> at least once a week: <\/p>\n\n\n\n

ORS 339.875  Procurement, display, and salute of flags.<\/strong> <\/p>\n\n\n\n

(1) Each district school board shall:<\/p>\n\n\n\n

(b) Provide students with the opportunity to salute the United States flag at least once each week of the school year by reciting: “I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.”<\/p>\n\n\n\n

(2) Students who do not participate in the salute provided for by this section must maintain a respectful silence during the salute. [Formerly 332.100 and then 336.045 and then 336.630; 1999 c.137 \u00a71] <\/p>\n\n\n\n

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iPad Insurance and AUP – <\/strong>Here is the English version of the iPad insurance<\/a> form and the AUP<\/a>.\u00a0 We submitted both for translation but as of today, we haven\u2019t received them back. As soon as those come in we will send them out in a separate email.\u00a0 Please remember, purchasing iPad insurance is not mandatory for a child to receive an iPad.\u00a0 However, if a family doesn\u2019t want to pay the high cost of iPad repair due to damage or loss, purchasing the Bend-La Pine Schools\u2019 iPad insurance<\/a> will be in their best interest. The AUP<\/a> should be distributed to 3rd grade, 6th grade, and 9th-grade students as well as new students to your school<\/strong>.\u00a0 Cross your fingers that we have a digital solution for the AUP next year.\u00a0 This is a priority for the department.<\/p>\n\n\n\n

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Standard Response Protocols (SRP)  <\/strong>SRP training for the SY 21-22 has been updated to include the HOLD and SECURE protocols. The Secure protocol replaced the term Lockout from the previous SRP protocols. The protocols to conduct a Secure have not changed from the Lockout protocols, only the terminology as Lockout and Lockdown were often confused as protocols. The current posters that you should use to replace the outdated ones in your school are here<\/a>.<\/p>\n\n\n\n

In lieu of Scott Bojanowski, Julianne Repman, and the SRO coming out to schools and going over the protocols during a one-hour in person training this school year, we ask that you have your staff watch the SRP 2021 What\u2019s New video<\/a> (6 minutes in length) that discusses the SRP protocols.<\/p>\n\n\n\n

Please have staff complete watching the video by October 31, 2021<\/strong> and type in your school name and the date you watched it here<\/a><\/strong> <\/a>when you are done.  If after you watch the video and want Scott, Julianne, and the SRO to come visit and answer any questions, they would be happy to come for a visit\u2013just reach out.<\/p>\n\n\n\n

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BRYT Admin Lead <\/strong> As part of our BRYT program launch, we would like to have one administrator identified at each site that we can collaborate\/support and train in terms of supporting the Student Success\/BRYT implementation. Please verify that the person listed here,<\/a> is correct.<\/strong><\/p>\n\n\n\n

Information:<\/strong><\/p>\n\n\n\n

Media on your Campus: <\/strong> As the start of school approaches, we are seeing an uptick in media attention. Quick reminders about media. Media can film your school from the public sidewalk or street. They should not come onto campus (in your parking lot, etc.) without permission. <\/strong>All media requests usually come through Alandra and Julianne. If we expect media to come to a school, we will let you know<\/strong>. Please reach out if you get a media inquiry or have media members show up unexpectedly, we are happy to help. Alandra\u2019s cell: 541-255-9112<\/p>\n\n\n\n

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Attendance update from Rachel Mavis:<\/strong> Your Attendance Secretaries were trained on this information this week and HERE<\/a> are the instructions Rachel shared with them:<\/p>\n\n\n\n

10-day Drops are back and so are quarantines<\/strong><\/p>\n\n\n\n

When a student is quarantined, the office will place a C19<\/strong> on the school days that fall during a quarantine. The C19 code is an excused absence. If the quarantine extends past 10 days, the student will need to be inactivated.<\/p>\n\n\n\n

IF the student attends class virtually, the attendance office may enter PVQ<\/strong>. Present Virtual Quarantine (PVQ) is a School Activity code that does not generate an all-day value.  This code may be used before 10 consecutive absent days.<\/p>\n\n\n\n

Teachers will not have access to C19 or PVQ. Only the office staff will have the ability to enter these codes.<\/p>\n\n\n\n

A suggestion from Rachel<\/strong>: If a student would like to attend class(es) virtually, a counselor or teacher may call the student and parent to arrange a plan for the student to attend virtually. The student and parent need to know the expectations regarding virtual attendance.  Then the counselor or teacher may work with the office staff on the dates for the PVQ code.<\/p>\n\n\n\n

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NOTE to parents about transportation:<\/strong> FYI: This message will be going out to parents from Central Office once translation has been completed: <\/p>\n\n\n\n

Bend-La Pine Schools, like many other service providers in our community, is facing monumental labor shortages in some critical operational areas. <\/p>\n\n\n\n

One such area is student transportation. We are currently down more than 25 bus drivers from the start of the 2020-21 school year, despite significant investments into recruitment efforts: actively marketing driver positions for many months, increasing pay and providing more robust training and support to those who are interested in this fulfilling work. We have consolidated routes and rerouted students as much as possible. Currently, just to have enough qualified drivers to run our current routes, qualified office staff, trainers and repair technicians are driving routes to start the school year, in addition to their normal job responsibilities. <\/p>\n\n\n\n

Yet still, we find ourselves in the difficult position of not having enough drivers for bus routes this fall.  Even in the past two weeks we have experienced driver resignations and retirements. That is why we are reaching out today to families on select routes to ask for your help. <\/p>\n\n\n\n

As an alternative to providing a school bus to transport your child(ren), we are offering to reimburse families registered on selected routes for transporting their own child(ren) to school to start the year. We will reimburse $2.00 per mile, to and from school, to families that are able to assist in this way. This would allow us to temporarily consolidate a few more routes until additional drivers complete the required training and are available to drive our routes. We are asking for your help through October. <\/p>\n\n\n\n

Please complete this form and let us know whether you are able to help: <\/p>\n\n\n\n

TEMPORARY PARENT TRANSPORT FORM<\/p>\n\n\n\n

If you can help, thank you! We will follow up with more details about the reimbursement.  <\/p>\n\n\n\n

We are also investigating other transportation options, such as using Suburbans, vans or other fleet vehicles, driven by a district staff member with a Type 10 license. This option will be extremely limited, based on driver availability, and made available to those for whom this change creates extreme hardship.<\/p>\n\n\n\n

Thank you for your support and understanding as we continue to navigate these difficult times. We hope that you will help us to get all students to school this year, where we will continue to ensure every student has the teaching and learning environment they need to be successful.<\/p>\n\n\n\n

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COVID Updates:<\/strong><\/p>\n\n\n\n

Field Trips:<\/strong> Currently, we are not allowing field trips with buses. Walking field trips are allowed as long as masks are worn at all times and socially distancing is maintained. We will revisit this on October 1.<\/p>\n\n\n\n

Volunteers and Visitors: <\/strong><\/p>\n\n\n\n

As you know, the district is restricting volunteers in our schools during the school day while Covid-19 transmission rates remain high. However, there are a few organizations whose services have been deemed \u201cessential.\u201d These are listed below:<\/p>\n\n\n\n

OSU-Cascades interns and supervisors<\/p>\n\n\n\n

George Fox interns and supervisors<\/p>\n\n\n\n

Friends of the Children mentors and supervisors<\/p>\n\n\n\n

Camp Tamarack\/ODS staff<\/p>\n\n\n\n

Human Resources will work with these organizations to assure all volunteers meet our vaccination mandate on or before October 18, 2021. We will notify schools if any staff from these groups does NOT comply.<\/p>\n\n\n\n

Booster club members\/concession stand workers <\/strong>are allowed into the building AFTER school hours. We will provide more guidance as we get closer to October.<\/p>\n\n\n\n

Staff from Bend Police, Deschutes County, etc. are not considered volunteers: they are contracting partners and should be allowed in schools whenever necessary.<\/em><\/p>\n\n\n\n

Once HR has a process in place to verify vaccinations, we will consider allowing other groups into our buildings. We are legally required to verify vaccinations prior to letting anyone in the building by October 18.<\/strong><\/p>\n\n\n\n

Concerts and Drama Performances:<\/strong> Schools are highly encouraged to schedule concerts and performances outside<\/strong> whenever possible. Masks are required. When scheduled inside, masks are required, and socially distancing should be maintained to the greatest extent possible. At this time, there are no capacity requirements.<\/p>\n\n\n\n

Locker Rooms: <\/strong> Students can access locker rooms. They must be masked at all times and should not be in the locker rooms for more than 15 minutes.<\/p>\n\n\n\n

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COVID FAQ from Alandra \u2013 <\/strong> Here is a link<\/a> that has been created for Admins to use to get information that has been vetted for accuracy and translated into Spanish.  <\/p>\n\n\n\n

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Notes from Scott McDonald, Director of Technology:<\/strong><\/p>\n\n\n\n

Hotspots<\/strong>
We will again be prepared to support families who do not have internet <\/strong>by providing mobile hotspots.  Our team in IT has made some significant improvements that should be known before we start connecting families with hotspots.  Some of the improvements include:<\/p>\n\n\n\n

  1.  School district Hotspots will only<\/strong> work with student-issued school iPads.  This is because they have their own unique network that is only visible to Bend-La Pine student devices.<\/li>
  2.  Internet content is now filtered in a way that is near identical to our school network.  (no more Netflix)<\/li>
  3.  The set-up process has been simplified and should require little or no support from staff.<\/li><\/ol>\n\n\n\n

    Distribution<\/strong>: At this time, we plan to support only those families without internet access <\/strong>who are either involved in Targeted Remote Learning programs or referred by a FAN advocate or building principal. The check-out process is more formal than last year but is also straightforward.  <\/p>\n\n\n\n

    1. Students or family members obtain a Loan Agreement Form from a school FAN advocate or principal.<\/li>
    2. The completed form is used to redeem the hotspot from the school media center or the education center.<\/li><\/ol>\n\n\n\n

      We will have active hotspots available beginning September 21st.  As we get close to that date, I will send both our Loan Agreement Form and set up instructions to principals and our FAN team.
      Last year’s hotspots \ud83d\ude41<\/strong>We are still looking for over 500 hotspots that were not turned into schools last spring (500 is not a typo).  These hotspots are not active and not of any use to students.   Please continue to message that we need to collect hotspots so that they can be reactivated and put to use by our families who need them.<\/p>\n\n\n\n

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      Last week\u2019s Innovative Teaching Conference<\/strong> was a huge success.  Thanks to all of the teachers and administrators who came to engage in lifelong learning.  Here is the Google Folder that participants can access information from the presenters.<\/p>\n\n\n\n

      ITC Participant Folder<\/a><\/p>\n\n\n\n

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      Yes, we are moving back to an A-F scale<\/strong>.  Here<\/a> is the AR!  The note about grading is at the very end of the reg.<\/p>\n\n\n\n

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      We are charging for ASB this year. The cost is $25<\/strong> with scholarships available for F and R students. It is important that all schools charge the same amount.<\/strong><\/p>\n\n\n\n

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      Health Information from Tami Pike:<\/strong><\/p>\n\n\n\n

      COVID testing requirements:<\/strong><\/p>\n\n\n\n

      BLS will offer COVID-19 tests to students and staff who become symptomatic during the school day. <\/p>\n\n\n\n

      https:\/\/sharedsystems.dhsoha.state.or.us\/DHSForms\/Served\/le3560.pdf<\/a><\/p>\n\n\n\n

      OHA 3560 COVID-19 Testing in Oregon\u2019s K-12 Schools<\/a>For some students, COVID-19 testing in K-12 schools may represent their only access to a COVID-19 test and the importance of this access cannot be overstated.sharedsystems.dhsoha.state.or.us<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n


      School Administrator Responsibilities<\/strong><\/p>\n\n\n\n