{"id":793,"date":"2022-11-17T16:14:22","date_gmt":"2022-11-17T23:14:22","guid":{"rendered":"https:\/\/blogs.bend.k12.or.us\/skip.offenhauser\/?p=793"},"modified":"2022-11-17T16:14:23","modified_gmt":"2022-11-17T23:14:23","slug":"november-17-2022","status":"publish","type":"post","link":"https:\/\/blogs.bend.k12.or.us\/skip.offenhauser\/2022\/11\/17\/november-17-2022\/","title":{"rendered":"<strong>November 17, 2022<\/strong>"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\"><strong>Updates, Reminders, and Department Info\u2026<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>From Jackie Mueller &#8211; Sustainability Update:<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Energy Conservation over the Holidays<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Reminder to staff to shut down electronics and lighting. Building HVAC will be set to unoccupied mode over the holiday. Please remind staff to turn off electronics at the power switch in classrooms, unplug personal appliances in classrooms and common areas unless holding biological specimens or needed for safety, close windows, doors, and blinds. Here is the <a href=\"https:\/\/drive.google.com\/file\/d\/1e0Bi8jqXxECxwS-iaLO4avGH3vMcpHD6\/view?usp=sharing\">SOP for Holidays<\/a> and quick <a href=\"https:\/\/drive.google.com\/file\/d\/1ptvYKOOO7RjCTkIzVhX0623FZPdSihxu\/view?usp=sharing\">image<\/a> to send in an email. For the month of September, BLS has consumed 200,000 kWh more than last year. There are new buildings on the grid but every conservation action does affect our impact. Thanks for taking time to shut down your school.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/lh3.googleusercontent.com\/csHx-zgkz03QnwFDT6FrVDCdai4v5DjPrkMjCFR0mOxC5EJhE0VGJ5cvp5gYrzw3lxPniesRVoDBe0lSOyOQSEq4Zs9D3w_AckPOR3BCxFzwxjOJR7Ur2XA6eA8ehjVEIuXpBuwqEmDl0rez3-CTD328k_vqogMG84aH9DdBdpCfSaQkOaZcHe9dTdYn_w\" alt=\"Chart, line chart\n\nDescription automatically generated\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>From Alandra re: Volunteer Highlights &#8211; <\/strong>We would like to feature outstanding volunteers around our district. Does your school have a community or parent volunteer who is going above and beyond? Please send Alandra a quick note to let her know.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>From the Children\u2019s Forest &#8211; <\/strong>Feeling inspired to plan a field trip or outdoor program for your students?&nbsp; The Children&#8217;s Forest is here to help! For more information<strong> <\/strong><a href=\"https:\/\/mailchi.mp\/41521881958f\/field-trips-are-onand-naturehoods-program-updates?e=59c6091822\"><strong>click here<\/strong><\/a><strong>.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>From Dave re:&nbsp; State Assessment Notifications and Opt Outs<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Oregon Statewide Assessment System (OSAS) Opt-Out Communication to Families<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The deadline for high schools to share (1) Annual Notices and (2) Opt-Out forms is December 9. <strong>The deadline for elementary and middle schools to share these forms is February 3<\/strong>. Here is a weblink containing ODE\u2019s Annual Notice and Opt-Out Forms to share with families. <a href=\"https:\/\/www.bend.k12.or.us\/district\/academics\/academics-overview\/oregon-department-education-resources\">https:\/\/www.bend.k12.or.us\/district\/academics\/academics-overview\/oregon-department-education-resources<\/a> . This webpage will also be linked to school information webpages. Please be prepared to make forms available to parents or adult student in the school office as well.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Below are additional important details from ODE\u2019s 2022-23 Test Administration Manual&#8211;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Consistent with the requirements of ORS 329.479, ODE has developed an annual notice (available through ODE\u2019s Test Administration webpage) that describes these assessments, identifies the timeframe when the assessment will most likely be administered, and identifies an adult student\u2019s or parent\u2019s right to excuse the student from testing. Districts and public charter schools must provide parents with the ODE-developed annual notice at the beginning of each school year. In addition, districts and public charter schools must provide parents with separate notice at least 30 days prior to administering the statewide summative assessments in Math and ELA using the ODE-provided 30-day notice and opt-out form (available through ODE\u2019s Test Administration webpage). School districts and public charter schools must use the 30-day notice and opt-out form provided by ODE to communicate with all parents about state testing requirements and their right to opt-out for high school students by December 9, 2022 and for students in Grades 3-8 by February 3, 2023.&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Per OAR 166-400-0060 Student Education Records and OAR 581-022-2270 Individual Student Assessment, Recordkeeping, and Reporting, districts must retain non-federally required student records, such as parent-submitted opt-out forms, for at least three years after the record was created.&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>Note: <\/em>Distinguishing opt-outs from parent requests for exemption. The term \u201copt-out\u201d refers to the legislatively created process that applies specifically to the ELA and Math assessments. Parents may opt out of Math and ELA at their discretion by submitting the state-created opt-out form. For all other assessments, OAR 581-021-0009: Exemptions allows parents to request that their student be exempted from testing based on disability or religion. Unlike the opt-out process for Math and ELA, parent requests for exemption for all other tests must satisfy the following conditions:&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Be submitted in writing to the district (there is no standardized form)&nbsp;<\/li>\n\n\n\n<li>Include reasons for request (disability or religion)&nbsp;<\/li>\n\n\n\n<li>Propose an alternative learning activity for the student&nbsp;<\/li>\n\n\n\n<li>Is subject to district review and determination whether to approve&nbsp;<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>From Scott McDonald and his team<\/strong>&#8211; The information below re: App requests, software requests, digital subscriptions and student data privacy was sent out last year but we think it needs to go out again just as a reminder to everyone<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In the summer, our IT department receives a high number of requests for new applications, digital services,&nbsp; and tools to be implemented for the upcoming school year. &nbsp; We do our very best to say \u201cyes\u201d and meet stated timelines whenever possible.&nbsp; But the process does take time.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In the old days when software was simple, we could add a new app or service in a matter of hours.&nbsp; Nowadays, software is smart, which is good for efficiency and productivity. It is also bad, when it comes to securing data, particularly our student data.&nbsp; Thus, the need for frequent application quality checks and student data privacy contracts and agreements.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>The quality check-<\/strong> This step is easy!&nbsp; We utilize a service from <a href=\"https:\/\/nam04.safelinks.protection.outlook.com\/?url=https%3A%2F%2Feducationframework.com%2F&amp;data=05%7C01%7Cscott.mcdonald%40bend.k12.or.us%7Cb8bad6d34bb942c06c1a08da52d8b6c5%7Cb9c51293e4b947a8904a452864568fe1%7C1%7C0%7C637913387987048816%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=6Qx0IkP95tnb3m3m3ztzFFJYX5SL%2F25q4QhPGx%2F%2F7oQ%3D&amp;reserved=0\">Education Framework<\/a> that helps us to find any security vulnerabilities or issues with a digital app or service.&nbsp; For some very simple applications that do not require any user information, the work can stop right here. (example: a graphing calculator app)<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>The Student Data Privacy Contract<\/strong>&#8211; If an application or tool requires any user information or a user sign in, a Student Data Privacy Contract is required.&nbsp; This is an agreement signed by the vendor that states that their company will protect our student\/user data to the same high standards that we protect that data.&nbsp; Because many school districts require this agreement from the very same vendors, we now partner with the <a href=\"https:\/\/nam04.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fsdpc.a4l.org%2Findex.php&amp;data=05%7C01%7Cscott.mcdonald%40bend.k12.or.us%7Cb8bad6d34bb942c06c1a08da52d8b6c5%7Cb9c51293e4b947a8904a452864568fe1%7C1%7C0%7C637913387987048816%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=DFF%2BoQ1oB7KDF2h5y%2BPFELeDXKxDIWSsnVi8vK6Vz3E%3D&amp;reserved=0\">Student Data Privacy Consortium. <\/a>&nbsp;&nbsp;Partner districts in this group can piggyback onto each other\u2019s contracts and therefore expedite the process.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Our shared roles and responsibilities-<\/strong> By working together and planning ahead, the process can go smoothly.&nbsp; Here is a suggested plan for success:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>If your school \/ department is looking at a new app or service, involve IT <strong>as early as you are comfortable<\/strong>. Your point of contact can be Patrick Elliot and Scott McDonald.&nbsp; We will be able to state whether the request will require a contract almost immediately.<\/li>\n\n\n\n<li>If a contract is necessary, plan to organize a team. You will need to identify the requestor, a champion from district leadership, an IT representative, legal council (if required)<\/li>\n\n\n\n<li>IT will facilitate the contract communication between the vendor and your team as much as possible.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">Those of you who have requested new services this past year know that we are still refining this process.&nbsp; We are certainly willing to take suggestions on how it can be improved.&nbsp; That said, we are no longer able to take shortcuts.&nbsp; There is too much at stake.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Thank you for your patience and understanding.&nbsp; You can plan on seeing this email again the next time your school or department requests a new service or the next hot new application.&nbsp; \ud83d\ude0a<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-wide\" \/>\n\n\n\n<p class=\"has-text-color wp-block-paragraph\" style=\"color:#fb0505\"><strong>The Red Zone &#8211; Things to definitely do or share<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>From Alandra:\u00a0 NEW Social Media Policy<\/strong> &#8211; This summer, the Board of Directors approved a <a href=\"https:\/\/www.bend.k12.or.us\/district\/organization\/policies-search\/2022\/06\/gcab-ap-social-media-use-expectations\">new social media policy<\/a>. This is the FIRST social media policy we have had in place for our district and it makes some key changes that we want principals and staff to be aware of going forward. One of the key changes I want to highlight is that all official school accounts, including many student-run accounts, will need to go through an approval and oversight process. You can read details in the policy and I will be on hand at upcoming principal meetings to go over some additional details and answer questions. I\u2019ve also attached the Site Authorization form. Thanks! Alandra<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Links from Principal Meeting on Monday:&nbsp;<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/1kfw_RCpHJWqH3bBoRyXWDhenOXXHwRhoK3YkS4Sw6T8\/edit?usp=sharing\">Availability of TLC person to come cover for you to do minis<\/a>&nbsp;<\/li>\n\n\n\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/1Gp6VtG_JKRWDm3wPA66YQL3X0TU6sujAwp0wCyIBakc\/edit?usp=sharing\">To-Dos for CEL work between now and Feb 3<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/1B1jr8CVq2ckTE8SBEgnuVIp6-MPER_Ehayc6wtf11eY\/edit?usp=sharing\">Admin\/ICCL Training Set UP and groups<\/a><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Lexia Update <\/strong>&#8211;\u00a0 As you probably heard yesterday during our Educator Network Day, Lexia still plays an important role in our reading instruction.\u00a0 We know that the focus these first few months has been on Really Great Reading (as it should), but the time has come to start reminding teachers, and helping teachers, bring Lexia into their schedule.\u00a0 Some teachers have already done this and their usage and progress is right where it should be.\u00a0 Others have put all their energies toward RGR so we need to help them bring Lexia on board too.\u00a0 Beginning in January we would like to see it being used in all our classrooms and students meeting their goal for units gained. Between now and then you can start laying the groundwork for this to happen and start engaging in conversations around usage.\u00a0 Be sure to reach out to a coach for any assistance or guidance.\u00a0 If you need a refresher on how to look at your data, you can <a href=\"https:\/\/drive.google.com\/file\/d\/1jtlw0KIyHQpfAfOtihvhBnS0KJ1HNkuo\/view?usp=sharing\"><strong>access directions here<\/strong><\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Calendar Update<\/strong> &#8211;&nbsp; CEL Embedded Session date has changed from March 7 and 8 to March 2nd and 3rd.&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-wide\" \/>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Calendar<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>November 18 &#8211; College and Career Day<\/li>\n\n\n\n<li>Nov 21-25 &#8211; Thanksgiving break<\/li>\n\n\n\n<li>Nov 28, Safety Team Meeting, Ed Center, 8:30<\/li>\n\n\n\n<li>Nov 29, Staff appreciation&nbsp; Breakfast at North Star\u20137:00 (Skip and Tammy make a mean omelet)<\/li>\n\n\n\n<li>Nov 30 SIW is School Discretion<\/li>\n\n\n\n<li>Dec 8-9 Skip and Tammy gone at the Law Conference<\/li>\n\n\n\n<li>Dec 13&nbsp; Staff appreciation&nbsp; Breakfast at Bear Creek\u20137:00 (Skip and Tammy make good pancakes too)<\/li>\n\n\n\n<li>Dec 13 Elementary Horizontal Meeting, 3:00-4:30 at Ensworth<\/li>\n\n\n\n<li>Dec 14 Office Managers meeting\u2014be sure your OM goes today<\/li>\n\n\n\n<li>December 19-Jan 3, Winter Break\u2014Wahoo!<\/li>\n\n\n\n<li><strong>Update your calendars for this change:<\/strong>\n<ul class=\"wp-block-list\">\n<li><strong>CEL Embedded Session date has changed from March 7 and 8 to March 2nd and 3rd.&nbsp;&nbsp;&nbsp;<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-wide\" \/>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>And Finally\u2026<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><img loading=\"lazy\" decoding=\"async\" alt=\"\ud83c\udf42\" src=\"https:\/\/lh3.googleusercontent.com\/LFT1K1Dwzsr6R27Hj3QbPXrwxbBlOxlSM4-U5MH2c-a8rJo4RRX4agYxCelUhnsd_eR5J7Sf7GQoSSO5fnsBeKx_HZd2dsWQmc5jZhWSfZRIic64Rvr0kitvnnYsI3OTTok9SelnphUna4iR1b_3PNUmGmk3exdzynqOZAqmgnslJXceFfc4dbnlmajO_w\" width=\"16\" height=\"16\"> \u201cFor each new morning with its light. For rest and shelter of the night. For health and food, for love and friends. For everything thy goodness sends.\u201d<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<em>&nbsp;\u2014-Ralph Waldo Emerson<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Enjoy your time off next week remembering to create some time for health and&nbsp; wellness for yourselves at this break.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/lh4.googleusercontent.com\/fXRrAKsccyNJK_5kI3g0NKEKN1dCQGpahObfb4dneqr1s4WP3EBly1qzpIa2Ho6oAs8EhvJdCJ64rO4SaB7uLXOu2kR-DE8ZEFym4sK5n4s5qYCw8i-62cHZPDNtCEgdOMZ3e44uRNvIRX4FpJP9jOwYhVsX3U1LhC67EihqstxqlvnmHYLtPMrCExmhug\" alt=\"\" \/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Updates, Reminders, and Department Info\u2026 From Jackie Mueller &#8211; Sustainability Update: Energy Conservation over the Holidays Reminder to staff to shut down electronics and lighting. Building HVAC will be set to unoccupied mode over the holiday. Please remind staff to <a class=\"more-link\" href=\"https:\/\/blogs.bend.k12.or.us\/skip.offenhauser\/2022\/11\/17\/november-17-2022\/\">Continue reading <span class=\"screen-reader-text\">  <strong>November 17, 2022<\/strong><\/span><span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":16,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-793","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"_links":{"self":[{"href":"https:\/\/blogs.bend.k12.or.us\/skip.offenhauser\/wp-json\/wp\/v2\/posts\/793","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.bend.k12.or.us\/skip.offenhauser\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.bend.k12.or.us\/skip.offenhauser\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.bend.k12.or.us\/skip.offenhauser\/wp-json\/wp\/v2\/users\/16"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.bend.k12.or.us\/skip.offenhauser\/wp-json\/wp\/v2\/comments?post=793"}],"version-history":[{"count":1,"href":"https:\/\/blogs.bend.k12.or.us\/skip.offenhauser\/wp-json\/wp\/v2\/posts\/793\/revisions"}],"predecessor-version":[{"id":794,"href":"https:\/\/blogs.bend.k12.or.us\/skip.offenhauser\/wp-json\/wp\/v2\/posts\/793\/revisions\/794"}],"wp:attachment":[{"href":"https:\/\/blogs.bend.k12.or.us\/skip.offenhauser\/wp-json\/wp\/v2\/media?parent=793"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.bend.k12.or.us\/skip.offenhauser\/wp-json\/wp\/v2\/categories?post=793"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.bend.k12.or.us\/skip.offenhauser\/wp-json\/wp\/v2\/tags?post=793"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}