To Do
Carpool to the admin meeting December 17th at Aspen Hall. The parking is limited so please consider riding together as a team. Additionally, we will be covering chapters 6-8, so please review before the 17th.
Send in Leave Sheets:
Leave sheets are due on Monday, December 8th. The time period we are recording for is 11/10/2025-12/07/2025.
Principals, submit your leave sheets to Katie and Stephen. Send an email if you did not take any leave during this time period.
Assistants, please submit your leave sheets to your principal.
Please ensure you have the Student Health Survey wrapped up by 12/22. We have many sites with no results yet.
Reminders for HS: teach these two lessons before winter break:
SBHC lesson (MVHS and BSHS – skip slide 8). AND send home the SBHC family letter and permission form.
From Departments
From Dave Van Loo:
Here are links to use for documenting OSAS testing opt-outs and exemptions in 2025-26. These forms are like what we have used in the past and are needed for cleaning up data at the end of the school year. Opt-outs apply only to ELA and Math testing; anything else follows ODE’s exemption process.
ELA & Math: https://forms.gle/PJL18GBVXBrtZHT7A
Science & ELPA: https://forms.gle/VvvQoTtdz8hYFKfw5
In addition, principals and VPs can view students added to the opt-out and exemption forms at these links. These links contain data for all schools, but schools can filter their own students to help plan and manage testing.
2025-26 OSAS ELA & Math Opt Out Tracking Form (Responses)
2025-26 OSAS Science & ELPA Exemption Tracker (Responses)
Let Dave VanLoo or Stephanie Bent know if you have any questions or need other staff added to the response spreadsheets.
From Kinsey – Office of Policy and Advocacy:
Policy Training:
Here is the slide with links to the policies we discussed via scenarios at your recent horizontal meetings. Let me know if you have an issue related to one of these scenarios or policies that you’d like to discuss.
Bias/Complaint Response Template:
As a reminder, most of our complaint policies require that you communicate your investigation findings in writing. This can often be an informal email format (for a bias incident between students, or a straightforward complaint where you’ve been communicating frequently with the parent or employee already), and other times a more formal findings document.
In either case, there are certain points you need to include in that written conclusion of the investigation (ex: your conclusion, how to appeal, etc). Here is a template you can download and use. It’s geared toward bias incidents and a formal format, but you can adapt and use pieces as desired. If this is overwhelming or unhelpful, disregard. I’m always happy to review a draft email or findings document to check it against policy considerations before you send it, if helpful for you!
From Scott and Kayla in Safety:
Thank you all for your attendance and participation at our second cadre meeting!
Here is the link to the Cadre and Student Services slides.
A few pieces of information that were discussed:
- Here is the Health & Safety POC Roster- The best place to start when fielding your safety concerns.
- Want to revoke visitation privileges? Start here.
- Holiday party refresher
- Volunteer: Helping with the party by providing a service or supporting supervision (Ex: helping students build gingerbread houses in the hallway)
- Visitor: Attending the party!
- Provide feedback here!!
From Tami Pike:
Health Services Support During School-Sponsored Activities
Please ensure that parents/guardians of students who require specialized health services (e.g., diabetes management, seizure support, adrenal insufficiency care) are informed that the school nurse must receive at least two weeks’ notice before any school-sponsored activity that occurs outside of regular school hours (such as dances, movie nights, or Robotics events). This advance notice is necessary to arrange appropriate health supports.
For overnight trips, a request should be submitted by the parent/guardian at least four weeks’ in advance of the event to allow sufficient time for planning and coordination.
Parents/guardians can submit a request for health services support here (English/Spanish).
This guideline does not apply to athletic events or classroom field trips, as those requests must be submitted by the coach or teacher using the Request for Direct Care Nursing Services form.
PPE
Our post-COVID PPE supply is running low, and we are currently out of medium-disposable gloves. Prior to COVID, schools were responsible for purchasing their own gloves for general use, and we will be returning to that practice. The remaining PPE items listed below will not be replenished once they are gone.
Current inventory available through Distribution:
- Small disposable gloves
- Large disposable gloves
- Hand sanitizer
- Disposable masks
Well Child Exams
Please share in your school newsletters.
From Gabe, Director of Activities and Athletics:
Calendar
December 8: Leave Sheets due
December 10: Optional Early Adopter Drop in @ 8:00
December 17: Optional Early Adopter Drop in @ 8:00
December 17: Admin PD Session – 3:00 @ Aspen Hall (please carpool)
December 18: MS Horizontal 3-5 @ High Desert
December 20-January 5: Winter Break
Where in the World?
Congratulations to Kelly Beaudry for identifying the image from the secondary blog!
The image was of the Edmund Pettus bridge. The bridge became a symbol of the momentous changes taking place in Alabama, America, and the world during the Civil Rights movement of the 1960’s and 70’s. It was here that voting rights marchers were violently confronted by law enforcement personnel on March 7, 1965. The day became known as Bloody Sunday.
This week, it’s Where in the World? Check out this week’s image below. Any admin who correctly identifies this location by Monday morning will be entered in a drawing for coffee/tea or morning beverage of choice to be delivered by Katie or Stephen. Note: This contest will be limited to MS and HS admin.
