To Do
Complete by December 6th:
We need your assistance in ensuring that all staff members have completed their required SafeSchools training, which was due on October 31. Please take a moment to review your roster to identify any employees who have not yet fulfilled this requirement.
These trainings are a vital part of our commitment to employee awareness and understanding of expectations across sensitive subject areas. Your follow-up plays a crucial role in reinforcing this awareness.
If you need help accessing or reviewing your rosters, please reach out to HR-Tech for support.
For any other questions or concerns, feel free to email me directly.
Thank you for your prompt attention to this important matter.
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Notification sent to families by December 6 (repeat):
From Dave:
OSAS Testing Annual Notices and Opt-Out Forms
The Bend-La Pine website has been updated with the 2024-25 fillable PDF annual notice and opt-out forms that we are required to share with families. There are separate notices and opt-out forms for ELA/Math testing (grades 3-8 & 11) and the SEED survey (grades 3-11). Please share these resources through your commonly used channels (e.g., School newsletters, parent emails) and have copies available for parents to pick up in the office by the applicable dates listed below.
ODE English Language Arts and Math State Testing
Consistent with the requirements of ORS 329.479, ODE has developed an annual notice (available through ODE’s Test Administration webpage) that describes these assessments, identifies the timeframe when the assessment will most likely be administered, and identifies an adult student’s or parent’s right to excuse the student from testing. Districts and public charter schools must provide parents with the ODE-developed annual notice at the beginning of each school year. In addition, districts and public charter schools must provide parents with separate notice at least 30 days prior to administering the statewide summative assessments in Math and ELA using the ODE-provided 30-day notice and opt-out form (also available through ODE’s Test Administration webpage), or a district-created form that exactly reproduces the language of the ODE-provided form. School districts and public charter schools must use the language of the 30-day notice and opt-out form provided by ODE to communicate with all parents about state testing requirements and their right to opt out for high school students by January 5, 2025, and for students in Grades 3-8 by March 2, 2025.
From Departments
From Paul in Operations:
School Building/Site Modification Proposals Form
Administrators are to follow the steps on this form if someone on your staff is considering a project that impacts your school facilities by altering/modifying an existing building or by adding a new structure to your site. Reach out to your Level Leader and COO if you have any questions.
Inclement Weather Department Information
The following departments want to remind administrators about snow day tasks:
Safety/IT – Please refer to the Bend-La Pine Schools Inclement Weather Guidelines 2024-2025 for essential information
Transportation: Snow Routes can be accessed at this link
Custodial:
Snow maps exist at each site with the custodian/principal. Those snow maps contains the three priorities:
Front entrance
Bus loop
Back entrance
Ice melt is applied on asphalt ONLY
Basalt (good traction and does not damage the concrete) is applied and kept on the sidewalk throughout the winter season to retain traction and is intentionally not cleared off
Custodians report to work regardless of school closure decision
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From Kinsey – Policy, Advocacy, and Office of DEI:
Immigration/Undocumented community members:
If you receive inquiries about our practices related to immigration enforcement or undocumented individuals, here is the English version of our FAQ document (Spanish and Chinese versions available as well). This is intended to be an FYI/talking points for you. You are welcome to share this document with staff for the same purpose, and/or make copies available for students or families who ask.
I have received questions about what a school should do if someone (ex: an immigration official) approaches the office asking for student, staff, or family information related to immigration status. First of all, this is extremely unlikely to occur. If this happens, please contact me immediately before providing or confirming any information. You can say, “I need to confirm district policy and procedure for this request before I am approved to share any information.”
Thank you for sharing this with your office team, so they feel informed on the response required in this very unlikely scenario.
Calendar
November 25-29: Thanksgiving Break
December 3rd: Admin/ICCL Training 4:15 – Location TBD
Where in the World
Didn’t have a submission this week again. If you haven’t submitted a picture yet, please do! Instead, here is a picture of a visitor I had this morning. We live in a pretty cool place.
