{"id":176,"date":"2024-09-06T03:57:43","date_gmt":"2024-09-06T03:57:43","guid":{"rendered":"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/?p=176"},"modified":"2024-09-06T15:29:11","modified_gmt":"2024-09-06T15:29:11","slug":"the-secondary-blog-9-6-24","status":"publish","type":"post","link":"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/2024\/09\/06\/the-secondary-blog-9-6-24\/","title":{"rendered":"The Secondary Blog 9\/6\/24"},"content":{"rendered":"\n<p class=\"has-luminous-vivid-amber-to-luminous-vivid-orange-gradient-background has-background wp-block-paragraph\"><strong>Welcome<\/strong> <strong>Back!<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Congratulations on a successful first week of the school year!  <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We hope these first few days of the 2024-25 school year have been filled with joy at having students in our schools once again!  Let&#8217;s ensure that every student and staff member thrives this year!<\/p>\n\n\n\n<p class=\"has-light-green-cyan-to-vivid-green-cyan-gradient-background has-background wp-block-paragraph\"><strong>Important Docs:<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Here is the&nbsp;<a href=\"https:\/\/drive.google.com\/file\/d\/1HkyMXEpqVfwgw-aS3Aacjgix3JPYKXul\/view?usp=sharing\">BEA CBA.<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Here is the&nbsp;<a href=\"https:\/\/drive.google.com\/file\/d\/1epkE0U1IstuDYz8EbVp7mJHyEKTWzNJK\/view?usp=sharing\">OSEA CBA.<\/a>&nbsp;This is currently an internal document. Please do not distribute.<\/p>\n\n\n\n<p class=\"has-vivid-cyan-blue-to-vivid-purple-gradient-background has-background wp-block-paragraph\"><strong>To Do:<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Tracking attendance and enrollment (reminder):<\/strong> Your office staff has been asked to track student attendance during the first week of school.&nbsp; Please support your staff to ensure these tasks get completed as this allows us to have a clearer picture of our enrollment. Please contact Rachel Mavis with questions.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>By Monday, 9\/9\/2024, if a student has not shown up to school, the student will be No Showed, unless a parent called in to excuse the student.&nbsp;<\/li>\n\n\n\n<li>For excused absences, students will remain enrolled up to the 11<sup>th<\/sup>&nbsp;day of absence, then they will be No Showed.<\/li>\n\n\n\n<li>For all students who miss the first days of school, then show up, office staff will be required to change enrollment and class start dates to reflect the date the student arrived. OAR<a href=\"https:\/\/secure.sos.state.or.us\/oard\/viewSingleRule.action;JSESSIONID_OARD=oxPFrqFVteQYMDk3nqaxChYgHVhv673xSE5z0earajfPqtGZ82sM!846163716?ruleVrsnRsn=260963\" target=\"_blank\" rel=\"noreferrer noopener\">&nbsp;<\/a><strong><a href=\"https:\/\/secure.sos.state.or.us\/oard\/viewSingleRule.action;JSESSIONID_OARD=oxPFrqFVteQYMDk3nqaxChYgHVhv673xSE5z0earajfPqtGZ82sM!846163716?ruleVrsnRsn=260963\" target=\"_blank\" rel=\"noreferrer noopener\">581-023-0006<\/a><\/strong><\/li>\n<\/ul>\n\n\n\n<p class=\"has-very-light-gray-to-cyan-bluish-gray-gradient-background has-background wp-block-paragraph\"><strong>Action items\/reminders<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>New Synergy Gradebook<\/strong> &#8211; <strong>(a reminder)<\/strong>: As you may remember, we have transitioned to the newest version of the Synergy Gradebook this year. Consider it like a software update for your phone. The functionality remains mostly the same but there are some new bells and whistles and they may have moved where you find something. Laura Clark has put together a&nbsp;<a href=\"https:\/\/docs.google.com\/presentation\/d\/1u4wBeAXHIm9NeJmVC0AtxnfLVHFZ2kS9N9MjuJQKONU\/edit?usp=sharing\">slideshow<\/a>&nbsp;for staff that shouldn\u2019t take too long. Please find a way to go over this with teachers. Leaning on a staff member who gets tech may be a good approach. Laura has already shared the slideshow, \u201cSynergy New Gradebook Highlights,\u201d with last year\u2019s Canvas Support Team.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Bias Incident Student Lessons (From Kinsey<\/strong> &#8211; <strong>a reminder)<\/strong>: Early this fall, please reserve time at a staff meeting, PLC, or SIW for your staff to review the Bias Incident student lessons and prepare to teach them.&nbsp; In response to ongoing feedback and engagement with staff and students, Equity Coaches are refining prior years&#8217; lessons.&nbsp; We&#8217;ll push out the 24-25 lessons to you&nbsp;<em>within two weeks<\/em>.&nbsp; I&#8217;d sugget aiming to have those completed across your building&nbsp;<em>by October 25 latest<\/em>.&nbsp; More to come\u2014for now, just a note so you can plug this into your staff collaboration calendar.<\/p>\n\n\n\n<p class=\"has-luminous-dusk-gradient-background has-background wp-block-paragraph\"><strong>Information from the Departments<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u200b<strong>From Kinsey &#8211; complaint process follow up:<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Here are some follow-up resources from our recent Complaint Management conversation.&nbsp; Note a few actions items for you below\u2014thank you!&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Also, I recommend you bookmark key links or save this email somewhere accessible.&nbsp; Please share this message with relevant leaders in your building (office staff, counseling, athletics, etc).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Reach out if I can support with any complaints, bias incidents, or related policy issues.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/drive.google.com\/file\/d\/1HY8aZngFAI1PmvCxMVQFFtRwBdr0Yv5h\/view?usp=sharing\">Flowchart<\/a>&nbsp;for navigating complaints, policies, and timelines.&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>I have more hard copies, too.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/app.smartsheet.com\/b\/form\/279ba76e47fb495c8667ebcbbe6fb34f\">Form<\/a>&nbsp;for reporting a complaint or a bias incident.&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Note:&nbsp;<em>this form is new<\/em>!&nbsp; Please be sure all staff in your building replace old bookmarked versions with the link above.&nbsp; The link on student and staff iPads has been updated to&nbsp;this new form.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/drive.google.com\/file\/d\/1MS5WzAh1uUP72RfNzVPPvTpXn2gUl8wK\/view?usp=sharing\">Poster<\/a>&nbsp;with QR code.&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The poster leads to this w<a href=\"https:\/\/www.bend.k12.or.us\/district\/home\/school-board\/accountability-complaint-process\" target=\"_blank\" rel=\"noreferrer noopener\">ebpage<\/a>&nbsp;with details on complaints and a link to the reporting form.&nbsp;&nbsp;<\/li>\n\n\n\n<li>Please replace old versions of this poster that are displayed at your site.&nbsp; At a minimum, display the new poster in your lobby, staff lounge, and gym areas.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Reminders:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If something moves from a concern to a complaint, be sure it is promptly recorded via the reporting form linked above.&nbsp;<\/li>\n\n\n\n<li>When a complaint is submitted via the form, I&#8217;ll connect with you.&nbsp; You&#8217;ll receive a link to your School Dashboard of all complaints and bias incidents, including the new submission.&nbsp;&nbsp;<\/li>\n\n\n\n<li>In the Dashboard, click on the new complaint to see details, record outcomes, add your team notes, and\/or to request additional support.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Questions or issues coming up?&nbsp; Please reach out!<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>FROM: Eric Powell \/ IT Discipline Support<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We have identified an unexpected change to typical discipline data entry which has occurred because there is no mechanism&nbsp;to separate those piloting Teacher Referrals from those who are not when it comes to &#8220;Accepting&#8221; (or &#8220;Denying&#8221;) discipline incidents.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Previously, there was no concept of an &#8220;Incident Approval Queue&#8221;, you simply entered a discipline incident using either Student Incident or the Incidents screen in Synergy and the data was immediately &#8216;live&#8217; in the system.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">However, this year some schools are piloting Teacher Referrals, which introduces the concept of (and a Synergy screen called) &#8220;Incident Approval Queue&#8221;, allowing administrators&nbsp;to determine what discipline data should be accepted (or declined) from entering the system.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The side effect of adding this has been that ALL schools are affected by the change and will need to use the approval queue to finalize data entry by accepting ALL incidents regardless of how they are generated. This is required for the data to be state\/federal reported, as well as being displayed in ParentVUE.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">What you need to do:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As a principal or VP\/Dean, using the Synergy quick launch, type &#8220;Incident Approval Queue&#8221; and wait for the search to complete, then click on the resulting link to enter the Incident Approval Queue screen.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"145\" src=\"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-1-1024x145.png\" alt=\"\" class=\"wp-image-216\" srcset=\"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-1-1024x145.png 1024w, https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-1-300x43.png 300w, https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-1-768x109.png 768w, https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-1-500x71.png 500w, https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-1.png 1380w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Once you have entered the screen, you can review any incident in question. You can click the Student ID to review the Student Incident screen, and the ID (Incident ID) to go directly to the incident in question if you want to review beyond the description displayed in the grid.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"389\" src=\"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-3-1024x389.png\" alt=\"\" class=\"wp-image-218\" srcset=\"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-3-1024x389.png 1024w, https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-3-300x114.png 300w, https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-3-768x292.png 768w, https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-3-1536x583.png 1536w, https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-3-500x190.png 500w, https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-3.png 1920w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">NOTE: For those participating in the Teacher Referral pilot, you may want to edit the Incident description to include your initials at the end of the description if you are working on an incident to indicate to the rest of your team you are handling that incident. Therefore, any incidents entered by a teacher via the Teacher Referral process without a set of initials has NOT yet been reviewed by anyone. This may be a quick way to identify who is working on what until we can get a better solution in place for you to manage who is handling which incidents \/ students.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To accept the incident, look to the far-right Action button, and select &#8220;Accept&#8221; if the incident has had all the data entry done for the incident and is ready for parents to view, etc.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"556\" height=\"492\" src=\"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-2.png\" alt=\"\" class=\"wp-image-217\" srcset=\"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-2.png 556w, https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-2-300x265.png 300w, https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-2-339x300.png 339w\" sizes=\"auto, (max-width: 556px) 100vw, 556px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">NOTE: Most users will only have Accept \/ Deny &#8211; don&#8217;t worry about the other options if you don&#8217;t have them.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This will remove the incident from the Queue and make if available to view in ParentVUE and to be included in State\/Federal reporting. <strong>THIS IS REQUIRED FOR ALL INCIDENTS.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you have any questions or concerns,&nbsp;please contact any\/all of the following via email:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Eric Powell = eric.powell@bend.k12.or.us&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Ted Helton = ted.helton@bend.k12.or.us<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Jason Westmoreland = jason.westmoreland@bend.k12.or.us<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>From Dean:<\/strong>  Please check in with teachers teaching Math 1 (either in MS or HS) or Algebraic Problem Solving to confirm that they have signed up for the required Math Medic training on 9\/17.&nbsp; Full day subs are covered by TLC. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>From Josh:  <\/strong>504 Coordinators<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Welcome back to a new school year! I hope you all had a restful summer and are ready for another successful year ahead.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I&#8217;m pleased to inform you that we have updated all of our 504 forms to better support our students&#8217; needs. In addition, we will be introducing a new process for annual 504s that I believe will be a significant time saver for you.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To ensure everyone is familiar with these updates, we will be holding a mandatory training session. You can choose from one of three times on September 11, 2024: 8:15 AM, 10:30 AM, or 2:00 PM in the Board Room at the Education Center.&nbsp;NO SIGN UP NECESSARY.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Thank you for your continued dedication to our students. I look forward to seeing you at the training and to another year of great work together.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>From Andrea in Human Resources<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>New Incident Report Form now available in the Staff Portal<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As a follow up to the investigations trainings in August, the revised Incident Report Form is now available in the Staff Portal. The form now has a second page for the post-incident\/accident investigation.<br><a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/bendlapine.sharepoint.com\/:b:\/r\/Human%20Resources\/Workers%20Comp\/BLS%20Incident%20Report%20Form%20-%20staff%209.2024.pdf?csf=1&amp;web=1&amp;e=ONKJe1\">&nbsp;BLS Incident Report Form &#8211; staff 9.2024.pdf<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As a reminder, a site administrator or supervisor must complete a post-incident\/accident investigation after every incident that results in employee injury. The investigation must be completed within 5-10 business days following the injury. Please reach out to Andrea Wilson if you have any questions, need assistance with an investigation, or have form feedback. Thank you again for your partnership and help as we navigate this new process!<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>From Jennifer:<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Student Success:<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We have a&nbsp;<a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/docs.google.com\/document\/d\/1anc9B5GiSVfQZfQErelAD6rdF8QT6OLFBYhRG8nb12g\/edit?usp=sharing\">new coaching model<\/a>&nbsp;this year and many of the coaching assignments have changed as we onboard 10 new SSCs. Going forward, schools with the Student Success Intervention will have a Student Success team that will have two coaches &#8211; one team member will have a mental health\/clinical\/care coordination focus (Darlene and Megan) and one will have a system, SPED, PBSP\/Data focus (Jen and Amanda) but they will work very closely together and will take the lead based on the situation or students need. We will be moving forward with building out a Medicaid billing model for our clinicians over this school year to launch for next school year. This information has not been shared with SSCs yet but more information to come as we learn more about what is possible in Oregon with Medicaid and schools. This became a possible opportunity for us going forward as of September 1<sup>st<\/sup>. The team has already been working closely with teams onboarding new SSCs so please reach out to your coaches if you have any questions. More to come as we navigate this new transition\u2026.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Wayfinder:<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We continue to have integration issues with Clever and Wayfinder for some staff. If you have a staff member that does not have the correct access or correct school listed, please use the instructional tool process to request what is needed. All elementary and middle schools that ordered workbooks should be receiving them this week if they have not already.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/drive.google.com\/file\/d\/1KVvJCpVTifMGdmoDVNqotrTYpuHZcQf6\/view\">Waypoints<\/a>, the intial summative assessment for students will be live in Wayfinder from September 15<sup>th<\/sup>&nbsp;through October 18<sup>th&nbsp;<\/sup>and the final summative assessment for students will be open May 12<sup>th<\/sup>&nbsp;through June 13<sup>th&nbsp;<\/sup>for students. &nbsp;Summative Waypoints allow educators to measure student growth of Wayfinder\u2019s six Core Skills across the school year. By administering this optional summative Waypoints assessments, educators can understand areas of strength and growth for individual students and the class to make informed, data-driven decisions about SEL instruction. Here is the info on&nbsp;<a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/drive.google.com\/file\/d\/1KVvJCpVTifMGdmoDVNqotrTYpuHZcQf6\/view\">Waypoints<\/a>, including the new Waypoints Implementation Guides to help teachers set up the reason we are assessing students as well as instructions. &nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"437\" src=\"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-1024x437.png\" alt=\"\" class=\"wp-image-203\" srcset=\"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-1024x437.png 1024w, https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-300x128.png 300w, https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-768x328.png 768w, https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-1536x656.png 1536w, https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-500x214.png 500w, https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image.png 1644w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>From Lisa<\/strong>: Evaluations<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Here is an <strong>updated version<\/strong> of the <a href=\"https:\/\/drive.google.com\/file\/d\/11kr96U9Bgzbp_g6rIiAj2BnnABTMG1ne\/view?usp=sharing\">certified evaluation plan for 24-25<\/a>.  This includes Teacher Librarians. Just a reminder that your Deans should be assigned mini observations and evaluations to complete. Please call if you have questions.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>From Jessica Houser in the Business Office:<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We know this is a busy and exciting time with many staffing changes happening across your sites. Please be aware that the cutoff for processing Personnel Actions (PAs) to ensure accurate payment and proper system setup for employees is&nbsp;<strong>Tuesday, September 10th<\/strong>. Any PA actions for September should be initiated in UKG by&nbsp;<strong>Monday, September 9th<\/strong>, using the appropriate HR action under the \u2018team\u2019 tab.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">After this date, payroll processing begins, and any delays in submitting PA actions may affect employee pay or cause system issues.&nbsp;We appreciate your continued support when employees have questions, such as \u201cWhy hasn\u2019t my location been updated in UKG yet?\u201d Once a request leaves your hands, please understand that it can take some time for the system to reflect the changes. Your patience during this process is greatly appreciated.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Reminders:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Classified Staff:<\/strong>&nbsp;PA actions should be completed for location changes (Nutrition, Custodial, and Transportation only), budget code changes, and FTE adjustments.<\/li>\n\n\n\n<li><strong>Certified Staff:<\/strong>&nbsp;PA actions should be completed for budget code changes, FTE adjustments, and position changes within your school.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>For questions, please reach out to:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Classified Specialists:<\/strong>&nbsp;Cara Gienger and Kelly Marty at&nbsp;<a href=\"mailto:hr-classified@bend.k12.or.us\">hr-classified@bend.k12.or.us<\/a><\/li>\n\n\n\n<li><strong>Licensed Specialists:<\/strong>&nbsp;Trish Uhart and Candy Gelatt at&nbsp;<a href=\"mailto:hr-certified@bend.k12.or.us\">hr-certified@bend.k12.or.us<\/a><\/li>\n\n\n\n<li><strong>Payroll Specialists:<\/strong>&nbsp;Jenny Ostrom, Kate Pardo, Lisa Brinlee, and Jenny Helvie at&nbsp;<a href=\"mailto:payroll@bend.k12.or.us\">payroll@bend.k12.or.us<\/a><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Thank you and we hope it\u2019s been an incredible week with students!<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>From Paul in Operations:<\/strong> ODE Facility Site Visits<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This is an important FYI that requires&nbsp;no action&nbsp;by building leaders.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">ODE has signed a contract with&nbsp;<a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/www.bvna.com\/buildings-infrastructure\">Bureau Veritas<\/a>&nbsp;(BV) to assess all school facilities. For partnering with them we (Bend La Pine Schools) will receive a comprehensive report detailing photos of system and component level deferred maintenance, assessor recommendations, cost to repair\/replace system or component, cost to replace entire buildings, facility condition index, total gross square footage, observed Remaining Useful Life (RUL), ADA assessment findings and life safety deficiencies.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Please click on this&nbsp;<a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/docs.google.com\/spreadsheets\/d\/1lDz5lCp8sARCmJWJL1aH3_towdad0KELBsXrGqpPQAc\/edit?usp=sharing\">Schedule of Visits<\/a>&nbsp;beginning September 9th and continuing through November 1st to see when people will be visiting your school.&nbsp; Please note that BLS was assigned this schedule and was not offered input as to its timing.&nbsp; BV contractors will work with the BLS Maintenance and Custodial Departments to be on site visually inspecting facilities.&nbsp; School administrators are not required to attend the walk-through.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The information gathered by BV\/ODE will be integral to Bend-LaPine Schools next Site\/Facilities process in determining your schools&#8217; facility&#8217;s needs.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/blogs.bend.k12.or.us\/paul.dean\/2024\/09\/05\/september-5\/\" target=\"_blank\" rel=\"noreferrer noopener\">Here<\/a>&nbsp;is the latest Operations blog<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>From your IT team: <\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Classroom Device Management Tools for Teachers<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">There are two applications available to assist with classroom device management, Apple Classroom and JAMF Teacher.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Apple Classroom<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Apple Classroom is familiar to Bend-La Pine teachers, as it has been available for some time. The guide&nbsp;<a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/www.apple.com\/education\/docs\/getting-started-with-classroom.pdf\">linked here<\/a>&nbsp;provides all the information you need to get started with Apple Classroom. Common uses include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Monitoring all student devices at once, displayed on a single screen<\/li>\n\n\n\n<li>Locking iPads to a blank screen while giving instructions<\/li>\n\n\n\n<li>Locking an entire class or individual students into a specific app<\/li>\n\n\n\n<li>Managing small (ad hoc) groups of student devices<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Apple Classroom is ideal for elementary classrooms or any classroom that doesn&#8217;t frequently require internet access.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>JAMF Teacher<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">JAMF Teacher is a newer application for Bend-La Pine teachers and offers more restrictive controls than Apple Classroom. With JAMF Teacher, you can create a pre-determined digital lesson that allows access to specific websites and applications while blocking all others.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Use the instructions&nbsp;<a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/docs.google.com\/document\/d\/1dzhOR5LkqZDBFc-KmJNPiAPwSWuTkfsUIk4GXkoWYBU\/edit?usp=sharing\">linked here<\/a>&nbsp;to create your first JAMF Teacher lesson plan. JAMF Teacher is particularly well-suited for secondary classrooms that use online curricula.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For best results, we encourage both applications to be accessed from your iPad, rather than your computer.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>From Scott and Kayla in Safety:<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>School Resource Officer Update:<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cWe are excited to have our School Resource Officers and Deputies back working back in your schools with you this week. Please review the district\u2019s&nbsp;<a href=\"https:\/\/drive.google.com\/drive\/folders\/1CB7_pBuuidV3p3GGEmHF9wmIKShIFcn2?ths=true\" target=\"_blank\" rel=\"noreferrer noopener\">SRO\/SRD point of contact information and phone roster<\/a>&nbsp;located in the Safety Resource share drive and reach out to us with any questions regarding the SRO program.\u201d<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Safety Training:<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Based on feedback our team has received, we are excited to provide opportunities for safety related professional development in the new school year. We are working on a survey that we will send out in a couple of weeks that we would like your feedback on the things you as administrators need to support the safety programs in your schools.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We will be asking you to identify one administrator on your team that will be the \u201cgo to\u201d person for safety in your school. We will then be selecting 4 days that work for those identified individuals to meet with us, your campus monitors, and the SROs to work together on those identified training areas.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">More to follow in a couple of weeks, but we wanted to get this on your radar so that when we send the survey out, it doesn\u2019t blindside you to the request to select that individual. Please take time to think about areas of training you\u2019re interested in receiving (i.e. reunification process, incident command for emergencies, standardizing campus monitor roles and responsibilities, etc.)- the more information we get from you, the better we can serve your needs!&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Thank you for all you continue to do to keep our schools safe, and we look forward to working with you as the school year begins.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>From Walt Norris, Custodial Supervisor:<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Moving into the new school year the sustainability position is changing. Jackie Mueller-Wilson has taken a job with Deschutes County Solid Waste as a Community Outreach Coordinator. She will have some connection with the schools because of her position, mainly for support of the Green Team.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The sustainability position has been refined, going forward we will be concentrating on three main objectives:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Waste reduction across the district.<\/li>\n\n\n\n<li>A lunch waste\/composting\/recycling system for elementary schools<\/li>\n\n\n\n<li>A recycling program for secondary schools<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The main focus this year is put our efforts into what we do as a district for sustainability. If we thrive on sustainability as staff, this will carry over to make the students thrive. The sustainability position will also support the Green team initiative and also the SEM&#8217;s (Strategic Energy Managment) program. Please continue with the Green Leadership Coalition through your schools and once the position is hired, we will work on the best way to support the Coalition. Best guess will be October to see the position filled.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Please reach out with any questions, I will do my best to answer or find someone that can, thanks<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>From Sean in Special Programs:<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>iPads for your EA&#8217;s:<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As a reminder, each inclusion EA in your building is issued a device (iPad or laptop) and needs to have read only access to Synergy SE, so they can review student IEPs.&nbsp; Please check with your inclusion EAs and have them confirm that their Synergy SE access is working.&nbsp; If not, please submit a help desk ticket to ensure they have access.&nbsp; Thank you!<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Special Education Staffing Update:<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Each year, learning specialists provide our administrative team needs assessment, which help us staff your buildings.&nbsp; We believe we have a good staffing plan given the available resources.&nbsp; At this point, we have used all our staffing allocation to hire learning specialists, inclusion EAs, and other specialists.&nbsp; This includes already using 50% of the discretionary budget to hire inclusion EAs for the year.&nbsp; Before we look at any other staffing, we will need to wait until after we can verify all student enrollments, which should be within the first 5-10 days of school. After that, we will create a plan to support the sites with unexpected needs. Please remember that you can utilize your 70 hours (the \u201chigh needs\u201d line item in your school budget) worth of funds to get a substitute. If you do end up using this option, it would be important to communicate with our team.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Thank you and I hope you have a great start of the year.<\/p>\n\n\n\n<p class=\"has-blush-light-purple-gradient-background has-background wp-block-paragraph\"><strong>High School Only<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>From Jackie:  Please share<\/strong> this with your Activities Directors, the advisors who oversee your environmental clubs, green team leaders and your CTE and science teachers. HS students are interested in increasing renewables and learning more.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Power Your Future: Inspire your students to lead clean energy solutions<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The U.S. Department of Education has launched the&nbsp;<a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/poweryourfuture.ctemomentum.com\/?utm_source=validator&amp;utm_medium=newsletter-short&amp;utm_campaign=pyf-launch\">Power Your Future Challenge<\/a>&nbsp;\u2014 the second challenge in its annual&nbsp;<a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/www.ctemomentum.com\/?utm_source=ED&amp;utm_medium=newsletter-short&amp;utm_campaign=pyf-launch\">CTE Momentum<\/a>&nbsp;series to prepare high school students for rewarding careers and increase access to career and technical education. The Department invites teams to submit action plans that will advance the use of clean energy in local schools and communities.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To get started on the challenge, teachers and community partners can&nbsp;<a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/poweryourfuture.ctemomentum.com\/resources\/?utm_source=validator&amp;utm_medium=newsletter-short&amp;utm_campaign=pyf-launch\">explore the available resources<\/a>&nbsp;to learn more about clean energy and how teams can develop action plans to impact their communities. Potential entrants can also&nbsp;<a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/luminarylightbox.com\/poweryourfuturechallenge\">preview the submission form<\/a>. Submissions are due by November 19, 2024. Up to 10 winning teams will receive an equal share of the $50,000 prize pool.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To learn more about the Power Your Future Challenge,&nbsp;<a href=\"https:\/\/poweryourfuture.ctemomentum.com\/virtual-information-session\/?utm_source=validator&amp;utm_medium=newsletter-short&amp;utm_campaign=pyf-launch\" target=\"_blank\" rel=\"noreferrer noopener\">register to attend the September 10 virtual information session<\/a>, and&nbsp;<a href=\"http:\/\/eepurl.com\/iiLRJn\" target=\"_blank\" rel=\"noreferrer noopener\">sign up to receive the latest challenge information<\/a> via email.<\/p>\n\n\n\n<p class=\"has-pale-ocean-gradient-background has-background wp-block-paragraph\"><strong>Middle School Only<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>TAG ICCL at MS<\/strong>: Contact Stephen if you are having any issues finding an ICCL to take on TAG in your building.<\/p>\n\n\n\n<p class=\"has-electric-grass-gradient-background has-background wp-block-paragraph\"><strong>Calendar<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">September 9: Students who have not yet showed up to school should be no-showed<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">September 10:  MS and HS Principal meeting @ MVHS 8:00-9:30<\/p>\n\n\n\n<p class=\"has-cool-to-warm-spectrum-gradient-background has-background wp-block-paragraph\"><strong>Where in the World<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Last week we highlighted Julie Stroinski, Principal at Sky View Middle School, who selected Green Bay, Wisconsin as her happy place.  (Editor&#8217;s note: Go Chiefs!)<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This week we are highlighting Donna Servignat, Principal at Summit High School, who selected her kitchen in her new home! &#8220;&#8230;this is my happy place.&nbsp;&nbsp;I love cooking, gathering around the dinner table, hosting gatherings.&nbsp;&nbsp;Loving my new place and settling into a new happy kitchen!!!&#8221;  <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Thanks for sharing your Happy Place with us Donna! <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Please email a picture and brief description of you Happy Place to Katie or Stephen!<\/p>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-1 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"250\" height=\"333\" data-id=\"181\" src=\"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image.jpeg\" alt=\"This image has an empty alt attribute; its file name is thumbnail_Image-1.jpg\" class=\"wp-image-181\" srcset=\"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image.jpeg 250w, https:\/\/blogs.bend.k12.or.us\/stephen.duval\/files\/2024\/09\/image-225x300.jpeg 225w\" sizes=\"auto, (max-width: 250px) 100vw, 250px\" \/><\/figure>\n<\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Welcome Back! Congratulations on a successful first week of the school year! We hope these first few days of the 2024-25 school year have been filled with joy at having students in our schools once again! Let&#8217;s ensure that every &hellip; <a href=\"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/2024\/09\/06\/the-secondary-blog-9-6-24\/\">Continue reading <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":538,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-176","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"_links":{"self":[{"href":"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/wp-json\/wp\/v2\/posts\/176","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/wp-json\/wp\/v2\/users\/538"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/wp-json\/wp\/v2\/comments?post=176"}],"version-history":[{"count":43,"href":"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/wp-json\/wp\/v2\/posts\/176\/revisions"}],"predecessor-version":[{"id":229,"href":"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/wp-json\/wp\/v2\/posts\/176\/revisions\/229"}],"wp:attachment":[{"href":"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/wp-json\/wp\/v2\/media?parent=176"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/wp-json\/wp\/v2\/categories?post=176"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.bend.k12.or.us\/stephen.duval\/wp-json\/wp\/v2\/tags?post=176"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}