The Special Edge 11/1/22

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It lists all that is on our website.

From Colleen Funderburg

When you are ready to submit your IEP documentation for a review from your records clerks.  Please reference the following guidelines before submitting any paperwork

• Documentation needs to be submitted by the case manager to [email protected]
• All relevant documents need to be collected and submitted at one time before review
  • For guidance on relevant documents please reference the Student Services resource website HERE
• Documents should be VALIDATED, not FINALIZED upon submission for review

From Shannon Watters

Hi all,

Just your friendly reminder of our annual count date.

December Child Count is a month away.  Each year, we need to count as many of our students as we can, especially those that are in the Initial process.   You will be receiving an IEP Due Date report and an Evaluation Due Date Report today as well as the following three Mondays.

Information regarding December Child Count:

• For us to report accurate data to ODE,  case managers need to continue doing what you have always done:
  • An IEP with a due date which falls ON or BEFORE Dec. 1 MUST be reviewed and finalized on/before Dec. 1 to be included in our Child Count

• • • Example: If the IEP due date is 12/1/22 and you hold the meeting 12/1/22: This IEP must be completed and finalized the same day in order for the student to be counted.
    • Example: If you hold an IEP meeting 12/1/22, but the current IEP due date is 12/3/22, then you follow practice and finalize within 10 school days.  This student still has a current IEP and is eligible on Dec. 1^st.
  • If you have held ANY IEP meeting before December 1st, it must be completed, reviewed, and finalized on/before December 1st.
    • Example: If you hold an IEP meeting 11/29, but the IEP due date isn’t until 12/3, you MUST still have the paperwork reviewed and finalized by 12/1.

• We only have three days after Thanksgiving break before the Child Count Deadline.  Please submit all paperwork for meetings to RCC as soon as possible for those meetings held late in November so that RCC will have time to review and be ready before Dec. 1^st.  
  • Scan in paperwork to RCC for a faster return. 
•  
• Please work with your records clerks for a review prior to finalization, but keep in mind that if they are not able to provide a review, you are still responsible for FINALIZING your IEP and all associated documents.

Our current number is over 290 IEPs due by 12/1. 

Also, as a reminder there are widgets that track the countdown to Dec. 1st for your students who will be due by then.

• On the home page when you open Synergy, click on the plus .  
• Go to Special Education, choose IEPs Due by 12/1/22.  
  • The widget will show up on your home screen.  Unfortunately, this will not refresh each time you log into Synergy.  To refresh, hover over the widget and click on the cog wheel that shows.  Choose “refresh”. 

If you need assistance with the paperwork or have questions, please don’t hesitate to call myself or RCC.