REMINDER FOR CASE MANAGERS
REMINDER FOR CASE MANAGERS
Thank you to those of you who have sent in your Actuals High Cost Forms. If you haven’t sent your forms in yet, please get them to me as soon as possible, and no later than June 12th. Thank you!
Kristan Shobe
FRIENDLY UPDAES FROM RECORDS CLERK CENTRAL
SLP Updates
Based on the collective feedback and careful consideration, our SLP team is going to move forward with some programmatic shifts for the 25/26 school year. These shifts are designed with several key goals in mind:
· Increase equity among our SLP team with regard to services
· Provide additional time for collaboration
· Enhance flexibility within our team
· Ensure excellent service to our students and families
Here are the details of the upcoming changes:
1. New Staffing Assignment Model: Starting in the 2025-2026 school year, we will be adjusting how staffing assignments are made for Speech-Language Pathologists. Assignments will now be made in teams. A group of schools will be assigned to a group of SLPs, allowing for more collaborative and flexible service delivery.
2. Elementary and Secondary Focus: Our teams will be primarily focused on either elementary or secondary levels, allowing for more specialized expertise and targeted support. There will be four Elementary teams and two secondary teams that are broken up by Middle School and High School. Lastly, please note that all of our south county schools will be part of each of these teams.
Process
In December the core SLP team explored data around workloads and caseloads. When looking at the data it became clear that inequities exist within our system. In addition, Student Services admin conducted 1:1 Interviews with all SLP staff that included a major theme of wanting more professional collaboration and connection with their peers. With this information a few different models of service were explored and debated. After the initial meeting 5 additional SLP’s were asked to join (which increased the group about half of the team). The new models were shared and debated until ultimately one model emerged as the top choice. Once the top choice was selected Student services admin set up 1:1 Meetings with the remaining SLP’s for input.
Timelines
December through March – Data sharing and exploration including meeting with all SLP’s in small groups or 1:1.
April – Email sent to all SLP’s about the pending updates to service models.
May – Initial teams were shared with SLP Staff.
June – SLP Teams will divide up schools based on workload and caseload data.
June through August – Communication to schools on SLP assignments.
As we move forward please know that our team is excited about these changes and feel they will enhance our service to schools, students and families. In addition, we believe this will lead to a more equitable, collaborative, and flexible work environment for our SLP team. With these changes services will not change or decrease at any schools. If you have any additional questions please feel free to reach out to me directly!”
Josh Marks
Inclusion EA – Internal Transfer Requests
Inclusion Educational Assistants may submit internal transfer requests between May 12 and May 28.
To apply:
- Log in to UKG.
- Follow the internal employee instructions in the attached guide titled “How to Apply Through UKG.”
If you need assistance with UKG, please contact the Human Resources Department directly.
Once your application is submitted, the Student Services administrative team will be notified. Staff will be considered for openings as they become available and will be contacted if selected for a transfer.
POST SCHOOL OUTCOME
It is time to complete the exit interviews for Seniors. Please download and complete so that next year when we are ready to do the follow up interviews the students will be prepared for the follow up calls.
Student Services End of Year to-do list
We are so close to the finish line — you can almost hear the summer calling! 🌞
Before you gallop off into the sunset, here’s your friendly (and slightly sassy) End-of-Year SPED Checklist:
🗓 By June 13th End of day:
- Finalize those Prior Written Notices in Synergy for students who are:
- 🎓 Graduating or transitioning to Transition Co-op – Use PWN of Graduation or Post-Secondary
- ➕ Don’t forget: Complete the Summary of Performancebefore finalizing the PWN of Graduation
- 🚚 Moved away – Use PWN of Moved/Continuing Education (no longer in this district)
- 🚫 Dropped out – Use PWN of Non-Attendance/Dropout
- 📈 Progress Reports – All students on your caseload accessing services
- 🚌 Transportation Plans – For students: changing schools, moving, enrolling in Kindergarten
📎 June 6: Submit all finalized IEPs and related documentation to your Records Clerk for review.
📝 After June 7, you’re flying solo — it’s up to you to finalize, upload, attach in Synergy, and get documents home to families.
Thank you for everything you do. I know the end of the year can feel like juggling flaming IEPs on a unicycle — and I appreciate you powering through with grit and grace. Reach out with all your questions!!
You’ve got this! 💪
Almost there… 🏁
Important Dates and Upcoming Events:
HIRING is starting for our Extended School Year program!
Location: Pacific Crest Middle School
Dates:
- Training Day – Friday, July 11th (Learning Specialists and Educational Assistants)
- ESY – July 14-July 31 on Mondays, Tuesdays, Wednesdays, Thursdays ONLY
Hours:
- Learning Specialists – 8:00 am – 12:00 pm
- Educational Assistants – 3.5 hours (timing TBD based on student needs)
Pay: You will timesheet your hours and paid at your hourly rate
These jobs have been posted in UKG! To apply, please follow the steps below:
Goto My Career → Search for Jobs → Please look for the headings:
52 Total Hours – Learning Specialist – ESY Summer 2025 – Temporary, Bend
46 Total Hours – Inclusion Educational Assistant – ESY Summer 2025 – Temporary, Bend