Hello Westside Village Families!
Here are a few things to look out for this week:
Important Dates:
Sept 4: First day of school for ALL Westside students, K-8 (8:35-3:35)
Sept 4: Village Council/Parent Meeting in the Garden, 9:00am (All are Welcome!)
Sept 11: Early Release Wednesdays Begin (8:35-2:05)
Sept 11-13: Elder Camping Trip to Cultus Lake
Sept 19-27: Goal Setting Conferences
Sept 27: Picture Day
WVMS School Info
Office Hours: Our Main Office hours are 8:00am-4:00pm
School Hours: 8:35am-3:35pm. Early release Weds: 8:35am-2:05pm (starting 9/11). Breakfast is served from 8:20am-8:35am (enter through Great Room doors). Front Rotunda doors open at 8:35am.
Entering our Parking Lot/Drive: Our drive is ONE WAY! Please always ENTER from 13th St. and EXIT onto 12th.
Drop Off/Pick Up Areas: There are many options for dropping off/picking up students. Some families pull into our drive (remember, it is ONE WAY) and drop off/pick up right at the sidewalk/doors, some families park on a side street and walk students up to the front rotunda doors, and some families have a meeting place/regular parking spot where students know to meet. 12th Street tends to be a little busier; we recommend Lexington or 13th St. if you are parking and walking or having your student meet you.
School Supplies: We provide all school supplies that your student will need. Feel free to get send your student with a backpack and water bottle, and we’ll provide everything else! We recommend labeling all personal items so that if they are lost, they can be returned.
Attendance: To report an absence, please email [email protected] or call the office (541) 355-2000 and make sure to include the reason for the absence. Parents/Guardians have 3 days to excuse an unexcused absence.
iPad Insurance (6th-8th graders): iPad insurance (6th-8th graders) can be paid online by going to the district website Parent Tools page and clicking FEES AND FINES. Username is your Student’s 6 digit ID number and password is your Student’s last name (Upper case first letter). Payment can also be made by cash, check or card in the office. iPad insurance is not required, but strongly encouraged. Insurance cannot be purchased after an iPad is damaged. iPad insurance does not cover a lost iPad.
School Meals: All students will receive FREE breakfast and lunch this year; no application is necessary. If your student would like a second meal or second milk, they will need to purchase those items. Visit the district website to learn how to load money onto a meal account using BLPay.
Student Medication: Medication should be dropped off in the office and the proper paperwork must be filled out by a Parent/Guardian. It is never ok for a student to carry medication on them – even over the counter medication. All medication must be in its original container/box and within the expiration period.
Contacting Teachers: Please email your student’s teachers directly using their [email protected].
Volunteering: We LOVE Volunteers! Visit the district website for instructions on how to become a volunteer. Once you are approved, please reach out so that we can let you know of volunteer opportunities. You must be an approved volunteer to accompany us on any field trips. The process takes up to one week, so please plan accordingly.
Update Information: Please help us keep your information up to date in our system. If your phone number, address, or email has changed or you need to add/remove emergency contacts for your student, please do so in Parent Vue or call or email Ms. Marcie. If you need help activating or getting into your Parent Vue account, please contact Ms. Marcie.
School Starts Weds, Sept 4th for ALL WVMS Students, K-8th
Westside Village students ALL start on Wednesday, September 4th. The Bend-La Pine calendar shows a different start time for Kindergarteners and 7th and 8th grade students – this does not apply to Westside Village students. ALL K-8 start on Wednesday, September 4th from 8:35am-3:35pm. Early Release Wednesdays will begin the following week, on September 11th.
Elder Camping at Cultus Lake 9/11-9/13
Our Elders will be going on their annual camping trip the second week of school! We will be headed to Cultus Lake Weds, 9/11 to Fri, 9/13. Students should arrive to school at 8:15am on Wednesday morning so that we are ready to leave NO LATER than 9:00am. Our busses have to be back for their routes and cannot wait for late students.
Permission slips and an informational letter will go home the first week of school. The cost is $50 per student. Payment is due Tuesday, 9/10. Payments can be made in the office with card, cash or check.
Visitor Management (Scan Your ID)
Anytime you wish to enter our building during school hours, you must scan your ID and wear a visitor badge. If you have never used your ID to sign in to a Bend-La Pine school, feel free to stop by on Tuesday, September 3rd between 9:00-3:00 to get put into our system and save time on the first day of school. Then you will be able to scan your ID in our lobby and have your badge printed each time you visit.
Early Pick Up Policy
The end of the school day at Westside Village is an important time for fitness and community. Therefore, we ask that students not be picked up after fitness begins (between the hours of 2:45 and 3:35) unless it is an emergency. If your student leaves early for a regular sports practice or activity, please arrange to pick them up at or before 2:45. Thank you for your understanding in this matter.
News From Friends
Sign Up for Extended Care, Clubs & Fall Sports!
Starting this fall, Extended Care/Clubs will be available at a flat rate on a six week rotation to allow flexibility for families to choose from 1 to 5 days of extended care per week according to your needs. The monthly rate will vary based on the number of days your child attends, allowing you to customize their after-school schedule as it suits your family.
As always, we will offer partial scholarships to families who qualify for government assistance, ensuring that our extended care program remains accessible to all students.
We are able to accommodate all of our families that would like to take part in our Extended Care program. There is no worry of being put on a waitlist.
Visit the Friends of Westside Village website to sign up or get more information. Text our Extended Care coordinator with any questions: 541-728-3609
Have a Great Club Idea? Want to Volunteer?
Friends of Westside Village is looking for Club Volunteers! Do you have an interest that would make a good club? Let us know! We’d love to hear some new ideas. Call the office for more information or plan to join us at our first Village Council meeting on Wednesday, Sept. 4th at 9:00am in the garden!