Our EME Focus
- Tier 1 Instruction
- Belonging
- Define what it means to be an Integrated Arts School
Thoughts of the Week
If you have time, this is amazing video! And he truly is a kind soul!
The Coming Week
- Monday
- Committees 2:30-3:15
- Principal Cohort 3:00-4:00
- Tuesday
- Picture Retake Day
- Lilly Paradis’ Birthday!
- Elementary Admin Horizontal Meeting 3:00-5:00
- Wednesday
- Admin Meeting 7:00-7:30
- SIW
- Thursday
- Sped Team Meeting – 2:30-3:15
- Friday
- EET Weekly Meeting 8:00-9:00
UPCOMING DATES:
- November 24th – Steve Miller’s Birthday!
- November 25th – Amanda Gylling’s Birthday!
- November 25th-29th – Thanksgiving Break
- December 2nd – Staff Meeting 2:30-3:15
- December 3rd – Vision Screening
- December 3rd – EME Safety Meeting 7:00-7:30
- December 4th-6th – Amanda Out for Law Conference
- December 4th – SIW 1:00-2:30
- December 5th – Sped Team Meeting 2:30-3:15
- December 6th – EET Weekly Meeting 8:00-9:00
Updates from Downtown
Important Links
- November 6th Elementary TLC Update
- Topics of Interest/Problem of Practice–Have you helped out your colleague yet? Several more need some advice!
- TAG Folder of helpful things
Notes from our Team:
From Triz in HR
Certified Evaluation Information as of 10-31-24. We have edited all the certified profiles so that they don’t refer to specific dates in any of the instructions or notifications. The intent of this is to streamline editing from year to year and make successive launches more timely.
Within the sub profiles, goals, observations, self-reflections and the like, dates can be chosen to auto launch and populate the review. We have set the profiles to do the following:
Anchor Date: the date that the system will use for assigning evaluation profiles and sub profiles.
First Review: this date will assign a specified profile the first time.
Auto Assign: toggles whether to initiate the profile automatically. Uses the Anchor and First Review dates to determine what launches.
These allow us to set up an ongoing eval start date, but also have this year start on a later date, since it is a new build.
We have set the profiles to do the following:
Main Profile, this is just messaging that the evaluations are available and scheduled to Administrators; Anchor 8-20-2024; First 11-5-24 – Auto Assign.
Goals (Mini#1); Anchor; 9-7-24; First 11-5-24 – Auto Assign.
Formal 1; Anchor 11-1-24; First 11-5-24 – Auto Assign.
Formal 2; Anchor 1-15-25; First Same – Auto Assign
Mini #2; Anchor 7-1-24; First 2-15-25 – NON Auto Assign
Mini #3; Anchor 7-1-24; First 3-15-25 – NON Auto Assign
Mini#4; Anchor 7-1-24; First 4-15-25 – NON Auto Assign
Self Reflection; Anchor 4-1-25; First same – NON Auto Assign
Summative Eval; Anchor 5-1-25; First same – NON Auto Assign
Year End Goal; Anchor 5-1-25; First same – Auto Assign
Contract teachers don’t have formals or mini 4 in their profile, so only the first goal and year end goals will auto assign.
From Dave in TLC
OSAS Testing Annual Notices and Opt-Out Forms. The Bend-La Pine website has been updated with the 2024-25 fillable PDF annual notice and opt-out forms that we are required to share with families. There are separate notices and opt-out forms for ELA/Math testing (grades 3-8 & 11) and the SEED survey (grades 3-11). Please share these resources through your commonly used channels (e.g., School newsletters, parent emails) and have copies available for parents to pick up in the office by the applicable dates listed below. Opt Out link here
ODE English Language Arts and Math State Testing. Consistent with the requirements of ORS 329.479, ODE has developed an annual notice (available through ODE’s Test Administration webpage) that describes these assessments, identifies the timeframe when the assessment will most likely be administered, and identifies an adult student’s or parent’s right to excuse the student from testing. Districts and public charter schools must provide parents with the ODE-developed annual notice at the beginning of each school year. In addition, districts and public charter schools must provide parents with separate notice at least 30 days prior to administering the statewide summative assessments in Math and ELA using the ODE-provided 30-day notice and opt-out form (also available through ODE’s Test Administration webpage), or a district-created form that exactly reproduces the language of the ODE-provided form. School districts and public charter schools must use the language of the 30-day notice and opt-out form provided by ODE to communicate with all parents about state testing requirements and their right to opt out for high school students by January 5, 2025, and for students in Grades 3-8 by March 2, 2025.
ODE SEED Survey. Oregon law (House Bill 2656) requires each school district to make the SEED Survey available to students in grades 3-11. Parents or guardians may decline, either verbally or in writing, to have their student participate in the SEED Survey. Schools will provide parents with notice of administration and the process for declining participation at least 5 days prior to administering the SEED Survey. Students may also decline, at any time, either verbally or in writing to participate. Students may also decline to answer individual questions on the SEED survey. Please contact Dave with any questions.
YouthTruth Survey. This year we will be giving the YouthTruth survey to staff, families, and secondary students. The survey window is January 6 – January 31. Please find a few minutes to watch this short kick off webinar (you can watch it on 1.25 or 1.5 speed). Elissa, our YouthTruth representative will be emailing school on Monday, November 18 with instruction for accessing the Survey Implementation Guide. I will follow up with additional information and resources as we get closer to the survey window. Thank you. Watch the kick off webinar here.
From Kinsey – Policy, Advocacy, & Office of DEI:
Bias Incidents and Hate Speech: When does a student’s comment to a peer or text on a t-shirt invoke our policies around sexual harassment, bias, bullying or intimidation, and when is it something permissible or protected? What if a student is using a hand gesture that is known to be a communication of hate or oppression? How do you balance intent vs impact, political speech, and a culture of dignity and belonging focused on learning? If you have a tricky situation, need some policy guidance, or just want a thought partner, please reach out! If you’d be interested in a collaborative conversation with other building administrators on how to navigate these incidents right now, please email me so I can gauge interest and need.
As a reminder, please respond promptly to any complaints or bias incidents reported, including circling back with the reporter at the conclusion of your response. This is a powerful way to show your commitment to the wellbeing and dignity of each member of your school community.
Latino Family Night: Please drop by our 7th annual district-wide Latino Family Night if you are able (invitation here–feel free to share). The Woodburn High School mariachi band will perform (pictured here), and there will be dinner, partners, games, and fun!
From McScott in IT: (Please share with your teaching staff right now please)
Synergy Mail Issue and Resolution. The latest update to our student information system included a change in Synergy Mail, which removed the ability for recipients (families) to reply directly to the sender (teacher). This change was intentional by the vendor but was not communicated to any IT teams or any of their 6,500 school customers nationwide. As a result, we were delayed in communicating the issue and providing a solution.
As of today, November 14th, our BLS IT team has implemented an in-house fix that restores the direct reply functionality for recipients of messages sent via Synergy Mail. We understand that this issue may have disrupted important communication between teachers and families. Please let me know if there is anything my team or I can do to support you in reestablishing communication.
Two things for family newsletters:
Science Night at Lonza: Here is a link you can include in your family newsletter about an awesome family science opportunity at Lonza. Check it out!
Boys and Girls Club has the following spots available for after school care. Please reach out to them if you are interested here at this link!
- 1 full time spot available for a kinder, 2/3rd grader, 3/4 grader, and 5th grader–downtown location
- 7 full time spots for 1/2 graders–downtown location
- 10 spots open at the east side location for 1st-5th grade
Important Dates
- November 19: Horizontal meeting, @ Bear Creek, hosted by BCE and Miller, 3:00-5:00
- November 25-29 Fall Holiday Break, (if you take time off, use non-contract for all days except Thanksgiving itself)
- December 10: Admin and ICCL Training—make sure your ICCL team knows! 3-5–location TBD
- December 11: All Admin Meeting at Perseverance Hall, 3:00-4:30
- December 19-20: Tammy is out–connect with Karen if you need anything
- December 23-January 3. Winter Break!
And finally…we can’t over look the power of connection, with families, each other, nature, pets, etc.
