June 12, 2020

To Do:

As I explained at our meeting on this week, please send these two items to me by next Wednesday:

  1. Your plan for how your school team will address the 9-11 grades students earning incompletes for the spring term. You could use the TEMPLATE from ODE or design your own.

2. The number of seniors who have not yet met graduation requirements and the plan to get them completed by August 30.

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If you haven’t already, please send your leave sheet to me by Monday morning. Please include all of June.

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There are numerous opportunities for teachers to develop curriculum and design instruction this summer. Please encourage them to engage! Here are a few:

LEAD: Leading for Equity and Anti-Racist Dialog: Kinsey shared this opportunity with this week in the hopes that some of your teacher leaders may be interested in participating. She plans to reach out to corresponding principals about the candidates we look at selecting, to be sure you agree that the staff member can take on this leadership work and so you’re aware if someone in your building is participating.  When we get to the stage of piloting some of these resources in classrooms, the team will first meet together, to make sure you’re aware of what activities or topics will be addressed in the classroom, what to expect, how to support, etc. Administrators are encouraged to participate in the cohort/work itself, especially if you have a teacher in the cohort.  

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Canvas Training and Module Development: Thank you for sending out the three letters to teachers about Canvas this week. The first letter explained the move to Canvas as our LMS for grades 6-12. The second letter outlined the option for teachers to get paid design modules on Canvas over the summer. And the third letter explained the training component for Canvas . Training will open up for teachers on June 17. This training, which is self-paced, online, and about 7 1/2 hours, is required and will satisfy one of the PD days prior to the week the teachers return in August. Please encourage your teachers to sign up for the Canvas training AND to design a module. Since they are putting courses on Canvas anyway, why not get paid? Here is the most up-to-date 2020-21 work calendar for certified staff.

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This online course with Harvard School of Education on Culturally Responsive Literature Instruction looks fabulous!  We will cover the cost of teachers wanting to participate. Here is the link: https://www.gse.harvard.edu/ppe/program/culturally-responsive-literature-instruction

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Information:

Lora sent this letter to staff after we received the guidance from ODE regarding our fall opening. She plans to send communication several times during the summer. Here is the complete document Ready Schools Safe Learners and the simplified RSSL version that Jim created! Thanks, Jim!

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Here is a follow up from Jon L. regarding Level Review Assessors process email he sent earlier in the week.  The only difference this year is that principals will need to do the recommendation form in Applitrack.  The recommendations are confidential.

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Here are some recommended reads from Christie Boen! Check out this list!

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June 5, 2020

To Do:

At our HS Principals meeting last week I shared with you that we are moving to Canvas a our learning management system for grades 6-12. Please plan to share this letter with your teachers on Monday. It explains this move and the reasoning behind it. Here is that letter. Early next week, we will ask you to send out a second letter explaining the opportunities for teachers to get paid for putting courses on Canvas.

Information:

For many years, our district has maintained a partnership with Equal Opportunity Schools (EOS), which is a nonprofit out of Seattle. The purpose of EOS is to assist schools with tools to ensure equitable placement, retention, and outcomes of historically underserved students in AP and IB courses. Mountain View HS is the only high school currently utilizing EOS. They regularly send out equity articles and classroom resources. Recently, they sent this special message out to their partners. I want to share it with you because the message and the resources are outstanding. Here is the message: Many members of the EOS Community have expressed grief, sadness, indignation, anger, and even numbness in the wake of the brutal killing of George Floyd at the hands of police, just the most recent in a series of tragic incidents of anti-black and racialized violence and dehumanization. For those aspiring to lead for educational equity – work that already often feels isolating and alienating – these events may simply feel like too much to process when added to the disproportionalities bearing out in this pandemic and the ongoing trauma of inequities in our school system.

We are thinking of you. Please know that you are not alone in this moment. Dr. Deena Simmons writes (in her article titled “How to Be an Antiracist Educator”) that “[t]eaching for an antiracist future starts with us, the educators.” We are physically distanced, but we remain connected by the cause and therefore able and obligated to take collective action.

The article Helping Students Discuss Race Openly in Education Leadership (ASCD) outlines several steps teachers can follow to ensure “safe classroom environments” where powerful discussions can emerge. Let me know if you are interested in bringing EOS to your high school. It is a powerful, systems approach to elevating our historically underserved high school students.

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The regional Culture of Care Coaches are hosting a 2-day training with  Jim Sporleder (Paper Tigers) on August 20-21.

  • Day 1 is designed for a broad overview message about restorative justice and creating a culture of care.  This is open to anyone.
  • Day 2 is designed for building administrators and leadership teams to go deeper.

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This article is posted on the OSBA website and gives some insight into what the state is thinking as they make decisions regarding the start of school in the fall. While providing some answers, please don’t miss this quote: ODE “would release its guidance for fall next week and plans to update its guidance every two weeks this summer and into the fall.” We live in interesting times.

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Here is some information that you might consider passing along to your teachers. It is a local resource that has created educational videos that may be useful to science, music, art, and ELA teachers and can be adaptable for students of all ages. Following is information that was shared with me:

The Upper Deschutes Watershed Council coordinates The Upstream Project, a hands-on education program that seeks to connect youth to the natural world. Through outdoor activities in science, art, writing, and music, The Upstream Project works with k-12 students to help them learn about the rivers and streams throughout Central Oregon. Our goal is to help students develop a sense of place for our home watersheds.
Our activities are all listed on our education page. Here is the link to The Virtual Upstream Project on our website:  https://www.upperdeschuteswatershedcouncil.org/the-virtual-upstream-project/

Calendar:

Our Leadership team meeting is Monday, June 8 @ 2:30

Our new HS Principal meeting is Wednesday, June 10 @1:00

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May 29, 2020

To Do:

I continue to be grateful for the positivity and flexible attitude daily exemplified by our building leaders as you navigate through ever-changing scenarios. It will be important that you model that for our staff, students, and parents as we continue to plan and re-plan over the next several months! Our mission and purpose will continue to focus on ensuring quality and caring learning environments for every student while giving each other grace and support! We are in this together – so let’s continue to share and learn from one another – as well as celebrate our wins – however small!

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As I explained at the HS Principal meeting this week, you may request to post positions you have in your 2.0 Staffing Plan starting next Monday, June 1 – by first emailing me what you anticipate posting. I will then approve these and reply to you and HR with the green light for you to send in the position posting(s). Please put a closing date of June 30 (knowing that this could be moved back to a later date, depending on what the Legislature decides to do in late June). If all goes well then you would be able to interview and hire beginning in July. This timeline and staffing plan could change based on Legislative action (or inaction) so keep that flexible and positive disposition!

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Information:

Check out the Mascot for Caldera High School – the Caldera Wolfpack! We will send out a press release after graduation week. Great job Chris and team!

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Our school buildings/facilities will be open for summer programming starting June 15, as long as these groups/organizations follow ODE guidance, including social distancing. Boys and Girls Club and Park and Rec., in addition to our own OSAA athletic programs, will be the likely users of our facilities during this time. Next week, your Athletic Directors will be sharing out key information with your Head Coaches related to OSAA guidelines for practices this summer. We are also working on a district pre-screen monitor check sheet form that will be required to be completed for every athlete, every practice. I appreciate your support of your Athletic Directors and coaches to ensure the guidelines are followed with fidelity.

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The ELL Dept is partnering with Migrant Education to provide summer school for emergent bilingual students.  We have additional (limited) space in the program for ELL students who do not otherwise qualify for migrant ed services.  We are prioritizing students who:

  • Are credit-deficient and at risk of not graduating by Aug (seniors)
  • Are earning “incompletes” this spring in math or language arts (9th-11th)
  • Have a history of significant learning struggles, or are in the process of team problem-solving
  • Are K-2 students (early learning)
  • Have not made progress on language proficiency assessments (long-term ELLs)
  • Have parents/family who are unable to support academics at home

ELL/Language Specialists are working with buildings to identify and refer potential candidates.  For more information or to include this referral process in your end-of-year MTSS/RtI conversations, reach out to your specialist!

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Calendar:

No meeting next week with the Cap and Gown Diploma Walks.

HS Principal WebEx – June 10 @ 1:00

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May 22, 2020

To Do:

The summer iPad communications are complete and ready for you to share with your families and students. We are asking you to send out these letters in the usual ways you communicate with your families. Ideally, please send them early next week. The district will also advertise this information in a variety of ways. This letter contains hotlinks embedded, so please share this Word version (rather than PDF). Here is the Spanish version; and the English version. NOTE: If a parent does not want to keep their student(s) iPad over the summer, please be accommodating by allowing them to return it to your school for retention until the start of next year.

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Here is a small excerpt from ODE’s most recent guidance for summer – the start of school 2020-21. If you are wanting to read the entire document, you can find it here. We will allow our OSAA sports teams and Bend Parks and Rec to use our facilities beginning June 15 as long as they follow this guidance from ODE. I have also asked Stephanie to have our Base Camp teachers develop a proposal for how we could offer Base Camp in alignment with these guidelines. We recently surveyed our BC students and parents about whether they would participate in Base Camp if it was offered virtually. The feedback we heard was they prefer an in-person camp! We will see where the June guidance takes us and adjust accordingly.

Information:

Dean’s role will be expanding next year as he continues to deepen his work in our middle and high schools. Dean Richards will be supporting secondary schools next year as the “Secondary Coordinator of Professional Learning and Instructional Design.”  In this role he will be working on secondary multi-tiered systems of support, coordinating professional learning across the secondary system and supporting administrators on building instructional needs.  Dean says, “I’m excited to be able to work with principals on instructional systems and school design plans to support student learning.”

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We have posted info about our graduation ceremonies to our district website:

https://www.bend.k12.or.us/district/news-events/news/2020/05/watch-graduation-ceremonies

Thank you for the AMAZING work that has gone into celebrating our seniors!

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An important note from BLPO about 2019 SUMMER PROGRAM FEES for ONLINE courses:

  • New or continued original credit course $200. Reduced to $50 if completed with a passing grade by August 18th.
  • New or continued original credit course for free/reduced lunch students $50. Reduced to $0 if completed with a passing grade by August 18th.
  • New or continued credit recovery course $50. Reduced to $0 if completed with a passing grade by August 18th.
  • New or continued credit recovery course for free/reduced lunch students

$25. Reduced to $0 if completed with a passing grade by August 18th.

  • 2019 Seniors who have 4 or fewer courses (2 or fewer credits) necessary for graduation. No charge.

ALL SUMMER PROGRAM FEES WILL BE POSTED TO STUDENT ACCOUNTS AFTER THE TERM ENDS.

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DEADLINE APPROACHING! ART & WRITING CONTEST FOR K-12 STUDENTS

REMINDER:  The Education Foundation’s Art & Writing Contest for K-12 students in BLS ends on Monday, May 25, 2020.  This fun contest allows our students to showcase their creativity in art and/or writing, as well as having an opportunity to win a gift card from the Education Foundation ranging in value from $25-$50 depending on grade level.  Two winners per category (art or writing) per grade level will be selected for a gift card prize. This contest is completely optional for students, but can be an assignment from a parent/guardian or teacher.  Information and instructions can be found on our website (www.engagedminds.org) or by emailing us at [email protected]

As well, every BLS K-12 educator can email us their name and the school where you teach to enter a drawing to win $100 in classroom credit funds from the Education Foundation as well!  We support you and your efforts in this intricate and evolving educational landscape facing each and every one of us.  Simply email us at [email protected] with your name/school and that’s it!  We will randomly draw two K-12 educator winners on May 29th!

We applaud each and every one of you, and our students, parents & guardians during this time of school closure. YOU can/do/will make a difference — we believe in YOU.  Contact our office at (541) 355-5660 or email: [email protected] with any questions! 

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Many students may be applying for financial aid appeals. These can be requested by families in need of great financial aid do to a life-changing event in the family. This article in US News and World Report may be helpful in navigating appeals.

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Interesting Reads:

Is this in our future? Check out this article from AP on the reopening of South Korean high schools. Take a few moments to click through the five photos in the article.

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You may be interested to learn that the UC system has decided to no longer accept SAT and ACT scores for admission.

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Kerry Morton, our K-12 Math TOSA, shared this outstanding resource from TNTP (a nonprofit out of New York*). It is a Learning Acceleration Guide that provides help to educators as we plan for the next school year. *TNTP, formerly known as The New Teacher Project, is an organization in the United States with a mission of ensuring that poor and minority students get equal access to effective teachers.

Ouch – this is tough to read: Check out The Opportunity Myth: What students can show us about how school is letting them down and how to fix it.

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Calendar:

Tuesday, May 28 @ 1:00 – HS Principal WebEx

Week of June 1: No HS meeting

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May 15, 2020

To Do:

HR has approved hiring for ICCL team members whose contracts are up this year. Be sure to follow a process for hiring that includes: notifying all of your certified staff about the number of openings and the deadline for applying, verifying they have submitted their paperwork to HR and selecting your interview team and interviewing all candidates.

Information:

Here are a couple of messages from Sandy Bishop from the HDESD: The HDESD in partnership with Studer Education is offering episode 2 of a webinar series:  Creating Resilient Leaders.   The registration link is included below.  Please forward to other leaders in your organization that might be interested.  We had 46 people join the first episode with positive feedback from the participants.  I hope you can join us! 
https://learnathome.hdesd.org/2020/05/08/creating-resilient-leaders-episode-two/ Creating_Resilient_Leaders_Webinar_episode2.pdf (240K)

Your Culture of Care Team has been developing resources for schools in response to specific requests we’ve received. We created this more centralized Distance Learning Resource menu that includes those materials, and have started sharing with our priority schools. Please use, share, and let us know if you have any specific requests along the way. Our hearts are with you and we are thankful for the way you are leading through this.

Check out this Roaring 2020’s Staff Tribute to MVHS Cougars. It’s a fun video from MVHS staff to their students.

Calendar:

Monday, May 18, 1:00 – WebEx with HS Principals ONLY

Friday, May 22 – deadline for seniors to participate in virtual graduations and cap and gown walk

August 11 – Leadership Team retreat (No ICCL’s)

There will be NO districtwide welcome back event in the fall.


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May 8, 2020

To Do:

Translations Required for ALL correspondence – effective May 2020: Every family communication from the Principal’s Office must be translated into Spanish (and/or any languages represented by families in your school population).  Ideas for making this work:

  1. ELL Dept staff serving your building can determine which languages are needed.
  2. Meet with your front-office team to identify your designee for submitting translation requests and distributing them once received (suggestion: this should be your office manager or whoever manages the School Messenger system and/or the production of paper copies of your communications).  
  3. Make it clear to your designee that you are asking them, effective immediately, to be responsible for requesting translations for all school-wide parent communications (emails, newsletters, etc).  

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Please take a look at this one-page summary that Kinsey has put together for schools as a follow-up regarding the Multi-Lingual Family Survey that she shared results of last week during our Horizontal meeting. Note the “responses” at the bottom of the page to make sure your part of this is communicated and completed (on an ongoing basis).

Information:

This week, there was an amendment made in the ODE Guidance with respect to the number of people allowed at a graduation ceremony. The original number was 25 and was changed to 24. Here is the amended guidance doc with the changed number included on page 4.

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Rethinking Fundraising during COVID 19: As we navigate COVID-19 and the impacts to our communities and families in the district this spring and summer, we are asking that principals use discernment around any fundraising being considered by schools and programs.  We are not putting a stop on all fundraising at this time.  There is some acknowledgment that some schools or programs may have long-term projects in process and other unique considerations that may warrant fundraising.  However, in general, we are asking that we do little to none of the typical fundraising events that we would do in these weeks and months to come.  Out of respect for our families and businesses, now does not seem to be the time to be asking them to contribute to fundraisers.  If there are unique circumstances around a specific fundraising project that you would like approval to do prior to the fall of 2020, please seek approval from your level leader before doing so. 

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The regional Culture of Care Coaches are hosting a 2 day training with  Jim Sporleder (Paper Tigers) on August 20-21 

  • Day 1 is designed for a broad overview message about restorative justice and creating a culture of care.  This is open to anyone.
  • Day 2 is designed for building administrators and leadership teams to go deeper

This was planned prior to the COVID closure and we are still hoping for an in person training.  However, we understand the format may need to change based on ODE and OHA guidance.

An official flyer will be forthcoming.

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National Board Certification recruitment has begun!  Heather and Michele, working alongside OEA and TSPC, have 3 virtual recruitment sessions set for May.  If you have teachers who are interested in pursuing National Board, please share the OEA flyer that is in the google folder.  There are also several resources available for you.  Teachers who are “shoulder tapped” by an administrator are more confident and eager to grow their professional learning in this way and become teacher leaders in their buildings.

Check out this graphic about how encouraging teachers to become National Board Certified improve teaching and learning: https://drive.google.com/file/d/12_dQqJe9jyZ4H9fqeQKdk-CM3kOicn6T/view?usp=sharing

Three key points of information:  

1) HB2763 will reimburse teachers for the cost of certification once they certify 

2) OEA has a grant to support teachers of color and novice teachers (first 5 years) in their pursuit of NB certification

3) MidOregon Credit Union is offering zero-interest loans for our candidates in order to support the upfront cost.

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ODE is requiring that we include a statement about grading during COVID-19 on the transcript to explain why we moved from letter grades to Pass/Incomplete during the spring term. This is the statement we plan to include: 2019-20: All Oregon schools were closed from March 16, 2020, through the end of the school year due to the COVID-19 pandemic. During this time, the instruction was delivered through distance learning and Pass/Incomplete grades were given for the final term. Patty Givens will add this comment centrally, so no need to have your registrars to this. Patty sent this information to our counselors this week.

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Paraeducator Professional Development webpage- The HDESD is excited to share the Paraeducator Professional Development webpage, compiled by the Culture of Care Coaches (link below).

For leaders and administrators, there is a catalogue of opportunities at the top of the page, that allows you to view the comprehensive list of PD in the event you want to plan and organize specific content for certain programs/staff.  In addition, there is a Professional  Development Reflection Document that can be used by staff.

All of the content is then divided into categories on the webpage, with a variety of resource links/videos for paraeducators to access.  It will be updated weekly with new resources/links.

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Social Distancing Reminders– Tami Pike asked that we share the following reminders with principals. Thank you for all you are already doing.

*Social Distancing Requirements. Public schools and private schools shall designate a person or officer to establish, implement, and enforce social distancing requirements, consistent with guidance from OHA. When in-­person interactions are required, social distancing measures must be implemented and enforced to the maximum extent possible.

*At-risk Employees. Nothing in this Executive Order should be construed to require public school or private school employees in at-risk categories, or public school or private school employees who have an at-risk member of their household, to take action inconsistent with public health recommendations or the advice of the employee’s physician.

https://sharedsystems.dhsoha.state.or.us/DHSForms/Served/le2268.pdf

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Check out this fun video the leadership students at MVHS made for college day this week. It will make you smile! Please share other cool activities happening at your school!

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Calendar:

HS Admin WebEx: Monday, May 11 at 1:00pm

Leadership Team WebEx: Tuesday, May 12 at 9:00am. You should have received an invite from Andrea.

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May 1, 2020

To Do:

What about students in grades 9-11? As you know, ODE set a P/I grading requirement for the spring term for our 9-11 students.  If a student earns a Pass (D- or higher in the course), they earn the P and the credit.  If they do not earn a D- or higher, they earn an I and have the opportunity to continue their learning until the beginning of fall 2021-22 to earn a P. 

Section 5 (which begins on p 56 of this 93-page document) of the ODE Guidelines for Distance Learning provides the direction for serving our 9-11 grade students.
Key components include:

*developing a plan by the end of September 2020 for every 9-11th grade student earning an Incomplete

*the goal of every student earning a Pass by the beginning of the 2021-22 school year, if not sooner
*teachers are key in developing and following up on plans for their students earning Incompletes

*regular attempts should be made to contact students and those attempts should be documented

*If we are unable to connect with the student after multiple documented attempts, the student earns the mark (P or I) they had prior to schools closing on March 13.  ODE spells this out on p 62 of their guidance titled Safeguarding Student Opportunity Clause:

If the above efforts have been implemented and the district is unsuccessful in efforts to reach or engage the student by the end of the school year, the student shall then be awarded the mark (Pass or Incomplete) they had upon the time of school closure for that course. Schools shall provide targeted academic supports to ensure essential learning in the fall or when the student re-engages. In short, students who were earning a passing mark in the course prior to school closure should not be academically penalized. Every effort shall be made upon connection to support the student in gaining skills essential to continued education.

Thank you for your efforts to clarify this with your teachers.

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CALENDAR ART CONTEST: Showcasing student artwork! This year, we are getting creative with the production of our annual Family Handbook and Calendar, which is mailed home to families before the start of each school year. For the 2020-21 calendar, we are inviting students to submit artwork and photographs to be featured. Alandra is sharing this opportunity district-wide, but we also would like to invite teachers to share this opportunity with students (elementary classroom teachers, art teachers, photography teachers, or anyone interested!).

The theme is #BLSproud. What makes you proud to be part of your school or your school district? Share a piece of artwork or a photograph that conveys that sentiment. Deadline: May 25, 2020. Students can use this link to submit artwork. Questions? Contact Alandra – [email protected]

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Please share this message from Alandra with your school community: May 4-8 is Teacher Appreciation Week, a time to celebrate our classroom teachers, counselors, school nurses, and other certified staff members. Whether serving in person or remotely, we know these staff members care deeply about our students and this is a great opportunity to share our thanks!

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Students and families – please share a quick video, drawing, or photo saying thanks on Bend-La Pine Schools’ fun new webpage and we will share with our community to help our educators feel celebrated and appreciated.  Share your stories here

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ART & WRITING CONTEST FOR K-12 STUDENTS!
Teachers! The Education Foundation announces an Art & Writing Contest for K-12 students in BLS!  This fun contest will allow our students to showcase their creativity in art and/or writing, as well as having an opportunity to win a gift card from the Education Foundation ranging in value from $25-$50 depending on grade level.  Two winners per category (art or writing) per grade level will be selected for a gift card prize. This contest is completely optional for students but can be an assignment from a parent/guardian or teacher.  The contest is open May 1-25, 2020.  Information and instructions can be found on our website (www.engagedminds.org) or by emailing us at [email protected]
BUT WAIT, THERE’S MORE!  Every BLS K-12 educator can email us their name and the school where you teach to enter a drawing to win $100 in classroom credit funds from the Education Foundation as well!  We support you and your efforts in this intricate and evolving educational landscape facing each and every one of us.   Simply email us at [email protected] with your name/school and that’s it!  We will randomly draw two K-12 educator winners on May 29th!
We applaud each and every one of you, and our students, parents & guardians during this time of school closure. YOU can/do/will make a difference — we believe in YOU.  Contact our office at (541) 355-5660 or email: [email protected] for any questions!  Your ardent supporters – the Board of Directors for the Education Foundation for Bend-La Pine Schools

Information:

Graduation ceremony update: Thursday morning, ODE sent out the graduation ceremony guidelines for our seniors. As a result of these guidelines, we are adding an additional format to honor our seniors. This letter to families of seniors will go out today informing our parents and seniors of this additional celebration. Here is a recap of our plan:

  • We will still hold the virtual graduations we are currently planning.
  • Additionally, we are adding a Diploma Walk for each senior over the first two weeks of June.  Schools will develop a schedule for each senior to come to their school, in their cap and gown and receive their diploma.  Seniors will walk across a stage in each school’s auditorium/gym/commons, be handed their diploma by the principal, and have time for family and school staff can take pictures.  
    *NO drive-by diploma distribution in the parking lots or on the football fields. *School leaders may elect to use this time to collect iPads or distribute other items.  This will be up to each principal to determine.
  • We are limiting the number of family members (guardians/significant others) a senior can invite to six.
  • All ODE guidelines will need to be followed.
  • We will still extend an invitation to any graduate to participate in next year’s graduation.  

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The business office has recently updated the conversation calculator for the 2020-21 school year. This is the tool you’ll use for converting classified hours into certified FTE, or vice-versa.

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The HDESD is hosting a series on building resilient leaders. Here is the LINK if you are interested. Based on the work you have been leading, YOU could lead this series!

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Concussion Study: Our district is partnering with the University of Oregon, the HDESD, and The Center on a grant that the Centers for Disease Control and Prevention recently awarded to the Psychology Center on Brain Injury Research and Training (CBIRT) at the University of Oregon. This project was “awarded a 4-year, $2.2 million cooperative agreement to study an established Return to School program for students with traumatic brain injury. The study will compare health, academic and social outcomes of children and youth with brain injury who are served by the Central Oregon TBI (COR-TBI) team model with comparison school districts in Washington and Ohio.” Tami Pike and I are the lead contacts in the district for this project. As the logistics of this work develop and become more clear, we will be connecting with building administrators about the role of the schools (this will mostly involve communication and data assistance with your school nurse and attendance secretary) in the project. To support our continued learning about Traumatic Brain Injury (TBI), information located on the HDESD website provides a wealth of information about concussions.

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Here are a few notes from our Instructional Coaches: Hotspots– The mobile hotspots were delivered to families beginning late last week.  Make sure your school FAN advocate has the names of any students that are still unable to connect with you due to lack of internet.
Discovery Education- All teachers and students have a subscription to this valuable resource.  Discovery has made several changes to its site to accommodate remote learning.  More information about these changes and tips on how to use Discovery Education can be found at this link on our Remote Learning Tools site.
Family Technology Assistance– If a student or family contacts you for technical assistance.  Please refer them to the Family Tech Help Hotline at:  541 355 8700

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I wanted to highlight this performance shared by Alandra on our staff spotlight. Check out The Tranby family shared this creative, heartwarming musical number, including their students from Buckingham, Pilot Butte, and Mountain View. Click here or on the photo to watch this musical moment.

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Michael Hicks shared this youtube video (a little over two min) earlier this week by Ryan Holiday. I found it to be an important reminder about how sometimes the obstacle is the way. It made me think about the important work YOU are all doing to “seize the events that paralyze everyone else” and “turning what is in the way, into the way.” Thanks, Hicks! I am in awe of the way each of you has shown excellence and grace in the face of a global pandemic!

Calendar:

May 1 – Valedictorians and Salutatorians announced

WebEx with HS Administrators Monday, May 4, 1:00. I have sent you an invite for a HS Admin meeting every Monday until June. We may not need to meet every week, but I wanted you to save those dates/times on your calendars!

Week of May 4 – filming of virtual graduations!

May 22 – Deadline for seniors to complete grad credits to participate in June virtual graduation and diploma walk.

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April 24, 2020

To Do:

Please have your 2.0 staffing plans completed by next Friday, May 1 at the latest. Be sure to enter your new plan into the 2.0 staffing templates in this shared staffing google doc.

No Contact List- Please update the disconnected secondary connections lists by next Thursday.

Information:

Hot Spots- Hot spots have arrived and the first round has been delivered to your schools. Skip provided this resource page for additional information, how to request more, the form needed to be completed by a parent who is borrowing one, and a video (or written instructions) on how to set one up at home. Please take a look at this page and be ready to share this resource for any that may need it.

Meals- As you know we have begun delivering meals to many more sights. We have four routes in Bend and another in La Pine. We have an EA riding on the bus along with the driver for each of our routes. If you need something for EA’s to do, we need subs to ride and help deliver if/when regulars are unable. Please see who is able and provide me a name and phone number. I will add it to the list and they will potentially receive a call when we need someone. The Bend routes all begin at High Desert Middle School. They all run from approximately 10:30 to 12 or 12:30. It sounds as if the La Pine routes are well-staffed. Thank you for your help with this important work.

Behavior- Hayley E. shared this great resource on stress, distress, and trauma in light of covid. Lots of info here, but important to consider when we do reopen our buildings and bring our students back.

Need some help? – There is a group of folks who have rallied some local churches around volunteer or donation needs in our BLS schools. This group of churches is wondering about adopting specific schools, purchasing gift cards for teachers who may have needs, or even doing more landscaping projects (with proper social distancing, of course), among other things.  If you have an idea that a group of volunteers could help with please let me know.

Sustainability doesn’t stop during covid– Please read from Jackie W.

It is interesting to read about how our neighbors to the north are addressing grading during the COVID 19 school closures.

You may get requests about refunds for caps and gowns. Doug Miner will refund at the end of May.  Doug asks that parents send refund requests directly to his email: www.minersgrad.com

Calendar:

WebEx with HS Administrators Monday, April 27, 1:30. Please be prepared to share something great one of your teachers is doing in their classes to promote student learning.

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April 17, 2020

To Do:

Here is an important message from Amy Tarnow about curriculum ordering: “Our teaching and learning team is starting the curriculum ordering process for the 20-21 school year. Principals, could you please let Amy Tarnow know who your site representative(s) will be? Just like other years, these reps will gather orders from teachers and put them onto our master spreadsheet. We need your names before Thursday, April 30th and will be scheduling a WebEx with your reps to launch the process for the afternoon of Monday, May 4th.”

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Our Spring MAC Survey will happen next Tuesday, April 21.  Yes, we will be doing a survey.  Please look for additional information from your Advocate next Monday.  Also, please consider putting something in your staff updates this week to help staff be ready to take the survey.  MAC surveys help to generate over 50% of the funding that supports FAN.  Now, more than ever, we can all see and appreciate the work that these staff members provide for our students and families.  Thank you for all you are doing to support kids!

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Hot Spots- We have approximately 300 hot spots arriving soon. We currently have 84 requests. Please be sure to notify your FAN advocate of any need for hot spots.

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This is a “please don’t do” rather than a “to do.” Please do NOT conduct any mini observations of a teacher directly teaching as part of your year-end observation roundup with your teachers. You may do a “check-in” with a teacher to inquire how they are doing with planning and instruction, but do not plan on conducting any direct observations of teaching.

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Information…. a lot!

Please make a note, and share with your staff, that we have a change in our OSS office. Ellen Jones recently hired to replace Jody McBride, resigned last week and will be pursuing openings in a school (she would be an excellent addition to any school office)! Therefore, principals, please send your monthly Leave Sheet to me, and have all of your translation requests go to Joanne Kienzle until further notice.

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Leave the COVID expertise to OHA and the CDC! We love all of the work that our schools are doing to engage our students. One thing that we are specifically asking, is that schools not produce their own COVID-19 materials… By video, electronic communication, paper, etc. The information around COVID-19 seems to change daily, and we want to utilize our county health partners and OHA, CDC, etc. for any information that is being shared out.  Thank you for ensuring our messaging is aligned with staff!

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guidance for materials distribution and pick up. This document is shared on behalf of your schools’ nurses and is an excerpt from a longer document produced by the National Association of School Nurses. There is a note at the bottom of the document from your Safety Team. I think you are all already following very similar protocols – thank you!

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Here is the official word regarding the use of school logos that Sharon Smith has provided: “The District does not allow the use of its school logos or mascots for commercial purposes, absent an agreement. Use by Booster Clubs and school groups for fundraising for school programs may be allowed pursuant to an agreement. The sale of signs for a profit that does not go to the school is not allowed. The use of logos/mascots gives the appearance that this project is undertaken on behalf of the district, which it is not. I caution against creating that impression.”

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Here are some important notes from Lora regarding Equity and Access Considerations during Distance Learning.

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OSAC is allowing students who would have otherwise raised their cumulative, unweighted GPA to 2.50 or higher to be considered for Oregon Promise as a result of school district actions relative to local or state emergency orders. 

The GPA requirement is still a cumulative, unweighted, 2.50 GPA. However, there will be flexibility provided for students who would have mathematically had the opportunity to raise their GPA to the 2.50 limit if letter grades were assigned for their final high school term.

High school registrars will use the GPA verification system and include the students where it would have been mathematically possible to raise their GPA to the 2.50 limit as MET.

If a high school does not participate in GPA verification, the high school will need to include a cover letter when providing students with their final high school transcript to submit to OSAC. The cover letter must indicate that it would have been mathematically possible for the student to raise their GPA to the 2.50 limit if they earned letter grades for their final high school term.

For students where it would not have been possible to raise their cumulative, unweighted GPA to the 2.50 limit at the end of their senior year, those students need to continue to be verified as NOT MET.

The deadlines have not changed. Please encourage all interested students to apply for Oregon Promise by the appropriate deadline, and submit the 2020-21 FAFSA or ORSAA. Updated information is posted on our website.

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With the closure of schools, Walt and his crew are in the position of getting schools in good shape for when students and staff are able to come back to the buildings. Here is a NOTE from Walt, who needs your help to get classrooms cleaned out and ready for painting: All my Custodians are excited to have an opening that they could jump into classrooms and do some major renovations and cleaning. One good thing about COVID-19, it has provided us with an opportunity to get our school back in good shape for the coming year. Dan Dummitt (maintenance) has provided paint, cove base, ceiling tiles, etc. and okayed most Custodians to start painting classrooms. We just need things off the walls. I was hoping for some help from you or at least a timeline so that I can better plan for this unique opportunity. Please work with your Head Engineer and Walt to develop a plan for your school. Thank you!

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Here is some guidance on some common questions related to seniors:

What about seniors who want to graduate EARLY?  The guidance provided by the state pertains to students who were first enrolled in 9th grade in the 2016-17 school year or earlier.  It DOES not apply to students who first enrolled in 9th grade in 2017-18 or later UNLESS they have an early graduation plan approved before the Executive Order (EO-20-08) was issued on March 17, 2020.

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Seniors using the GED to earn Credits: Students currently receive 3 ELA, 2 Math, 2 Soc Stud, and 2 Sci. Normally we only give credit for passing ALL of the GED tests.  For seniors during this COVID 19 scenario only, we will grant credit in individual content areas (if the student passes that portion of the GED) even if the student did not pass all of the exams.  We will go back to our original practice of only assigning credits if a student passes all of the GED tests when we get back to brick and mortar school.

Additionally, because the GED test is not currently being offered, seniors who earn a score of 145 on the GED pretest will earn a Pass and credit for that content area. Again, this is a result of our current COVID-19 situation and only applies during this spring term.

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Regarding online courses seniors enroll in from now on: seniors must complete 40% of the coursework with a grade of 60% or higher to earn a P. Here is additional guidance from BLPO from Amy related to ONLINE courses.

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We are working through the steps outlined by ODE to determine the graduation status of our seniors. HERE is the document we shared with HS counselors regarding those steps. This document highlights who is responsible for which steps in the process, important dates and our communication plans related to notifying seniors of their graduation status. Austin and his team plan to screen steps 1-3 and will share a list of seniors with schools next Tuesday. Schools will work with special ed, ELL, STC, colleges and 504 coordinators to ensure transcripts are complete, then communicate (along with other school team members) status and plans of seniors with EVERY senior at their school. Schools can elect to send out a written confirmation of graduation status to seniors.

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Here is an UPDATE from Jenni Newby at COCC sent to your College Now teachers Here is a copy of the DROP FORM for College Now.

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  • Thank you to Hicks and Jenni Newby for this update on dual-credit Courses:
    • We are coordinating with our Community College partners to continue dual credit courses and allow high school students to earn college credit.  12th-grade students will receive a pass (P) or an incomplete (I) on their high school transcript for dual-credit courses. All students (grades 9-12) will receive a letter grade on their college transcript that will be assigned by their high school teacher.
    • Please communicate directly with your students and parents in regard to remote learning that will impact a student’s college grade and transcript.
    • COCC is determining a process to extend its “drop without penalty” date and potentially offer refunds to students.

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Your government teachers are probably already reminding our seniors about the importance of registering to vote. With the registration deadline of April 28 coming up quickly, I encourage you to send a note to seniors about the importance of being an engaged citizen. Here is some information you are OK to send:

“Nobody will ever deprive the American people of the right to vote except the American people themselves and the only way they could do this is by not voting.” — Franklin D. Roosevelt, 32nd President of the United States

Registering to vote in Oregon is quick and simple. If you are 18 you can register:

​​The deadline to register is 21 days before Election Day.

Apr. 28, 2020Voter registration deadline
Apr. 29, 2020First day ballots are mailed
May 19, 2020Election Day

To register to vote in Oregon, you must be a U.S. citizen, an Oregon resident and at least 16 years old. Online registration requires a current Oregon driver’s license or state ID card.​​​​​​​​​​​​​​​

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Calendar:

Monday, April 20 @ 12:00 HS Administrator WebEx – the focus will be on HR, Budget and Staffing

Thursday, April 23 @ 9:00 HS Graduation Planning meeting


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April 10, 2020

Information:

Thank you for your input on our District Guidance Document. Please be familiar with this information and share out relevant pieces with staff.

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Please share the following reminders from Alandra with your teachers and counselors as appropriate:

  1. SOCIAL MEDIA: We are seeing an uptick in digital communication and many schools and staff creating new social media accounts. Quick reminder that staff members who wish to create a professional social media account need to check in with Alandra Johnson. She has some important guidelines and tips to share about using social media while representing our schools. Send an email to [email protected] (She is also glad to hear from those who have already created accounts and now want to make them official.)
  2. RESOURCES FOR FAMILIES: When sharing community resources with families, be sure to use our district pages, which are updated, vetted and approved (many are also translated): 

Families in Need also Familias necesitadas (Spanish)

Student Mental Health

COVID-19

Información (resources in Spanish)

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Here is a FAN Advocate update from Dana:

  • Talk to your FAN Advocate about assigning a classified staff member to help with outreach.  Some schools have done this and it has helped lessen the load for the FAN Advocate. 
  • We will be conducting our Spring MAC Survey the week of April 20.  Mara Stephens and the FAN Advocates will get information out to staff.  Mara has also recorded training that can be viewed by staff members that need to complete the MAC training. 
  • Please remind staff that if they hear of families that are now homeless, we need to get them counted.  Connect with your FAN Advocate so she can follow up.
  • There is a district team that is working to identify locations where students are not able to access the Grab and Go lunches.  Look for information in the days to come about expanded food delivery locations.
  • FAN Advocates are collecting names for the Hot Spots.  Dana, Ben, and Skip continue to coordinate with Bend Broadband to get connectivity up for those that apply.  Hot Spots will be coming soon, and a plan for distribution will follow also.  
  • Please take a minute to reach out and thank your Advocate.  They are all working incredibly hard and are doing everything they can to connect students and families to services.  
  • If you feel there is an unmet need, please don’t hesitate to email or call Dana Pedersen.  

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Here is the Parent Letter Sean Reinhart is sending to parents of students on an IEP, this week.

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Athletics and OSAA: The following message was sent to HS ADs recently by Sal.

Well…the worst case scenario just became realty. School is officially closed through the end of the year and thus OSAA has officially canceled spring sports and all-state competitions. The OSAA calendar governs through the end of May and resumes after moratorium week (this year early Aug). BLP is extending all current sports/activities closures through the end of our school year, June 14th. There will be some gray area between June 14th through early Aug. No decision has currently been made regarding this time frame however we hope to provide more clarity before the end of the 19/20 school year.  

BLP does not currently support any virtual sports competitions that involve BLP staff in any way.  

Pay to Play fees for spring OSAA athletics and activities will be refunded to families. The business office has been in touch with your Office Manager regarding repayments to your families. I am told that the reimbursement process has begun.

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We will continue to update the district guidance Google doc. Here is your first UPDATE:

  • Under #5…A new document, an FAQ from Sean and his team about SPED, has been added as a separate document.
  • Under # 1 and #2…We pulled docs out about high school grading and graduation.  I have not replaced those with updated content yet.
  • Under #7…We added some content about how to access Google Voice when using your personal phone to mask your number and set up another number.  We included a link about that.
  • Under #8… Athletics has been updated to indicate OSAA has canceled all spring sports and activities and refunds are being processed.

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A note from Hayley to pass on: Our team of amazing Behavior Coaches has organized a user-friendly tool for parents. The tools in this resource- schedules, ready/not ready, and break routines- are tools that we use when coaching across the district (so students may/will be familiar). All the links are set for Anyone with the link can view.

Behavior Coaching Tools: For Parents & Families

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From Scott Bojanowski: During this morning’s safety meeting, we had some questions from school administrators about our SROs and if they will continue to serve our schools now that school buildings are closed for the remainder of the school year. I talked with our SRO supervisors at Bend PD and Deschutes County Sheriff’s office today. 
The SROs will be on patrol duty during the weekdays, but they are still available to assist school administrators when needed.  As always if there is an emergency, please call 911 to get law enforcement assistance ASAP.
Jimmy Krauger (Summit HS) and Amy Ward (Bend HS) will be working patrol Monday – Thursday 8:00 AM – 6:00 PM and Scott Schaier (Middle Schools/Marshall HS) and Erik Ammon (MVHS) will be working Tuesday – Friday 8:00 – 6:00 pM on patrol.  I did not receive specific shift times for Deputy Bryan Morris is South County, but he will be working during the weekdays.
The SROs will continue to try and help serve meals at the designated school sites, and will be available for school administrators to call or email with support requests (i.e. welfare checks on students, vandalism reports, etc.).

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Canvas: Our district is in the process of adopting Canvas, which is a learning management system (LMS) that allows for everything about a course to be accessed in one place. Every teacher in our district has been set up with their own Canvas account, so staff can begin using the platform. Many of our teachers currently use Google Classroom, which can be used in conjunction with Canvas. Here is some helpful information from Laura Clark about how to get started. Please contact Laura or your school’s Instructional Coach regarding questions:

Here is a short screen recording explaining how a user can access their Canvas account and Commons to explore potential resources. Canvas Commons Access
This is a website showing a user how to quickly set up a course to begin leveraging the LMS to communicate and share with students:  https://sites.google.com/gapps.bend.k12.or.us/blscanvas/home

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WebEx and Youtube Videos: Christie Boen some helpful videos with you and your staff this week. In case you missed them, here they are:

  1. Here’s a tutorial on how to Schedule a WebEx Meeting. It includes how to save your meeting as a template to use over again.
  2. You can now approve Youtube Videos so that your students can view them! This is all thanks to Brad Waler who let me know this is possible. Here’s the blog post telling you all about it: Approving YouTube Videos.

Calendar:

Tuesday, April 14 WebEx at 10:00 – HS Principal Meeting

Wednesday, April 15 WebEx at 2:30 – Graduation Planning Mtg

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