June 17, 2022

To Do:

School Offices – please remember to post your office hours and office availability before you leave for the summer.  Front offices at BSHS, CHS, LPHS, MVHS and SHS should be open August 1st. Front offices at [email protected] and Realms HS should open August 8th.  Here are the signs to use for your front door. Please adjust as needed. 

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Information:

Year Long Calendar –   We have put together a master planning calendar of the work sessions and leadership professional development for next year. We will continue our traditional high school leadership/horizontal work sessions (principals, assistant principals, and deans), and add work sessions specific to principals and to assistant principals and deans.  Admin/ ICCL workshops will focus on MTSS and how to develop and lead an effective MTSS system in our schools.  Our work with The Center for Educational Leadership(CEL) will also happen during these sessions and focus on how to lead equitable schools.  The SIW calendar is also on the document, outlining what each Wednesday will be.    22-23 School Year PD/meeting Calendar

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Counseling Blog from Jennifer –   Check out the most recent blog here.

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Leah Bibeau in the business office –   Please be sure to read the email from me earlier this week regarding digital leave and time sheets for next year.  Just know that the paper ones we currently use will be coming to an end. 

Calendar:

June 21: All Admin Breakfast 8:00-9:30 @ Ed Center/Room 314

June 24: Principals breakfast and work session 8-11 @ BSHS Perseverance Hall.

 Here is the information about next year’s pre-service week. Also, we have designed a Professional Development calendar for next year to help you track the required trainings.

August 1: BSHS, CHS, LPHS, MVHS and SHS front offices open

August 8: [email protected] and Realms HS front offices open

August 10 and 11: CEL training for all administrators 8-4 @location TBA

August 16: HS Admin Welcome Back 11:00-3:00 @ BSHS Perseverance Hall (lunch provided)

August 17: Safety Day – one admin per building attends

August 17 and 18: Taking it Up Training – optional – registration required

August 22: HS Admin Up Shift Training 8:30-10:00 @ Ed Center Room 314

August 22: HS VP Work Session – sharing student management practices 10:00-12:30 @ Ed Center Room 314 (lunch provided)

August 24 and 25: Innovation Conference @ PCMS – Principals required to attend keynote both days

August 29: New Teacher welcome and orientation

August 30: Required professional development – all certified staff

August 31: District Welcome Back (virtual- am); building time pm

September 1-2: building time

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June 10, 2022

To Do:

Security Requirements: I included this information last week, but am adding it again for emphasis. We had an unsafe situation occur at HDMS this week where a felon/child predator was allowed into the building. When the protocols for visitor access are followed, which includes requiring EVERY visitor to use the Raptor kiosk, these kinds of situation can be avoided. So, again, please review our building security measures below and ensure your team is following and enforcing these requirements. 

  • Before school, there must be adult supervision both secure vestibule entries
  • After the bell rings in the morning, all entrance to the building should be through the secure front entrance, where the Raptor kiosk is located.
  • Lock gates immediately when you walk away from morning entry and keep the perimeter secured all day.  Do not wait for the building engineer or Campus Safety and Security Officers to make his or her rounds to lock the gates.
  • Doors should be locked at all times and not propped open.
  • If your school has hallway or classroom doors that open to the parking lot, or an area outside the perimeter fencing, these doors need to be locked at all times and not propped open.
  • Use Raptor for all guests and visitors and staff without ID.  That means no adults in the perimeter without a Raptor ID and visitor/volunteer purpose to be there. An adult should be positioned to supervise the use of Raptor
  • Staff should wear their ID badges and carry their keys and phone at all times.
  • If you have any questions or need any assistance, reach out to Scott, Julianne or me.

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Please send Denise the name of your 504 Coordinator.

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Who are your Canvas First Responders for 22-23?: Canvas First Responders play a critical role in Canvas support; they are the “local” Canvas leaders available to field questions,  promote best practices, train staff, and troubleshoot concerns. We couldn’t do it without this savvy and dedicated group! In preparation for the 22-23 school year, we ask that you identify the teachers who will serve your school in this role. Enter teacher names in the “22-23 Support Staff” column in this document.  The description and duties of this role are available here.

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From Misty Groom, Student Threat Assessment Program Coordinator: As a partner of Central Oregon Student Threat Assessment System & Team, I am looking for feedback regarding our regional STAS program.  The feedback will be kept anonymous and aggregated as a collective set of feedback that is used as one tool in the evaluation of the STAS program. Any input is very important to us. We are committed to collaboration, continuous improvement and keeping relationships at the center of all we do.

The survey link form is: STAS Feedback form 

Once this data is collected, it will be shared with the STAS Advisory Committee.  Thank you for your partnership and if you have any questions, please let me know. 

Information:

Dismissal on the last day of school, Thursday, June 16: In last week’s blog, I incorrectly stated that students would be released at 12:40 (the elementary time) on the last day of school. High school students will be released the same time they are dismissed on Wednesdays: 1:55pm.

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From Tami Pike: Below is some information regarding end of the year activities with COVID-19 positive students/families. *High school nurses have already received information regarding the process for graduating seniors that test positive. For all other students/families please follow the instructions below:

  • If the COVID-19 positive individual is on day 0-5, they are not permitted to attend or participate in any school related activities. (inside or outside)
  • If the COVID-19 positive individual is on day 6-10, they can attend activities (indoor or outdoor) as long as they are wearing at least a KN95 mask, symptoms have improved and fever free for 24 hours without the use of fever reducing medication. 

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End-of-Year Translation/Interpretation:

This Month, the 13th is the last day before the ESD shifts into their summer mode, and requests will be significantly more expensive and harder to fill after that point.  Please submit any requests for translation/interpretation to Linguist Link ASAP.  Thanks for reminding your teachers and staff as well.

End-of-year items that require translation/interpretation:.  

-Report card/Grading comments

-School newsletters and announcements

-End-of-year invitations, events, and awards ceremonies

-Summer resources

-Summer phone message

-Front office hours signage (here is one you can use)

Remember: Liaisons, specialists, and bilingual staff are not currently qualified for translation/interpretation, so plan ahead and use Linguist Link.  If you have a bilingual staff member you would like to have available for this work in the future, make sure they have signed up to start the process.  

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Equitable Grading Presentation: Wednesday, during SIW, Stephen and five middle and high school teachers from the Equitable Grading Think Tank presented the recommendations for equitable grading practices. Here is the presentation.

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Professional Learning focused on Equitable Grading: During the Q and A yesterday, a question was asked about PD for teachers related to equitable grading best practices. Part of the August 30th required certified training is focused on this topic for secondary teachers. Additionally, remind your staff that an entire day of the Innovation Conference is dedicated to equitable grading practices. Encourage them to sign up and learn for themselves the WHY behind a change in practice will better serve our students.

Here is the information from Stephen DuVal, Director of College and Career Readiness related to learning more about equitable grading: As requested, the equitable grading Q and A was recorded for those who could not make it.  That recording is linked here.

Additionally, I am providing a link to a folder full of resources the team used to examine practices in conjunction with Grading for Equity by Joe Feldman.  Feel free to dive into the readings yourself.

Once again, here are a few other links you may find useful.

  • Sign up for the Innovative Teaching and Learning Conference in Performance Matters.  Grading Expert Rick Wormeli will be speaking on the 24th.  We HIGHLY encourage you to attend.
  • If you would like a copy of Grading for Equity, we will send one your way.  Please fill out this form.
  • If you have interest in using an alternative grading scale (0-4, 1-4, etc.) and are not at a school that uses one building-wide (Cascade, Pilot Butte, BTA, Realms MS/HS), please fill out this form.  Support and PD will be arranged for the fall.
  • Recommendations – Executive summary and full document.

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A note from Michele Clements, HS LA TOSA: Here is a message she sent to our HS LA teachers this week: I know you have been receiving curriculum ordering information from Austin James and Donna Layne.  To support you through process changes, Donna has generously offered to work through the summer, thus allowing Language Arts teachers more time to determine and place orders.  All reading curriculum orders must be entered into the system no later than JULY 1.

In the fall, the reading curriculum policy was updated. Teacher-directed texts read by students in our classrooms – either whole-class studies or book club reads – are no longer considered supplemental texts.  This means that whole-class study and book club titles must either appear on the BLS Approved webpage or be in the process of being approved.  I know this is a large difference from the previous policy, but our district is united around the values of equity (all approved titles being options for all teachers/students) and teacher protection (supporting your choices in the event your titles come under scrutiny).

All titles you are wanting to order are in one of two categories: currently approved, or needing to be approved.

  • If your title to be ordered is currently approved: fill out the ordering form (link sent by Austin James/Donna Layne on 5/17). 
    • If the titles you are interested in ordering – either for whole-class study or book club use – exist on that page, your order will be processed in July and should arrive in time for you to plan fall instruction.
  • If your title is not currently approved the following two steps are required:
    • #1 – fill out the ordering form anyway – there is a drop-down box identifying the title as currently seeking approval
      • #1a – if you are wanting the title for fall 2022 instruction, ask your site administrator for temporary approval – this means your site will either cover the order using discretionary dollars or that you will find another source of funding (DonorsChoose, GoFundMe, etc.).  
    • #2 – fill out the applicable form seeking whole-district title approval.  The form for whole-class title instruction is here. (30-60 minutes to complete) The form for book club reading lists is here. (15 minutes per title). Both forms also exist at the bottom of the BLS Approved webpage.

The BLS Approved webpage was updated at the start of this year to include all titles currently taught in our classrooms. To get this information, we worked with site librarians during spring 2021. All high school Diversity Project titles appear on this page; all middle school titles exist in the Padlet/Book Clubs spreadsheet with the webpage being updated in early fall. If titles were inadvertently left off the lists we received, it is important we address those errors.

Again, because we recognize that process transitions can be challenging and time intensive, we have extended the ordering deadline to July 1.  Donna Layne and I welcome your questions and are committed to supporting you as you navigate this new process.

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From Amy Tarnow: Registration for the BLSO summer program is open!  Online classes will open on June 27 and close on August 26th.  Bend-La Pine Online staff will be available virtually to support students all summer long.  Families can register through the “Summer Registration” link on our website, or by scanning the QR code found on our flyers.  Here is the direct link as well:  https://bls.fyi/blsosummersignup

We market our summer program only for our incoming 9th-11th graders and this year’s seniors who might need a few more credits to graduate. Middle schoolers can take summer courses but it is usually to finish something from the school year or accelerate in math…we don’t advertise that but if you know of families who would like to access that option please send them our way.

Here are links that can be shared digitally:  

Flyer – English:  https://www.canva.com/design/DAFBiXCJUA0/IdCFo5vEugOixVYJlfhk8A/view?utm_content=DAFBiXCJUA0&utm_campaign=designshare&utm_medium=link&utm_source=publishsharelink

Flyer- Spanish:  https://www.canva.com/design/DAFB1EU38Z0/QxxNqkXPAg422zDl6sTC-w/view?utm_content=DAFB1EU38Z0&utm_campaign=designshare&utm_medium=link&utm_source=publishsharelink

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From Chad Brewer and our IT Team: Bend-La Pine Schools is moving to a new product for student iPad web filtering. This web filtering service is focused on K-12 education and will give us some functionality we don’t currently have as well as some roadmap items we may take advantage of in the future.

The biggest change right now is that websites are categorized in a way that aligns with the needs of a K-12 school district. The new filtering for high school was enabled yesterday.

The details:

*Each student iPad will automatically receive an app called “Relay Smart Agent” (this part has already happened).

*This app is required for the new filter and cannot be deleted by students.

*When a website is blocked, the block page will look different and provide a link to the app for detailed information.

Let me know if you have any questions. You can also reach out to your building IT Client Services tech.

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From Dean Richards and Julie Montoya: Principals – if you haven’t yet shared information with families about reviewing our World Languages Curriculum, you still have time. New date for review is June 13. Here’s a bilingual message you can share:

Community Invited to Review World Language Curriculum Community members, staff and students are invited to share input on the World Language curriculum, grades 6-12, up for approval for adoption during the Bend-La Pine Schools’ Board of Directors meeting June 21. A team of Bend-La Pine Schools’ teachers and staff spent months reviewing options and gathering input from families, staff and students, before narrowing the curriculum options to one recommendation per language and level. Community members are invited to review the recommended option by viewing the materials online or signing up to view the materials in person in Bend or La Pine through June 13.

Review the materials online: https://bls.fyi/worldlanguage

Sign up to review the materials in-person: https://bls.fyi/materialsreview

Les invitamos repasar los materiales de lenguas mundiales

Inscríbanse para revisar materiales en Bend-LaPine o en línea

Les invitamos a la comunidad, empleados y estudiantes repasar y compartir sus comentarios sobre la materia de los lenguas mundiales, listos para ser aceptados por el comité escolar el 21 de junio. Un equipo de maestros de Bend-La Pine Schools pasaron meses repasando las opciones disponibles y juntando contribuciones de familias, empleados y estudiantes antes de provenir una recomendación por lenguaje y nivel. Les invitamos a la comunidad hacer la crítica de las recomendaciones en línea o en persona usando los enlaces a continuación.

Revisar en línea: https://bls.fyi/worldlanguage

Inscribirse para ver materiales en persona o Webex: https://bls.fyi/materialsreview

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Calendar:

ABC Rotation calendars for 22-23: We are beginning our ABC rotation for the 22-23 school year during the first week of school. Wednesday, Sept 7 is our ninth grade only day: A Day begins on Thursday, Sept 8: B Day begins on Friday, Sept 9 and so on. Here is the English version and the Spanish version. If you plan to adjust your daily schedule on Thursday or Friday of this first week – or any other day, remember to think through and plan how that will impact the schedules of the teachers you share with other schools!

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From Lora –   Here is the information about next year’s pre-service week. Also, we have designed a Professional Development calendar for next year to help you track the required trainings.

June 9: MVHS Graduation @ 7:00 pm (Katie Out for graduation)

June 10: LPHS Graduation @ 7:00 pm (Katie Out all day)

June 11: BSHS and SHS Graduations, both @ 10:00 am

June 13: [email protected] Graduation @ 7:00 pm

June 14: Realms HS Graduation @ 7:00 pm

June 15: Full day on Wednesday for students

June 16: Early release @ 1:55 and last day for students

June 17: Work Day for staff

June 21: All Admin Breakfast 8:00-9:30 @ Ed Center/Room 314

June 24: Principals only breakfast and work session 8-11 @ BSHS Perseverance Hall.

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June 3, 2022

To Do:

Secure your facility: At cabinet this week the following building security measures were discussed and were determined to be a priority to enforce for all schools from now to the end of the year.   Please see that you are following the guidelines below.  Truly nothing is new–but a good reminder if you have loosened up through covid. 

  • Before school, there must be adult supervision both secure vestibule entries
  • After the bell rings in the morning, all entrance to the building should be through the secure front entrance.
  • Lock gates immediately when you walk away from morning entry and keep the perimeter secured all day.  Do not wait for the building engineer or Campus Safety and Security Officers to make his or her rounds to lock the gates.
  • Doors should be locked at all times and not propped open
  • If your school has hallway or classroom doors that open to the parking lot, or an area outside the perimeter fencing, these doors need to be locked at all times and not propped open
  • Use Raptor for all guests and visitors and staff without ID.  That means no adults in the perimeter without a Raptor ID and visitor/volunteer purpose to be there. An adult should be positioned to supervise the use of Raptor
  • Wear IDs, recess vests, and carry your keys (having your phone is a good idea as well)
  • If you have any questions or need any assistance, let me know.

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Summer School Staff still needed:  Please pass this along to staff at your sites.  With the bulk of the positions filled, we are still seeking EA support across all levels (Jump Start, Spark, Base Camp and SPED/ESY).  In addition, we would like to add a few more teachers to the middle school Spark program, specifically at HDMS.  To apply, find “Careers in BLP Schools” and under “Internal Applicants” you can find open positions for summer employment.  The support for students is rewarding and stipends are substantial!  For more information, please contact Kevin Milner or Dean Richards.

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Last week of school schedule:  Be sure to communicate to your students and families that Wednesday, 6/15 is not an early release day.   Thursday, 6/16, the last day of school for students, is an early release day and students will be out at 11:55.  6/17 is a work day for staff.

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Staffing Plans -Please  keep your staffing plans updated with the most current names, positions and FTE allocations per staff member.

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Please share this info from Jenn: Counselors: Please remind your counselors that we have our end of the year planning retreat on Wednesday, June 8th from 2 pm to 4:30 pm at HDMS. 

The goals for this last meeting include celebrating the hard work we have all put in over the last year, collaborating around tiered interventions, and providing time for teams to begin (or continue/improve) program calendaring for the 2022-23 school year.

SSC: Our SSC’s will be meeting at Miller’s Landing between 1:30-4:00 on June 8th. We will have some refreshments, treats and resources for summer to help you all to stay connected with your students. 

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From Kinsey – This newsletter includes upcoming equity-related learning events and community engagement FUN for you and your staff.  

Thank you for sharing this info in different ways (linking in your blog, posting near the copier, mentioning in a staff meeting) so staff of different roles, schedules, and tech tools have access.  Also, can you ask please ask all your bilingual staff to complete this quick Yes or No form?  Thanks!

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Information:

Nutrition News from Garra was recently shared with families: Regulations for summer lunch and next school year have changed significantly. All waivers extended during the pandemic emergency will end on the last day of the 2021-2022 school year.

For summer lunch meals will continue to be free to all children 18 years and under but now the meal will have to be eaten on site and grab and go or parent pick up is no longer an option.

For next school year, school meals will be paid, free, or reduced price which will require an application to be completed after Aug 1st, except for students attending community eligibility provision (CEP) schools. The CEP schools for 2022-2023 are: Bear Creek Elementary, Ensworth Elementary, Pilot Butte Middle, Bend Tech Academy at Marshall High, Three Rivers, La Pine Elementary, La Pine Middle, La Pine High, and Rosland Elementary.

More people may qualify for the meals program due to the Student Success Act. The State of Oregon supports students who do not qualify for free and reduced meal benefits using federal income guidelines. It provides meal benefits to households with incomes above 185% but not exceeding 300% of the federal poverty guidelines. This means that a family of 4 with an annual income of $79,500 could qualify for meals at no cost. Families are encouraged to apply if they think they may qualify.

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FAN services over the summer: The school FAN offices are closed in the summer, but advocate Perla Ruiz will be providing coverage for our families. All the FAN Advocates will have Perla’s contact information on their voicemail and auto email replies. Advocates refer any families of concern to Perla in June so she can connect and provide support over the summer. Perla does not have access to funds, but she will work with families on resources and referrals for food, clothing, dental, vision, medical/OHP, utilities, and housing support needs. 

Perla’s contact information: [email protected], phone 541-355-5683 and text 408-758-0472

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From Michele Oakes: As many of you know, we launched BLS’ Beginning Administrator Mentor (BAM) program this year.   Our goal was to support our new (1st and 2nd year) administrators as they launched into a new career pathway.  Our focus of support included daily administrative and leadership needs, as well as, building a better understanding around the role that equity plays at a building and systems level.

We received great feedback and will be modifying the program for 2022-23.  Based on initial data, we will have at least 15 beginning administrators next year.  We need you!  Here is a link to a BAM Interest form which will help us determine who is interested in supporting our beginning administrators.  This information will also help us make more intentional and strategic matches.  Mentees will not be matched with their building principals or evaluators in order to provide confidential spaces for them to grow and learn.

We are working on creating a structure for meetings that align to your existing meetings.  There will also be required meetings, PD and a stipend.  More details to follow.

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Calendar:

June 8: Equitable Grading HS/MS, ICCL presentation @ BSHS Perseverance Hall 3:30-4:30

June 9: MVHS Graduation @ 7:00 pm

June 10: LPHS Graduation @ 7:00 pm

June 11: BSHS and SHS Graduations, both @ 10:00 am

June 13: [email protected] Graduation @ 7:00 pm

June 14: Realms HS Graduation @ 7:00 pm

June 15: Full day on Wednesday for students

June 16: Early release and last day for students

June 17: Last Day of School for staff

June 21: All Admin breakfast  from 8:00-9:30 AM @ Ed Center

June 24: Principals only breakfast and work session 8-11 @ BSHS Perseverance Hall.

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May 27, 2022

Think abouts…

From Dave Van Loo: Some of our teachers are concluding a “cause and effect” relationship between the establishment of the 50% floor and high absenteeism. Below are data that should provide useful and informative context. Please forward this information to your teachers.

Chronic absenteeism this year has skyrocketed at our elementary schools, where there is no such thing as a “50%/no zeros grading rule”. The same trend shows at our middle schools. A quick Google search reveals that increased absenteeism has been a huge national issue since the start of the pandemic. In light of all these data, it is incredibly hard to fathom that this one change in grading would be a cogent, defensible, or probable causal factor explaining attendance trends.

To me, maybe the most interesting and important piece of this discussion is if we could assume that this one change in practice is the primary causal factor in HS attendance. What would that tell us if this were the main determinant of whether students come to school? Might it tell us that–

  • We’ve created systems that teach students to prioritize and value grades over learning? The most important thing for students isn’t what content they remember and use 1, 5, or 10 years in the future, but what grade they received?
  • Grading is more a transactional tool for compensating students than a tool for communicating and providing feedback about their mastery of supposedly important content?
  • Our best tool for motivating students is not ensuring that every day, in every class, all students experience a culture that builds human connection, competence, purpose, belonging, and lifelong learning – but the threat of low grades as punishment?

There is no doubt a serious problem in that situation, but the problem is not within the student.

There is a massive body of evidence that students’ engagement in school predictably declines with each major transition from elementary to middle, and middle to high. Is it just a coincidence that this maps so neatly with typical changes in grading practices and increasing weight given to grades?

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A read shared by Dave Van Loo: We have not yet grasped the level of learning loss our students have experienced during our pandemic and what it will take to help them recover: https://teachlikeachampion.com/blog/q-just-how-much-is-22-weeks-of-lost-instruction/.

To Do:

Secondary administrators: plan to join the Equitable Grading Think Tank on June 8th to hear the final recommendations the team drafted.  We will be meeting in Perseverance Hall at Bend Senior High at 3:30-4:30 to talk about the process, outcomes, and next steps.  Please ensure your admin team and 2-3 ICCL team members can join.  This is a teacher workday SIW so their time can come from the ICCL extra 60 hours requirement.  We look forward to seeing you there.

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Please share this with your Staff: For the last several years (minus the lost year to CoVid) Bend-La Pine has put on an amazing conference. The incredible teachers of Bend-La Pine share with their peers the beautiful work that they have been doing. Along with national level speakers, BLP teachers share the innovative work that happens in our schools every day. 

We are excited to bring the Innovative Teaching and Learning Conference back again this year with over 30 educators sharing what they are doing in their classrooms every day. 

You can register at this link. Click on the Sections tab part way down the screen to see the registration.

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Information:

From Lora: Andrea Wilson has posted the corrected/amended calendar for 22-23 school year. Here are links to the calendars: Bend & South County[email protected] Marshall. Just so all of you know, we are providing one additional work day/training day on next year’s calendar: Thursday, February 2nd, the day before the end-of-semester teacher work day:

  • For certified staff, this will be a WORK DAY. The district will be participating in a systems performance review, and one part of that process will involve teachers’ submissions of sample assignments, student work, etc. Teachers will have the 2nd to complete these tasks.
  • All classified staff WILL report on the 2nd, as well. Supervisors may use this as a training day. This would be a great time for EA training, as well.

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From TLC – For the last several years (minus the lost year to CoVid) Bend-La Pine has put on an amazing conference. The incredible teachers of Bend-La Pine share with their peers the beautiful work that they have been doing. Along with national level speakers, BLP teachers share the innovative work that happens in our schools every day. We are excited to bring the Innovative Teaching and Learning Conference back again this year with over 30 educators sharing what they are doing in their classrooms every day. You can register at this link. Click on the Sections tab part way down the screen to see the registration.

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Luna Dollars for 22-23: Next year, we will again allocate 12 hours per school/per week to each school to use to pay teachers for after school support or in school support during period 7. Send those time sheets to Dean.

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GED Testing: We will continue GED test support/testing at our schools next year through our OSSM’s. Students will have the option to take only the subject area test(s) they need for credit versus taking the entire battery of tests. Students must be 16 and at least a year behind (7.5) in credits. This is NOT a speed boat option, but rather a life boat plan to be used in rare circumstances. Approval should be given by the principal and the student’s counselor. The expectation continues to be to serve GED students at our home schools and NOT to refer them to COIC unless there are extenuating circumstances. Amy Tarnow is our lead for GED, so please reach out to her with questions.

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From Scott in IT – Hotspot questions are starting to be the “hot” item.  Here are a few frequently asked questions:

Do students have to return their hotspots on the last day of school No, instead please allow your families who are using district provided hotspots to continue using them for summer learning opportunities.

Do Athletic program hotspots need to be returned by the last day of school? Yes- These devices are not managed the same.  If you do not return it, we will not be able to get activated again for you in the fall. 

Will we continue to support hotspots for families next year? I hope not!  Many of our students and families who need hotspots also reside in areas without reliable connectivity.  We are working to find a community partner who will provide  a more robust connectivity solution to support families beyond the academic needs of their children.   Since this is still a work in progress, hotspots will be available as our parachute in the fall.

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Calendar:

HERE is the calendar for meetings for the year

Here is a sample Learning Walk schedule you can use as a guide to plan that visit.

SIW schedule

June 8: Equitable Grading HS/MS, ICCL presentation @ BSHS Perseverance Hall 3:30-4:30

June 9-June 14: Graduations!

June 17: Last Day of School!

June 21: All Admin Breakfast 8:00-9:30 @ Ed Center/Room 314

June 24: Principals only breakfast and work session 8-11 @ BSHS Perseverance Hall.

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May 20, 2022

Dave shared this article from The 74 about one of the long term impacts of COVID on post secondary planning.

To Do:

At our HS Admin work session this Tuesday, we will be discussing our equitable grading work. Some of you may have ready this article by Thomas Guskey, The Case Against Percentage Grades. If you have not, please read it in preparation for our discussion.

Important Reminders:

Instructional Tools Update: As of 5/20, we have received requests for instructional tools from just over 12% of class preps.  On Monday 5/23,  Instructional Technology staff will be sending a follow up email to all staff who have not yet responded.  This follow up email will come from ‘BLP Instructional Technology’ and will have the subject ‘BLP Instructional Tools Requests.’  Teachers have until June 3 to request both digital and physical tools/texts for next year.  Please remind your staff to respond by June 3. 

Please make sure your teachers understand this is the way to ensure they have their curriculum materials ordered and received in a timely manner for the fall. Any questions can be directed to Austin James and Dean Richards.

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Evaluation reminder – Check in with me ASAP is you have questions/concerns about completing your certificated AND classified evals. This is the time of year you are meeting with each certified staff member to review their summative evals, check in that you both agree that minis and SLGGS have been completed and both of you have digitally signed off prior to June 16. This includes completing your last mini observation for every certified staff member, as well as their SLGGs.

As a reminder we are focusing on Domains 1, 5 and standards 3.13, 4.16, and 6.24.  Here is the memo on evals from earlier in the year. 

Administrators need to sign off on the following via TalentEd Perform prior to leaving for the summer: self evaluation, fall and spring SLGG digital docs, summative evaluation.

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Projecting/announcing Val and Sal: Plan to project your school’s Val and Sal for the class of 2022 and be ready to announce these folks next Friday, May 27 – not before. Be ready to submit a quick write up and photo of each student to Alandra by the end of that day.

Information:

From Lora –   Here is the information about next year’s pre-service week that we discussed at our meeting on Monday. By next week, information will be going out to staff regarding district inservice requirements and options. Please wait to share this calendar with staff until they have that information. Let me know if you have any questions!

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From Steve Cook – All admin are invited to breakfast at the Education Center Tuesday, June 21st, from 8:00-9:30 AM. This is a chance to honor our retirees and recognize leaders who are leaving the district. Hope you all can make it!

Calendar:

May 24: HS Admin Work Session 8:00-9:30 @ Caldera HS 

May 27: Val and Sal announced – send student photos and info to Alandra!

June 17: Last Day of School!

June 21: All Admin Breakfast 8:00-9:30 @ Ed Center/Room 314

June 24: Principals Only breakfast and work session 8-11 @ BSHS Perseverance Hall.

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May 13, 2022

To Do:

From Kinsey:  District Equity Stance:   Now that each horizontal group has had time to discuss the first draft of the district Equity Stance, we’d love to capture any additional feedback you’re willing to offer!     Draft here, and feedback tool here.

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From Kinsey:  CFEE Workshop:  Coaching for Educational Equity is a truly impactful and intensive experience that will definitely change your perspective on education in Oregon.  It’s two-day version, “Taking It Up,” is wonderful, but the full four-day version is a pretty unique experience.  To date, many of our administrators, and some teacher-leaders, have attended CFEE.  We would love to see everyone attend.

We have two more opportunities coming up this summer–8:00am-3:30pm, virtual format, costs covered by district, 4 spots left for each of the following sessions:   June 27-30, or July 19-22.  First come first served–please reply to me ASAP if you’re interested in one of those dates!

The expectation is that every administrator attends CFEE. If you have not yet attended a session, please consider attending one of these two. Usually there are one or two offered during the school year, as well.

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Please share this opportunity from COIC with your students: COIC and Heart of Oregon Corps are offering a paid Wild land Firefighting Certification Course, June 13-17th.  There are 20 spots available and participants must be between the ages of 18-26.  This is a great opportunity for seniors graduating this year as the course will start the week after Bend-La Pine graduations.  To access the application link click HERE!
Feel free to forward this to anyone who works with this age group or who you think may be interested in this career. If you have any questions, please do not hesitate to reach out to COIC’s course instructor: 

Matt Mahoney [email protected]
541-403-0099
Thank you,
Patrick JordanYouth Education Manager541-706-1458 : [email protected]

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Important Reminders:

From HR regarding ICCL hiring – Don’t forget to read Candy’s email from yesterday re: ICCL hiring. The goal is to have the ICCL hiring completed by June 30, 2022.  HR  understands this is a very busy season for all of you.  If you are not able to complete your ICCL hires by June 30, 2022,  please just communicate that with Candy and let her know what your plan is and your estimated timeline.  The stipend for the ICCL’s begins in September. 

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Evaluation reminder – Check in with me ASAP is you have questions/concerns about completing your certificated AND classified evals. This is the time of year you are meeting with each certified staff member to review their summative evals, check in that you both agree that minis and SLGGS have been completed and both of you have digitally signed off prior to June 16. This includes completing your last mini observation for every certified staff member, as well as their SLGGs.

As a reminder we are focusing on Domains 1, 5 and standards 3.13, 4.16, and 6.24.  Here is the memo on evals from earlier in the year. 

Administrators need to sign off on the following via TalentEd Perform prior to leaving for the summer: self evaluation, fall and spring SLGG digital docs, summative evaluation.

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Projecting/announcing Val and Sal: Plan to project your school’s Val and Sal for the class of 2022 and be ready to announce these folks Friday, May 27 – not before. Be ready to submit a quick write up and photo of each student to Alandra.

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From Lora re: Personal Days –  According to our collective bargaining agreement, certified staff may NOT take personal leave the last two weeks of school (June 6-17), unless there are “unusual or highly extenuating circumstances.” If you have a certified staff member request personal leave during that time, PLEASE MAKE SURE to forward the request to HR. We want to be consistent about what is approved. Additionally, remember the limit for personal days is 5% of your teaching staff. 

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A reminder from Lora – We rescheduled our final session for the year of Preparing to Lead Equitable Schools to Monday, 5/16, from 3:30-5:00 in the boardroom.  This may cause conflicts for some of you. Just let your level leader know if you will be unable to attend. Otherwise, we’ll see the rest of you on the 16th!  Chapters 7-10 are the assigned chapters for this meeting.

Information:

from Kinsey:  District pronoun pins:  We now have Bend-La Pine Schools’ pronoun pins for your lanyards!  See this image. These are entirely optional, for folks who want to demonstrate allyship with the LGBTQIA+ community and who feel prepared to model responding to ‘why pronouns‘ if asked about their pin (don’t forget you can link that webpage in your email signature if you’re interested, too).    If you want one, connect with your building’s LEAD Cohort rep or GSA advisor.  We don’t have enough for our entire district workforce yet, so we’re starting with key leaders, to launch support and dialogue.

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From Lora: Historically, building principals have had the right to revoke Area Change Requests (ACR’s) if they had concerns about students’ grades, behavior, and/or attendance. In reviewing our ACR policies and practices, our district leadership determined this practice is at best open to inconsistent application and at worst subject to bias. Whether students come to our schools as neighborhood residents, ACR recipients, or inter-district transfer students, they should be considered part of our student population and be treated equitably. Therefore, the district has decided to discontinue the practice of revoking ACR’s.

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From Patrick in IT: Below is timeline of tasks that will be completed over the summer.  The tasks affect Synergy and our third party systems such as Clever and Canvas.  Additionally, the timeline describes when student class assignments will be exposed and shared on ParentVue, StudentVue, Canvas and with Clever apps.  Now that we have additional services such as Canvas and the applications through Clever, along with providing opportunities to students over the summer, the need to expose student class schedules has shifted to earlier dates.

DateTask description
July 8, 2022Last day of setting the Next Year School field in Synergy.This includes Bend – La Pine Schools Online summer school extension.
July 10 – 15,2022(Sun – Fri)Services turned off:Synergy (core) for all usersSynergy ParentVue and StudentVueSynergy Online EnrollmentSynergy:  New year rollover final tasks, patches, new release loaded.·      All Synergy user accounts are disabled.
July 10, 2022 through August 22, 2022Services turned off:Synergy TeacherVue/Grade BookSynergy Teacher login accountsData ServicesStudent data shared with these services is ‘frozen’ (not refreshed) with 2021-22 data.Clever (provides data to DreamBox, PEAK/FuelEd, Lexia, etc)Canvas
July 18, 2022Synergy:  Synergy will be set to the new year, 2022-23.Synergy core user accounts will be enabledServices turned on:Synergy (core)Online Enrollment*ParentVue and *StudentVue*The following menus/views in PVUE and SVUE remain OFF as they display class schedules:AttendanceGrade Book and GradeSchedule including homeroom assignment information
August 1 – 19, 2022Summer SchoolServices turned on:Synergy summer school staff accounts (limited users)
August 22, 2022High schools and middle schools:  Master scheduling tasks completeElementary schools: Class assignments complete
August 22, 2022ALL SCHOOLSServices turned on:Synergy teacher login accountsClass schedules are visible in Synergy TeachervueParentVue and StudentVue:   Attendance, Schedule, Grade Book and Grade views.  This includes turning on class schedules for all schools, including elementary schools.Data ServicesStudent data shared with these services is turned on and the data will reflect 2022-23 data.  The data provided to these services will include class schedules.Clever (provides data to DreamBox, PEAK/FuelEd, Lexia, etc)Canvas

Much of these dates are similar to last year, however, I did add in the summer school window.  Also, we are planning to have students be able to access Clever and Canvas year round, unless there is guidance that contradicts that thinking. If you have questions or concerns about this information, please contact Patrick.

Calendar:

HERE is the calendar for meetings for the year

Here is a sample Learning Walk schedule you can use as a guide to plan that visit.

SIW schedule

May 16: Leading Equitable Schools Training 3:30-5:00 in the board room.

May 17: HS VP Work Session:  Management Calibration – Matrix and Synergy documentation 8:00-9:30 @ Ed Center Room 314

May 18th: Counseling Celebratory Meeting, 2:00 – 4:00 pm @ Caldera High School in room 210.

May 19: Learning Walk 1:00-3:00 LA and SS @ LPHS

May 24: HS Admin Work Session 8:00-9:30 @ Realms HS (rescheduled from May 3)

May 27: Val and Sal announced

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May 6, 2022

To Do:

From HR regarding ICCL hiring – Don’t forget to read Candy’s email from yesterday re: ICCL hiring. The goal is to have the ICCL hiring completed by June 30, 2022.  HR  understands this is a very busy season for all of you.  If you are not able to complete your ICCL hires by June 30, 2022,  please just communicate that with Candy and let her know what your plan is and your estimated timeline.  The stipend for the ICCL’s begins in September. 

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Evaluation reminder – You should be implementing your plan for completing your certificated AND classified evals so you have met with each certified staff member and both of you have digitally signed off prior to June 16. This includes completing your last mini observation for every certified staff member, as well as their SLGGs.

As a reminder we are focusing on Domains 1, 5 and standards 3.13, 4.16, and 6.24.  Here is the memo on evals from earlier in the year. 

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Projecting/announcing Val and Sal: Plan to project your school’s Val and Sal for the class of 2022 and be ready to announce these folks Friday, May 27 – not before. Be ready to submit a quick write up and photo of each student to Alandra.

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Finals and finals schedules: A few of you have reached out about holding finals at the end of the term AND designing a special finals schedule. In the past we have not had a unified approach to requiring finals. This is another opportunity for us to align – there are so many! Realistically, we may not give this topic the time it needs for discussion prior to the end of the year. So, at this point, if you are moving to run finals at the end of the term this should not involve a schedule change as this will impact shared staff at other middle and high schools.

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From our Information Tech Team regarding: ATTENDANCE ADVISORY TEAM MEMBERS
We are looking for building admins, office staff, and teachers to participate in a Bend-La Pine Schools Attendance Advisory Team.
A group of 28 BLS secondary staff members met on 4/27 to collaborate on attendance practices and policies. Changes at the District level were discussed, thus realizing that this group needs to expand to include elementary representation.  Here are the meeting notes.

Facilitating (not leading) is James Colestock who has 10 years of teaching experience, working within three of the nation’s largest school districts; Patrick Elliott who has 25 years of experience teaching and Student Information Systems as well as facilitating Springfield SD Attendance advisory team; Rachel Mavis 16 years BLS, knowledge of Oregon Attendance laws/policies and BLS attendance history.

Changes in attendance practices and policies must be driven by the people who are in the schools. We need YOU to take the lead.

Our next meeting is May 11 at 2:30 EDU Wall St lab.  Due to the end of the year, meetings will resume next school year.

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Student/Family Handbooks: As you update your student/family handbook for 22-23 publishing, please make sure to include some key equity-related information:

  • Indicate the location and access for all gender-neutral bathrooms in your building
  • Check that your dress code language aligns with district policy
  • Consider adding information about expectations around bias incidents, to raise awareness on our district policy
  • Skim for binary language (“girls/boys”) and replace with neutral options where possible (students, learners, they)
  • Review your personal leadership Equity Stance document, and reflect on how clearly that stance shows up in language throughout your handbook
  • Track your changes so you can submit the updated portions for translation
  • Share other ideas for making handbooks more inclusive!

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From Jenn Hauth regarding counselors: We will are having our culminating high school counseling meeting/celebration on Wednesday May 18th from 2:00 – 4:00 pm at Caldera High School in room 210.  We are looking forward to coming together one last time before the school year ends to celebrate our year and begin the process of planning for the next year.  Building leaders who oversee counseling are invited to attend!

Agenda: First: Celebration Power Point The slide will allow schools to showcase either a Tier 1, Tier 2, Tier 3 intervention/program that they are excited about or that was successful. See slide deck for examples.

Second: Review Tiered interventions currently being implemented by school counselors at their site.

Third: Annual Calendars for collaborative work around tiered programming at each site

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Information:

From Lora: According to our collective bargaining agreement, certified staff my NOT take personal leave the last two weeks of school (June 6-17), unless there are “unusual or highly extenuating circumstances.” If you have a certified staff member request personal leave during that time, PLEASE MAKE SURE to forward the request to HR. We want to be consistent about what is approved.

Also, on a subbing note, once seniors have graduated, teachers of all-senior classes can be assigned to cover classes if subs are needed. As long as a teacher retains their normal prep period, these assignments do not need to be compensated.

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From Lora re: Equitable Schools Training – On May 9th, a special gathering has been planned by other groups for our graduating seniors entering the military. Steve, Katie, and I, along with many of our high school principals, really want to attend this important event.  SO…we are rescheduling our final session of preparing to lead equitable schools until Monday, 5/16, from 3:30-5:00 in the board room. I understand this may cause conflicts for some of you. Just let your level leader know if you will be unable to attend. Otherwise, we’ll see the rest of you on the 16th!

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Instructional Tools Update: The time to request new instructional tools (both physical and digital) for next year is here! We currently plan to send each teacher an email on Monday, May 9 outlining their classes for the current year and tools that have been inventoried.  As shown below, the email will include links to request new resources for next year via Google Form.  There will also be a link to request instructional tools for new classes.  As requests are received, we will evaluate each request using updated criteria.  It is our sincere hope that we provide a response for every request before teachers leave for the summer. 

A few scenarios and questions might arise.  Here are a few we have thought about:

  • What if I’m teaching at a different school next year? Please fill out the form as if you were teaching these classes next year so that the new teacher is equipped and ready.
  • What if I don’t yet know what I’ll be teaching next year? You have until June 3 to fill out the form. We can extend this date on a case by case basis.
  • Will long term subs get a copy of these emails? We are making every effort to deliver to long-term subs but if a sub does not receive an email, please have them contact Austin James.
  • How do I let you know which classes will not be taught next year?  You don’t need to!  If the current class isn’t on next year’s master schedule, we know it isn’t taught.

If you have any questions regarding the process or criteria, please contact Dean Richards or Austin James.

Here is a screen shot of what the teachers will receive:

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Reminder: From Alandra: Nominate a Student to be Featured in the Calendar: We are excited to feature students in our annual Calendar & Handbook, which is mailed home to all families in English and Spanish. The 2022-23 calendar will include professional portraits of students taken this spring as well as a short bio/quote. Our goal is to represent a wide range of students by highlighting a variety of backgrounds, ages, abilities and interests. Who would you like to see featured? Nominate an outstanding student today: https://bls.fyi/nominate (Due May 6). I’m happy to answer questions – Alandra.johnson@bend.k12.or.us.

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From Dean and our Secondary TOSA team: We have all seen students who are not engaged in school.  One way to increase their engagement is to increase their voice and choice in the their daily interactions in school.  This week’s blog gives a few instructional ideas to increase student agency.

Student Agency: Students as Leaders of Their Own Learning

Calendar:

HERE is the calendar for meetings for the year

Here is a sample Learning Walk schedule you can use as a guide to plan that visit.

SIW schedule

May 12: Learning Walk 1:00-3:00 LA and SS @ SHS

May 13: Principal’s Breakfast @ Original Pancake House 7:30

May 16 (rescheduled from May 9): Preparing to Lead Equitable Schools– Principals only 3:30-5:00 Ed Center, Room 314

May 17: HS VP Work Session:  Management Calibration – Matrix and Synergy documentation 8:00-9:30 @ Ed Center Room 314

May 19: Learning Walk 1:00-3:00 LA and SS @ LPHS

May 24: HS Admin Work Session 8:00-9:30 @ Realms HS (rescheduled from May 3)

May 27: Val and Sal announced

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April 29, 2022

To Do:

From April about HSS Building and SIF Budgets: Earlier this week, I shared everyone’s HSS Planning documents for next year.   In order to keep things aligned with the three categories outlined by ODE, we are categorizing everything into three investments…1 – CTE Programs…2 – College-Level Programs…3 – Dropout Prevention.  You may have as many subcategories as you wish under these investments, but each subcategory must meet the requirements for one of these areas.  If you have any questions or if you need assistance with these documents, don’t hesitate to contact me.  HSS and SIF Budgets need to be completed by the end of May.

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New Process for Bilingual Staff – This process applies to all staff (admin, classified, certified).  Admin and supervisors are receiving this information now, as a heads-up prior to it being shared in the District Spotlight.  Once the Spotlight has been shared out, please reiterate the information to your staff via your blog or in a staff meeting.  

Blurb to be shared with your staff after May 2:

Are you bilingual?  Interested in earning a stipend to support occasional communication with our multilingual families?  

To learn more about this new opportunity for bilingual employees in Bend-La Pine Schools, see our CAFE Program overview.  To indicate your interest and to be contacted regarding a chance to ask questions and complete next steps, please complete the interest form (see item #6 of the overview).  

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From Alandra: Nominate a Student to be Featured in the Calendar: We are excited to feature students in our annual Calendar & Handbook, which is mailed home to all families in English and Spanish. The 2022-23 calendar will include professional portraits of students taken this spring as well as a short bio/quote. Our goal is to represent a wide range of students by highlighting a variety of backgrounds, ages, abilities and interests. Who would you like to see featured? Nominate an outstanding student today: https://bls.fyi/nominate (Due May 6). I’m happy to answer questions – Alandra.johnson@bend.k12.or.us.

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Curriculum Guide language related to equity and CTE: Stephen is involved in doing a civil rights audit for ODE. Through this process, we came across something we need to take corrective action on. According to ODE, we are required to do the following for our CTE programs:  

Prior to the beginning of each school year, recipients must advise students, parents, employees and the general public that all vocational opportunities will be offered without regard to race, color, national origin, sex, sexual orientation, gender identity, or disability.   

The notice must include a brief summary of program offerings and admission criteria and the name, office address, and phone number of persons designated to coordinate compliance under Title IX and Section 504. If a recipient’s service area contains a community of national origin minority persons with limited English language skills, public notification materials must be disseminated to that community in its language and the school must take steps to assure that the lack of English language skills will not be a barrier to admission and participation in CTE programs

Here is the verbage for the Title IX and Section 504 piece:
 The following persons have been designated to handle inquiries regarding the district’s non-discrimination policy: Title IX Coordinator: Human Resources Director, 520 NW Wall Street, Bend OR (541-355-1100 or [email protected]) 504 Coordinator: Assistant Director of Special Education, 520 NW Wall Street, Bend OR (541-355-1060 or [email protected])

Please add this language to your digital curriculum guides. Reach out to Stephen or me if you have questions.

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Scholarship Opportunity from Jackie Wilson: With great joy and sadness, the COCC Sustainability Committee and The Environmental Center would like to present The Alex Kollar Memorial Scholarship. Alex was a 2014 COCC graduate and one of the world’s most amazing human beings. Full of love, compassion, and connection to the natural world. He passed away last October, leaving behind a gaping hole… and a legacy to live life to its fullest. This scholarship was created to inspire COCC students to pursue sustainability education and community service with the same joy, hope, and impassioned determination with which Alex approached his life. Please pass this information along to any college-eligible student who might be interested.

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Also from Jackie Wilson: Please share this information about our statewide Green Career Fair on your community board: https://www.eventbrite.com/e/green-career-fair-online-tickets-295437650967

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Important Reminders:

From Dana regarding FAN Evaluation Feedback:  Last week, I included an email from Dana Pedersen regarding FAN Advocate evaluation feedback, please get her the information as soon as you can.  Here is the link to the rubric. For those of you that replied, Thank you!

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Please submit your safety plan AND indoor contingency plan for Graduation by May 2. We will review them at our May 5 COVID meeting. There are two circumstances that will require us to move graduation indoors and therefore need a contingency plan: unsafe smoke levels and lighting/thunder.

Be sure to allow a time during your ceremony in which Dr. Cook accepts the class.

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22-23 HS School design plans are due by May 13.   Here is the link to the School Design folder. HERE is a link to the essential questions Dave Van Loo prepared to guide thinking about plan design.

Information:

Visitor Update – Starting Monday, May 2, visitors will be allowed in schools at your discretion, for educational purposes and by invitation only, which is district policy. Follow this link to the conditions for visitors. 

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Sub shortage: We are continuing to struggle to cover classrooms during the ongoing sub shortage we are experiencing.  We are deploying Ed Center staff every day to try to support, but we are far from able to keep up.  The current situation is more challenging than when we returned from winter break.  Our priority is to staff schools that have more than one unfilled position. I appreciate the fact that our you generally cover your sub needs internally.  Our team is trying to balance supporting schools while also doing the things required for our own jobs.  The mantra for this year continues to be patience and grace!

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We have all had that experience where we hear another language and wonder what is being said.  For some of us it is during travel, others while we are in our home and come across a TV show with actors speaking other than English. 

We have a number of students who have this experience every day as they move toward becoming biliterate and Bicultural.  World Language TOSA Julie Montoya shares a look through the eyes of our native and non-native English speakers and how our worlds open up when we engage with other languages.

Going Global: World-Readiness Across The Board

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iPad info from our Tech Team: The summer iPad plan is ready. There’s a one-pager for staff and one for families. When and exactly how this plan is implemented is up to each school. Ideally a staff member at each school will be given time to walk students through end-of-year steps to clean up storage and update the iOS. Doing these things now will lead to an easier launch in the fall and lend to digital literacy in general. Please reach out to Instructional Technology or your school’s site tech with questions. 

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From Amy Tarnow about BLPO: Some pertinent information this week about end dates for PEAK classes-it’s always good to review our “when and why” before the questions come.  Please let me know if you need anything or have any questions.
https://blogs.bend.k12.or.us/amy.tarnow/2022/04/25/monday-april-25th/

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A note about Safety Drills from Julianne and Scott: A quick reminder that each of you has access to this drill tracking spreadsheet:  https://docs.google.com/spreadsheets/d/1fN5BgudLFrYEK8L6cwZ-h6hlMGqAaQMIh3Q58zjAO4g/edit?usp=sharing_eil_m&ts=62695174

Thanks for making sure these drills are completed monthly.

Additionally, several school leaders have not completed lockDOWN, Secure, Shelter, Earthquake drills this year – those need to be completed by the end of the year. A full drill is required, standing up in front of students to talk about the protocol is not a substitute for a drill, by the way. We are counting on your support to ensure these get done. Thank you!

From our website…

In accordance with ORS 336.071 and OAR 581-022-2225 all schools in the district (including those operating a Comprehensive Distance Learning model) are required to instruct students on emergency procedures in the school setting and conduct drills to practice emergency procedures. Emergency drills will continue throughout the COVID-19 Pandemic as per existing rules, statutes, and board policy.

Drills can and should be carried out as close as possible to the procedures that would be used in an actual emergency. For example, a fire drill should be carried out with the same alerts and same routes as normal. If appropriate and practicable, COVID-19 physical distancing measures can be implemented, but only if they do not compromise the drill. 

Staff should be trained in changes to drills prior to return to school and conducting any drills in the school setting. All standard collaboration (i.e. fire department, alarm company) and documentation remains required. 

Links to Resources for Drills/Education:

These are from the Bend Fire Department: 

This link is to the I Love U Guys Foundation and has videos/training for our Lockdown, Secure, Evacuation, and Shelter drills. 

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Notes from Kinsey about our Autistic Students: Although Autism Acceptance Month is coming to a close, we thought it valuable for our instructional leadership to educate ourselves regarding our autistic community, as part of our efforts to increase inclusion and belonging.  

Did you know:

  • there are currently over 200 autistic students* in Bend-La Pine Schools;
  • over 30 BLS employees identify as disabled and/or neurodivergent (not autistic specifically, but the closest data we currently have);
  • the suicide rate is 40% higher for autistic compared to neurotypical people. 

*(Wondering why we didn’t say ‘students with autism’?  Check out this discussion of identity- vs. person-first language.)  

Here are some learning resources for you (if you don’t have much time, the two videos are your best bet).  

As you will see, this topic spans social-emotional learning; diversity, equity, and inclusion; instruction and differentiation; college and career prep; and inclusive workplace climate.  

Thank you for taking the time to reflect on the experiences of our autistic students, and how your leadership is key in promoting inclusion, belonging, and equity for our students with disabilities. 

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Dr Cook shared this helpful resource with our Cabinet that you will find useful: Supporting Transgender and Non-Binary Students.

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Amplify on The Rock  – Amplify, is hosting a community event called Amplify on the Rocks. They will be bouldering at The Circuit in North Bend. The goal is to provide a fun way for educators of color and aspiring educators of color to get together, network, and create relationships. Click here for the flier.

Calendar:

HERE is the calendar for meetings for the year

Here is a sample Learning Walk schedule you can use as a guide to plan that visit.

SIW schedule

May 3: HS Admin WS 8:00-9:30 @ Realms HS

May 5: Learning Walk 1:00-3:00 LA and SS @ MVHS

May 9: Preparing to Lead Equitable Schools– Principals only 3:30-5:00 Ed Center, Room 314

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April 22, 2022

To Do:

FAN Evaluations: Please complete this RUBRIC and send your input about your FAN Coordinator to Dana by May 2.

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Important Reminders:

Please submit your safety plan AND indoor contingency plan for Graduation by May 2. We will review them at our May 5 COVID meeting. There are two circumstances that will require us to move graduation indoors and therefore need a contingency plan: unsafe smoke levels and lighting/thunder.

Be sure to allow a time during your ceremony in which Dr. Cook accepts the class.

22-23 HS School design plans are due by May 13.   Here is the link to the School Design folder. HERE is a link to the essential questions Dave Van Loo prepared to guide thinking about plan design.

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Information:

Curriculum Ordering Process: The time to request new instructional tools (both physical and digital) for next year is quickly approaching.  We currently plan to send each teacher an email in early May outlining their classes for the current year and tools that have been inventoried.  The email will include links to request new resources for next year via Google Form.  There will also be a link to request instructional tools for new classes.  As requests are received, we will evaluate each request using updated criteria.  It is our sincere hope that we provide a response for every request before teachers leave for the summer.  If you have any questions regarding the process or criteria, please contact Dean Richards or Austin James.

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From Kinsey – Bias Incidents: Curious about next steps with our bias incident work?  This timeline shows where we’ve been in recent years (a celebration of our collective efforts, considering the pandemic happening in the ‘background’), and where we’re headed next: short-term actions for this spring, as well as longer-term/ongoing work.

Your LEAD teacher (if you have one) will be trying out a lesson on Bias in their class.  Ask them about it and pop in if you get a chance.  These will not be taught school wide this year (except in the case of HDMS who is piloting it school wide). 

Note that the bold items occurring this April and May 2022 (second page) include some action needed on your part.  If you would like a mini-PD/calibration activity or protocol for re-visiting this topic with your staff, please reach out to Kinsey.  Remember that this tool is as much intended to facilitate partnership in responding to incidents, as it is to track and record data on the incidents themselves.  Thank you!

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Sub challenges are back: it feels as though we are back in January again, when we had so many teachers out with COVID and our Ed Center staff was spending a significant number of days subbing in schools because so many sub requests are unfilled. Thank you for continuing to monitor, and interrupt when possible, the number of subs that are out of your building. For example, if you have an athletic event and the teacher/coach can teach for part of the day, thank you for having them cover their classrooms for as much of the day as possible. Also, thank you for continuing to limit the percentage of folks on personal leave on a day to 5%. I appreciate your efforts to cover unfilled sub positions internally! Our high schools are masterful at this!

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From Jennifer Hauth: We have posted a full time counselor on special assignment (COSA) position for next year. The focus of the work will be K-12 but with a heavy emphasis on high school at first. The position will focus on program alignment, coaching, professional learning and adopting a comprehensive school counseling program at each site. Please send people my way if they have any questions.

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From Kinsey: Today is the Day of Silence.  We have students recognizing this day today–I can connect you with one of many staff members who are supporting the participating students across our schools, if you want to learn more.  

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From Colleen Behrens, Science TOSA: The saying that “Every Day Is Earth Day” is especially true today, because it IS Earth Day today.  Science TOSA Colleen Behrens has a list of resources that you can use to connect students with our planet.

Earth Day: Invest in Our Planet

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Pilot for Vaping Prevention Education

The district has approved for schools to pilot CATCH My Breath, a vaping prevention curriculum effective at preventing youth experimentation with vaping. 

The curriculum includes four 35-min lessons for 5-8th grades and 9-12th grades. It is a free curriculum, available through the CATCH.org online portal. 

School staff interested in piloting the CATCH My Breath program can follow this step-by-step guide. The guide provides instructions on how to access and navigate the most useful resources in the portal. The guide also provides all the links needed for the parent letter, teacher eval form, and student pre-/post- tests.

A parent/guardian notification letter, with an opt out option, should be provided to parents/guardians before piloting the curriculum and administering student pre-/post-tests, according to BLS policy KAB-AP. The parent notification letter included in the step-by-step guide provided everything needed to comply with this policy. 

We are testing and reviewing this curriculum as a part of our process to develop a K-12 Health scope and sequence. The K-12 Health scope and sequence and a thorough review of current and potential supplemental Health curriculum to adopt will be done through a workgroup this summer, June 20-23 (8:30am-3:30pm). School staff will receive curriculum pay for their time. School staff interested in joining this workgroup should email [email protected]or [email protected]

This pilot and the scope and sequence development this summer is part of our Healthy Schools program, a 50/50 partnership between Bend-La Pine Schools and Deschutes County Public Health’s Prevention and Health Promotion. More info about Healthy Schools is included at the bottom of the step-by-step guide for this pilot project.

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Summer Meals  – Alandra is working with Garra in Nutrition Services to communicate changes to summer meals as well as meals for the 2022-23 school year. Watch for that info in English and Spanish next week to share. (If you already shared communication from Nutrition Services, that’s great. This is likely one that we will share multiple times because it marks a significant change for families.)

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Breathalizing: Past practice in our high school dances and graduation has been to breathalize every student and notify families and students we are doing so prior to the event. Notification has usually been through each school’s student handbook. We will not breathalize this year because we are still navigating COVID. Let’s plan to revisit this practice next year.

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Calendar:

HERE is the calendar for meetings for the year

Here is a sample Learning Walk schedule you can use as a guide to plan that visit.

SIW schedule

April 25: MS and HS Staffing meeting; Principals with HR (transfers, music discussion) 8:00-9:00 (with MS) 9:00-11:00 (HS Principals) @ BSHS in Perseverance Hall. Principals, bring your music sections/FTE.

Chris shared this information about the parking situation this coming Monday 4/25 for our meeting in Perseverance Hall in the Robert D. Maxwell Center:  We will leave the back gate open.  People can park on the street between the Tech Building and the Robert D. Maxwell Center (formally Alden Street).  They can also park out front and enter through the main entrance. We will provide coffee and light continental snacks.  Appreciate you all!

April 26: HS Admin WS 8:00-9:30 @ Caldera HS (location change!)

April 28Learning Walk 1:00-3:00 LA and SS @ Realms HS

May 3: HS Admin WS 8:00-9:30 @ Realms HS

May 5: Learning Walk 1:00-3:00 LA and SS @ MVHS

May 9: Preparing to Lead Equitable Schools– Principals only 3:30-5:00 Ed Center, Room 314

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And Finally…

How many of you are feeling like this right about now? 

(FYI – none of you are excused)

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April 15, 2022

TO DO:

From Lora: Discussing YouthTruth with your staff: In Google Drive is a folder named ‘YouthTruth Analysis Supports’ that contains resources to help you lead staff in analyzing YouthTruth results this year. The folder currently contains:

  • A one-page guide for administrators
  • A slide deck to use to introduce staff to YouthTruth surveys and data 
  • A handout about data analysis to share with staff when leading them through YouthTruth data 
  • Two protocols for digging into YouthTruth data – one for secondary and one for elementary

The secondary protocol looks at student survey data related to the theme of Academic Challenge. The elementary protocol looks at family survey data related to the theme of Communication & Feedback. These themes were selected because, as a district, for two consecutive years, Academic Challenge and Communication & Feedback have been clearly identified as areas where we as a district must improve greatly. These protocols are designed to support simple ‘plug and play’, or to be expanded on using other facilitation tools.

We are asking that every school staff spend some time digging into Youth Truth data before the end of the school year. I want to be clear that school leaders are NOT required to use these particular tools/resources/protocols for digging into Youth Truth. Schools ARE required to have some sort of process that will allow staffs to explore relevant Youth Truth data. Having all schools dig into similar data is critical for building a shared understanding across our organization of our current strengths, areas for improvement, and potential next steps to make our schools even better. 

In addition, we are asking all principals to review staff survey results, including comments. With your ICCL team or with the whole staff, if you prefer, share 1-2 of your school’s strengths, according to staff, and 1-2 areas for growth.

Please reach out to Dave VanLoo or your level leaders with any questions or thoughts. Thanks for all you do.  Lora

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Important Reminders:

Please submit your safety plan AND indoor contingency plan for Graduation by May 2. We will review them at our May 5 COVID meeting. There are two circumstances that will require us to move graduation indoors and therefore need a contingency plan: unsafe smoke levels and lighting/thunder.

Be sure to allow a time during your ceremony in which Dr. Cook accepts the class.

22-23 HS School design plans are due by May 13.   Here is the link to the School Design folder. HERE is a link to the essential questions Dave Van Loo prepared to guide thinking about plan design.

Information:

Here is the LINK to the presentation from the Roseburg team last week. It was helpful to learn about how a high school of 1700 students has organized their MTSS model. There are many similarities between the transitions and supports we provide for our 9th grade students. As we continue our journey to embed more inclusive practices in student management, I understand this is a significant mind set shift and that we still need to work closely together to align our practices and support the realities you face in the buildings.

I also recognize that we have been navigating this change during a pandemic and it has been challenging. This is not easy work and I applaud you for the efforts you are making on behalf of our most marginalized students. Our students “the furthest from justice” need us to think differently about how we support them because we are not OK for 25%+ of our population to consistently not find success in our schools. Thank you to the high schools who shared their learnings during the two day visit with the Roseburg team: Caldera HS, Realms HS and Summit HS.

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From Dean: Next week is the voluntary Educator Network Day which provides an opportunity for you to meet with teachers in the same content area.  The Educator Network Days are led by ICCLs in each content area.  You will be time sheeted for your time collaborating with your peers.

Educator Network Day Opportunities

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Update from Jennifer Hauth: Optional Educator Network School Counselor Professional Learning

Please encourage your school counselors to attend the optional training on Wednesday from 2:30 to 4:00 pm at Caldera High School in Room 210.  We will be reviewing school specific Youth Truth data in the social-emotional and engagement categories. The goal is to support counselors in using this information to take the next steps in building a data informed, comprehensive school counseling program.

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Personal days – It’s that time of year where people will be cashing in their personal days.  Please remember the 5% rule.  No more than 5% of your bargaining unit (certified) can be out on the same day with personal days.  As Steve Herron mentioned last week at our meeting, it is up to the school to keep track.  Rule of thumb is that for larger schools, It’s 2 people. Please pass this information on to your office managers so they can help you manage these requests so you don’t approve too many for one day.

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Calendar:

HERE is the calendar for meetings for the year

Here is a sample Learning Walk schedule you can use as a guide to plan that visit.

SIW schedule

April 18, 19, 20: Katie at a conference in Virginia

April 25: MS and HS Staffing meeting; Principals with HR (transfers, music discussion) 8:00-9:00 (with MS) 9:00-11:00 (HS Principals) @ BSHS in Perseverance Hall

April 26: HS Admin WS 8:00-9:30 @ [email protected]

April 28: Learning Walk LA and SS @ Realms HS

May 3: HS Admin WS 8:00-9:30 @ Realms HS

May 9: Preparing to Lead Equitable Schools– Principals only 3:30-5:00 Ed Center, Room 314

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