September 22, 2021

From Scott in District Safety: I wanted to take a moment to send out a reminder on our drill procedures. Your Safety Administrator should have been granted access to the District Safety Site Representatives – Drills Google Drive. Be sure you record your drills for each month.

Inside the “Drills” Google Drive, you should see a folder titled: “Drill and Evaluation Forms (Schools).” There is a folder for each school inside that folder. This is where you can drop your BLS Drill and Emergency Incident Evaluation Form once you complete your drills (this is the form you use to email to Marsh Baro after your school completed a drill).

You will also find pdf files of our district Safety Drills Guidelines 2022-23 which has information on the required drills by Oregon law and district expectations on completing those drills each month.

Finally, you will see the BLS Emergency Drills SY 22-23 Google Sheet that you will use to enter the dates each month that your school completes your emergency drills (Marsha use to track this for us as well).

Please reach out with any questions or issues with access to any of the documents in this folder.

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From Tina in Transportation: It is time for students to be trained in bus evacuation drills. We will use a video for the state mandated training. Students who ride the bus will receive additional training from their driver in the very near future. Please have your home room or advisory teachers show the video (here) to their students. After all classes have viewed the video, complete the doc here and return to Justin Kohler, Training Coordinator at [email protected] , [email protected] , or to me. We would greatly appreciate it this could be finished no later than Friday, October 14th.

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From Stephen and Jennifer: Feedback requested on Life and Career Readiness vision: Thank you for taking the time to learn about the Life and Career Readiness initiative at our last work session.  Stephen and Jennifer are looking for feedback on the river document they showed you.  Please take a moment to fill out this survey.

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From Paul in HR: UKG Project Update: Please include the UKG Project on a faculty/department meeting agenda within the next two weeks and show one of the videos to be certain that all staff are exposed to this work...

This week’s UKG training includes directions for the following three tasks or you can view this video instead. How To Login To UKGYou’ll need to have already set up multi-factor authentication.  If you haven’t done so, please follow these instructions.Use (and bookmark) this BLS UKG link Once you’ve received the Congratulatory message that you’ve successfully logged into UKG, you may logout.UKG Tech SupportFor the launch of phase one of the Time & Leave module, support will be in three easy steps:We ask people to fully read and follow the training docs/videos which are housed in our HR UKG Suite Implementation website within teh staff portal Reach out to your office manager for assistanceSubmit a Help Desk ticket here and choose UKG from the first drop down menu. Access the UKG Smart Phone AppFollow these instructions or the ones at the end of this video

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From Alandra: Principals – please share this blurb in your next parent communication, so long as it is before October 10:

Community Invited to Apply to Vacant Board Seat

Applications due October 11; appointee to fill term through June 2023

Bend-La Pine Schools’ Board of Directors is seeking applicants to fill a vacant seat, Zone 7 at large. Applicants must reside within a Deschutes County voting precinct, have resided within a Deschutes County voting precinct for at least one year, reside within Bend-La Pine Schools’ attendance area and be registered to vote.

Applications are due October 11 at 4 p.m. Visit the Board of Directors’ webpage for details on how to apply (applicants must share a resume, residency attestation form from the webpage and a letter of interest following the prompt on the website.)

Finalists will be selected Nov. 8 and a final appointee will be sworn in Dec. 13. The individual will be appointed to serve through June 20, 2023 (the appointee may choose to file for the May 2023 election.)

Se invita a la comunidad a postularse para un puesto vacante en la junta directiva

Las solicitudes se vencen el 11 de octubre; la persona nombrada ocupara el término hasta junio de 2023

La Junta Directiva de las Escuelas de Bend-La Pine está buscando candidatos para ocupar un puesto vacante, la Zona 7 en general.  Los solicitantes deben residir dentro de un recinto electoral del condado de Deschutes, haber residido dentro de un recinto electoral del condado de Deschutes durante al menos un año, residir dentro del área de asistencia de las escuelas de Bend-La Pine y estar registrados para votar.

Las solicitudes deben presentarse antes de el 11 de octubre a las 4 p.m. Visite la página web de la Junta Directiva para obtener detalles sobre cómo presentar una solicitud (los solicitantes deben compartir un currículum vitae, un formulario de certificación de residencia de la página web y una carta de interés siguiendo el aviso en el sitio web).

Los finalistas serán seleccionados el 8 de noviembre y la persona nombrada prestará juramento el 13 de diciembre. El individuo será designado para servir hasta el 20 de junio de 2023 (la persona nombrada puede optar por presentar una solicitud para las elecciones de mayo de 2023).

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Information:

From Colleen Behrens, Linda Adams and Monica Freeman

Data is a part of our daily decisions and in all careers. Standards in Math, Science and Social Science are adding more data literacy starting with elementary grades. But what is data?  How do we teach students to create and understand the stories data can present?  What does it mean to be a data literate citizen?  The Science, Math and Social Science Instructional Coaches are offering a Data Literacy Series for secondary teachers. We encourage cohorts from the same school and across disciplines to participate in the series, but individuals are welcome too.  Please share this informational flyer with your teachers. 

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From Scott and Julianne: Here are the Safety Slides for you to use with staff and students as helpful.

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From Jennifer Hauth: Family Engagement: A Meaningful Back-to-School Night

Imagine walking into your child’s back-to-school night and experiencing an event that builds meaningful connections between parents, students, educators, and staff. A back-to-school night filled with warm greetings, open discussion, and the creation of a shared vision. Too often these events, in the spirit of expediency, miss important opportunities to catalyze a sense of belonging and authentic partnership between schools and families. But family partnerships are especially important this year to drive recovery, and we can leverage SEL to create a better back-to-school night that fosters real relationships: by personally welcoming families as they enter the building, ensuring that parents actually get to know each other as well as the school staff during the event, and concluding in a way that leaves participants feeling encouraged to stay in partnership. Parents already support SEL in school; now let’s utilize it to strengthen family engagement.

First Impressions

How can you welcome families as they enter your building and set a tone of student-centered welcome, support, collaboration, and joy?

·         Consider how to incorporate young people’s voices, either in person as greeters and guides, as performers (such as the school band or dance group performing as people enter), through artwork or messages on the wall, etc.

·         Before the event, ask students what they want to share and celebrate most about their school.

Getting to Know One Another While We Get to Know Your School

How can you ensure that families not only learn about the school curriculum, but also get to know the school staff and each other?

·         Have name tags available for families where they can share their name and “I have a child in x grade”

·         Begin classroom or whole-school presentations with a warm welcome that allows for connections between caregivers. This may be a brief turn-and-talk about something caregivers are looking forward to during the year ahead or an activity such as a “raise your hand if you … (have multiple students in this school, remember being nervous for a first day of school, attended this school yourself, tried something new or traveled outside of our state this summer, etc.)” Find more ideas in our 3 Signature Practices Playbook.

·         Ensure that staff members introduce themselves, their vision as educators, and their hopes for the year, in addition to the schedules, curriculum overview, and logistics of their classroom.

·         Include an overview of the ways that the school is explicitly building community at the school and classroom level, any SEL curricula you are using, and ways that student supports are integrated into the classroom experience. Create opportunities for caregivers to share how they are supporting their students’ holistic development at home as well.

·         Consider having interactive opportunities rather than just telling caregivers about the curricula. It can be powerful to use examples that tie to the community or experiences that showcase how your curriculum helps prepare students for their daily lives and futures.

·         Create bi-directional learning. Consider having caregivers sit in a circle to encourage sharing and equity of voice. Classroom gatherings may also be a time to get feedback on what caregivers may have learned about their students during remote learning or how the teacher and school can best meet their students’ needs (verbally or through a quick written survey).

·         In schools with homerooms, consider having sticky notes inside each student’s desk where caregivers can leave “love notes” for their students. For students whose caregivers are unable to attend, offer opportunities to email notes or have peers also leave notes for one another.

·         Collaborate to build deeper connections to the local community. For example:
— Organize community/neighborhood tours. Create opportunities for parents and caregivers to identify the places they’d like school staff to see to better understand their interests and needs.
— Use the night to schedule visits to homes and community centers or ask for upcoming events that staff and caregivers can enjoy together.
— Partner with the local library to explore local history together.

Optimistic Close

How can you end your time together in a way that leaves participants feeling connected and encouraged to stay in partnership with school staff and one another?

End your back-to-school night by inviting caregivers to share something positive they have heard this year from their student or something they are curious to learn more about in the coming months. Share opportunities for caregivers to sign up for newsletters, roundtables, and volunteer opportunities and to partner with you on the design of these experiences and resources.

Just as we hope that SEL and academic growth are intertwined throughout our students’ school experiences, we see back-to-school nights as opportunities to model those connections for caregivers as well. Wishing you all a beautiful year ahead!

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From Paul in HR: Here is the second installment of our weekly UKG project update.  This video will provide a 3-minute overview of our implementation and training schedule.

Multifactor Authentication(MFA)

Staff who have not set up MFA, will not be able to login to UKG and therefore won’t be able to request leaves, submit timesheets and perform other critical tasks.  

Here is documentation on setting up multi-factor authentication (MFA).  If you encounter problems, you may reach out to the IT Help Desk support (x1200).

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Calendar:

September 26: Assistant Principal/Dean Work Session 7:30-8:30 at Ed Center rom 314

September 26District Safety Team meeting 8:30-9:30 (Safety leads required to attend) at Ed Center room 314

September 27: Principal Work Session 8:00-10:00 @ Ed Center room 203

October 4: ICCL/Administrator Work Session 4-6pm @ BSHS in Perseverance Hall

October 7: Principal Breakfast@ Original Pancake House 7:30

October 10: Principal PD 3:00-4:30

October 11: HS Administrator Work Session 8:00-9:30 @MVHS Library

October 14: SIF and HSS Discretionary budgets due.

October 14: Bias Incident student lesson should have been taught by school staff.

October 19: Stats I Training 12-4 @ HDESD building in Redmond. This training is required for all administrators and Deans. Contact Eric Powell to sign up or if you have questions.

October 24: Assistant Principal/Dean Work Session 7:30-8:30 at Ed Center in Board Room.

October 25: HS Administrator Work Session 8:00-9:30 @Realms. Prep for meeting: Read Chapters 1-4 in Equitable Grading by Joe Feldman

Check out this video made by Caldera’s Leadership for the Frosh Assembly: Go Wolfpack!

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September 16, 2022

To Do:

Student Health Survey: Begin preparing to implement this survey to all of your juniors:
1. Prior to October 24: Communicate to your staff that we are implementing the survey to JUNIORS this year and how this will happen in your building.

HERE is a helpful powerpoint about the survey and the role of the survey coordinator.

2. Week of October 24:  Letter sent home to parents. Adjust to your school and send.

3. Weeks of October 31st and November 7: Two-week window for ALL Juniors to take the survey on their iPads.

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Information:

Driver’s Ed Awarded Credit Alignment: As you are aware, Bend – La Pine high school students can receive .5 Elective Credits when they successfully complete all program aspects of the High Desert Driving School Program.   The grade awarded for Driver’s Ed is a proficiency grade and should be noted as a  “P” on their official high school transcript.  Counselors, Curriculum Secretaries and Administrators will be reminded of grading policy to ensure that each high school is aligned moving forward.  Students will still need to request that the credit be added to their transcript by submitting a copy of their HDDE course completion card and completing the “Application for Driver’s Education Credit” form that can be found in the counseling office. 

We will not be retroactively changing grades from years past, but this practice is in effect for 2022-23 school year and beyond. We will begin with this year’s 9th graders. To remain equitable with other students who have already received the credits in higher gradesstudents in grades 10-12 can choose a P or A to be transcribed on their transcript.

This change has been shared with the HDESD, your counselors and curriculum secretaries.

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From Lora: At a couple of our schools, staff have ordered curricular materials/licenses/products that have proved problematic for different reasons: 1) in one case, the district already had licenses for the materials, so staff spent considerable time with customer service in order to cancel the new order; 2) in another case, staff ordered materials that don’t align with the content standards in a particular subject.

Going forward, do NOT order new curricular materials without approval from Julie Walker (elementary) or Dean Richards (secondary).

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From Kinsey: Below is what you’ll need for implementing the Bias Incident Student Lessons in your building.  

Please reach out if you have questions or could use some partnership~

Lesson Plans:

  • Primary (K-3) here   
  • Intermediate (3-6) here  
  • Secondary (6-12) here  

Also, here is a draft of a communication to send to staff after you’ve introduced the lesson in a staff meeting.  Feel free to adjust and use however helpful.  

Family letter here

Bias Incident Reporting posters for your buildings here

LEAD Instructional Coaches flyer for staff here, and Contact Us form here

Spreadsheet for school completion (by Oct 14—thanks, Lora!here.

Just FYI/Context: Bias incident work in Bend-La Pine, 2019 to present here

Equity Stance here

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From Kinsey: Name Change in Synergy: If you have a student requesting to change their name in Synergy for gender identity purposes, please see the Name Change form included in our Gender Support Protocol.  To access the Gender Support Protocol, see pg 3 of this Administrative Expectation.  

Best practice in implementing the Gender Support Protocol is via a meeting/conversation with a collaborative team.  Please reach out to the DEI Office for support or partnership!

Family Liaison Team: Here is the updated list22-23 team of Family Liaisons!  Feel free to print copies for your lobby.  

Some liaisons are very part-time (5 hours a week), to support district-wide family engagement efforts.  They can support individual school needs—we will just need to coordinate and partner thoughtfully on requests for their time, to be respectful of boundaries.  If you have questions about coordinating services, case loads, or schedules, reach out to Kinsey.  If you have a specific request of the liaison team, reach out to any member of the group!  

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From Stephen: Please ensure your staff have taken the time to walk through the proper setup of their Synergy and Canvas gradebooks.  All staff should have had the opportunity to do this during the Canvas trainings on the afternoon of 8/30.  However, we know not everyone was able to attend and some may want to double check their work.

Setting up the gradebooks for standards-based grading schools (e.g.: CMS, Realms, PBMS)

Setting up the gradebooks for 100% and 0-4 schools (everyone else)

Additionally, schools should note Canvas is the gradebook of record for our non-SBG schools and should work to promote family observer account signups.  The district will continue to promote Canvas observer accounts, but it may also be beneficial for you as administrators to do the same.

Please reach out to Stephen with any questions.

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From Human Resources: We are back to our normal evaluation procedures for 22/23.  Here is the digital link to the Certified Professional Growth and Performance Evaluation Manual.  Below is the specific page regarding the observation requirements and timeline.

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From Paul in Human Resources: UKG Communication/Trainings: Here is video #2 regarding UKG Implementation and Training Timeline.  It was shared with Office Managers during my weekly WebEx meeting with them and will be shared with all BLS staff on Tuesday.

An Important Ask

When we push out the first UKG training in a week, BLS staff will benefit from single sign on (SSO) and be able to login to UKG using their BLS username and password.  

Any assistance that you can provide in reaching out to specific staff members that you suspect are not accessing their BLS email address to monitor school/department/district communications, providing them with documentation on setting up multi-factor authentication (MFA) and having them login to the BLS email, would be greatly appreciated!  They can also receive assistance from the IT Help Desk (x1200) in setting up MFA and accessing the BLS email.

Staff who have not set up MFA, will not be able to login to UKG and therefore won’t be able to request leave, submit timesheets and perform other critical tasks.  

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From Julianne: The direct link to the First Step app that was previously featured on middle and high school iPads has been replaced with direct links to the apps our students use the most: Safe Oregon and YouthLine.

As a reminder, these two resources also continue to be featured on the back of all student IDs for those in grades six through 12. 

First Step continues to be a resource for our families: 

https://www.bend.k12.or.us/district/parents/student-mental-health

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From Scott Bojanowski – As we start this week off with wildland fire smoke across our district, we want to send out reminders on how to find the current AQI information using the Oregon DEQ Air Quality Index Map. Please use this website (Oregon Air is available as an app for mobile devices too), to determine the AQI closest to your school or facility. And here is the link to the OHA chart for school outdoor activities during wildland fires.

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From Jenn Hauth: Below are some suggestions from Zaretta Hammond about how to do the first six weeks of school:

Week 1: Help students get to know each other and you (selective vulnerability) using relationship building activities that leverage the neuroscience of trust and belonging. Leverage the trust generators listed on pg. 79 of Culturally Responsive Teaching and the Brain.
Week 2: Even as you begin moving students into the content, pay attention to nurturing the new connections they’ve made with each other and with you. This is the time to generate personal warmth by collecting bits of information about each student as you interact with them. Set up a routine for the first 5-10 minutes of the class periods for socializing to build a sense of community. Remember, helping students release oxytocin reduces the stress hormone, cortisol.
Week 3Begin to mix in social learning games. I call this phase “hiding the vegetables.” You don’t want to sacrifice students’ sense of belonging and connection in the service of covering the content. At the same time, you can’t afford to spend weeks on relationship building activities. Social learning games help activate students’ background knowledge around the lesson content, raising dopamine, while also giving students a chance to make that social-emotional connection to another before real work of the day begins. A puzzle to solve in teams, a short simulation.Week 4Continue to refine your use of social learning games. Build up a bank of 12-20 relationship-building activities, so you can rotate them throughout the semester. They don’t have to be elaborate, just authentic in helping students continue to feel seen and heard.Week 5-6Rinse and repeat weeks 3-4.
For more about social learning games, check out the following books:Level Up Your Classroom: The Quest to Gamify Your Lessons and Engage Your Students by Jonathan Cassie (ASCD,2016).Well-Played: Building Mathematical Thinking Through Number Games and Puzzles by Linda Dacey, et al. (Stenhouse, 2015).Word Nerds: Teaching All Kids to Learn and Love Vocabulary by Brenda J Overturf , Leslie Montgomery, et al. (Stenhouse, 2013).

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From Jennifer: Several admin have asked for their own logins to Care Solace, currently we have School Counselors, Student Success Program, Nurses, School Psychs and Public Health Specialists registered. If you or someone on your school campus would like a login, please use the link below. Everyone else is still able to access the resource through our web site, the login just allows for the Warm Handoff by a staff member. All staff does not need to create an account to have access and I do not see this being an expectation for teachers.

Registration link for Care Solace, it take less than 1 minute.

A video on the Care Solace Story.

A video on Care Match.

A video on Care Solace for Staff.

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From the Culture of Care Team: As the school year gets up and running, your Culture of Care team wanted to reach out and share what we are up to! Lots of resources, opportunities and collaboration across our region this year.  Please check it all out using the link below and let us know if you have any questions. Culture of Care September 2022 Update. With lots of care, Amber, Amy & Erin.

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This is a reminder that school office staff are the first level of support when it comes to assisting our families.  Questions about ParentVue, BLpay and general student information system requests, should all be addressed by our school staff.  Currently our IT team is handling many questions related to these areas through the Student-Request email account.  This account was developed as an additional way for parents to get help when schools are not in session or in emergencies, not a primary means of support.  Unfortunately, this email account has become the default route for parents to get information and support, with 463 emails in that que as of this morning!

This is not an efficient way for our families to get the support that they need.   Our IT team member who has been fielding these questions is working to create a guidance document, to share with office staff who may be new or unfamiliar with addressing these questions. 

As always, our help desk team will be ready to help your office staff be successful for any one-off or sticky questions.  Please help us communicate this important support structure.

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Instructional Technology Staff and Library Support – Our instructional tech team is much smaller this year. Helping out at the elementary level is Robbie Faith. Robbie was previously a teacher at Ponderosa and before that, an Instructional Technology Coach in Corvallis. Tracy Howk is still with us, working with secondary schools, although both Robbie and Tracy are happy to help with all things K-12. Tracy was the librarian at Juniper and joined the instructional tech team last fall. Since we do not have a replacement for Christie Boen, Tracy will be supporting BLS libraries and is the point person for things related to libraries and media centers. 

Calendar:

Here are the slides from our HS work session Tuesday, September 13. You will find the link to Stephen’s presentation embedded as well.

September 20: Accreditation Meeting with principals 3:30-4:30 Tuesday, Ed Center Room 312. This meeting is not required. If you are not up for accreditation this year, you do not need to attend.

September 21: Upshift Coordinator Training 1:30-2:30 location TBD. Your Coordinator should be an administrator but the duties can be shared.

September 21: Upshift Specialist Training 2:30-4:30 location TBD. I suggest you recruit several staff members to serve as Upshift Specialist. Consider getting staff in these positions trained and we can time sheet: Student Success Instructor, Students Success Coordinator,

September 26: Assistant Principal/Dean Work Session 7:30-8:30 at Ed Center in Board Room

September 26: District Safety Team meeting 8:30-9:30 (Safety leads required to attend)

September 27: Principal Work Session 8:00-9:[email protected] LPHS Library – please invite your VP who oversees counseling/forecasting to this session

October 4: ICCL/Administrator Work Session 4-6pm @ BSHS in Perseverance Hall

October 10: Principal PD 3:00-4:30

October 11: HS Administrator Work Session 8:00-9:30 @MVHS Library

October 14: SIF and HSS Discretionary budgets due.

October 14: Bias Incident student lesson should have been taught by school staff.

October 19: Stats I Training 12-4 @ HDESD building in Redmond. This training is required for all administrators and Deans. Contact Eric Powell to sign up or if you have questions.

October 24: Assistant Principal/Dean Work Session 7:30-8:30 at Ed Center in Board Room.

October 25: HS Administrator Work Session 8:00-9:30 @Realms

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September 9, 2022

To Do:

From Kinsey re: Principals’ Professional Learning Session: Here is the agenda for our time together Mon the 12th at Trinity Episcopal Church on Wall Street.  Please note the location and plan accordingly so we can start right at 3:00pm.  All you need to bring is a writing utensil!

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From Dean: The Grad Coaches will be meeting monthly as a group and once a month with Dean.  There are many new Grad Coaches and the group meeting will be important for them to attend for their professional development and as a support to one another.  Please be sure they attend these meetings. The dates are: 9/20, 10/18, 11/15, 1/17, 2/14, 3/14, 4/18, 5/16

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From Jennifer: Please send home this information about Care Solace to your families by the end of next week: English and Spanish.

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STUDENT OPPORTUNITY: Care Solace Youth Advisory CouncilIn an effort to further support mental health in your community, we are looking for students 16 and up to participate in our Care Solace Youth Advisory Council. The Council will share their thoughts and opinions about mental health and how we can build supportive systems tailored to their needs. To do this, we need your help! Please share this information with your school staff and any potential candidates. Learn more and download the flyer we created for you to distribute by clicking the link below. 
Download Youth Advisory Council Flyer

Information:

From Scott in District Safety: Here are important emergency numbers and the new SRO assignments. See you at the first District Safety Meeting September 26.

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From our TLC Directors: ICCL/Administrator meetings: Please ensure you have communicated our administrator/ICCL training dates to your ICCL members.  These trainings are scheduled 4-6 on the following dates: 10/4, 12/6, 2/7, and 4/4. We will communicate the locations at a later date.

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From Scott McDonald re: New Staff Portal and MFA (multi factor authentication)

The most common feedback from the launch of the new portal has centered around how often staff are asked to complete Multifactor Authentication (MFA).  Please consider sharing our new MFA Tips link with your staff.  Making the suggested changes will considerably reduce the number of times a user is asked to complete MFA.

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Another from Scott re: MS Bookings – Appointment Calendar – We have had several requests from users to provide a tool for appointment scheduling.  In response, we have enabled Bookings”.  This solution is a great starting point because it automatically links to your Outlook calendar.  A few of us in IT have been using it this summer and are happy with the results.  You can learn more about Microsoft Bookings by going to this site.  Otherwise, it is pretty simple to set up:

  1. In a web browser search for Microsoft 365. Sign in with your district log in credentials.  
  2. Find the “waffle” icon in the top right corner and choose “Bookings”.
  3. Name and create your appointment calendar.
  4. Click “Bookings Page” to get a link to share with your audience.

You can communicate your Bookings calendar by adding the link to your outlook email signature or however you see fit. 

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From Tami Pike regarding Fanny Pack First Aid Kits: We have received numerous requests for fanny pack first aid kits. Schools were provided with a supply when they first came out. We are currently out of filled fanny pack first aid kits. We have new fanny packs on order. We will send out communication to office managers when they are back in stock. 

Fanny Pack prices:

Filled first aid packs – $32.50 each

Empty first aid fanny packs – $5 each

COVID-19 Positive Reporting

Please remember to complete the Bend-La Pine Schools COVID-19 Reporting Form when staff report that they have COVID-19. It is preferred that staff report to their office manager, so the school is aware of the absence. Our COVID-19 support team do not report absences to schools. **No need to text Tami, Michelle, or the school nurse. We will be notified when a new form has been submitted. 

**Please note that there is not a COVID-19 support team member on call for COVID-19 cases reported after 5pm on weekdays or on the weekends/holidays. A COVID-19 support team member will follow up with positive cases on the next school day. 

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Update from HR on UKG system transition: Welcome Back to the 2022-23 School Year — we’re excited about some new things we’ve been working on in Human Resources and the Business Office, and want to provide you with an update on the infrastructure systems project you may have heard us talking about throughout the past few months!

Last school year, the district contracted with a company called UKG to purchase its human capital management system, which is comprised of several modules: Time & Leave Management (which will replace Kronos, for those who were already on automated timekeeping), Human Resources Information Systems (Employee Profile and Position Control), Training, and Evaluation. This product will replace several current manual processes and non-integrated automated systems. The first of these modules to “Go Live” this year will be Time & Leave Management, followed by the HRIS features mid-year, and finally by the Training and Evaluation functionality which will become effective next school year.

Implementation of the first of these phases, Time & Leave Management, is coming up very quickly, and we have a lot of immediate work in front of us to train folks up for its use. Automated Time & Leave Management functionality will be utilized for the entire organization; BLS will move completely away from paper time and leave management, and pivot entirely to a single electronic submission and approval process. The current goal is to move into this functionality beginning with the October 17th – November 6th time keeping period, with “Go Live” on October 17th.

Time reporting will be slightly different for hourly employees than for salaried employees: hourly employees will both enter time worked and also submit leave requests for paid and unpaid leave times, whereas salaried employees already have presumptive calendars assigned to them and will generally submit only leave requests for paid and unpaid leave times from work (an exception to this general rule is that salaried employees will use the system to submit authorized timesheeted hours worked outside of the scheduled calendar). Leave requests and timesheets will automatically forward to employees’ Supervisors, who will review and either approve or return the submission back to the employee for revision or additional information. 

Human Resources and the Business Office are presently working together to develop training materials and videos that we can share with you, and in turn with your staff, together with planning in-person and WebEx training sessions, so that everyone can easily and efficiently learn how to use the Time & Leave Management reporting system. One aspect of the Time & Leave Management tool that we are particularly excited about is that there will be some functionality that is accessible from a smart phone app — this will assist in making the Time & Leave Management tool more equitably accessible to those who do not work in assignments with convenient computer access.

So, stay tuned — we will be reaching out with additional information over the next several weeks and months as we move towards “Go Live” with the Time & Attendance Management module, and then later this year with the HRIS module. We thank you in advance for your patience with the inevitable growing pains this will entail, yet look forward to working together in implementing this exciting work process improvement tool throughout the year. Here is a video that outlines the transition. Warmly – Steve and Leah

Calendar:

September 12: Principal PD 3:00-4:30 in Fireside Room of the Trinity Episcopal Church  (469 NW Wall St, right by the Ed Center) BLS Principal Meeting

September 13: HS Admin Work Session 8:00-9:30 @ Summit HS Library. Principals have the option of assigning one assistant principal/Dean remain in your building for supervision.

September 21: Upshift Coordinator Training 1:30-2:30 location TBD

September 21: Upshift Specialist Training 2:30-4:30 location TBD

September 26: Assistant Principal/Dean Work Session 7:30-8:30 at Ed Center in Board Room

September 26: District Safety Team meeting 8:30-9:30 (Safety leads required to attend)

September 27: HS Admin Work Session 8:00-9:[email protected] LPHS Library

October 4: ICCL/Administrator Work Session 4-6pm

October 10: Principal PD 3:00-4:30

October 11: HS Administrator Work Session 8:00-9:30 @MVHS Library

October 14: SIF and HSS Discretionary budgets due.

October 19: Stats I Training 12-4 @ HDESD building in Redmond. This training is required for all administrators and Deans. Contact Eric Powell to sign up or if you have questions.

October 24: Assistant Principal/Dean Work Session 7:30-8:30 at Ed Center in Board Room.

October 25: HS Administrator Work Session 8:00-9:30 @Realms

How Hicks welcomes his newest Cougars:

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September 2, 2022

To Do:

From Kinsey re: Spanish phone message:  Family Liaisons can help principals re-record their phone messages!  Liaisons officially started back to work Tuesday, and I’m in the process of connecting each school with their assigned liaison, so they should have contact info and be able to start inviting the liaison to school events (and projects like updating phones) by tomorrow!  

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From Stephen: If you need resources for teachers who missed the training this week, see below.  You may have already developed a plan to catch your staff up based on how you adapted materials. However, I wanted to provide these in case you needed them.

Shortened video of slide show

Video 1 and Video 2 in the powerpoint

Article 1 and Article 2 in the powerpoint

Video explaining the 0-4 crosswalk and criterion scoring

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HS teaming structures and admin leads: Please complete this 22-23 Secondary Teaming Structure Survey asking for the building administrator who will lead each of your school teams AND the meeting dates.

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Please share this with staff: Mid Oregon Credit Union and KTVZ are again looking for teachers to submit applications for the “One Class at a Time” $500 awards. As you may know, these are news stories to recognize good things happening in education, innovative class projects or dynamic teaching that would benefit from some community visibility and resources. Please send submissions to Kyle Frick with MOCU at [email protected]

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From HR: Please remind your staff about the need to enroll in their benefits by September 15. If they do not enroll by the deadline, they will not be covered for one year.

  • OEBB Open Enrollment is happening now!
  • Enrollment is mandatory, takes place online, and must be completed by September 15.

Check out the district’s Employee Benefit Website for enrollment information, plans, rates, and much more.

If you need help with enrollment or have questions, our Benefits Team will be hosting in-person help sessions. 

Please feel free to stop by any location – no appointments are necessary.

September 12th, 3:30 p.m. – 6:30 p.m.

Education Center – Room 314, 520 NW Wall Street Bend, OR 97703

September 13th, 9:00 a.m. – 12 noon

Bend Transportation – Small side of lunchroom, 501 SE 2nd Street Bend, OR 97701

If you have questions, please contact the HR Specialist that corresponds with your last name:

  • Last name A-K = Monica Ropp = 355-1119
  • Last name L-Z = Kristen Marsters = 355-1106

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Information:

Support in schools: Ed Center staff will be showing up to your schools next week to support our students, staff and families. Additionally, we have been notified there will be increased law enforcement presence.

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A reminder about Care Solace from Jennifer:

Introducing our new partnership with Care Solace. Care Solace secures mental health and substance abuse appointments in a fast time frame, care companions speak 200+ languages, match clients to culturally and gender appropriate care, and are available either anonymously via a weblink or through a warm handoff by school staff. 

General Information Flyer – English and Spanish

Family Letter  – English and Spanish

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Important reminder about requests to move mid year: Beginning with the 22-23 school year, we are no longer rescinding ACR’s or moving students back and forth between schools except during grading breaks (trimester and semester) and in exceptional circumstances.  

Yes, we have allowed students to move between schools for years.  However, we know this is not best practice for our students and we are no longer supporting this practice.  

Once a student requests to be at a particular school, that becomes their school.  

Support and process for reviewing requests:

District Tier III team: We will continue our Friday 10:00 meetings which is an opportunity for us to problem solve students who are struggling to access their education (this is a team consisting of behavior coaches, Juan, me and led by Eric).  

Mid Year ACR’s: Additionally, we have developed a process for students, staff and families to review mid year requests.  I included it in the HS blog last week.  Here it is again:

ACR Update & Mid-Year School Location Request Information

Please review this document linked below regarding changes to the ACR process during a school year.  We will review this process in more depth at our September work session with Assistant Principals and Deans.

Here are some highlights from this document:

(1) ACRs can no longer be ‘pulled’ (revoked) for attendance, behavior, grades, etc. Once a student is approved on an ACR, they remain at that school moving forward. 

(2) A district-led team will meet three times during the school year to review unique cases when families are requesting to move, mid-year, from one school to another. 

Mid-Year School Location Requests

Reach out to Eric or me if you have questions about this.

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Here is the messaging sent to families about mid year ACR’s:

Once a student’s area change request has been approved, the student’s requested school becomes the student’s permanent (or home) school. 

Requests to move during the 22-23 school year will be considered two weeks prior to semester 2. 

Requests to move to a choice high school during the 22-23 school year will be considered two weeks prior to trimesters 2 and 3.

Moving between schools is not considered best practice and students risk losing credits.

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From Heather Stuart and Aimee Snyder: A training for UpShift Coordinators and Specialists has been scheduled for Wednesday, Sept. 7th at Bend Senior High from 1:00pm-4:00pm. We will have additional trainings in the near future (later Sept/Oct).

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From Stephen: We’ve heard a lot of questions recently regarding the 0-4 scale and dual credit courses.  Our expectation as a district is that all classes will eventually transition to a 0-4 grading scale, dual credit included.  If you are moving your site to 0-4 this year, please know we support staff using the 0-4 scale in the articulated courses.  If a teacher hears of an issue from one of our community college partners, we would like those concerns routed to Stephen and Katie.  

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From Stephen: As we move forward with many of our classrooms using the 0-4 scale, it is important to be aware of a flaw with using the Canvas gradebook.  Canvas has percentages on the 0-100 scale hardwired to the letter grade.  Basically, it is not possible to show students their grade without showing them a percentage.  We have been able to compensate for this by changing the 100-point scale to match our 0-4 scale.  However, you will need to bring your stakeholders up to speed to ensure they understand this quirk.  The important piece is that the letter grades a student sees is correct and can be trusted.  Students and families should just ignore the percentage as it is not helpful.  

We’ve asked Canvas for a workaround, but their only solution was very expensive and only worked for the desktop version.  We know most of our students and families use the mobile version, so we decided to pass on spending such a large sum of money.  We will continue to investigate with Canvas to determine if we can remove the percentage from the visual.

Here is a chart that shows how we’ve altered the 100 percentage to match our new 0-4 scale.  This version is for high school, but middle school is the same without the plus and minus delineation. 

Additionally, there is language in the FAQ that was sent out earlier for parents you can use.  

Of note, Synergy can display a decimal instead of a percentage next to a grade but using ParentVUE would mean staff would once again be responsible for keeping up two gradebooks.  Our team determined this was not a favorable option.

Finally, it is important for staff to know that EVERY single assignment in Canvas needs to be entered into the gradebook with a maximum of four.  If teachers want certain assignments to be worth more, they should create weighted categories. Things will get out of place very quickly otherwise.

If you have any questions, please reach out to Stephen. 

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From Education Foundation for Bend-La Pine

Greetings — WELCOME BACK-TO-SCHOOL!  With a brand-new school year, excitement is in the air!  We know our K-12 educators are working hard planning, developing, and executing stellar programs and curriculum for our Bend-La Pine students.  To help with that, we are offering our 2022 Back-to-School Classroom Grant opportunity for funding.  Please see the attached Classroom Grant Guidelines and Classroom Grant Application, both of which can also be found on our website.  We understand that the first few weeks of school are busy, so the deadline for applications is Friday, October 15, 2022, and all application requests must be emailed to our office at this email address:  [email protected] 

Funding decisions and fund distribution will occur November 1, 2022.

The Education Foundation for Bend-La Pine Schools is an independent non-profit 501(c)3 that has aided local schools since 1988.  Our mission is to prepare our students for success and the future through educational and extracurricular opportunities.  Since 2003, the Education Foundation has invested over $2.1 million into local schools through endowments, special projects, and our main programs.  For more information about the Education Foundation, please visit our website at www.engagedminds.org.  

If you have any questions, please feel free to contact me or our Program Coordinator Jessie Norman at [email protected].  We look forward to receiving your applications and continuing to help make opportunities possible for our students and teachers!  

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From Alandra – last call to send me photos/videos of how you kicked off the year as a staff. I have been absolutely loving these! (Due end of the day Thursday.) – Alandra 

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Bias Incident Reporting Posters – Here are the English, Spanish, and Chinese posters that we discussed at administrator retreats.  Please print and post in a few locations in your building.  Recommended: front entry/lobby, counseling office, staff work room, your weekly staff blog.

You are welcome to “try out” the tool, to see how it is laid out and increases access to a few different reporting pathways.  Just note “test only” if you are going to hit submit on a test run, please!  

As a reminder, coming soon is a student iPad short-cut to a webpage with the form linked, as well as student lessons on bias and how to use this tool (more on that Sept 12th).  In the meantime, if you have questions or concerns, reach out to Kinsey.

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Family Liaison Team – Here is our 22-23 team of Family Liaisons!  Many of you have already invited your assigned liaison to your upcoming staff and family events—thank you.  Some members of this team are still waiting on their BLS badges.  If they arrive to visit your school, they’ll bring other ID for now—thank you for making sure your office team knows to welcome them as colleagues.  

Some liaisons are very part-time (5 hours a week), to support district-wide family engagement efforts.  They can support individual school needs—we will just need to coordinate and partner thoughtfully on requests for their time, to be respectful of boundaries.  If you have questions about coordinating services, case loads, or schedules, reach out to Kinsey.  If you have a specific request of the liaison team, reach out to any member of the group!  As shared earlier this week, we are waiting on some phone systems, therefore email is still the recommended contact method for a few more days.  

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Community Resources and Organizations – Just a reminder that once a year our community organizations and resources may set up a table at an open house, curriculum night or during parent conferences. 

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Sustainability with Jackie Mueller With the start of the school year comes the opportunity to get your school involved in the district sustainability program, SustainBLS. In the 19-20 school year, we had 70% involvement. Even with the challenges in the 21-22 school year, BLS managed to keep 57% of schools involved. One of the goals in the sustainability plan is to have 100% of schools involved by 2025. You can assist us reach that goal by recruiting a staff member to serve as the Sustainability Advisor (SA). The SA works with green team students and the whole school community on saving resources, sustainable actions and creating a culture of stewardship. Please review the linked/attached document to learn more. Staff can take 40 hours at the curriculum rate to support this program. Teachers interested in  learning more can review the teacher document linked/attached or reach out to me directly at [email protected]  Thank you for supporting sustainability in BLS.

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Calendar:

First Week of School, September 7, 8 and 9:

ABC Rotation calendars for 22-23: We are beginning our ABC rotation for the 22-23 school year during the first week of school. Here is the English version and the Spanish version. 

Wednesday, Sept 7: Ninth grade only day with Link Crew Leaders

Thursday, Sept 8:  A Day Grades 9-12 attend

Friday, Sept 9:  B Day

If you plan to adjust your daily schedule on Thursday or Friday of this first week – or any other day, remember to think through and plan how that will impact the schedules of the teachers you share with other schools!  Please proactively communicate with the admin of the other school AND with the teacher who is impacted.

Leading in schools is hard work and what an HONOR it is to do the work we are called to do…

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August 26, 2022

To Do:

Welcome Back Celebration News! As you know, this year’s Welcome Back presentation will take place virtually (8:30 a.m. Wednesday, Aug. 31 at https://bls.fyi/welcomeback), but the celebration will ALSO take place in-person – at your school/department. We want to see your team-building and engaging/joyous celebration efforts. And we want to recognize those who go above and beyond to kick off the year. The school/department displaying the most creativity (50% of score) and highest percentage of staff participation (50% of score) during their Welcome Back effort will receive new branded gear on us. We can’t wait to see how you celebrate! Send pictures, video (optional) and a short blurb about your efforts to Alandra Johnson. Thank you for using this time to make meaning and connect with one another, as we kick off the year with joy and optimism.  – Steve Cook

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From Sean Reinhart regarding Inclusion EAs:  Last year, OSEA put in a “demand to bargain” over working conditions for Inclusion EAs (think all your SPED EAs).  Several items were agreed upon (HERE is a quick synopsis) including a minimal training standard for all new inclusion EAs before they can begin working with students.  In consultation with OSEA, EAs, and Learning Specialists, we have designed a training for our new EAs that they will need to complete prior to the arrival of students on Sept. 7.

The training is a Canvas course that EAs will complete individually and with the support of their supervising Learning Specialist and school admin.  The course will involve watching some videos, working directly with the supervising teacher on safety and student specifics, and some basic school orientation.  The scope and sequence can be found by clicking the following: Training for Inclusion Educational Assistants

Student services admin will inform and train all Learning Specialists at our August 30th training so they will be prepared and know their roles.  We are hoping that you can connect with your Learning Specialists to help make the plan, specifically around the content involving supervision, leave records, subs, and other admin tasks.  Mostly, your role is to be welcoming and informative as usual. 

Further, as you will see in the MOU language, all inclusion EAs will be issued a technology device (iPads).  We are working with IT so that your building site tech will have an iPad for all NEW inclusion EAs on their first day (Aug. 31).  On their first workday, please have them get their device from your site tech so they can complete the training during in-service week.  Please be aware, we are still hiring and placing new inclusion EA’s as we speak, so stay tuned as you may have some new folks coming. 

This is all new and we appreciate your support with onboarding and training our new inclusion EAs.  Please let me know if you have any questions or run into any issues. 

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District Equity Stance

Here is the link to our district Equity Stance, which we discussed and previewed together at horizontal retreats.  Coming soon: PDF/printable version, Spanish and Chinese translations, more unpacking together. 

This will be shared with all families on Friday the 2nd, so please share with your staff by Thursday the 1st.  Several of you have asked about giving time for staff to review it during inservice week–that is a great idea!  At a minimum, share the link with staff and invite them to review and reflect, ahead of more unpacking of the content at a later date. 

If you’d like partnership designing an activity for sharing during inservice, please reach out to Kinsey.  

(Some ideas: have staff jigsaw the different sections in groups/teams, or use a 3-2-1 protocol: 3 phrases that are impactful, 2 questions, 1 personal next step.)

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Admin Book Study Prep: You all recently received a copy of the book Grading for Equity by Joe Feldman.  To support our work with equitable grading, we will be participating in book study during our high school work sessions.  Please ensure your leadership team has read chapters 1 and 2 before our September 27th meeting.  If you need additional copies of the book, please reach out to Stephen.

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Information:

From Dean: Check in sheets from the Innovation Conference: Here is a list of those who signed in at the ITLC from this spreadsheet. There are a large group of people who signed in a “other” and several staff who signed in as “Pacific Crest” as their school (likely because we were at PCMS. 

If you hear from a staff that they attended, but were not on your list, they may have misunderstood about the “School or Location” portion of the sign in. I wanted you to have the sheet in case questions arise.

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From Stephen: HERE is a document you can use with staff/students/families if you decide to move forward with a 0-4 scale in your school.

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Safety Day Slides from Julianne:  Here are the slides from Safety day

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ACR Update & Mid-Year School Location Request Information

Please review this document linked below regarding changes to the ACR process during a school year.  We will review this process in more depth at our September work session with Assistant Principals and Deans.

Here are some important highlights from this document:

(1) ACRs can no longer be ‘pulled’ (revoked) for attendance, behavior, grades, etc. Once a student is approved on an ACR, they remain at that school moving forward. 

(2) A district-led team will meet three times during the school year to review unique cases when families are requesting to move, mid-year, from one school to another. 

Mid-Year School Location Requests

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Budgeting deadline: Plan to have your HSS discretionary and School Improvement budgets completed by Friday, October 14. Contact April or me if you have questions.

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STAS Level 1 Training Opportunities (for New BLS Administrators)

For any new Bend-La Pine Administrators who are in need of STAS Level 1 training, here are a pair of opportunities to receive this training with the High Desert ESD:

Friday, September 30th

12:00-4:00pm

Location: High Desert ESD Office (Redmond)

Wednesday, October 19th

12:00-4:00pm

Location: High Desert ESD Office (Redmond)

If interested in either of these positions, please Email Misty Groom at [email protected] or you can Email Eric Powell to discuss/sign up.

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From Patrick Elliot in IT: I know many of you are communicating out with families about when Student Schedules will be available in StudentVue / ParentVue.  I have updated the timeline to be more reflective of what we can accomplish in the next 2 weeks.

  1. Student Schedules will be available in StudentVue / ParentVue on 9/2/2022 for all schools.  This gives schools time to complete the majority of student schedules so we are communicating more complete information to families.
  1. TeacherVue will be available August 28th in time for trainings / return to classrooms next week.  This will give master schedulers a little more time to complete as many of them are brand new to the district this month.

We understand that there are a lot of moving parts this time of year and we are committed to helping you get ready for the school year. Please help us in communicating this information to your staff.

August 28, 2022ALL SCHOOLSServices turned on:Synergy teacher login accountsClass schedules are visible in Synergy TeachervueData ServicesStartup of these services is initiated, preparation for teacher access to schedules and classroom data is started.  Teaching staff receive access to these systems for training and classroom setup upon returning to their site or during training sessions.Clever (provides data to DreamBox, PEAK/FuelEd, Lexia, etc)Canvas
September 2, 2022ALL SCHOOLSServices turned on:ParentVue and StudentVue:   Attendance, Schedule, Grade Book and Grade views.  This includes turning on class schedules for all schools, including elementary schools. Remaining data services managed systems are turned on and connected to provide full schedule data for 2022-2023 school year.

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Jackie Wilson (Mueller) re:  Sustainability  First, just an update that Jackie is officially a Bend-La Pine Employee focusing on our district sustainability efforts. Jackie and Terry Cashman are putting the final touches on the school sustainability program, which you will see coming in the next few weeks. In the meantime, here is some current information:

  1. As part of the district goals to reduce emissions, please share some of information contained in the Idle Free Campaign. Here you will find information to share with parents via letters, newsletters and even a 2-photo link for emails. There will be additional Idle-Free work with green teams this year, but early education and information sharing is important to the success.
  2. Don’t forget to share your schools  SUGGESTED WALKING AND ROLLING ROUTES from Commute Options in messaging to parents as well. You can get your schools map in the “check out what we are doing at your school” portion of the webpage and then the walking routes, open the tab listed under Bend-La Pine School District. Once opened, you can copy the link for families to see routes related to your school. For example, here is a walking route for Lava Ridge Elementary School.

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Updates from Jenn Hauth, Director of Social, Emotional Learning and Well Being:

Recruitment and Hiring

We hired clinicians in almost all vacancies this year, yay!!!. I will be adding individual and group supervision for Licensed Professional Counselors (LPCs) and Licensed Clinical Social Workers so that we can build our clinical team and be competitive with the county and hospital in terms of recruiting staff.

Mental Health Literacy Training for Teachers and Staff

Oregon has partnered with Classroom WISE which is a 3-part training package that includes a FREE self-paced online course, video library featuring practices for teachers and students, comprehensive resource collection and website for K-12 educators on mental health literacy. Frequently Asked Questions.

School Counseling Updates

Professional Learning:

August 30 is our District Led training day @ Caldera High  (8:00 AM- 4:00 PM) 

The district is excited to have hired Jess Calbreath as a Counselor on Special Assignment. Here is an overview of her work for this year:

  • Support school site counselors
  • Bring counselor voice to district level conversations / committee meetings
  • Build a BLS District Counseling Toolkit
  • Oversee ICCL Team that leads monthly PLC work with all K-12 counselors. See dates and time below.
  • Support the development of meaningful professional learning
  • District Level Tier 1 Program Development : all three domains 

As our district moves to align and build strong programming in all of our departments, it is important for all school counselors to attend our professional learning opportunities so that we can build an aligned and integrated system of support for our students. 

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From our Culture of Care Coaches: Our team continues to provide strong partnership and services for you and your staff. Check out this Flyer for a quick summary.

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From Amber McGill and Culture of Care:   Recently you may have received a screenshot of the upcoming Restorative Practices classes, in which the hotlinks did not work.  Here is the document with links that work!   22-23 RP PD Menu  Looking forward to seeing some of you this fall!

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A few things from Tami Pike – 

Bend-La Pine Schools COVID-19 Guidance Algorithm for Students and Staff (see embedded links) . These tools will help staff navigate when a student/staff person develops symptoms and/or tests positive for COVID-19. To report a positive student/staff, please complete the Bend-La Pine Schools COVID-19 Reporting Form. A contact tracer or nurse will follow up with the positive individual to determine their return-to school/work date. 

Staff Health Related Questions

For any staff related symptom/health questions please refer them to their health care provider. Bend-La Pine Nurses cannot provide health related recommendations.  If it is a COVID-19 question regarding signs/symptoms, COVID-19 positive reporting, and/or the return-to-work procedure, staff should reach out to: 

  1. Office Manager
  2. Nurse Michelle Spetic – 541-355-6925 – [email protected] 
  3. Nurse Tami Pike – 541-350-8387 (text first) – [email protected]

Student Health Related Questions – Please contact your school nurse. 

Masks and AQI – Human Resources wants to make sure that each school has N95 masks readily available to staff who request them when the AQI is above 101. I would advise that the box of N95 masks stays with a staff person who will be onsite at all times. (Some nurses have multiple school sites.) In reality, most staff either won’t use a N95 mask or will grab a medical grade face mask (KN95, 3ply masks). Due to the limited number of available N95 masks,  employees who choose to wear a N95 mask will be expected to follow the Mask Storage Guidelines. (See attached)

The monitoring of smoke and heat is a shared responsibility.  Each school-based safety team should discuss how admin/nurses/safety team members will collaborate to look at the smoke readings/heat index and informing staff of restrictions to outdoor activities.

I have received reports that schools are sending unused masks (N-95, KN95, 3 ply) back to Distribution. Please keep the masks at your school sites. COVID-19 is still here, and schools should have them available to individuals who choose or are required to wear a face mask. You are welcome to return face shields to Distribution, Attn: Gerry. 

Calendar:

See you Monday morning at Pacific Crest MS! Be ready to intro your new teachers!

Here is a LINK to a summary for inservice week and the first week with students.

If you plan to adjust your daily schedule on Thursday or Friday of this first week – or any other day, remember to think through and plan how that will impact the schedules of the teachers you share with other schools!  Please proactively communicate with the admin of the other school AND with the teacher who is impacted.

And…

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August 19, 2022

To Do:

HERE is the link for those who have not yet registered for the Innovative Teaching and Learning Conference.

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From Ryan Kelling, Director of Recruitment and Retention: We will be welcoming our new Certified hires to BLS on Monday August 29th at Pacific Crest. Breakfast will begin at 7:00, with the program beginning at 8:00. We will need at least 1 administrator from each school in attendance to introduce their new staff (name, position). Here is the agenda for the day. Please let me know if you have any questions.

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Safety Reminders for the start of the year: Standard Response Protocols AND Bias Incident Lessons must be taught to staff and students by the end of September. We will go into depth about Bias Incident Lessons at our first district level principal training in September.

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Information:

From Stephen Duval: As you know, we are embarking on a multi-year journey to overhaul our grading practices.  A key to our success will be how well we educate and communicate with our stakeholders.  With that in mind, here is some sample communication you can use with your parents in your next newsletter explaining our transition.  If you have any teachers at your site taking on a new scale, please ensure you are proactive in your communication.  Reach out to Stephen if you have any questions.

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From Dean regarding Canvas PD options on August 30: In you communications with teachers, please communicate the options for the afternoon Canvas Professional Learning Options. If you like you can use this:

During the afternoon (1:00-4:00) of August 30th there will be a variety of Canvas Professional Learning Opportunities from which to choose. We encourage you to attend in person as this will give you the best experience, however, most of the sessions do have a WebEx option.

In addition to the content in each training, a short period of time will be spent on how to set up your grade book for the sync between Canvas and Synergy and the Canvas Expectations for the 2022-2023 school year.

These trainings are required and meet the contractual requirements of Day 189.

Canvas Professional Learning Options for the afternoon of August 30th

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Secondary Admin Updates from Jennifer Hauth, Director of Social, Emotional and Mental Well-Being:

Introducing our new partnership with Care Solace. Care Solace secures mental health and substance abuse appointments in a fast time frame, care companions speak 200+ languages, match clients to culturally and gender appropriate care, and are available either anonymously via a weblink or through a warm handoff by school staff. 

General Information Flyer – English and Spanish

Family Letter  – English and Spanish

Staff Training on August 30th from 1:30 to 4:00 pm at Caldera will include: School Counselors, Student Success Coordinators, Nurses, School Psychs and Public Health Specialist.

Student Success Program (BRYT)

Professional Learning:

August 30 is our District Led training day @ Caldera High  (8:00 AM- 4:00 PM) 

There is a required DBT training for all new secondary SSC and SSIs or those that have not been trained. The training is September 8th and 9th at Trinity Episcopal Church from 8 am to 3:15 pm. I realize this time is not ideal and worked hard to have it changed. The ESD is paying for this training and it is very expensive so we are taking advantage of this opportunity. Substitutes are available through the ESD and they will also cover the costs. We have 25 spaces as a district and school counselors are eligible to attend if space is available. Registration Link

Crisis Prevention Institute (CPI) Training

These training sessions are in Performance Matters. Both will require approximately 2.5 hours of online training. See email from Krista Baker.

CPI Refresher Training – August 29th (11:00 AM – 4:00 PM)

CPI Initial Training – September 1st (8:00 AM- 4:00 PM)

General Updates and To Do’s 

Please review the BLS fidelity measures and rubric as an admin team and set a meeting with your SSC team to discuss your goals for this year. Review/refine your operation plan and onboard new staff if needed. The coaches are back next week, so you can have them attend a meeting with your admin team if needed. For your first faculty meeting, please place this topic as an agenda item to discuss and review with your staff.

Synergy Data – New Intervention tab

We have a new data collection system in Synergy. All students being served by the Student Success Program should have an entry and exit date, as well as the support being provided. Staff will be trained.

Student Success Program Class Sections

After much discussion, we will no longer have Student Success as a section that students take as a class. This was only happening at a few schools but this support is designed as an intervention and is meant to be a culture of transition vs. a culture of containment. After reviewing the data from last year, it appeared that some students were being served for extended periods of time and sometimes the whole day. While we want students to have access to as much support as is needed, this program does not have a curriculum and students should have access to their general education classrooms for content. Our team will partner with teachers to support students. This is similar to how students work with our school counselors, students have access to individual and group support but they are not scheduled with a school counselor each day.

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Safety Day Summary:  There is a lot of information here. When in doubt contact Julianne, Scott or me.  Julianne and Scott are available to help deliver staff safety training, but that is not required.

  • Point of entry – there must be ONE point of entry after the school day starts.  Points of entry for students during arrival and dismissal MUST be supervised by an adult and MUST be locked when school begins. Adults should not be entering the school through the student points of entry.  They should always check in at the main entrance.
  • There is a Safety Tab in our Portal.  Please take some time to review the content there. 
  • Safety teams must meet monthly.  The team should include licensed staff, administration, and classified staff, activities and athletic directors and be facilitated by the LEAD safety administrator.  
  • All staff should be aware of who is on the safety team.
  • Meeting minutes must be taken and they should be uploaded in the drop the shared safety folder.  
  • Have a mechanism in place in your building for staff to bring concerns to the safety team.  Make “staff concerns” a standing item on your monthly agenda.
  • Know your SRP (standard response protocol) and make sure your staff knows it.  The language has changed so be sure staff know these new terms.
  • Explicitly communicate and train to safety expectations and routines.
  • Just say no to magnets, door jams, ropes… these are not to be used to keep doors open. 

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Reminder from Colleen and Josh – Tuesday, August 30 is our REQUIRED district training for ALL Learning Specialists, School Psychologists and Speech/Language Pathologists.  We are meeting in the Summit High School Commons from 8:00-12:30 PM.  Outcomes include:

  • prioritizing student program needs, 
  • designing a team schedule, 
  • connections with regional partners and 
  • shared data collection.  

Your team may need from YOU a copy of the school master schedule and site calendar of any meetings or professional development for the year.   

*School Psychologists will be in training all day.  Following training at Summit, they will join counselors and student success team members at Caldera HS from1:30-3:30 PM.

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Another from Colleen and Josh –  We have 2 training sessions that are mandatory for NEW 504 coordinators.

  1. Synergy SE – 504 Introduction Canvas Course
    1. HERE is the link to enroll in the course. We would recommend that you try to complete as much of this self-paced course as you can prior to our in-person training. 
    2. *If you do not yet have a Canvas account created, please click HERE to get your account set up.   
  2. In-person Training 
    1. Scheduled at the Innovative Teaching and Learning Conference

Day: Wednesday, August 24, 2022

Time: 2:15-3:15 (Session 3)

Location: Pacific Crest Middle School

Calendar:

Here is a LINK to a summary of our work in August and the first week of school.

First Week of School, September 7, 8 and 9:

ABC Rotation calendars for 22-23: We are beginning our ABC rotation for the 22-23 school year during the first week of school. Here is the English version and the Spanish version. 

Wednesday, Sept 7: Ninth grade only day with Link Crew Leaders

Thursday, Sept 8:  A Day Grades 9-12 attend

Friday, Sept 9:  B Day

and so on….

If you plan to adjust your daily schedule on Thursday or Friday of this first week – or any other day, remember to think through and plan how that will impact the schedules of the teachers you share with other schools!  Please proactively communicate with the admin of the other school AND with the teacher who is impacted.

And…

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August 12, 2022

To Do:

Principals, please send me a quick email or text verifying that you sent these letters. This was in the blog last Friday: Send letters to parents by next Friday, August 12: We continue to participate in the Return to School after Concussion Study (cbrit.org) in partnership with the CDC, High Desert ESD and the University of Oregon. Here is a brief description of the project and the flowchart of activities associated with the work. This is a volunteer opportunity for families. Please send this information letter (English and Spanish) out to your families by next Friday, August 12. Jody Slocumb is the lead on the project and will be presenting this info to Athletic Trainers at their meeting next week to overview the project. Connect with Jody if you have questions.

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Prioritizing Restorative Practices training and implementation for Building Leaders: As we continue our work towards student management practices that foster belonging, we require that all Assistant Principals & Deans attend training on Restorative Practices. The fall training is scheduled for October 5 & 26th (both Wednesdays) 12:00-4:00 on both days in the Ed. Center Boardroom (rm 314). Please sign up for this training if you have not yet been trained.

Here is a link listing BLS staff and if they have been trained in Restorative Practices in the past: BLS IIRP Admin.

Here is the link to register for the training: October 5 & 26 IIRP Training Registration

The training will be facilitated by Amber McGill, one of our Culture of Care coaches who works with the HDESD. She can also be reached if you have specific questions.

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HS teaming structures and admin leads: Please complete this 22-23 Secondary Teaming Structure Survey asking for the building administrator who will lead each of your school teams AND the meeting dates.

Each school needs to reconvene Site Council this year. HERE is the law related to the Oregon Educational Act for the 21st Century, which requires every school to have a Site Council.

Additionally, the focus for SIW time is collaboration time/PLC work and professional development. Please schedule staff meetings (sit and get; announcements) 8:00-8:30 one day a week. Indicate the day you will meet on the survey – you may cancel, but it is proactive to have the time/date reserved on staff calendars.

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Show some school spirit! Schools are being asked to watch the welcome back August 31st WebEx presentation together.  There will be a competition on who can show the most school spirit on this day.  Send your pics to Marta Broberg.

Information:

From Julianne and Scott: We are looking forward to seeing you for this year’s Safe and Secure Schools Workshop on Wednesday, August 17 at the Bend High School Auditorium. Here is the agenda.

The designated Safety Administrator from each building attends the 8:00-1:00 session.

The designated HS Safety Administrator and their Campus Monitor(s)* attend the 1:30 p.m. to 2:30 p.m. session. All others are excused after completing COVID-19 plan template. *(CM’s will be time sheeted.)

ZYDECO kitchen and cocktails will be providing ‘boxed lunches’ for these trainings.  Please click on this link now 😊 to complete a very short survey to select your meal of choice. In order to prepare appropriately for these meals, we need you to respond to this survey by noon on Friday, Aug. 12  If you are not able to respond prior to this deadline you may not receive the meal of your choice, but you will have a meal available. There will be coffee available in the morning and drinks provided at lunch. Feel free to also bring your own personal reusable water bottle as a fill station will be available.

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From the Teaching and Learning Team:  The Innovative Teaching and Learning Conference is coming up on August 24th and 25th at Pacific Crest Middle School.  Check out the Innovative Flyer to find out about the keynote speakers and the amazing educators who will be sharing their practice with us.  Here is the schedule of sessions: shorturl.at/cz235.

All administrators are required to attend both keynote sessions AND the leadership session with Bettina Love on August 25.

  • STEM Camp available at Miller Elementary for school-aged childrenOne OSU Fall Credit will be availableSign up to attend via Performance MattersLunch will be provided

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August 30 has been designated as our Day 189. Building leaders will lead the equitable grading training for their classroom teachers in the morning. Teachers will attend Canvas training a various locations in the afternoon. Here is the link to trainings for other team members on this day.

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From Dean and Julie Montoya to your World Language Teachers: Happy still summer all. If you are interested in working with leveled teams (ex: Spanish 1) to design and plan modules for our new materials, please sign up for DAY 2 of the Innovation conference in Performance Matters). This will count as your day 190.  Folks who attend will listen to the keynote speaker, which will finish at 10:00.  Our module planning teams will have the rest of the time to divide and conquer and plan.  The conference wraps up at 3:15.  

Steps:

  1. Sign up for day 2 of the Innovation conference for August 25th.  Again, this will be your day 190 teacher directed day, so you will have one of those flex days later covered:)  
  2. Email me your name and the level group you’d like to join, that way I can make sure there are others signing up for you to work with.
  3. Forward this email to any new World Language staff in your building.  If you have a free second after that, email me the names of any new staff as I love to make sure they have the support they need.

Happy still summer… now turn off your laptop and go back out to enjoy it😉

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Rankings turned off on transcripts: Bend La Pine will no longer be ranking students on their transcript and the function has been turned off in Synergy.  Schools can still pull GPA ranking for their own use, but it is not shared with students.  This practice will be communicated to colleges via the school profile and the school report that counselors fill out for colleges.  Counselors and Future Center Staff will be made aware of this new practice on August 30th at their joint meeting at Caldera. Counselors will then teach students how to fill out this information on their applications.  

More and more high schools are leaving rankings off of their academic transcripts as it is not necessarily a direct reflection of student achievements in high school.  For more information, please see this article about the positive impact for students in relation to college admissions. 

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PSAT, ACT and SAT opportunities for our students: We will offer the PSAT on October 15 at our comprehensive high schools in Bend (BSHS, CHS, MVHS and SHS). Students from LPHS, Realms and [email protected] MHS will be welcome to take the test at these schools.

The expectation is that every student who wants to take the PSAT can secure a spot at one of our high schools. We will work with students in La Pine to provide transportation on an as needed basis.

The building leadership team at MVHS will host the ACT spring 2023.

The building leadership team at BSHS will continue to host several sessions of the SAT.

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From Rachel Mavis: Below are the trainings for new Registrars and the back-to-school session for ALL registrars.

If you do not have a registrar in place, I recommend sending someone from your school to be trained. Having a registrar backup is recommended.

These trainings are in Performance Matters. If your new staff person does not have an active account, they may set up a Performance Matters Non Staff account.  

Registrar Training:

Navigation (required): Self-Paced course: https://sites.google.com/bend.k12.or.us/test-site/synergy/synergy-navigation-101?authuser=1

Registrar I – ALL Registrars regardless of grade level

August 16 – 8:00 – 11:00 Wall St Lab

  • Enrollments (online, paper)
  • Parents
  • Cumm file – basics

Registrar II – Elementary Registrars (Secretary II) 

August 17 – 1:00-3:00  Wall St Lab

  • Health, 
  • Attendance, 
  • Homerooms 

Mandatory Back to School Workshop for ALL registrars:

August 18 – 8:00 – 1:00 at Pacific Crest.

  • New Policies/Procedures
  • Changes in Synergy

For more information and all communication, please review our Office Staff Web Page. Look for the August Communication tab.

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ACR Update: The ACR team met this week to approve the remaining appeals and those on the waiting list for the 22-23 school year.  We are notifying families regarding the status of their ACR.  Stephanie will notify your registrars of approved ACR’s.

Prior to the start of school, we will review and approve one for one’s (same grade and schools) by August 26th and again for semester 2.

Just a reminder that we are no longer revoking ACR’s. Mid year school change requests will be reviewed three times a year, prior to the beginning of trimester 2 and 3 and semester 2 by the Tier 3 secondary team that met every Friday last year. Eric will share this process in more detail at our upcoming work session. Our goal is to move away from mid year requests as this is not best practice. Please reach out with questions.

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Here is the DEI Newsletter from Kinsey: Please find the August newsletter here, with topics like:

  • What can our district LEAD instructional coaches and team offer me?
  • What equity-focused events are coming up?
  • What are district expectations on pronoun use and supporting transgender/nonbinary students or staff?
  • What guidance is available for supporting immigrant students?
  • …and more!

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From Dan Dummit, Director of Facilities: Our district has a policy for volunteer painting projects. If there is interest in this on the part of you or a staff member, here is the policy: FKAA-AR – Requirements for Volunteer Painting. The project must be approved prior to beginning. Give Dan a call if you have questions.

Calendar:

Here is a LINK to a summary of our work in August and the first week of school.

First Week of School, September 7, 8 and 9:

ABC Rotation calendars for 22-23: We are beginning our ABC rotation for the 22-23 school year during the first week of school. Here is the English version and the Spanish version. 

Wednesday, Sept 7: Ninth grade only day with Link Crew Leaders

Thursday, Sept 8:  A Day Grades 9-12 attend

Friday, Sept 9:  B Day

and so on….

If you plan to adjust your daily schedule on Thursday or Friday of this first week – or any other day, remember to think through and plan how that will impact the schedules of the teachers you share with other schools!  Please proactively communicate with the admin of the other school AND with the teacher who is impacted.

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August 5, 2022

Think abouts…

From our Math TOSA, Linda Adams: Should U.S. K–12 math curriculum change—and if so, how? Should schools emphasize “deeper understanding” or drilling and memorization? Should they shift their emphasis toward data science and away from calculus? What are the tradeoffs and risks of these different approaches, and which path will best prepare students to thrive as citizens and as workers in our ever-changing economy? In this forum, University of Chicago economist Steven Levitt and his colleague Jeffrey Severts advance one perspective, while Boaz Barak, computer science professor at Harvard, and Adrian Mims of The Calculus Project offer another.

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To Do:

Send letters to parents by next Friday, August 12: We continue to participate in the Return to School after Concussion Study (cbrit.org) in partnership with the CDC, High Desert ESD and the University of Oregon. Here is a brief description of the project and the flowchart of activities associated with the work. This is a volunteer opportunity for families. Please send this information letter (English and Spanish) out to your families by next Friday, August 12. Jody Slocumb is the lead on the project and will be presenting this info to Athletic Trainers at their meeting next week to overview the project. Connect with Jody if you have questions.

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Homework for August 10: Before our conference with the Center for Educational Leadership (CEL) next Wednesday, August 10, be sure to watch the video below and read the short article to prepare.  You might begin to think about the following questions: 

  • What is the role of student story in schools? 
  • In what ways are stories, and opportunities to tell and listen to stories, important sources of data.  For whom? 

·         9 Storytellers on Why Black Stories Matter — a video by Great Big Stories (8 min)

·         Street Level Data by Shane Safir

Information:

Restorative Practices Training opportunities: If you are new to our district and/or have not yet been trained in Restorative Practice, your Culture of Care Team is here to help! We are happy to announce our Restorative Practices professional development offerings for the new school year! Registration is open and links are included HERE. Space is limited so sign up soon! Please contact Amber McGill if you have any questions ([email protected]).

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From Eric Powell, Student Services: We have scheduled a monthly work session for Assistant Principals and Deans focused on student management. You will want to keep this Restorative Practices and Student Management Resource Guide easily accessible as we continue to think about how we support ALL students in our schools.

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From the Teaching and Learning Team:  Encourage your teachers to join us for the Innovative Teaching and Learning Conference on August 24th and 25th at Pacific Crest Middle School.  Check out the Innovative Flyer to find out about the keynote speakers and the amazing educators who will be sharing their practice with us.  All administrators are required to attend both keynote sessions AND the leadership session with Bettina Love on August 25.

  • STEM Camp available at Miller Elementary for school-aged children
  • One OSU Fall Credit will be available
  • Sign up to attend via Performance Matters
  • Lunch will be provided

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From Dean RE: Day 189 and 190: This year we have a few ways that teachers can meet their required district directed professional development (aka Day 189.) Teachers may attend the Innovative Teaching and Learning Conference.  August 24th has several sections that focus on equitable grading.  On August 30th, the first day of the contract, teachers may attend a morning training on equitable grading at their home site (details to come at the level retreat) and a Canvas training session in the afternoon.

Teachers may choose to attend both the conference and the training on the 30th.  This would satisfy the district directed PD and the teacher directed PD (aka Day 190.) This is the best option from a consistent messaging perspective. 

We understand that this is messy this year to have options for teachers having these options. We began the process of securing keynotes and sessions for the ITLC prior to the decision to hold the training on the 30th

One other thing that may make the Canvas training difficult for teachers is if schools do not have master schedules set and synergy is not set up. New teachers may not have access to their Canvas shells if the hiring process has not been fully completed.  Please communicate this potential wrinkle if it is likely. 

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From Rachel Mavis: If you are not familiar with our Office Staff webpage, please review and bookmark. This is a great Go To for information we send out to your office staff. We have a page a position with the latest and greatest communication. There is a link on the Staff Portal – BLS Office Staff. We are in the process of updating each page with training information that has been posted in Performance Matters.

All of our NEW staff trainings and our Back-To -School Meetings are scheduled in Performance Matters for August. They are structured so that the Monday staff start their contract year, we have a Synergy Navigation class scheduled at 8:00 am.  The days following that same week are the Synergy classes required for their job duties.

Training is required before they are granted access to the job specific areas in Synergy. Accuracy of state reporting, and essential student information is depended on the data input your staff is tasked with.

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From Rachel Mavis regarding New Registrars: This year, we have a lot of new staff such as 7 NEW Registrars. Trainings require many hrs. For example, new registrars need at least 5 hrs of basics to start. It is imperative that your new staff attend the sessions we have scheduled. Our district has grown quite a bit, and with the demands of August, we will not be able to come out to sites to train one on one.

Back to School Workshops/Meetings are also scheduled. These are VERY important for your office staff to come together and learn about new features and new processes. These meetings are integral to each group as they share ideas, learn from each other and make connections with others in the district.  Your office staff have unique positions in your buildings. By meeting others in the district who share common job duties, helps your staff throughout the year. 

If you have any questions, please reach out to Deby Bryson, [email protected]  or Rachel Mavis rachel.mavis@bend.k12.or.us

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From Lora Nordquist: We are excited to share updated start and end times for the 2022-23 school year. Thanks to our team’s great recruitment efforts and our transportation department’s work, we were able to hire more than 20 new bus drivers. This enables us to transition back to two start times, one for middle and high schools and one for elementary schools.  Start and end times for 2022-23:

  • Elementary:  7:45 a.m. to 2:15 p.m.  
  • Middle school: 8:45 a.m. to 3:45 p.m. 
  • Three Rivers School: 8 a.m. to 2:30 p.m. 
  • High school: 8:45 a.m. to 3:45 p.m. (Drop at 8:15-8:30)
  • High School Choice Schools  9:00-3:20  (Drop at 8:50)
  • HS Staff work day is 8:00-4:00           

Schools will continue to release 90 minutes early on Wednesdays for professional development.  SIW professional development time will run 2:30-4:00.

The expectation is that on-staff coaches participate in the full 90 minutes of SIW time and begin practices after 4:00. If they have walk on assistants who are able to begin practices prior to 4:00, that is approved.

This news will be shared as part of back to school messaging. 

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Schedules for teachers shared between schools: because the middle and high school start and end times now align, building leaders across levels will need to collaborate to reconfigure the schedules for teachers who work at both levels. This most commonly impacts our music teachers. Remember to follow these guidelines to ensure schedules meet the contract language: 20 min for travel each day, duty free lunch each day, prep time equivalent to a teaching period each day. Contact Ryan, Juan, Katie or Sarah Barclay with questions.

From Lora: As you plan for back-to-school activities, please remember that in 2022 Yom Kippur begins the evening of October 4th and lasts until the evening of October 5th. Please do NOT schedule any family events/activities on these dates.

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From HR: Plan to set aside one hour during inservice week for AED, glucagon, epi-pen, high heat and seizure trainings.  Building admin are to coordinate with their nurses when the one hour training will occur. This is a slide deck with a voice over, ready for you to share with staff.

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From Scott B: This past school year, the school board of directors adopted updated language to BLS Policy GBJ-BP Weapons in Schools, making it unlawful to have firearms on school property, even for concealed carry licensed individuals.

Oregon law requires the district to post signs notifying the public of the district’s policy enforcing the law.

The superintendent’s office has directed that signs be put up on our property and next to our visitor management systems notifying individuals of the policy and law.

Representatives from the district custodial office will be coming by your schools over the next couple of weeks to post these signs in your schools.

Please direct any questions you have regarding the posting of these signs to the safety department.

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Volunteers and visitors are now allowed in our schools! They are required to follow all of policies and procedures including checking into the raptor system before entering the building.

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Calendar:

Here is a LINK to a summary of our work in August and the first week of school.

First Week of School, September 7, 8 and 9:

ABC Rotation calendars for 22-23: We are beginning our ABC rotation for the 22-23 school year during the first week of school. Here is the English version and the Spanish version. 

Wednesday, Sept 7: Ninth grade only day with Link Crew Leaders

Thursday, Sept 8:  A Day Grades 9-12 attend

Friday, Sept 9:  B Day

and so on….

If you plan to adjust your daily schedule on Thursday or Friday of this first week – or any other day, remember to think through and plan how that will impact the schedules of the teachers you share with other schools!  Please proactively communicate with the admin of the other school AND with the teacher who is impacted.

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June 17, 2022

To Do:

School Offices – please remember to post your office hours and office availability before you leave for the summer.  Front offices at BSHS, CHS, LPHS, MVHS and SHS should be open August 1st. Front offices at [email protected] and Realms HS should open August 8th.  Here are the signs to use for your front door. Please adjust as needed. 

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Information:

Year Long Calendar –   We have put together a master planning calendar of the work sessions and leadership professional development for next year. We will continue our traditional high school leadership/horizontal work sessions (principals, assistant principals, and deans), and add work sessions specific to principals and to assistant principals and deans.  Admin/ ICCL workshops will focus on MTSS and how to develop and lead an effective MTSS system in our schools.  Our work with The Center for Educational Leadership(CEL) will also happen during these sessions and focus on how to lead equitable schools.  The SIW calendar is also on the document, outlining what each Wednesday will be.    22-23 School Year PD/meeting Calendar

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Counseling Blog from Jennifer –   Check out the most recent blog here.

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Leah Bibeau in the business office –   Please be sure to read the email from me earlier this week regarding digital leave and time sheets for next year.  Just know that the paper ones we currently use will be coming to an end. 

Calendar:

June 21: All Admin Breakfast 8:00-9:30 @ Ed Center/Room 314

June 24: Principals breakfast and work session 8-11 @ BSHS Perseverance Hall.

 Here is the information about next year’s pre-service week. Also, we have designed a Professional Development calendar for next year to help you track the required trainings.

August 1: BSHS, CHS, LPHS, MVHS and SHS front offices open

August 8: [email protected] and Realms HS front offices open

August 10 and 11: CEL training for all administrators 8-4 @location TBA

August 16: HS Admin Welcome Back 11:00-3:00 @ BSHS Perseverance Hall (lunch provided)

August 17: Safety Day – one admin per building attends

August 17 and 18: Taking it Up Training – optional – registration required

August 22: HS Admin Up Shift Training 8:30-10:00 @ Ed Center Room 314

August 22: HS VP Work Session – sharing student management practices 10:00-12:30 @ Ed Center Room 314 (lunch provided)

August 24 and 25: Innovation Conference @ PCMS – Principals required to attend keynote both days

August 29: New Teacher welcome and orientation

August 30: Required professional development – all certified staff

August 31: District Welcome Back (virtual- am); building time pm

September 1-2: building time

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June 10, 2022

To Do:

Security Requirements: I included this information last week, but am adding it again for emphasis. We had an unsafe situation occur at HDMS this week where a felon/child predator was allowed into the building. When the protocols for visitor access are followed, which includes requiring EVERY visitor to use the Raptor kiosk, these kinds of situation can be avoided. So, again, please review our building security measures below and ensure your team is following and enforcing these requirements. 

  • Before school, there must be adult supervision both secure vestibule entries
  • After the bell rings in the morning, all entrance to the building should be through the secure front entrance, where the Raptor kiosk is located.
  • Lock gates immediately when you walk away from morning entry and keep the perimeter secured all day.  Do not wait for the building engineer or Campus Safety and Security Officers to make his or her rounds to lock the gates.
  • Doors should be locked at all times and not propped open.
  • If your school has hallway or classroom doors that open to the parking lot, or an area outside the perimeter fencing, these doors need to be locked at all times and not propped open.
  • Use Raptor for all guests and visitors and staff without ID.  That means no adults in the perimeter without a Raptor ID and visitor/volunteer purpose to be there. An adult should be positioned to supervise the use of Raptor
  • Staff should wear their ID badges and carry their keys and phone at all times.
  • If you have any questions or need any assistance, reach out to Scott, Julianne or me.

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Please send Denise the name of your 504 Coordinator.

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Who are your Canvas First Responders for 22-23?: Canvas First Responders play a critical role in Canvas support; they are the “local” Canvas leaders available to field questions,  promote best practices, train staff, and troubleshoot concerns. We couldn’t do it without this savvy and dedicated group! In preparation for the 22-23 school year, we ask that you identify the teachers who will serve your school in this role. Enter teacher names in the “22-23 Support Staff” column in this document.  The description and duties of this role are available here.

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From Misty Groom, Student Threat Assessment Program Coordinator: As a partner of Central Oregon Student Threat Assessment System & Team, I am looking for feedback regarding our regional STAS program.  The feedback will be kept anonymous and aggregated as a collective set of feedback that is used as one tool in the evaluation of the STAS program. Any input is very important to us. We are committed to collaboration, continuous improvement and keeping relationships at the center of all we do.

The survey link form is: STAS Feedback form 

Once this data is collected, it will be shared with the STAS Advisory Committee.  Thank you for your partnership and if you have any questions, please let me know. 

Information:

Dismissal on the last day of school, Thursday, June 16: In last week’s blog, I incorrectly stated that students would be released at 12:40 (the elementary time) on the last day of school. High school students will be released the same time they are dismissed on Wednesdays: 1:55pm.

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From Tami Pike: Below is some information regarding end of the year activities with COVID-19 positive students/families. *High school nurses have already received information regarding the process for graduating seniors that test positive. For all other students/families please follow the instructions below:

  • If the COVID-19 positive individual is on day 0-5, they are not permitted to attend or participate in any school related activities. (inside or outside)
  • If the COVID-19 positive individual is on day 6-10, they can attend activities (indoor or outdoor) as long as they are wearing at least a KN95 mask, symptoms have improved and fever free for 24 hours without the use of fever reducing medication. 

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End-of-Year Translation/Interpretation:

This Month, the 13th is the last day before the ESD shifts into their summer mode, and requests will be significantly more expensive and harder to fill after that point.  Please submit any requests for translation/interpretation to Linguist Link ASAP.  Thanks for reminding your teachers and staff as well.

End-of-year items that require translation/interpretation:.  

-Report card/Grading comments

-School newsletters and announcements

-End-of-year invitations, events, and awards ceremonies

-Summer resources

-Summer phone message

-Front office hours signage (here is one you can use)

Remember: Liaisons, specialists, and bilingual staff are not currently qualified for translation/interpretation, so plan ahead and use Linguist Link.  If you have a bilingual staff member you would like to have available for this work in the future, make sure they have signed up to start the process.  

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Equitable Grading Presentation: Wednesday, during SIW, Stephen and five middle and high school teachers from the Equitable Grading Think Tank presented the recommendations for equitable grading practices. Here is the presentation.

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Professional Learning focused on Equitable Grading: During the Q and A yesterday, a question was asked about PD for teachers related to equitable grading best practices. Part of the August 30th required certified training is focused on this topic for secondary teachers. Additionally, remind your staff that an entire day of the Innovation Conference is dedicated to equitable grading practices. Encourage them to sign up and learn for themselves the WHY behind a change in practice will better serve our students.

Here is the information from Stephen DuVal, Director of College and Career Readiness related to learning more about equitable grading: As requested, the equitable grading Q and A was recorded for those who could not make it.  That recording is linked here.

Additionally, I am providing a link to a folder full of resources the team used to examine practices in conjunction with Grading for Equity by Joe Feldman.  Feel free to dive into the readings yourself.

Once again, here are a few other links you may find useful.

  • Sign up for the Innovative Teaching and Learning Conference in Performance Matters.  Grading Expert Rick Wormeli will be speaking on the 24th.  We HIGHLY encourage you to attend.
  • If you would like a copy of Grading for Equity, we will send one your way.  Please fill out this form.
  • If you have interest in using an alternative grading scale (0-4, 1-4, etc.) and are not at a school that uses one building-wide (Cascade, Pilot Butte, BTA, Realms MS/HS), please fill out this form.  Support and PD will be arranged for the fall.
  • Recommendations – Executive summary and full document.

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A note from Michele Clements, HS LA TOSA: Here is a message she sent to our HS LA teachers this week: I know you have been receiving curriculum ordering information from Austin James and Donna Layne.  To support you through process changes, Donna has generously offered to work through the summer, thus allowing Language Arts teachers more time to determine and place orders.  All reading curriculum orders must be entered into the system no later than JULY 1.

In the fall, the reading curriculum policy was updated. Teacher-directed texts read by students in our classrooms – either whole-class studies or book club reads – are no longer considered supplemental texts.  This means that whole-class study and book club titles must either appear on the BLS Approved webpage or be in the process of being approved.  I know this is a large difference from the previous policy, but our district is united around the values of equity (all approved titles being options for all teachers/students) and teacher protection (supporting your choices in the event your titles come under scrutiny).

All titles you are wanting to order are in one of two categories: currently approved, or needing to be approved.

  • If your title to be ordered is currently approved: fill out the ordering form (link sent by Austin James/Donna Layne on 5/17). 
    • If the titles you are interested in ordering – either for whole-class study or book club use – exist on that page, your order will be processed in July and should arrive in time for you to plan fall instruction.
  • If your title is not currently approved the following two steps are required:
    • #1 – fill out the ordering form anyway – there is a drop-down box identifying the title as currently seeking approval
      • #1a – if you are wanting the title for fall 2022 instruction, ask your site administrator for temporary approval – this means your site will either cover the order using discretionary dollars or that you will find another source of funding (DonorsChoose, GoFundMe, etc.).  
    • #2 – fill out the applicable form seeking whole-district title approval.  The form for whole-class title instruction is here. (30-60 minutes to complete) The form for book club reading lists is here. (15 minutes per title). Both forms also exist at the bottom of the BLS Approved webpage.

The BLS Approved webpage was updated at the start of this year to include all titles currently taught in our classrooms. To get this information, we worked with site librarians during spring 2021. All high school Diversity Project titles appear on this page; all middle school titles exist in the Padlet/Book Clubs spreadsheet with the webpage being updated in early fall. If titles were inadvertently left off the lists we received, it is important we address those errors.

Again, because we recognize that process transitions can be challenging and time intensive, we have extended the ordering deadline to July 1.  Donna Layne and I welcome your questions and are committed to supporting you as you navigate this new process.

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From Amy Tarnow: Registration for the BLSO summer program is open!  Online classes will open on June 27 and close on August 26th.  Bend-La Pine Online staff will be available virtually to support students all summer long.  Families can register through the “Summer Registration” link on our website, or by scanning the QR code found on our flyers.  Here is the direct link as well:  https://bls.fyi/blsosummersignup

We market our summer program only for our incoming 9th-11th graders and this year’s seniors who might need a few more credits to graduate. Middle schoolers can take summer courses but it is usually to finish something from the school year or accelerate in math…we don’t advertise that but if you know of families who would like to access that option please send them our way.

Here are links that can be shared digitally:  

Flyer – English:  https://www.canva.com/design/DAFBiXCJUA0/IdCFo5vEugOixVYJlfhk8A/view?utm_content=DAFBiXCJUA0&utm_campaign=designshare&utm_medium=link&utm_source=publishsharelink

Flyer- Spanish:  https://www.canva.com/design/DAFB1EU38Z0/QxxNqkXPAg422zDl6sTC-w/view?utm_content=DAFB1EU38Z0&utm_campaign=designshare&utm_medium=link&utm_source=publishsharelink

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From Chad Brewer and our IT Team: Bend-La Pine Schools is moving to a new product for student iPad web filtering. This web filtering service is focused on K-12 education and will give us some functionality we don’t currently have as well as some roadmap items we may take advantage of in the future.

The biggest change right now is that websites are categorized in a way that aligns with the needs of a K-12 school district. The new filtering for high school was enabled yesterday.

The details:

*Each student iPad will automatically receive an app called “Relay Smart Agent” (this part has already happened).

*This app is required for the new filter and cannot be deleted by students.

*When a website is blocked, the block page will look different and provide a link to the app for detailed information.

Let me know if you have any questions. You can also reach out to your building IT Client Services tech.

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From Dean Richards and Julie Montoya: Principals – if you haven’t yet shared information with families about reviewing our World Languages Curriculum, you still have time. New date for review is June 13. Here’s a bilingual message you can share:

Community Invited to Review World Language Curriculum Community members, staff and students are invited to share input on the World Language curriculum, grades 6-12, up for approval for adoption during the Bend-La Pine Schools’ Board of Directors meeting June 21. A team of Bend-La Pine Schools’ teachers and staff spent months reviewing options and gathering input from families, staff and students, before narrowing the curriculum options to one recommendation per language and level. Community members are invited to review the recommended option by viewing the materials online or signing up to view the materials in person in Bend or La Pine through June 13.

Review the materials online: https://bls.fyi/worldlanguage

Sign up to review the materials in-person: https://bls.fyi/materialsreview

Les invitamos repasar los materiales de lenguas mundiales

Inscríbanse para revisar materiales en Bend-LaPine o en línea

Les invitamos a la comunidad, empleados y estudiantes repasar y compartir sus comentarios sobre la materia de los lenguas mundiales, listos para ser aceptados por el comité escolar el 21 de junio. Un equipo de maestros de Bend-La Pine Schools pasaron meses repasando las opciones disponibles y juntando contribuciones de familias, empleados y estudiantes antes de provenir una recomendación por lenguaje y nivel. Les invitamos a la comunidad hacer la crítica de las recomendaciones en línea o en persona usando los enlaces a continuación.

Revisar en línea: https://bls.fyi/worldlanguage

Inscribirse para ver materiales en persona o Webex: https://bls.fyi/materialsreview

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Calendar:

ABC Rotation calendars for 22-23: We are beginning our ABC rotation for the 22-23 school year during the first week of school. Wednesday, Sept 7 is our ninth grade only day: A Day begins on Thursday, Sept 8: B Day begins on Friday, Sept 9 and so on. Here is the English version and the Spanish version. If you plan to adjust your daily schedule on Thursday or Friday of this first week – or any other day, remember to think through and plan how that will impact the schedules of the teachers you share with other schools!

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From Lora –   Here is the information about next year’s pre-service week. Also, we have designed a Professional Development calendar for next year to help you track the required trainings.

June 9: MVHS Graduation @ 7:00 pm (Katie Out for graduation)

June 10: LPHS Graduation @ 7:00 pm (Katie Out all day)

June 11: BSHS and SHS Graduations, both @ 10:00 am

June 13: [email protected] Graduation @ 7:00 pm

June 14: Realms HS Graduation @ 7:00 pm

June 15: Full day on Wednesday for students

June 16: Early release @ 1:55 and last day for students

June 17: Work Day for staff

June 21: All Admin Breakfast 8:00-9:30 @ Ed Center/Room 314

June 24: Principals only breakfast and work session 8-11 @ BSHS Perseverance Hall.

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