To Do:
From Jess and our counselors: We are hosting a BLS Academic Information Night on Wednesday January 31st for families in grades 9-11. Here is a blurb and infographic about the event in both English and Spanish. Please promote the event in the newsletter as well as social media. Scott will also include this info in our family newsletter.
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Communication with families about final grades: Plan to send a synergy voice message and email home to all parents notifying them that final semester 1 grades will be posted in synergy by the end of the day February 2. We will also share this info in the family newsletter.
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Follow Your YouthTruth Completion Percentage Here: We have a goal of 100% staff participation and 75% families participating and there’s only a couple weeks left. You can make a positive impact in your return rates, by communicating with your families often and in different modes (newsletters, synervoice, emails). Here is a “Cheat sheet” to help schools with survey implementation.
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Safe Schools Check In: Here is a video that you can use to track who in their building still needs to complete Safe Schools Trainings so these are completed by January 19th (remember- they were due on October 31)
Reminders:
Office Staff training: Office staff (all of them) will train from 2:30-4:00 on January 17, March 6, April 17, and May 22. Please make a plan for coverage.
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Documenting in Synergy–Majors/Minors/Suspensions: Inputting discipline information into Synergy needs to be done within 24 hours of an incident and/or suspension.
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UKG refresher input: Please take this brief survey to help us identify the greatest need for our all administrator training on the 31st.
Information:
END is rescheduled: We are rescheduling the Educator Network Day for next Wednesday, January 17. Here is the attendance QR code. The plan we were going to follow January 10 will be the exact same plan for next Wednesday.
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From Kinsey: Adjustments to these two administrative regulations (AR’s) related to graduation were approved by the board at the January 9 board meeting. They are IKFB-AP (Graduation Exercises) and IKFB-AR (Wearing Items of Cultural Significance in Graduation Exercises). Principals, thank you for sharing your input on the AR’s and for communicating your school’s guidelines to support these AR’s with students and families.
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End of semester 1: Feb 2nd is a teacher workday and a no student day. Teachers report in person to their schools for the purpose of finishing grading and posting final semester 1 grades in synergy by the end of the workday. It is imperative that teachers get grades in on time as this impacts how smoothly we transition to semester 2 in synergy.
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From Paul in HR: Building leaders – now is a good time for a refresher on the UKG Performance module as you progress through your formal and mini-observations. Below is a list of resources (this list can be found on the Performance & Evaluation Hub tab when you scroll down to the bottom of the page).
Performance Module
- UKG Performance Module Overview Document – Certified Staff
- UKG Performance Evaluation Guide for District Administrators
- Slides from the October 25 BLAST training
- Link for 2022/23 Evaluation
- edition_5_-_evaluation_manual_-_certified_teacher.pdf
- Bend-La Pine Schools: Modified Evaluation System for Certified Staff, 2023-24
- SLGG google form – Staff can either make a digital copy to complete or they can print and fill out a hard copy. These can be uploaded into UKG (instructions to follow)
Helpful tip – Please enter as much information as possible in your formal/mini observations as they are our official BLS Observation record of what you observed and the feedback you provided (in case we need to reference them years from now). It is permissible to insert a link within the General Comments section of the observation entry if you utilized another google drive document as your primary repository of observation debriefs.
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From Leah in the business office: If you used any Non-contract time over the holidays, those requests need submitted asap, the closing day for this pay period is January 14. Instructions for submitting requests can be found on the portal Employee-How to Use UKG__Requesting Time-off.pdf .
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From Dana our FAN Administrator: FAN staffing has been a challenge this year due to resignations and leaves. Thank you all for your patience as I have adjusted staffing and most recently, made some changes in staffing assignments. I am committed to staffing our Dual Immersion schools with Spanish speaking Advocates. This has caused some shifts in assignments, as the last round of hiring yielded some great candidates, but none of them speak Spanish. Here is the current list of Advocates and their assigned schools. Two new Advocates are in the process of being hired now. Please don’t hesitate to reach out if you have any questions.
Calendar:
Here is LINK to the SIW Calendar and HS administrator work sessions and agendas for 23-24.
January 8: HS Counselors visit Realms HS (1:30) and BTA (3:45)
January 9: HS Principal Planning Session Part 2 7:30-10:00 @ Realms HS
January 10: Educator Network Day
January 15: No School in honor of Dr. Martin Luther King, Jr.
January 17: Secondary Office Staff meeting (all office staff at your site attends) 2:30-3:30 @ Ed Center Board Room.
January 23: HS/MS 504 Administrator Leads training 8:00-9:30 @ MVHS Library
January 31: All Admin PD @ Perseverance Hall, 3:00-4:30
Jan 31: Black history month kick-off celebration
February 6: HS Administrator work session, 8:00-9:30
Feb. 8: Lunar New Year celebration/AAPI Family Night
Let’s be the hope for our children and for each other…
