Maintenance/Facilities Annual BBQ
Staff Breakfasts Sign Up
All Ops BLAST members are to sign up nine breakfasts (mix of 7 am and 8 am start times and at least one South County school) @ Staff Appreciation Breakfast Schedule & Sign-Up Sheet.
On October 3rd, I’m asking all BLAST supervisors to check that their direct reports have signed up for breakfasts to ensure coverage at all of our sites.
Back/Double Filling Open Position for Extended Leave/Workers Comp Absences
This is a working draft of how to respond if you are short-staffed due to an employee being out on an extended leave.
COO Org Chart
For your reference, here is an org chart for departments overseen by the COO
From Scott in Technology: Do you know about Managed Apple ID’s?
Every staff member in Bend-La Pine Schools has a Managed Apple ID. Your Apple ID sign in is your Bend-La Pine Schools email address.
To enhance the security of our digital environment and protect sensitive information, we strongly encourage all staff to use their Managed Apple IDs on their school-issued devices instead of personal Apple IDs.
Why Use Your Managed Apple ID?
- 200Gb of storage! All users can take advantage of 200GB of iCloud storage and access it from any of their school issued devices
- Enhanced Security: Managed Apple IDs are specifically designed for educational environments, providing an extra layer of security and management capabilities.
- Data Protection: Using your Managed Apple ID helps prevent sensitive school data from being inadvertently stored in personal accounts, reducing the risk of data breaches or leaks.
- Seamless Access: Managed Apple IDs provide streamlined access to school resources, apps, and services, ensuring you have everything you need for your role.
Safe Schools
It has come to our attention that some of you have experienced issues with completing your required courses on the SafeSchools platform. Specifically, some users have successfully completed modules and received a certificate of completion, but these completions are not being recognized in the Schoox system, which informs UKG of your status.
While the exact cause of this issue is still being investigated, we wanted to share some tips that may help you avoid or mitigate these problems:
- Use a Computer: Please avoid completing courses on your phone. Using a desktop or laptop computer can help ensure the platform functions correctly.
- Browser Choice: We recommend using either Chrome or Firefox browsers when accessing SafeSchools. Other browsers may not be fully compatible with the platform.
- Course Interaction: Avoid pausing or skipping forward in videos. Engage fully with each module and ensure you answer any questions that appear promptly.
- Save Completion Certificates: After finishing a course, please save or screenshot your completion certificate. This will serve as proof of completion if the system does not update automatically.
- If your trainings do not register as completed: complete all of your safe school trainings and email all of the certificates in one email to [email protected] letting us know that they didn’t complete. We will credit your courses on our end.
We understand the inconvenience this may cause and appreciate your patience as we work to resolve the issue. If you encounter any problems, please contact [email protected] for further assistance.
Cyber October
October is Cybersecurity Awareness Month, and we’re excited to announce Cyber October! Throughout the month, our IT department will be sharing valuable resources to help improve your cyber hygiene and protect our school district from cyber threats.
Here’s what you can expect:
- Weekly Tips and Tricks: Easy-to-follow advice to help safeguard your digital life.
- Scam of the Week Announcements: Stay informed about the latest online threats.
- Cybersecurity Best Practices: Strategies to keep your data and devices safe.
In addition, all staff will receive a link to our annual cybersecurity training. This mandatory training will take approximately 30 minutes to complete and is crucial in helping to protect both personal and district data from cyberattacks. The window to complete the training is October 1st through November 30th.
Look for these updates in your inbox each week. Together, we can strengthen our defenses against cyberattacks!
Thank you for your continued vigilance and support.
Departments
Custodial/Sustainability
- The Sustainability position will be posted on September 26 for 30 days
- The expansion of free lunch to all of our students have resulted in increase in dumpster costs and garbage supplies
Safety
- The establishment of school safety cadre underway which includes four quarterly trainings
- There are ongoing discussions to move campus safety monitors under Safety Dept oversight/management
- The creation of internet power outage one-pager for schools is in process with IT/Safety
- An after action review (AAR) template is being developed
- Bilingual fire alarm messaging is being discussed
- An evaluation of the nightly security process is underway
- After the Georgia shooting, the topic of panic-button capabilities has spiked. Safety is engaged with legislators and vendors about potential options and funding sources.
Facilities/Maintenance
- ODE statewide facility visits will continue for the next few months
Transportation
- Rollin’ along!
- Kinder tags delivered to about six schools so far and all schools in the next few weeks
- First CPI training scheduled
- Field trip requests are being submitted by schools
- Stop arm camera enforcement is in discussion
IT
- Cyber October notices going out to staff weekly to curtail threats
- Mandatory cyber training to be completed by all staff (by end of November)
Departments
Recognition
Congratulations to Anne Birky
School Safety Shout Out
The Safety Team has spent the first few weeks of school observing lockdown drills across the district. Shoutout to High Desert Middle School for doing an excellent job in their first lockdown drill of the school year! All staff participated in the drill and understood the importance of talking to students about making decisions in an emergency. Staff explained to students why they needed to remain quiet and found creative ways to get their class out of sight. The HDMS admin team invited the District Safety team, members of their school safety team, SROs, and other members of the Bend Police Department to participate and provide feedback.
Upcoming Events
- Rosh Hashanah: Evening of Wed Oct 2 to evening of Fri Oct 4
- Yom Kippur: Sat Oct 12
Elementary Parent Teacher Conference Schedule
- October 29 3:15 pm- 7:15 pm (after regular school day)
- October 30 3:15 pm – 7:15 pm (no school)
- October 31 7:15 am – 3:15 pm (no school)
***November 7/8***: Date change for Taking It Up two day training for Ops Leadership