September 17

Staff Breakfasts Sign Up

All Ops BLAST members are to sign up nine breakfasts (mix of 7 am and 8 am start times and at least one South County school) @ Staff Appreciation Breakfast Schedule & Sign-Up Sheet. We are short for the High Lakes Elementary School breakfast on Thursday and can use some additional volunteers.

***From Andrea Wilson, HR Director, Benefits and Risk Management***

New Incident Report Form now available in the Staff Portal. As a follow up to the investigations trainings in August, the revised Incident Report Form is now available in the Staff Portal. The form now has a second page for the post-incident/accident investigation.
 BLS Incident Report Form – staff 9.2024.pdf

As a reminder, a site administrator or supervisor must complete a post-incident/accident investigation after every incident that results in employee injury. The investigation must be completed within 5-10 business days following the injury. Please reach out to Andrea Wilson if you have any questions, need assistance with an investigation, or have form feedback. Thank you again for your partnership and help as we navigate this new process!

Community Use Guidelines

Over the summer, we updated our community use guidelines.  Walt Norris met with all of the custodians to review the expectations regarding access to elementary school playgrounds and middle school tracks (we are not opening high school tracks at this time).  Custodians have been instructed to leave one gate open for community access in the summer, on weekends and before/after school hours and were encouraged to engage with building leaders about which gate that should be. If you have not done so already, please make sure you identify the gate that makes the most sense to keep open. As always, these gates are to remain locked during the school day.

Cabinet

Department leaders may be invited to attend a Cabinet meeting (every Wednesday at 9 am) to explain or seek input on a topic that has far reaching impact on our organization. Our core Ops team of Kim, Doug, Scott McD, Scott B and Walt can discuss potential Cabinet topics during our twice a month meeting (every other Thursday) and then bring relevant topics to Cabinet.

Safe Schools

It has come to our attention that some of you have experienced issues with completing your required courses on the SafeSchools platform. Specifically, some users have successfully completed modules and received a certificate of completion, but these completions are not being recognized in the Schoox system, which informs UKG of your status.

While the exact cause of this issue is still being investigated, we wanted to share some tips that may help you avoid or mitigate these problems:

1. Use a Computer: Please avoid completing courses on your phone. Using a desktop or laptop computer can help ensure the platform functions correctly.
2. Browser Choice: We recommend using either Chrome or Firefox browsers when accessing SafeSchools. Other browsers may not be fully compatible with the platform.
3. Course Interaction: Avoid pausing or skipping forward in videos. Engage fully with each module and ensure you answer any questions that appear promptly.
4. Save Completion Certificates: After finishing a course, please save or screenshot your completion certificate. This will serve as proof of completion if the system does not update automatically.
5. If your trainings do not register as completed: complete all of your safe school trainings and email all of the certificates in one email to [email protected] letting us know that they didn’t complete. We will credit your courses on our end.

We understand the inconvenience this may cause and appreciate your patience as we work to resolve the issue. If you encounter any problems, please contact [email protected] for further assistance.

Departments

Custodial/Sustainability

• There is a mutual desire across departments to align our surplus inventory processes. We will be creating an ad hoc committee including level leaders, facilities/maintenance, custodial and IT staff in the process.
• The custodial team is developing grease traps cleaning practices.

Safety

• Planning for wild fire evacuations and reunifications occurred due to the impact on Sunriver/Three Rivers a week ago
• Site and emergency drill visits are underway
• Additional AQI monitoring apps are being piloted

Facilities/Maintenance

• Key card access and cameras installation at pilot sites in process at LPHS and Elk Meadow. Summit HS and BTA also in the planning stages.
• A new work order system has been launched
• ODE site visits are beginning and will continue for the next few months (see the last blog entry for more details)

Transportation

• A plan is being developed to create kinder tags to be attached to backpacks in order to provide improve tracking and identification of our youngest students
• Kim is now a certified CPI trainer and will be training all drivers and monitors this year
• Eval drills underway

IT

Departments

Recognition

Hundreds of community members showed up at Three Rivers School during the height of the wild fire evacuation to discuss Little Lave fire suppression efforts. We’d like to thank the Three Rivers staff and the many members of our BLS Ops, TLC and Communication teams who assisted in the emergency response process.

Many thanks to our maintenance team members who responded to High Desert Middle School on September 16 due to a city water main break that resulted in water shut downs at the school. The HDMS admin, certified and classified staff really rose to the occasion to ensure an orderly and safe end of the school day!

Upcoming Events

• ***November 7/8***: Date change for Taking It Up two day training for Ops Leadership

Elementary Parent Teacher Conference Schedule

• October 29 3:15 pm- 7:15 pm (after regular school day)
• October 30 3:15 pm – 7:15 pm (no school)
• October 31 7:15 am – 3:15 pm (no school)