Just 3 weeks to go – WOW, how is that happening?!
FIELDWORK OVERVIEW SPREADSHEET
SOME IMPORTANT ASKS FOR/FROM JENNIFER
Team – as you know, we are down to just ONE office manager and as you may be able to guess, that has meant that Jennifer has basically had her job load significantly increased… not necessarily doubled, but pretty close! The District has approved some overtime hours for our office team to stay caught up, but that is NOT a perfect solution by any means (as you can imagine!).
I have asked Jennifer to prioritize our financial tracking work over many of the other day-to-day operations. She may be “less available” to fols for day-to-day operations answers! AND ALSO….
Here are a couple of IMPORTANT ASKS I have related to helping us be MORE EFFICIENT so that we can make it through this VERY BUSY budgeting time of year where all our accounts need to get buttoned up:
- We will NOT be processing any personal reimbursements for the rest of the year. So, DO NOT buy something on your own card…. we will not be reimbursing. The reimbursement process is very time consuming and it is AVOIDABLE, so for now, it is not an option!
- Cut down and be efficient with the number of transactions you make: Every single purchase that each one of our staff members makes with a school credit card requires Jennifer to make several entries into 3 different systems (Bank of America Works, Business Plus and Google Spreadhseet tracker) as well as photocopies of receipts made, collated and submitted. It is a multistep process. To minimize this, there are a few things you can do:
- bundle multiple small purchases into ONE purchase where possible! For ex… buying chicken at one store and vegetables at another bs. buying your chicken and vegetables at the same store on one transaction.
- order through Jennifer rather than signing out a credit card and doing it yourself…. Jennifer can then bundle several teachers orders into one purchase. Jennifer will place orders every Friday (maybe more often when possible, but for sure every Friday!). Use THIS Tri 3 ordering spreadsheet to get things ordered by Jennifer. Jennifer will get a notification when you add things to this sheet!
- Remember that orders need to be approved by Roger in advance!! If you have some kind of pre-existing purchase arrangement with Roger (ex. he has pre-approved you to spend up to $500 on some project for the trimester) then you do not need every transaction approved, but in general, ESPECIALLY at this time of year, it needs to be pre-approved!
- In order to get our books in order before end of year deadlines, Jennifer’s door may be closed at times. If you have questions for Jennifer…. see if you can “figure it out” without her!! Or, bundle your questions into an email possibly?!
iPAD ROLL IN – CREW TEACHER COMPONENT
ALL of our students will be receiving NEW iPads next Fall!
You will see the iPad roll in dates for MS and HS on the SWAG and on the Outlook calendar.
Crew teachers, KNOW that you will need to dedicate a crew class for the iPad BACK UP and “clean up” process following the steps in THIS iPad BACK UP SLIDE SHOW at LEAST the day before, but with 6th graders and 7th graders maybe sooner? As long as you don’t reset the iPad (which is the LAST STEP), you can do all the back ups and organizing any time.
On the roll in day, it will be alot like school photos, we will rotate you through and do all calls and have helpers to make it as smooth as possible! As follows:
Middle School – Tues June 13th.
- MS Lunch time – any student can begin to roll in, and we encourage this to make the PM period roll ins easier!
- MS Period 5 – 6th graders (6A and then B)
- MS Period 6 – 7th graders from math workshops (start with support, then enrich, challenge) and then 8th graders (start w/ math and then science)
High School – Wed June 14th
- HS Lunch time – any student can begin to roll in, and we encourage this to make the PM period roll ins easier!
- HS Period 4 – chem, outdoor rec, psychology in that order
- HS Period 5 – chem, outdoor rec, and anyone else
RHS GRADUATION HELPERS?
Here is the internal staff facing agenda for graduation AND some jobs that we could use helpers with!
If you are available to help with one of these roles, just put your name directly on the doc in the blank spaces, THANK YOU!
INTENTIVES PLUS-DELTA
If you could take a few minutes to help us make INtensives better for students and staff it would be awesome… your input makes a difference!
Spring ’23 Intensives Plus Delta
SUMMER RETREAT UPDATE – DATE SECURED, FUNDING TBA SHORTLY.
Based on your feedback in our end of year survey there was some definite interest in a curriculum planning retreat in August. I will know more by end of this week about budget availability. If there IS budget, we have put a placeholder on the calendar for Tues – Thurs August 22nd – 25th asn the most popular dates!
Stay tuned for confirmation!
TALENT ED SLGG’s
Team for all of you whose contract status is either Prob 1, 2 or 3 OR who are Contract 1 status and on your ON EVALUATION year, Zach and I would like to schedule your end of year meeting! At that meeting we’d love to review your TalentEd self reflection and complete your TalentEd annual eval. For Contract 1 teachers NOT on the EVAL YEAR, you do not need an end of year meeting OR a Self Evaluation!
If you are a YES on the list below, then we need to schedule a meeting before the end of the year. Prior to that meeting you will need to complete your self reflection form in TalentEd. In order to schedule, please find a 30 minute slot that works for you and send Zach or Roger (see below) an Outlook calendar request and we will get it coordinated! We encourage at least some of you to get an early start, otherwise Zach and I will be buried in the last week or two! I will be assigning your self reflection process in TalentEd this weekend. You may begin scheduling your meetings with us for as soon as Monday May 22nd!
CLASSIFIED STAFF – STAY TUNED, WE WILL BE GETTING YOU SOME END OF YEAR EVAL INFORMATION VERY SHORTLY!!
INTERESTED IN ICCL FOR NEXT YEAR? COME CHAT OR APPLY NOW!
We are looking for interested staff leaders! If you are interested in having a voice and influence in our professional development and school improvement efforts at Realms MS or HS, we could use you!!
We have a total of 4 spots across the MS and HS… ideally 2 ICCL members representing each level. Currently we have Eric and Delaney representing the MS and Allie as our HS rep. Allie and Eric are in their 2nd year of a 2 year rotation. Delaney has her 2nd year coming up next year. So… we have 3 openings for next year. Of course Allie and Eric are welcome to apply again, but we also want others to know that these spots are open should you be interested!!!
To apply and/or read more about the position responsibilities, pay etc, go to UKG and navigate to “My Career” under the 3 pancakes on the upper left! You can find the ICCL posting there and all the details!!
We would love to get this dialed in BEFORE the end of the school year!
TO DO: HELP NEEDED… PROM, PASSAGES, DANCE AND GRADUATIONS!
We have some evening special events coming up for which we need some staff support!!
- HS Prom
- MS Passages
- MS Dance (still tentative and dependent on staffing)
- MS & HS Graduations
With respect to Prom, Passages and possible MS Dance…. we are looking for folks who are willing to sign up to help out. There are shifts available and we’d love you to use the button below to let us know if you are willing to help out!
GRADUATIONS: With respect to MS and HS graduations… we don’t have a huge amount of set up to do, so we are not recruiting anyone at the moment for that. Attending graduation is not required (as per the contract) however it is highly encouraged! If you are NOT planning on being at graduation (HS staff at HS graduation and MS staff at MS graduation), please let Roger know! PS… do we have a grad robes for all our HS folks including any new folks??