Newsletter: August 26, 2025

Important Dates:

Click here for the full WVMS School Year Calendar.

Open House is Today, 8/27

Come see us for Open House today from 4:30-6:00! This will be an opportunity to connect with all staff, sign up for Extended Care and Clubs (you do not have to be present to sign up; there will be an email sent out as well), and learn more about the school year ahead. You can also visit the office to scan your ID in our visitor management system if you have not done so before.

WVMS School Info

Office Hours: Our Main Office hours are 8:00am-4:00pm

School Hours: 8:35am-3:35pm. Early release Weds: 8:35am-2:05pm (starting 9/10).  Breakfast is served from 8:25am-8:35am (enter through Great Room doors).  Front Rotunda doors open at 8:35am. You must be signed up for Extended Care if students enter Great Room before 8:25am.

Entering our Parking Lot/Drive: Our drive is ONE WAY!  Please always ENTER from 13^th St. and EXIT onto 12^th.

Drop Off/Pick Up Areas: There are many options for dropping off/picking up students. Some families pull into our drive (remember, it is ONE WAY) and drop off/pick up right at the sidewalk/doors, some families park on a side street and walk students up to the front rotunda doors, and some families have a meeting place/regular parking spot where students know to meet. 12th Street tends to be a little busier; we recommend Lexington or 13th St. if you are parking and walking or having your student meet you.

School Supplies: We provide all school supplies that your student will need. Feel free to get send your student with a backpack and water bottle, and we’ll provide everything else! We recommend labeling all personal items so that if they are lost, they can be returned.

Attendance: To report an absence, please email [email protected] or call the office (541) 355-2000 and make sure to include the reason for the absence.  Parents/Guardians have 48 hours to excuse an unexcused absence.

iPad Insurance (6th-8th graders): iPad insurance  (6th-8th graders) can be paid online by going to the district website Parent Tools page and clicking FEES AND FINES.  Username is your Student’s 6 digit ID number and password is your Student’s last name (Upper case first letter).  Payment can also be made by cash, check or card in the office.  iPad insurance is not required, but strongly encouraged.  Insurance cannot be purchased after an iPad is damaged.  iPad insurance does not cover a lost iPad.

School Meals: All students will receive FREE breakfast and lunch; no application is necessary.  If your student would like a second meal or second milk, they will need to purchase those items. Visit the district website to learn how to load money onto a meal account using BLPay.

Student Medication: Medication should be dropped off in the office and the proper paperwork must be filled out by a legal Parent/Guardian.  Medication can only be carried by a student if a Self Carry form has been filled out with the school nurse. All medication must be in its original container/box and within the expiration period.

Contacting Teachers: Please email your student’s teachers directly using their [email protected].

Volunteering: We LOVE Volunteers!  Visit the district website for instructions on how to become a volunteer. Once you are approved, please reach out so that we can let you know of volunteer opportunities. You must be an approved volunteer to accompany us on any field trips. The process takes up to one week, so please plan accordingly.

Update Information: Please help us keep your information up to date in our system. If your phone number, address, or email has changed or you need to add/remove emergency contacts for your student, please do so in Parent Vue or call or email Ms. Marcie.  If you need help activating or getting into your Parent Vue account, please contact Ms. Marcie.

School Starts Weds, Sept 3rd for ALL WVMS Students, K-8

Westside Village students ALL start on Wednesday, September 3rd. The Bend-La Pine calendar shows a different start time for Kindergarteners and 7th and 8th grade students – this does not apply to Westside Village students. ALL K-8 start on Wednesday, September 3rd from 8:35am-3:35pm. Early Release Wednesdays will begin the following week, on September 10th.

Elder Camping at Cultus Lake 9/10-9/12

Our Elders will be going on their annual camping trip the second week of school! We will be headed to Cultus Lake Weds, 9/10 to Fri, 9/12. Students should arrive to school at 8:15am on Wednesday morning so that we are ready to leave NO LATER than 9:00am. Our busses have to be back for their routes and cannot wait for late students.

Permission slips and an informational letter will go home the first week of school.  The cost is $55 per student.  Payment is due Tuesday, 9/9.  Payments can be made in the office with card, cash or check.

District Cell Phone Policy

• High School – Students will silence their phones and place them in a classroom phone caddy at the beginning of each class period. Phones are to remain in the caddy until the class period is over.
• Elementary and Middle School – Students are not permitted to have phones or wireless earbuds during the school day. They must be off and away all day.
• Smartwatches – Students are not permitted to use smartwatches to access mobile apps or the Internet, or to send and receive messages (text or call) during class periods.

Visitor Management (Scan Your ID)

Anytime you wish to enter our building during school hours, you must scan your ID and wear a visitor badge. If you have never used your ID to sign in to a Bend-La Pine school, feel free to stop by tonight at Open House or on Tuesday, September 2nd between 9:00-3:00 to get put into our system and save time on the first day of school. Then you will be able to scan your ID in our lobby and have your badge printed each time you visit.

Early Pick Up Policy/No Pick Ups After 2:45

The end of the school day at Westside Village is an important time for fitness and community. Therefore, we ask that students not be picked up after fitness begins (between the hours of 2:45 and 3:35) unless it is an emergency. If your student leaves early for a regular sports practice or activity, please arrange to pick them up at or before 2:45. Thank you for your understanding in this matter.

News From Friends

Have a Great Club Idea? Want to Volunteer?

Friends of Westside Village is looking for Club Volunteers! Do you have an interest that would make a good club? Let us know! We’d love to hear some new ideas. Call the office for more information or plan to join us at our first Village Council meeting on Wednesday, Sept. 3rd at 9:00am in the garden!