From Paul Dean re: UKG HRIS & Recruitment Update April 20th, 2023 –Implementing a new HRIS can be a daunting task, but when it comes to UKG, the benefits of making the switch are clear. Since its implementation nine weeks ago, our organization has seen a significant improvement in our HR processes. This has led to a substantial decline in overtime for our staff, reduced paper consumption across the entire district, and increased access to important information for our employees/schools/departments.
We have been able to automate HR manual tasks, freeing up valuable time and resources. For example, our employee onboarding process has been significantly streamlined, allowing new hires to complete their paperwork online and reducing the time it takes to get them up and running in our system. Another area in which UKG HRIS has improved our HR processes is in electronic forms. The system offers a user-friendly interface that allows employees to easily complete custom forms, checklists, and contracts.
As we look to the future, you will start to see process improvements system-wide and additional features being rolled out. Also, we are in the process of building the Learning and Performance modules in UKG to have a one-stop shop for all of our staff’s resources, training, professional development and evaluations. As our implementation of UKG modules progresses, we anticipate it being a game-changer for our organization.
SPECIAL DISTRICT ELECTION FOR BLS SCHOOL BOARD
From Scott Maben, Director of Communications, ext. 1006:The May 16th Special District Election is in four weeks, and included on the ballot are contested races for four of the seven seats on the School Board for Bend-La Pine Schools. In previous elections we have shared election guidance for employees, addressing expectations of conduct in the workplace as we strive to keep our schools neutral political zones. District policyand state statuteguide and protect us in these efforts.
On a related note, candidates should not be actively campaigning, distributing campaign literature, or fundraising in our facilities during staff work hours. If a candidate for office contacts you or a member of your staff seeking to visit with district employees about their candidacy or campaign, please direct them to Scott Maben,[email protected], or 541-668-5523.
NURSE TEAM PRIORITIES FOR 23/24 SCHOOL YEAR
Please sign up to be on one or more Priority Teams. Your input is needed!!Currently we only have 3 nurses who have signed up to participate in the planning and implementation of the priorities. (And 2 of them have signed up for 2 different priorities.) 😳
If you have any professional development training certificates or transcripts for courses taken, please pull them from Performance Matters by June 30, 2023. More information can be found here.
APRIL 20, 2023 APRIL 21, 2023 APRIL 27, 2023 APRIL 28, 2023
JUNE 5- JUNE 16, 2023
*We are trying to get 6 nurses to attend a 2-day ASIST training in April so any additional requests for taking these days off will be denied. Thanks for your understanding.
For medical related issues, please remember to log this time as sick time. If you wish to use flex time, please let Tami know.
OSNA GIFT BASKET
DONATIONS FOR THE OSNA GIFT BASKET
Looking for items to put in the basket that represent Central Oregon. If you have any local items to donate, please get them to Tami by Tuesday, April 18th!!!
SHOUT OUT
A Big Shout Out to Molly and Pam for passing their NBCSN exam!!! Well done!!!
NURSE TEAM PRIORITIES FOR 23/24 SCHOOL YEAR
Please sign up to be on one or more Priority Teams. Your input is needed!! Currently we only have 3 nurses who have signed up to participate in the planning and implementation of the priorities. (And 2 of them have signed up for 2 different priorities.) 😳
The Health Emergency Ready Oregon (HERO) Kids Registry which launched October 2022. It is a new resource to help families prepare for medical emergencies. Below is a brief overview. We encourage you to visit our website www.herokidsregistry.orgto learn more, or reach out to the HERO Kids team at [email protected]to schedule a short informational presentation. We can also provide materials for, and/or attend, community outreach events!
Overview: HERO Kids Registry is a voluntary, no-cost system that lets any Oregon family record critical health information about their child before an emergency. Registry information can be accessed quickly by EMS and hospital emergency departments at the moment they need it.
Registering with HERO Kids is especially useful for young people who are medically fragile, or for those who have complex conditions, developmental disabilities, or mental health conditions. Young people in a crisis can’t always communicate their needs. Family members may not be present, or they may too distressed to help. Language barriers can impede communication. HERO Kids Registry can help offset some of these challenges.
Parents and legal guardians can register their child or young adult with HERO Kids online, and there is a paper registration option for people who prefer it. Young adults aged 15-26 can register themselves. HERO Kids Registry is secure and HIPAA-compliant. When it is accessed by EMS or emergency department providers, registry information is available in under 90 seconds.
APRIL 20, 2023 APRIL 21, 2023 APRIL 27, 2023 APRIL 28, 2023
JUNE 5- JUNE 16, 2023
*We are trying to get 6 nurses to attend a 2-day ASIST training in April so any additional requests for taking these days off will be denied. Thanks for your understanding.
For medical related issues, please remember to log this time as sick time. If you wish to use flex time, please let Tami know.
OSNA GIFT BASKET
STILL LOOKING 👁👁 FOR DONATIONS FOR THE OSNA GIFT BASKET.
Looking for items to put in the basket that represent Central Oregon.
NURSE TEAM PRIORITIES FOR 23/24 SCHOOL YEAR
Please sign up to be on one or more Priority Teams. Your input is needed!! Currently we only have 3 nurses who have signed up to participate in the planning and implementation of the priorities. (And 2 of them have signed up for 2 different priorities.) 😳
Families – On May 11 you are invited to attend Hope, Help & Heal, a virtual event to support and connect families, parents and guardians with education, awareness and discussion around youth mental health in Deschutes County. Click here for a flier on this event. This event will be provided virtually with closed captioning and simultaneously translated into Spanish. If you need accommodations to make participation possible, please call Bethany Kuschel (541)322-7534 or send email to [email protected]. Registration is recommended, but not required.
OHSU HERO KIDS REGISTRY
The Health Emergency Ready Oregon (HERO) Kids Registry which launched October, 2022. It is a new resource to help families prepare for medical emergencies. Below is a brief overview. We encourage you to visit our website www.herokidsregistry.org to learn more, or reach out to the HERO Kids team at [email protected] to schedule a short informational presentation. We can also provide materials for, and/or attend, community outreach events!
Overview: HERO Kids Registry is a voluntary, no-cost system that lets any Oregon family record critical health information about their child before an emergency. Registry information can be accessed quickly by EMS and hospital emergency departments at the moment they need it.
Registering with HERO Kids is especially useful for young people who are medically fragile, or for those who have complex conditions, developmental disabilities, or mental health conditions. Young people in a crisis can’t always communicate their needs. Family members may not be present, or they may too distressed to help. Language barriers can impede communication. HERO Kids Registry can help offset some of these challenges.
Parents and legal guardians can register their child or young adult with HERO Kids online, and there is a paper registration option for people who prefer it. Young adults aged 15-26 can register themselves. HERO Kids Registry is secure and HIPAA-compliant. When it is accessed by EMS or emergency department providers, registry information is available in under 90 seconds.
Reminder…. April 12-14 are staff workdays. If you do not plan to work during this time or plan to not work your full FTE for the day, please let Tami know if you will be using personal leave or flex time.
APRIL 20, 2023 APRIL 21, 2023 APRIL 27, 2023 APRIL 28, 2023
*We are trying to get 6 nurses to attend a 2-day ASIST training in April so any additional requests for taking these days off will be denied. Thanks for your understanding.
Please text both Tami and Michelle when you are reporting an illness and need to be out.
TUITION REIMBURSEMENT
TUITION REIMBURSEMENT FOR COLLEGE CREDIT COURSES
See page 15 of the Collective Bargaining Agreement 2021-2023 for more information.
DON’T FORGET TO RENEW YOUR NURSING LICENSE
Please remember to renew your nursing license. It is the expectation that all nurses employed by Bend-LaPine Schools will have and maintain a current nursing license issued by the state of Oregon.
What happens if I forget to renew my license?
Possible suspension from work; potential temporary reclassification of your current position which may result in wage reduction; fines and license suspension from the Oregon State Board of Nursing.
OSNA GIFT BASKET
STILL LOOKING 👁👁 FOR DONATIONS FOR THE OSNA GIFT BASKET.
Looking for items to put in the basket that represent Central Oregon.
NURSE TEAM PRIORITIES FOR 23/24 SCHOOL YEAR
Please sign up to be on one or more Priority Teams. Your input is needed!!
Families – On May 11 you are invited to attend Hope, Help & Heal, a virtual event to support and connect families, parents and guardians with education, awareness and discussion around youth mental health in Deschutes County. Click here for a flier on this event. This event will be provided virtually with closed captioning and simultaneously translated into Spanish. If you need accommodations to make participation possible, please call Bethany Kuschel (541)322-7534 or send email to [email protected]. Registration is recommended, but not required.
*We are trying to get 6 nurses to attend a 2-day ASIST training in April so any additional requests for taking these days off will be denied. Thanks for your understanding.
OUT ILL??Please text both Tami and Michelle when you are reporting an illness and need to be out.
HOPE HELP & HEAL
HOPE HELP & HEAL
Feel free to pass along to your families.
Families – On May 11 you are invited to attend Hope, Help & Heal, a virtual event to support and connect families, parents and guardians with education, awareness and discussion around youth mental health in Deschutes County. Click here for a flier on this event. This event will be provided virtually with closed captioning and simultaneously translated into Spanish. If you need accommodations to make participation possible, please call Bethany Kuschel (541)322-7534 or send email to [email protected]. Registration is recommended, but not required.
GIFT BASKET
LOOKING 👁👁 FOR DONATIONS FOR THE OSNA GIFT BASKET
Looking for items to put in the basket that represent Central Oregon.
NURSE TEAM PRIORITIES 23/24 SCHOOL YEAR
Please sign up to be on one or more Priority Teams. Your input is needed!!
*We are trying to get 6 nurses to attend a 2-day ASIST training in April so any additional requests for taking these days off will be denied. Thanks for your understanding.
Please text both Tami and Michelle when you are reporting an illness and need to be out.
REMINDER FOR HEALTH ROOM STAFF
Health Room Visits
If students are seen in the health room, information about the visit should be entered in Synergy under “Health Log”.
Head Injury
For any student head injury, a notation in the Health Log should be made along with a completed Incident Report. A parent/guardian must be notified for each head injury. This information (including date, time, and which parent/guardian was notified) should also be noted on the Incident Report as well as in the Health Log.
UPDATED FIELD TRIP/ACTIVITY REQUEST FORM
An updated field trip form has been posted to the portal (form date 3/2023) for all fieldtrips. Staff members have been instructed to begin using this form immediately. As a reminder, nursing staff must be provided with notice about the trip, in writing, at least 2 weeks prior. There is an area on the updated form for the requestor to provide the nurse’s name and notification date and time. This section of the form must be completed in order for the trip to be approved.
For any students requiring direct care nursing support, teachers must complete the Request for Direct Care Nursing Service Form.
HOPE HELP & HEAL
Feel free to pass along to your families.
Families – On May 11 you are invited to attend Hope, Help & Heal, a virtual event to support and connect families, parents and guardians with education, awareness and discussion around youth mental health in Deschutes County. Click here for a flier on this event. This event will be provided virtually with closed captioning and simultaneously translated into Spanish. If you need accommodations to make participation possible, please call Bethany Kuschel (541)322-7534 or send email to [email protected]. Registration is recommended, but not required.
*We are trying to get 6nursesto attend a 2-day ASIST training in April so any additional requests for taking these days off will be denied. Thanks for your understanding.
NURSING AND SCOLI SCHEDULES
Please take a look at the nursing schedule and scoli schedule. There have been some updates.
New AEDs have been ordered for school athletics!!!
Each High school will be receiving 5 portable AEDs for their athletics department.
Each Middle school will be receiving 2 portable AEDs for their athletics department.
Estimated delivery – May 1st (good chance delivery will be sooner)
COMMON SAFETY VIOLATIONS FOUND IN SCHOOL CLASSROOMS
From Dan Dummit, Assistant Director of Maintenance
Diagramof Common Safety Violations Found in School Classrooms. For any safety concerns in your school, report the hazards to your school administrator and/or school safety team asap.
LOCKDOWN! “LOCKS, LIGHT, OUT OF SIGHT”
Did you know that any staff person can call for the school to lockdown?
When: A LOCKDOWN should be called when there is something dangerous inside (or very close to) the building.
How: Pick up a school phone and dial *9. This will access the school intercom.
Say: Once the school intercom has been accessed, say “LOCK DOWN, LOCK, LIGHTS, OUT OF SIGHT“.
GO: Go to a room that locks. Turn out the lights. Move away from sight. Remain silent. DO NOT OPEN THE DOOR (even if someone knocks and says they are law enforcement). Once the scene is safe and secure, law enforcement and/or school administration will unlock the door and provide instructions on what to do next.
OSNA
Paid workgroup opportunities
OSNA is looking for school nurses to help with development of scope and standards for the school nurse manual (ongoing work group, 18 months). Additionally, OSNA is looking for school nurses to help with toolkit development (specific medical condition and nurse practice toolkit).
Please let Tami know if you are interested in attending. We have room for 3 nurses who either haven’t been to an OSNA conference before or last attended more than 3 years ago.
*We are trying to get 6 nurses to attend a 2-day ASIST training in April so any additional requests for taking these days off will be denied. Thanks for your understanding.
**When suicide risk is recognized, take action and screen for risk on the same day. Information is updated in the Nurse Services Manual.
INJURIES
There has been an update to the injury guidance in the Nurse Services Manual. Under the “Student returning from an injury” heading, you should notice that there is an updated form for activity restrictions “Orthopedic Injury Health Care Provider Note for School Activity”. The following should be completed before HDESD specialists can evaluate the student:
Please review the process for a student returning to school with an injury in the Nurse Services Manual.
STUDENT ACUITY ASSESSMENT TOOL
Most of you may recall Hannah asking for your medically fragile student data towards the end of every school year. Currently, OSNA and ODE are updating the acuity assessment criteria to help school nurses (and districts) better understand what the criteria is that distinguishes between general, chronically ill, medically complex, medically fragile, and nurse dependent students. This tool will help aide in the consistent data reporting. That being said, there will be no data collection at the end of this school year. The goal is to have the updated acuity tool up and ready by October 2023 (at the latest).
UKG
Our Time and Leave Team continues to work on backend issues that are causing some leave accruals to be inaccurate. This issue is actively being addressed and won’t cease until the data displayed within UKG matches our paper payroll records.
Employees are instructed to only access UKG by signing into our internal UKG link with their BLS username and password. Staff who attempt to login via the external BLS jobs link will be locked out of UKG. To be unlocked, staff will need to submit a request through the IT Web Help Desk. BLS employees are to followthese instructionswhen applying for other BLS openings.
We are in the process of updating the time-off choices with Frontline Absence Management/Aesop to match the choices within UKG. Next week, we will provide a cheat sheet to assist staff in selecting the correct drop-down option.
ERIN’S LAW
FYI (Just keeping nurses in the loop.)
Please see the following communication and plan for teaching the required Erin’s Law Child Sexual Abuse and Prevention lessons.
Please let Tami know if you are interested in attending. We have room for 3 nurses who either haven’t been to an OSNA conference before or last attended more than 3 years ago.
Stop the Bleed is 1 hour class designed to teach our community what to do to stop severe uncontrolled bleeding. This class will teach why severe uncontrolled bleeding is dangerous, how to recognize it, and more importantly how to control the bleeding quickly and effectively.
THANK YOU BEND FIRE DEPARTMENT FOR YOUR CONTINUED SUPPORT !!! Looking for a different training date??? Bend Fire hosts monthly Stop the Bleed trainings at their Fire Training Center. Training information can be found here.
*We are trying to get 6 nurses to attend a 2-day ASIST training in April so any additional requests for taking these days off will be denied. Thanks for your understanding.
When working beyond your FTE, please get prior approval from Tami.
AUTOMATIC EMAIL REPLY
When you are out for the day (illness, pre-arranged time off), please activate your automatic email reply noting that you are out for the day(s) and whom they should contact if an urgent matter comes up.
NURSING SCHEDULE
With scoliosis screenings coming up, there have been quite a few changes to the nursing schedule. Please check the schedule to see if your assignment has changed for the day.
Please check the scoliosis schedule. Your name may have been added to a screening date.
IT
KnowB4 cyber-security training
Since February 1st, 1,230 staff members have now completed their KnowB4 cyber-security training. That is nearly a participation record for Bend La Pine Schools! Reminder messages will be sent to any staff member who has yet to complete the training until the first week of March. Thank You for your commitment to internet security!
IT wants to remind all staff that there is a very effective “phishing Reporting Tool” built into our email system. If you suspect an email message addressed to you is a scam or in any way “phishy”, it is 100% okay to report the message using this tool. Use it as much as you want! Getting to the phishing tool can look a little different depending on the email client that you use. Just know that you can always find it in the “meatball” menu (…) that is clearly visible near the top of your email tool bar.
Finally, please try to resist the temptation of sending potentially fraudulent emails to our technology staff. Forwarding these messages can have a multiplier effect on the reach of the scam.
COVID SICK DAYS
Bend – La Pine Schools (BLS) and our Associations have agreed to a Memorandum Of Understanding (MOU) regarding the impacts of COVID-19 on the workplace. There is a provision for five (5) paid COVID-19 hardship days and employees have the ability to request retroactive credit for absences that was applied against their sick leave. This provision extends to Confidential/BLAST employees as well.
To determine if you are eligible for the retroactive credit, we’ve created a form for you to review and submit if one or more of the categories apply to 2022/23 leave taken prior to Monday, February 13, 2023.
The form is NOT to be used for COVID-19 related leave beginning on February 13 as staff will be able to designate “COVID” when they submit Frontline Absence Management/Aesop substitute requests or within UKG for non-Frontline/Aesop users.
VISION SCREENING PROCEDURE UPDATE
As requested, the vision screening procedure in the Nurse Services Manual (NSM) has been updated. When you access the “Vision” section under screenings in the NSM, you’ll notice that Vision Screening Procedure for Nurse Screens has been added at the bottom. Check it out and let Tami know what you think.
REFRIGERATOR
Please remember that school health rooms should have mini refrigerators designated for student medications (and ice packs if needed). The refrigerator temperature should be recorded on this logevery month to ensure the refrigerator is in working order. The log should be kept on the refrigerator for easy access.
HOME VISITS
For safety reasons, school nurses are not permitted to do any type of home visits to staff or students without approval from Tami first.
UPCOMING MEETINGS/TRAINING INFORMATION
It seems as though some of our grade level nurse meetings have been bumped/canceled due to educational opportunities that have come up on Wednesday afternoons. I have received numerous proposed topics of discussion and am trying to fulfill those requests.
How does rescheduling the grade level meetings to the following dates/times work with your schedules?(These meetings will be via Webex.)
High School Nurse Meetings – 830am 2/22, 830am 4/19
Middle School Nurse Meetings – 230pm 2/15, 10am 4/11
