To Do:

• Please add “Move Up Day” to your calendar for Tuesday, May 21, 2019. Gary is double-checking with the elementary principal’s regarding this date, but let’s plan on this being the day unless you hear otherwise from me.
• This Volunteer/Visitor one-page document is for your reference. Please read this document and let me know if you have any questions.  This document is not intended to be shared/published/sent home – but rather for all of us to be on the same page and have similar practices at each of our schools when it comes to volunteer/visitors. Additionally, here is a link on the Portal of all district volunteer/visitor documents.

This and that:

• Stephen’s birthday was this past Wednesday, and Steve’s is next Friday.  Happy birthday to both of you!
• Below is the Behavior Coaching Referral link for the 2018-2019 school year.  Also, the coaches have a resource blog to share out with teams coming in early October.  Keep your eye out for this!

https://docs.google.com/forms/d/e/1FAIpQLSeg9w-mBhG62RtYhymy3OOJbICvZ-gC1qDwW6Rwnz2C3_2g_A/viewform

• From Jon Lindsay… We have made quite a few changes to our expectations around observations, SLGGS, and evaluations in the last couple of years.  Some of the changes have come because the state has changed their rules.  Some changes have been put in place to help relieve some of your workload.  Expectations this year look exactly like last year.  I’ll do my best to help summarize those expectations.

Student Learning Growth Goals:  We are still required to have Student Learning Growth Goals.  The requirement and expectations are still the same.  The goals still need to reflect student growth.  For those of you who want to know all the expectations, please see the attachments.

Scoring: –  Last year we changed how we measure the SLGGs.  We have removed the state scoring guide and the Oregon Matrix.  We are required as a district to make sure we are reflecting on SLGGs in the evaluation.  We decided to fulfill this requirement by using Domain 4 Monitoring, Assessment, and Follow-up in our Summative Evaluation Rubric.  Domain 4 speaks specifically to how teachers use assessments.  SLGGs should be considered when evaluating Domain 4.  We expect that other factors, like classroom observations, will influence the scoring of this section as well.  There are five different standards in Domain 4.  The SLGGs may influence one or more standards in this domain.  We trust that teachers and administrators can have a professional conversation of how much influence that SLGGs had on the scoring.

SLGG Forms:  We will be using the same forms with very little change this year. We did remove the scoring guide.  HS and MS will use the form in Talent Ed. Here is the SLGG goal quality review checklist and a 26-page SLGG Guidance document (only for your reference!).

Summative Evaluations:  They will be done like usual except the matrix has been removed.  All probationary employees are on Summative Evaluation.  Employees of concern need to be on Summative Evaluation.  Regular/Contract employees need a Summative Evaluation every two years.

Observations: 

Probationary Employee= Six observations total. Two formal observations are required by the state. Four mini observations.  Two of the minis can be professional.

Employee on Summative Evaluation= Six mini observations.  Four classroom observations and two professional observations.

Employee not on Summative Evaluation= Three mini observations.  Two classroom observations and one professional observation.

Our committee discussed what counts as a Professional Observation.  We believe that this includes any meeting where an administrator either observes professional behavior or has a professional conversation with an employee. This may include an EBISS meeting, IEP meeting, PLC meeting, student or parent conference, goal setting meeting, committee work, etc.  In the case of some meetings, it would be appropriate for an administrator to observe several employees at a time.  The feedback could be given to the group or to an individual.  The important part is to let the employees know that it will be counted as a mini.

The changes will be published in the newest version of The Professional Growth and Performance Evaluation Manual.  We are certain, however, that most employees don’t look at that manual, so it will be up to administrators to share this information with them.

If you have any question, then please do not hesitate to call. Ext 1104.

• As a reminder, this is who you have as a first contact SRO. (However, if you have an emergency, call 911.) Officer Stoaks – Realms MS; Officer Smelser – CMS, PBMS, SVMS; Officer Krauger – PCMS; Deputy Quick – HDMS; Deputy Toney – LPMS
• We are hearing that there is an uptick in suicidal ideation recently in our area. Please take a moment to review this community resource page on our website and remind your staff to report any concerns connected to student safety to you or a counselor.
• Per Bend-La Pine Schools policy EBBA First Aid, “each school shall have, at a minimum, at least one staff member with a current first aid card for every 60 students enrolled. Names of the first aid cardholders will be posted.” Check out this spreadsheet to see how your school stacks up as we start the new year. Please remember to post those names as well.
• Every other year we require schools and departments to deliver Schoolwide Standard Response Protocols (SRP)  (lockDOWN, lockOUT, etc.) training to all building staff. The training is delivered by district safety personnel, SROs and fire officials. Please plan on a 50 minute training. Training should be complete by December 31, 2018. Please take a moment to reserve your top choices for training at: https://docs.google.com/spreadsheets/d/1O8Tu_zYmhHivAtJTYL0QNOgMd3M9u40ntE14AceN6eU/edit?usp=sharing
• If you missed the 2018 Safe Schools Alliance Safety Day, please consider attending one of the three SRP and Reunification Trainings with John-Michael Keyes coming up in early October. This training draws on the research and collaboration of experts in education, law enforcement and emergency management to assemble real-world solutions that can be brought to the classroom. One critical aspect of the training is accountable reunification of students with their parents or guardians after a school crisis or emergency. Together, the SRP (our LockDOWN, LockOUT, etc. protocols) and SRM provide school and district safety teams with proven methods for planning, practicing and achieving a successful response to crises and reunification. Learn more or register online: https://bit.ly/2PKYjom

Reminders:

• See all of you Monday afternoon at 3:15 for our first Leadership meeting of the year.
• New admin meet at 1:45 in the board room on Monday.
• As was mentioned at our Horizontal meeting, there will be a nation-wide Emergency Alert for all wireless phones on Oct. 3 from 11:18 – 11:48am. Again, because this is the first event of its kind, we do not know details of what to expect. (Will there be an audible sound if the phone is off? Sound if the phone is on vibrate? Will all of the phones have the alert at the same time, or will there be alerts on different phones the entire 30 min.?)