Team,
I hope you all are taking care of yourself as we are getting closer to the end of the school year. Check out this website: https://studentprivacy.ed.gov/faq/are-there-situations-which-school-officials-may-non-consensually-disclose-personally I am getting FERPA questions. The website gives you guidance on non-consensual disclosure of student’s disciplinary outcomes.
Be sure to check out the bottom of the blog. There are important dates and calendars for the fall. 😱 Have a great weekend, and stay hydrated with this warm weather! ~Juan
To Do
As the last day of school approaches, ensure you have your check-out system ready for teachers. Please communicate your system with your staff.
From Paul Dean
HR Update
Thank you for meeting with Sarah and I on Thursday. We have confirmed that the numeric calculations on the spreadsheet are correct. We have determined that averaging minutes across the week is not an acceptable practice so please confine your calculations to daily prorations.
MS PT schedule spreadsheet
https://docs.google.com/spreadsheets/d/1arHL36nouL5DyikeZRZXDCMPrWyFB-vRbvwzhmxtd0k/edit#gid=0
MOU
https://drive.google.com/file/d/1sV41mER0mstwFaHUa_XXjp7Yucr7zRVI/view
Draft of new BEA contract (not ratified yet)
https://drive.google.com/file/d/1UO_tae3llsdshgRFLD1O79XNNsU5nQrO/view
This and That
From Nick Shien
As we approach the end of the year, we wanted to get some quick accounting information and reminders out to you all. Please review, and reach out to Nick Shein ([email protected]) if you have any questions or concerns.
- Budgets: A recap of the typical funds available to you can be found here in case you are looking for other budgets to charge expenses too. It is perfectly acceptable to move allowable expenses out of your discretionary budgets and into some of these other funds as a way to balance your budgets or to preserve the spending flexibility that your discretionary budgets provide (ie discretionary can be spent on the widest variety of items).
- Carry Overs: With the reductions planned for next year, we are allowing a carry over of 20% in your school discretionary and athletics budgets this year. That is up from the typical 10%.
- Petty cash: If you have petty cash, please make sure it is counted and reconciled before you close your school for the summer.
Guidance on Gift Cards:
- For Staff: Gift cards for staff CANNOT be purchased with District funds at any time or for any reason. You may, however, purchase gift cards with your personal funds (your own pocket) and give them to staff so long as the value is less than the gift threshold of $50
- For Students: Gift cards CAN be purchased with District funds for students as prizes or incentives. The value must be $10 or less, and the cards must only be valid for stores that do not sell alcohol, tobacco or other items inappropriate for students. You must keep an inventory of the cards if purchasing in bulk. The exception is Title–please do not buy any gift cards with Title funds.
- For FAN: Your FAN advocates cannot accept gift cards to be used for FAN families, so your school should not solicit gift cards for FAN. Your PTOs are separate entities and, though inadvisable, CAN do a gift card drive for FAN if they really want too. However, the PTO must maintain ownership of the cards and will ultimately have to donate the cards to the FAN Foundation instead of your advocate ( https://familyaccessnetwork.org/).
Stephen Duval
Please take the time to fill out this survey regarding your school’s plans for grading and grade books next year. To support MTSS data systems, we need to ensure each school has a plan for grades to be accurate and readily available in Synergy. This will also help us support the beginning of the year gradebook setup for staff. Please contact Stephen with any questions.
Culture of Care
Here is the latest news and workshop offerings!
504 Trainings
Option for Administrators from CASE: LINK HERE!
Calendar
June 15-16: Juneteenth Community Celebration in Drake Park
June 18: Last Day of School
June 19: Juneteenth Holiday
June 20: Admin end-of-year celebration @11:30
The month of July: Rest and relaxation!
August Professional Learning Calendar
Middle School 24-25 Kick-Off 9:00-3:00 Location TBD
August 5 & 6 K-12 All Admin Kick-off Location TBD
Inservice Week Certified work calendar for 24-25.
Now more than any other time of the year-you need to exercise “Self-Care”
