Team,
Happy last Friday of the school year!! I hope all 8th promotions/celebrations have gone well. I am hearing that they have and there has been a lot of excitement. Nicely done!
Please review this calendar. Stephen Duval will be sending an email related to it. Let me know if you have any questions.
Have a great weekend. ~Juan
To Do
As the last day of school approaches, ensure you have your check-out system ready for teachers. Please communicate your system with your staff.
Ensure all evaluations are complete.
Ensure main schedules are complete.
From Becca Burda
We know you’re counting down the days left in the school year but we are already hard at work on the Welcome Back program on Tuesday, August 27. This year’s virtual presentation will have a direct feed to every building! That means your school community will have a moment to stand out and shine. Throughout the program, we’ll go live to each school for 20 seconds. Find a unique way to say HELLO to all of Bend-La Pine Schools across the district. There will be prizes to the most creative greetings. Let the idea buzz around your head this summer and be ready to offer ideas to your school when you return in August.
Have a great summer! Save the Date
From Kinsey
Free and Reduced Lunch
With the great news about our schools moving to CEP status (and school-wide free lunch), we need a thoughtful game plan for supporting families in accessing the district and community benefits that come with the traditional Free and Reduced Lunch application/status specific to their family. Our first step in this process is to identify every possible component of our system that requires a FRL application in order to access/benefit (AP exam discounts, fee waivers, etc).
Can you please do two things: 1) Add any items here that you are aware of that are directly connected to a student’s qualification for Free/Reduced Lunch, and 2) Share this with your staff so they can contribute to creating a comprehensive list. We will use this information to coordinate alternative ways to access these benefits, and/or to enhance supports for families in submitting applications even in CEP settings. Thank you!
Upcoming professional learning opportunities:
Please see Kinsey’s June 11th email about professional learning opportunities. CFEE and Taking It Up are district priorities for professional learning, so please review and register for those as applicable. Also, encourage your ICCL team or whole staff to attend Taking It Up. Hearing that this matters to you as their building supervisor is a big motivator in increasing participation!
From Jackie Mueller
Summer Energy Conservation and SOP
Here is the Holiday SOP as a reminder about shutting down the schools when the last of the staff and students depart for the summer holiday. Completing building walk-throughs, we have seen high participation in closing schools over the breaks which is translating into savings. Here is an alternative reminder for staff and a checklist that can be shared.
Schools are going into unoccupied mode on June 24th. The morning purge is still active to try and get the schools down to 70 but the AC will be off. Please try to be cognizant of lighting and open windows and doors in schools to try and keep it cool.
Stephen Duval
Please take the time to fill out this survey regarding your school’s plans for grading and grade books next year. To support MTSS data systems, we need to ensure each school has a plan for grades to be accurate and readily available in Synergy. This will also help us support the beginning of the year gradebook setup for staff. Please contact Stephen with any questions.
This and That
From Nick Shien
As we approach the end of the year, we wanted to get some quick accounting information and reminders out to you all. Please review, and reach out to Nick Shein ([email protected]) if you have any questions or concerns.
- Budgets: A recap of the typical funds available to you can be found here in case you are looking for other budgets to charge expenses too. It is perfectly acceptable to move allowable expenses out of your discretionary budgets and into some of these other funds as a way to balance your budgets or to preserve the spending flexibility that your discretionary budgets provide (ie discretionary can be spent on the widest variety of items).
- Carry Overs: With the reductions planned for next year, we are allowing a carry over of 20% in your school discretionary and athletics budgets this year. That is up from the typical 10%.
- Petty cash: If you have petty cash, please make sure it is counted and reconciled before you close your school for the summer.
Guidance on Gift Cards:
- For Staff: Gift cards for staff CANNOT be purchased with District funds at any time or for any reason. You may, however, purchase gift cards with your personal funds (your own pocket) and give them to staff so long as the value is less than the gift threshold of $50
- For Students: Gift cards CAN be purchased with District funds for students as prizes or incentives. The value must be $10 or less, and the cards must only be valid for stores that do not sell alcohol, tobacco or other items inappropriate for students. You must keep an inventory of the cards if purchasing in bulk. The exception is Title–please do not buy any gift cards with Title funds.
- For FAN: Your FAN advocates cannot accept gift cards to be used for FAN families, so your school should not solicit gift cards for FAN. Your PTOs are separate entities and, though inadvisable, CAN do a gift card drive for FAN if they really want too. However, the PTO must maintain ownership of the cards and will ultimately have to donate the cards to the FAN Foundation instead of your advocate ( https://familyaccessnetwork.org/).
Calendar
June 15-16: Juneteenth Community Celebration in Drake Park
June 18: Last Day of School
June 19: Juneteenth Holiday
June 20: Admin end-of-year celebration @11:30
The month of July: Rest and relaxation!
August Professional Learning Calendar
August 5 & 6 K-12 All Admin Kick-off Location TBD
August 8: Middle School 24-25 Kick-Off 9:00-3:00 Location TBD
Inservice Week Certified work calendar for 24-25.
Now more than any other time of the year you need to exercise “Self-Care”
