Team,
It was great to see all of you yesterday at our horizontal meeting. I hope you had a productive week. Sounds like the weekend is going cold and snowy. Stay warm, cozy or get out and enjoy the winter wonderland!
~Juan
To Do
From Dave VanLoo
The window for student, family, and staff YouthTruth surveys is January 3 – January 27. Here is a link to a “cheat sheet” to help school administrators with the logistics of YouthTruth survey administration. There is additional important information in the District Survey Implementation Guide on the survey website.
YT Admin Cheat Sheet January 2023
From Paul Dean, Human Resources
UKG New Trainings & Go Live Postponement Reminder
All Staff Trainings
- How to Add Time on Timesheets (2 min 42 seconds)
- How to Submit Monthly Timesheets (1 min 30 seconds)
- How to Request a Timesheet Change (1 min 8 seconds)
Upcoming Training For Office Managers and Administrators/Supervisors
· How to review/approve monthly timesheets
· How to process UKG leave requests
· How to view reports
Go Live Postponement Announcement Sent on 12/2
BLS All Staff –
This is a brief update on implementation of the UKG Product Suite we’ve been communicating with you about over the past couple of months.
You may have noticed fewer communications recently — that is because we have been focusing on the beta testing phase prior to rollout and have not moved forward with additional training. As such, and in order to ensure the smoothest implementation possible, we’ve decided to push Go Live of UKG Time & Leave Management out from Monday, December 5th to Monday, February 13th.
As we move through December and into the new year, we will pivot back to completing training on the use of Time & Leave Management, as well as other modules for those staff that use them (e.g., Recruit & Hire for Administrators and Supervisors). We again thank you in advance for your patience with the inevitable growing pains this process entails (such as pushing out Go Live dates!) but continue looking forward to working together in implementing this exciting work process improvement tool.
Warmly – Steve & Leah
Steven E. Herron (he/him) Leah Bibeau (she/her)
Chief Human Resources Officer Finance Director
From Jennifer: Please share this message with your families:
Happy Holidays! The holiday season is a time for togetherness and joy, but it can sometimes bring unwelcome guest, like stress and grief. Some of us may be experiencing the holidays without a loved one. Some of us may be balancing endless to-do lists and hosting family and friends. While we each celebrate this season’s joys, it’s important to stay mindful, acknowledge our feelings, and reach out for help if needed.
Bend-La Pine schools partnered with Care Solace to support the well-being of our community. If you or your family member are looking for help with mental health or substance use, Care Solace can help you quickly find treatment options matched to your needs, regardless of the circumstance. This is a complimentary and confidential care coordination service provided by Bend-La Pine schools.
If you would like to use Care Solace to help you find a mental health care provider:
- Call 888-515-0595. Support is available 24/7/365 in over 200 languages.
- Visit www.caresolace.com/bls and either search on your own or click “Book Appointment” for assistance by video chat, email, or phone.
This and That
From Josh Marks
504 Coordinators, we have arranged for a training by the Oregon Department of Education. This training will take place on January 18th from 8-12, at the Education Center Room 314 (Board Room). Please know that this training is for any administrator, or counselor that is currently involved in 504. If you are new to 504 I would consider this training to be required. If you are a veteran I would strongly encourage you to attend. This is an opportunity for you to learn and ask questions about 504 from our partners at ODE. Please go into performance matters and sign up, so we have an accurate count of attendees.”
From Alandra
ACR/Choice Option Deadline Changes:
Principals, please share the following information in your next communication to families (English and Spanish below). Let me know if you have any questions or need additional information.
NEW: Lottery process and Area Change Request deadline now Jan. 20
Deadlines to apply for Bend-La Pine Schools’ Choice Option schools and to submit an Attendance Area Change Request (ACR) are shifting this year.
- Applications open: Jan. 3, 2023
- Application deadline (ACRs and Choice Option applications for grades 1-12): Jan. 20, 2023 at 3 p.m.
- Application deadline (ACRs and Choice Option applications for incoming kindergartners): March 24, 2023 at 3 p.m.
Learn more about our choice option schools
Learn more about the ACR process
| Cambio de plazos para lotería, ACR |
| Los plazos para aplicar a las escuelas de opción de elección de las Escuelas de Bend-La Pine y para entregar una solicitud de cambio de área de asistencia (ACR, por sus siglas en inglés) cambiarán este año.Apertura de recepción de solicitudes: 3 de enero de 2023Fecha límite para la entrega de solicitudes (solicitudes ACR y de opción de elección para los grados 1-12): 20 de enero de 2023 a las 3 p.m.Fecha límite para la entrega de solicitudes (solicitudes ACR y de opción de elección para niños/niñas que ingresan al kindergarten el año escolar entrante): 24 de marzo de 2023 a las 3 p.m.Obtenga más información sobre nuestras Escuelas de Opción de ElecciónObtenga más información sobre el proceso ACR |
More from Alandra
Share giving efforts
We would like to showcase all the ways our schools and departments give back during this time of year. Please share news about any events or activities related to giving (examples: choir singing at nursing home; food drive; clothing drive etc.). I would love news about anything from Thanksgiving through end of December (bonus if you include a photo!). Email information by December 13 to [email protected]
From Kinsey Martin
Policy/Guidance moment:
Title III/Multilingual Education:
Please review our newly-approved AR on Title III/Multilingual Education here. Pay special attention to the 2nd and 3rd sections: Where do you feel your school is strong, and where could you use more partnership or energy? Feel free to share this with your staff, and please reach out to Kinsey if you would like to discuss your building’s services or staffing as it relates to these requirements. Gender Support:
Just a reminder about our protocol for supporting gender-nonconforming individuals. A few resources are linked below—please reach out to Kinsey if you could use support for considering supports and options for a transgender or nonbinary student’s inclusive experience in your school.
Administrative Expectation here
Gender Support Protocol (with links to support and guidance docs) here
Name Change form here
Religion:
Now is a great time of year to review this document and ask your team to walk through your front entrance with an eye for empathy, inclusion, and belonging: With the decorations currently displayed in your building, what message are you sending your Jewish, Jehovah’s Witness, Muslim, or other students/families/staff, with regarding to inclusion, belonging, and representation?
From Ryan in HR re: Subs
BLS contracts with the ESD for subs and are expecting them to meet their end of the contract by filling our vacant jobs. HR’s current role is to monitor the sub situation so that we can have an understanding on fill rate and plan to continue this “watch and monitor” approach unless and until a decision is made to allocate non-teaching district-level staff towards sub shortages. At such a time, your level leader will share information on the details of that plan.
Calendar
December 9: State Assessment Notifications and Opt Out Forms sent to families by this date!
December 12: Juan subbing at Silver Rail Elementary
December 14: Office Manager meeting, Location TBD
December 19-January 2: Winter Break—Wahoo!
January 3: Classes resume
January 9: Principal PD @3:00-4:30 at Ed Center in Board Room
January 12: District Safety Meeting 8:00-9:00 Ed Center
January 12: MS Work Session 3:00-4:30 (New start time) REALMS Middle School
Update your Calendars for this change: CEL embedded session date has changed from March 7 and 8 to March 2nd and 3rd
Fish On…
