Team,
As you can imagine with a new system implementation there are always bumps in the road. This has been the case for UKG. The lift has been a hug undertaking by the business office and the human resources departments. They are going above and beyond the call of duty to make this happen for our organization. Please ensure to read the UKG updates in the blog below. Lastly, we are relying on you to help out these departments as much as possible by approaching this transition to UKG with a positive attitude and a growth mindset. We can do difficult things together!
Have a great weekend~Juan
To do
From April re: UKG and Non-contract time
April Jorgenson sent an email out Wednesday re: UKG. As she stated, April’s been working with the UKG team regarding the issue of “non-contract” time not being available in the dropdown menu. This issue won’t be fixed until after this pay period ends, so any non-contract time that you’ve taken between 02/13/23 and 03/12/23 needs to be recorded on your Google calendar that you have been using so far this year. This is only for NON-CONTRACT time…all other leave (sick, bereavement, etc.) will need to be recorded in UKG.
From Paul Dean, Human Resources
First Digital Submissions of Time/Leave
Please remember that all BLS employees regardless of whether or not someone has had any time off or has had supplemental or secondary hours/jobs within the 2/13 – 3/12 pay period must digitally submit their timesheet though UKG. Instructions on how to log and submit timesheets can be found (1) in UKG, under the Self-Service tab or (2) within the Staff Portal on the UKG Product Suite page.
Here is the timesheet submission and approval timeline:
- All employees will have until 11:00pm Sunday night (March 12) to submit their timesheets
- Office Managers/timekeepers will then have until 11:00 pm on Monday (March 13) to finish review & corrections then submit timesheets to supervisors
- Supervisors will have until 11:00 pm Tuesday (March 14) to do final approval
Payroll will be extracting data on Wednesday for processing.
Frontline Absence Management/Aesop Users
We’ve encountered some difficulties in transferring absence data from Frontline to UKG. For this reason, your UKG timesheet may not accurately reflect your time-off during this current pay period (2/13 – 3/12). We will not be attempting to transfer data from Frontline to UKG until further notice as we troubleshoot this problem. You can track our progress by viewing the UKG Implementation Page within the staff portal.
As you review your UKG timesheet in preparation for submitting it (on 3/13), you’ll need to seek assistance from your timekeeper/office manager to correct your timesheet for missing or incorrect time-off entries. You can do this by emailing your timekeeper/office manager with the list of time-off details (dates/times/absence reasons) that need to be corrected as only they have UKG permissions to make these changes (you do not).
You still retain the ability to make UKG timesheet entries for additional hours worked for your secondary or supplemental jobs.
We appreciate your support and patience as we continue to transition from paper to digital processing of time/leave entries.
Leah and Jason in the Business Department
Updated Field Trip/Activity Request Form
This updated form has been posted to the portal (form date 3/2023). Please have staff members begin using this form immediately. As a reminder, nursing staff must be provided notice about the trip, in writing, at least 2 weeks prior. There is an area on the updated form for the requestor to provide the nurse’s name and notification date and time. This section of the form must be completed in order for the trip to be approved.
The field trip form can be found in the Field Trips – Permission Forms folder
For any students requiring direct care nursing support, teachers must complete the Request for Direct Care Nursing Service Form. Thank you!
This and That
Staffing Plans
April is working on the staffing plan template for each school. As soon as they are completed, I will review them and send them out. I am hoping to put these in your hands next week.
Central Oregon Job Fair
Mark your calendars, March 23 is the Central Oregon Educator job fair. This year’s event will take place at Eagle Crest resort. It is expected that all building administrators participate. Look for information and details from Ryan Kelling in the coming days.
From Jennifer Hauth
Hope, Help & Heal is a virtual event to support and connect families, parents and guardians with education, awareness and discussion around youth mental health in Deschutes County.
Registration is recommended, but not required. If you do not wish to register or have any additional questions about this event, please contact [email protected].
Event Details:
- Date: Thursday May 11, 2023
- Time: 6:00pm -8:00pm
- Location: Virtual
- Cost: FREE
Agenda:
- 6:00pm Keynote Speaker: Dr Ross Greene (For more information on Dr. Ross Greene
- 7:00pm Breakout Rooms: Local Experts on youth mental health topics
Breakout Room Topics:
- Suicide Prevention
- Social Media
- Collaborative and Proactive Solutions
- Substance Misuse
- Teen Room with Youthline Staff
- Family Engagement/Local Community Support
Free Book:
A free copy of Dr. Ross Green’s book, Raising human beings: creating a collaborative partnership with your child, will be provided to every participant. At the end of the event, there will be a space to provide your contact information so that you can be contacted about receiving your free book.
Accessibility:
All persons are encouraged to participate in this virtual event. Hope, Help & Heal will be provided virtually with closed captioning and simultaneously translated into Spanish. If you need accommodations to make participation possible, please call Bethany Kuschel (541)322-7534 or send email to [email protected]
Sources of Strength Update:
Do you have a dynamite teacher, counselor or web coordinator that would want to launch Sources of Strength next year? Or a classified staff that would make a great club advisor? There is now additional funding for schools that would like to offer more than a one semester class. Please reach out to Jennifer and Sean if you want to learn more. Sources of Strength is one element of the BLS Forward Project addressing youth mental health. It is an upstream suicide prevention program focusing on hope, help and strength, by using student voice and leadership to promote positive school culture.
One-Pager info session time and adult advisor training
· Join the next virtual Q& A on April 18th from 4 pm to 5 pm: https://bls.webex.com/meet/jennifer.hauth
· Required Adult Advisor Training on May 23rd from 8 am to 4 pm
Is your school ready to commit to starting Sources of Strength next year?
Online form to submit to Matchstick Consulting
Submitting this online form is how you get your $1,000 start-up funds and Sources of Strength materials from Matchstick.
Calendar
March 13: Principal Professional Development 3:00-4:30 in the Board Room (Be on time)
March 14: Sky View Middle School Classroom/Environmental Observation
March 20: Deans/VP Professional Development @7:30-8:30 Wall Street Lab
March 20: CMS Classroom Observations
March 21: Middle School Work Session @3:00-4:30 at La Pine Middle School (No Snow!!)
March 21 and 22: Priority Standards collaboration/PD with Anne McCarty Perez; teacher reps attend; virtual training
March 23: Central Oregon Educator Job Fair 12-6 @ Eaglecrest
March 27-31: Spring Break
April 3: Pacific Crest Middle School Classroom/Environmental Observation
Fish On…
