Team,
I hope you have a wonderful weekend! Stay warm, stay safe, and let it snow! ~Juan
To Do
From Paul Dean, Human Resources
Performance Module
Goals For Certified Staff:
- All certified staff were expected to submit goals through UKG by December 1. If you haven’t engaged with your staff to complete this task, please do so the week of December 4th.
- Classroom teachers are required to submit SLGG goals and their UKG form is organized as such
- Everyone else is prompted to submit goals but are not asked to submit SLGGs
- Jennifer Hauth has emailed a goal template for Student Success staff for them to copy, complete and upload to their UKG goal form
- Josh Marks has provided a goal template for Speech staff to do the same. All Speech teachers are now pointing to building administrators for performance related tasks (goals, mini/formal, self-reflection and summative evaluations)
- If a staff member has not been provided with a template from someone who oversees their program, then they are to follow the instructions within UKG to provide their own personal goals for the year
Upcoming optional virtual Performance drop in sessions:
- Monday, 12/4, from 10:00 am – 11:00 am (Click here to join the meeting)
- Essential Resource: UKG Performance Module Overview Document
IMPORTANT: Evaluation and Non Renewal Reminder
Secondary HT Presentation on Managing Deficient Performance (link)
If you have a Probationary 3 or Temporary 3 staff member of concern, this is another reminder that you should have already entered into the Focused Performance Review process with that person AND emailed [email protected]. Here is another method of viewing the P3/T3 staff that you are responsible for.
From Dave VanLoo
Here is information regarding Oregon’s state testing notices and forms that we are required to provide to families. One change this year is the SEED survey is required to be made available to all students in grades 3-11. There is a SEED notice and opt-out form that is separate from the OSAS notice and form. You will see that the opt-out process is much more relaxed for SEED. At a minimum I would recommend posting documents on your school’s website and providing a link in a newsletter.
OSAS 30-Day Notice and Opt-Out Forms for 2023-24
Per ORS 329.479, “At least 30 days prior to the administration of statewide summative assessments, a school district or public charter school must send to parents and adult students a notice about the statewide summative assessments.” This statute also requires ODE to “establish a form to excuse a student from taking a statewide summative assessment.” Based on the 2023-24 testing windows, districts and public charter schools must distribute the 30-Day Notice on or before the following dates:
• January 8, 2024 for Grade 11
• March 4, 2024 for grades 3-8
ODE has updated the combined 30-Day Notice and Opt-Out Forms in English, Spanish, and 12 additional languages for the 2023-24 academic year. All forms are published as both fillable and non-fillable PDFs within the “Forms” menu on the Test Administration page.
Additional information is available in section 5.3 of the Oregon Test Administration Manual (TAM). The TAM and forms and many other resources are available here. https://www.oregon.gov/ode/educator-resources/assessment/Pages/Assessment-Administration.aspx
SEED Survey, Notice, and Opt-Out Form for 2023-24
In 2020-21, 2021-22, and 2022-23, schools and districts chose whether to offer the SEED Survey to their students. Beginning in 2023-24, in compliance with HB 2656, districts must make the SEED survey available to all students in grades 3-11 who are enrolled in Oregon public schools or programs. SEED notification and opt-out forms must be shared at least 5 days prior to administering the survey.
The SEED Survey gathers data from students statewide, in grades 3-11. The content of the survey varies by grade level. The survey measures student perceptions in four core constructs: • Access to learning resources • Opportunity to learn • Self-efficacy • Sense of belonging
More information on the SEED survey can be found on the SEED survey webpage.
Contact Dave with any questions.
Opt out English. Opt out Spanish. Seed Notice
From Kinsey Martin
From the Office of DEI:
Upcoming Dates:
Thurs, Dec 7th:
First night of Hanukkah. Please avoid scheduling events this evening. Also, there is a public Menorah lighting at the Old Mill the evening of Dec. 7th—details here. Please consider attending and/or encouraging your staff to attend if interested in supporting this community celebration.
Mon, Dec 11th:
Spanish-language FAFSA Night (focused on 8th-12th graders). Invitation here—thanks for helping distribute/promote as applicable!
Tues, Dec 12th:
Our Lady of Guadalupe Feast Day. This is a holiday celebrated by many within the Latino/Hispanic Catholic community in particular. For your awareness and scheduling, this includes evening church activities that many of our families attend.
Family Liaison Team:
Here is the updated information about our team of linguistically- and/or culturally-specific Family Liaisons: English version, Spanish version.
DEI ICCL Representatives:
Don’t forget to connect with your school’s DEI representative about presenting to your ICCL team between now and January sometime. See Kinsey’s email for details or reach out if you’d like to connect!
This and That
From Tami Pike
How to Register for CPR/First Aid Training/Renewal Course for BLS Staff
- UKG
- My Info (drop down menu, 3 stacked lines upper left side, above your initials)
- My Career
- My Learning
- Access Learning (upper right side)
- Training (top black menu bar)
- Courses
- First Aid (on right side)
- Click on First Aid Link
- Click on green Enroll Now button
Online Course
Once staff have registered for the CPR/First Aid course, staff will receive an email with a link for the online course portion of the training. (If you do not receive a link within the next business day, please check your junk email. If it is not in your junk email, please email Michelle Spetic at [email protected])
In-Person Skills Training
Once the online portion of the training is completed, staff will receive a Google form to sign up for the 20 minute in-person skills training.
Certification Card
Staff will receive an email with your CPR/First Aid certification card within 1-2 business days after completing the in-person skills class.
List of Certified CPR/First Aid Trained Staff at Your Site
Stephanie Bend sends out quarterly reports to all schools that include cpr/first aid certified school staff names.
OAR 581-022-2220 – Health Services
Each school shall have, at a minimum, at least one staff member with a current first aid/CPR/AED card for every 60 students enrolled, as set by ORS 339.345, and 342.664 and who are trained annually on the district and building emergency plans. Emergency planning will include the presence of at least one staff member with a current first aid/CPR/AED card for every 60 students for school-sponsored activities where students are present. (This includes field trips.)
From Jennifer Hauth
Care Solace and Winter Break Messaging
Some administrators have asked for accounts for Care Solace in the past but we are now creating accounts for All admin. This week you will receive an email from Care Solace asking you to create an account with a password. Currently, school counselors, student success, school psychologists and nurses are trained to do “warm handoffs” and to make referrals. If you would like to be trained, please let me know or one of your trained staff members can show you in a few minutes. Also, you will have access to the admin dashboard to see the reasons why students and staff at your school are seeking referrals for mental health support. Please continue to promote Care Solace (Spanish) via newsletters to families and staff often.
Signature Line to promote Care Solace and resources
Out of office MessageFamily Spotlight Winter Messaging for December 6th: Please feel free to use text for your own school newsletters.
From Amanda Gylling (Elementary AP)
Middle/HS Admin,
Not trying to fill your inbox…just sharing what elementary admin are navigating on the fly and figure you probably are as well (or you may be steps ahead…if so, ignore this). Teachers can’t do any of these steps until we as admin have started the process for them.
To do this:
Step 1:
Step 2:
After it has been initiated, THEN they should be able to see it in their bell.
If someone has learned how to initiate all staff with one click, please share!
Inclement Weather:
HERE are the Inclement Weather Guidelines for the 2023-2024 school year, which detail the guidelines and procedures to be followed in the event of severe weather conditions. To stay informed and receive timely updates, please subscribe to BLConnect so that you can receive notifications via text. To learn more about how weather-related decisions are made, visit the BLS inclement weather page: https://www.bend.k12.or.us/district/news-events/alerts-updates
From Scott McDonald, IT
Calendar
December 6: All Admin professional development (Cancelled)
December 7: MS Horizontal @SVMS at 3:00-4:30
December 18-January 1: Winter break
January 2: Classes Resume
January 11: MS Horizontal @HDMS at 3:00-4:30
January 25: MS Horizontal @PCMS at 3:00-4:30
Fish On…
Jump into the Weekend!