TO DO:
Look for an 18 min. COVID-19 Training video created by our district nurses to be released early next week. We would like this video to be a district required training. Everyone should view it before September 11. Staff who have concerns about returning to work may want to watch it prior to coming into the building.
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Leadership PD Opportunity with BRYT: You are invited/encouraged to attend the following one-hour workshop next Friday, Sept. 4, from 10:00 – 11:00am. It will be presented by Courtney Tucker, from the Brookline Center in Boston, MA. Courtney works specifically with a school-based program called BRYT, that we are contracting with this year. The description of the workshop and URL for joining this meeting are below. It promises to be an hour well worth your time.
Self and Collective Care as a Foundation for Transitional Leadership
The stress associated with seemingly unending changes, uninvited endings, and evolving expectations about new ways of doing things can feel overwhelming. Factor in the concerns about the well-being of staff, students, their families, our own families, and each other, and levels of stress become an even more serious concern. With this understanding, and grounded in the knowledge of transition leadership, this session puts forth a shared responsibility framework for systemic approaches and practical considerations for taking care of ourselves as leaders and then shifting to the facilitation of collective care for the staff you work with.
Please add this Zoom link to your calendar. This BRYT-sponsored workshop will occur next Friday (9/4) from 10:00 – 11:00. Here is a description of what you’ll be engaged in:
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Important information from Paul Dean related to Return to School (RTS)
Welcoming Staff Back Into Buildings – August 28
Attendance Information (Draft) – August 28
Staff Contract Tracing (reminder that this needs to be in place by Tuesday, September 1) – Aug 28
Staff Trainings (August 28)
Our school nurses are preparing video trainings on the following topics:
- COVID-19 Training Presentation
Working with a group of nurses from our school nursing team, develop a voice recorded presentation using the slides from the Oregon School Nurses Association COVID-19 Tool Kit. Included in the presentation would be:- COVID-19 facts (as we know now)
- Importance of social distancing, masking, washing hands
- Signs and symptoms to look for/when should staff stay home
- visual screening procedures for students and staff
- Process for what to do if a staff/student becomes ill during school
- isolation room information
- BLP Cleaning Policy/Procedures
Additionally, I think it would be beneficial to work with Walt Norris and Terry Cashman to develop a slide presentation specific to our district cleaning policies and procedures.- Cleaning/disinfecting agents the district is using
- How/what to clean
- Personal Protective Equipment (for select staff)
- When to use
- Donning and Doffing procedure
We will notify you how to access them and will ask you to share them with staff for immediate viewing.
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Please share this with your teachers about recording lessons: During Comprehensive Distance Learning, some teachers may elect to record lessons on Canvas. After consulting with legal counsel, student voice, student image, and student name are ALLOWED to be recorded and uploaded/shared within your Canvas classroom. So you may, if you choose, record the first lesson launch you deliver live (in Webex), save that recording to your desktop, and then upload to your Canvas classroom. Keep in mind that recordings on Webex can not be viewed for 24 hours.
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Some questions have come up regarding iPad insurance. Parents can still pay for iPad insurance this year. Please refer them to this district site for more information. (You might want to include this in future parent communication.)
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You recently received (or soon will!) an email from Alandra with a list of suggested topics to cover with your families in your regular communication channels. You will likely receive a similar email from Alandra every week, for the next handful of weeks. In an effort to coordinate communication coming from your school and the district, please make sure you have disseminated the topics (in your next family communication) that Alandra is suggesting, as you receive them.
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Following is a clarification of the workdays for your classified EA positions prior to Sept. 14. During the week of Sept. 1 – 4, all classified (who aren’t on the clock yet) have one day of work to report in for – at your discretion. During the week of Sept. 7 – 11, your classified EA (those who haven’t reported to work yet) folks have three days of work – specifically Wednesday – Friday.
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Here is the protocol to follow if a staff member feels ill after entering a school site. They are to isolate themselves within the building and immediately call their supervisor.
The supervisor will text Tami Pike, Health Services Supervisor, at 541-350-8387 with the following information:
This is [insert your name] and I have a staff member feeling ill. Please call me. The staff member can be reached at [insert phone number].
Tami will call you and advise you and the staff member’s next steps. Please share this protocol with your staff.
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The following is from Dana regarding FAN advocates, whom she also emailed with this same info:
Here are some general guidelines. These are in the process of being finalized but in general are the parameters of working from home.
FAN Advocates will have the option to work at their site or at home, with these caveats:
- Advocates are expected to be working and available during workdays and during work hours.
- Principals may require staff to report to the building for a variety of reasons with 24-hour notice: team planning, trainings, to meet clients, etc.
- If an administrator has concerns about a staff member needing more support, that staff member will be expected to report to the building during working hours. When working at a site, proper safety measures such as wearing a mask, physical distancing, washing hands, and limiting teams to small groups will be expected.
- Confidentiality needs to be maintained during work hours. Unless a FAN Advocate can secure a location in a room adjacent to the FAN office, Advocate children will not be able to come to school.
Please reach out to Dana any time if you want to discuss these expectations. As a reminder, these provisions are for CDL only. New expectations for working during the Hybrid learning option will be shared at a later date.
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Dave Williams has been working with our HS and MS AD’s to coordinate a plan for athletics this fall: Below is the statement we are making related to this fall athletics.
High School Summer athletic workouts will continue through September 11. Beginning Monday, August 31st all athletes will be required to register for their sport on Family id and have a current physical on file at their school. There will no pay to play fees for season 1!
The Bend LaPine Schools athletic programs will pause from September 12 through September 27 for the successful start to comprehensive distance learning. We are tentatively planning a September 28 OSAA season 1 starts based on returning to limited in-person instruction. A firm decision on opening season 1 will be made on September 3rd.
Middle school athletics will not be offered in season 1 and we will be working with community partners in the hope of having expanded opportunities for middle school students. The tentative start date for middle school athletics will be with boys park and recreation basketball in early November.
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Here is an important note from Human Resources: A quick reminder that new hires should not be working before they are cleared. We have been working very hard, but the drug and background check is out of our control. Please let new hires know that they can’t attend Monday’s New Teacher Day unless they are cleared. New teachers will have the opportunity to watch the videos at a later time as they will be recorded. If the new hires watch the videos later that they will still get the $100. Each teacher who has been CLEARED by HR to begin work, has a welcome basket coming to them! Please have one of your staff (or you) pick up this basket from Steph Bent’s office by 12:00 on Monday.
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Notes from Amy Tarnow in the Teaching and Learning Center:
Bend-La Pine Online Student Success Monitors (OSSM’s): I will be meeting with this team on Wednesday, September 2nd, in the morning. My expectation after that point is that they will start to enroll students from your schools who have requested supplementary online classes as part of their schedules for comprehensive distance learning. If you or your counseling staff have a list of students who need to be enrolled, please be sure to pass that on to your OSSM so they can get everyone into the classes they need with a start date of 9/14. With regard to schedules, it is my expectation that these staff will interact with and support students remotely during CDL, much the same as they would in a lab by monitoring progress, reaching out to individuals and families, answering questions and completing additional enrollments and drops as requested. I anticipate they will have more than enough to fill their 6-hour work days. If you have any specific schedule requirements for the OSSM at your site, please let me know. Additionally, let me know if you expect these individuals to be at your site on any specific days or times. I support your needs, and short of more information will endorse their working remotely during CDL.
Canvas Toolkit for Schools: Our team is developing a “toolkit” of basic resources pertaining to Canvas for you to use! Included in this folder will be letter templates you can modify for students, families, and support staff. It will include a flowchart of support resources and the best way to access them and additional information about our Canvas landing page. It will also include information about accessing the content modules created by district staff over the summer. Additionally, our team has developed a “Canvas Ready” module that will teach students how to use and navigate the Canvas system. We will include directions on how to access it and suggestions about the implementation of this module as part of the toolkit. For your planning, this ready-made module can be inserted into any Canvas course. You’ll want to think of a way to get it to every student once as opposed to having all teachers insert it in their classes! More information and suggestions about it will come in the toolkit. We are working as quickly as possible to get all of these parts in place and will get you a link to the folder by the end of next week.
Canvas Landing Page: Our Canvas landing page is designed to be a one-stop-shop for parents, students, teachers, and staff to access support resources and a login portal for the Canvas LMS. It is currently linked to all secondary “students” pages in the bottom block of the page. We will be making more prominent links and advertising the landing page once it is completed. As of writing this note our updates are in line to be posted, “inline” being the key phrase. Please continue to check the page for updates and refer students and staff there for information when you are asked, please do not send it publicly in newsletters at this time. We will let you know when it is ready for large-scale release.
Chrome Browser: All 9-12 students now have access to download the Chrome browser through Self Service. We have found that Chrome offers a superior experience when accessing PEAK Online courses on iPads. Please let me know if you have any questions about this tool.
EA’s, Support Staff and Canvas: At this point, only instructional staff with sections attached to them have automatically created Canvas accounts. We have created Canvas accounts for many of you manually. If you still need an account, don’t hesitate to reach out via the “account request” link on our Canvas Landing page. That said, we exploring ways to identify and pull all staff who may need Canvas accounts into our automated process. In the meantime, we encourage staff who are not sure if they need Canvas accounts to explore the help and video resources on the Canvas Landing Page (especially those pertaining to parents) instead of just requesting an account when they aren’t sure how they will use it. Many support staff will find that “Observer” accounts are all they need to be able to monitor student progress and help as needed. A specific playlist of these resources will be part of our “Canvas Toolkit”, described above. If support staff review the resources for parents and still feel they need more access, they can reach out via the landing page link.
Growing with Canvas: Teachers are rocking in this course and our TLC team is doing their best to provide guiding and meaningful feedback to support learning and teacher course creation. After the year starts we will get you a list of staff who have completed GWC and those who have not yet finished. It will be up to you to determine who didn’t even start, as we can’t see them! That said, a new “GWC” course will be launched for new staff as of September 14th, so anyone else who wants or needs to participate can be added to that cohort. When the time comes, just send names to me.
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Curriculum for our CTE teachers: Brook and Regine at the HDESD have been hard at work looking out for our CTE teachers. Here are some resources of which they have been apprised : iCEV – accounts should go live next; week2: Oregon Connections powered by Nepris3 and Career Tree coming online in the next two weeks. Feel free to share these resources and point folks to the HDESD website for more information.
Calendar:
Our next HS Admin WebEx: Thursday, Sept 17 at 8:00am