To Do:
From Dean: It is the time of year to hold your quarterly 9th Grade on Track meeting. Graduation Coaches were briefed this week on data sources and sample agendas. Please plan to have a meeting of all LA, Math, SS, Science teachers who teach at least 3 sections of 9th grade classes meet to determine a tier 1 support for 9th graders. This is in line with our current work in MTSS.
Information:
New Course Proposal Process: We have created a google doc for our New Course Proposal process. Schools interested in requesting that a new course be added to the district standard course list for 22-23 need to submit request on THIS google doc by November 9, 2022. Reach out to Jess Calbreath or Jo Kienzle if you have questions.
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CEL November Cohort Update – Our first Principal Cohort work with CEL is coming up on November 1 @ La Pine High School 8:00-2:30. This session is principals only.
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Office Manager meeting – Office managers are required to attend this meeting. Building leaders, your assistance in helping these team members get out of the building to attend is appreciated. Elementary will be 1:15 – 3:15, Secondary will be 2:30 – 4. There will be an overlap of about 30 minutes for the whole K-12 group. The next meeting is Nov 2nd at High Lakes Elementary. We look forward to seeing them there!
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From Stephen: Christie McCormick, one of our Canvas technicians, has worked to put this grading cheat sheet together for schools using the 0-4 scale. Please pass it along to staff if it applies.
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From Tami regarding Drills and AQI: When conducting scheduled fire drills, please be cognizant of the AQI. We’ve had a few fire drills occur where the AQI was in the unhealthy or unhealthy for sensitive groups range. Some staff and students had respiratory reactions to the smoke causing shortness of breath and the need for their rescue medication. My recommendation would be to conduct fire drills when the AQI is good or moderate (Below 100). If you have a drill scheduled and the air quality is above 100, please consider rescheduling the drill.
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From Jennifer:
Restoring Youth Mental Health Virtual Event
Join us for an engaging panel discussion featuring three experts in the field of youth mental health and well-being. Each panelist brings a different perspective from their part of the field and will share a report on their work as well as actionable insights on this critical topic. This event is free and open to the public, made available to you through a partnership between the Stanford University Graduate School of Education, Challenge Success, and the U.S. Surgeon General’s Call to Action on Youth Mental Health. Register here.
Student Conference Input
Student Conference is ready for school counselors to start using, so please begin inputting your contacts in Synergy. We will gather data in a couple of months to see how we are doing. Here is a quick SCREENCAST to show you how to do it.
Upshift Point of Contact for High Risk students
The MOU has been signed with Rimrock so we can begin referring students that are screened as High Risk for substance abuse counseling through Rimrock. Rimrock is asking that there is 1 point of contact from each Middle and HS for coordination of the high risk students. We are suggesting it is a school counselor since you would want to be in the loop with a student that is going to receive outside counseling. This is different that the Upshift coordinator, that will remain the same. Here is the referral process for the HIGH RISK identified students.
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From Kinsey–Office of DEI Leadership re: CAFE Program: In-House Bilingual Support – We are thrilled to have our first group of CAFE Program staff members in Bend-La Pine Schools! As a reminder, these bilingual staff are receiving a stipend as trained, qualified linguists who can support occasional translation/interpretation needs in our schools.
Some very important notes about this program:
- These folks do not replace Linguist Link. LL is our primary source for all translation/interpretation requests, and all requests (even most urgent ones) should continue to go through that system.
- CAFE Program services should be used for walk-ins, phone calls, or situations that could not be planned or predicted in advance, and/or for very small/short messages (i.e. needing to add a short addition to your school newsletter that you’d already sent through translation, or sending a quick text/email to a family).
- These staff members are not for translations of emergency situations—those should continue to go through our Communications and Multilingual Depts for support and translation.
- Each CAFE member has a log of hours, to track their time and effort. They will monitor and update supervisors regularly, and have the right to say No to a request if they are unable, uncomfortable, or have maxxed their hours.
- If you don’t have a staff member from your school/dept listed here, you are welcome to contact any of the folks on that list when a need arises. We’ll update the list as additional folks are tested and trained in the future.
Juntos Program Facilitators
Do you have an awesome Spanish-English bilingual staff member who might be interested in serving as a facilitator for Juntos? (Juntos is a family empowerment and student academic/college support workshop for our Latino students, facilitated entirely in Spanish and offered in partnership between Bend-La Pine Schools and OSU-Open Campus.)
Juntos facilitators are paid for their time, and trained as facilitators to lead the 6-week workshops. We are partnering with OSU to help them recruit facilitators: If you have a staff member who might be interested, please invite them to join an informational session with OSU 4:00-4:30pm next Tuesday, Oct 25th using this Zoom link. Thanks!
Bias Incident Reporting
THANK YOU for your leadership in rolling out a very successful district-wide student lesson on bias and bias incident reporting! This was not a perfect lesson or roll-out, but it was a huge step for our system, and your leadership led to a ton of positive feedback from students and families.
Follow-up lessons will come, so this is not a one-and-done conversation.
In the meantime:
- Celebrate with your staff that you accomplished a scary and sensitive thing together!
- If you have any observations or feedback from your perspective, please reach out to Kinsey
- Please ensure the reporting posters are visible in various places throughout your building
- Contact the LEAD TOSAs if you or a team in your building would like to continue partnering on controversial topics and productive dialogue in your classrooms
Multilingual Dept Staff Mini-Observations and Evals
As in prior years, in an effort to partner on monitoring the effectiveness of multilingual programs and services across sites, Office of DEI leadership will continue to support mini-observations for certified staff in those roles (ELL/Title III, Dual Language Immersion).
If you would like to coordinate mini’s more closely, or visit a classroom together to calibrate evaluation conversations with a lens on culturally- or linguistically-accessible practices, please reach out to Kinsey!
Spanish FAFSA Night
Please save the date for a district-wide Spanish-language FAFSA Night (in partnership between Bend-La Pine Schools, COCC, and Juntos) on the evening of Tuesday, November 29th. This applies mainly to our high schools, although Spanish-speaking parents/families or our staff members who are interested in support for pursuing financial aid for college are welcome to attend as well! More details and an invitation will be shared via multilingual programs’ specialists and liaisons.
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From Paul—UKG Update – The current practice for teachers, EAs, media managers, secretaries and office managers is to enter absences into Frontline Absence Management (AESOP) in order to trigger a request for a substitute. When our district transitions to digital time and leave tracking on December 5th, this practice will continue even when a substitute may not be needed. Information entered into Frontline Absence Management (AESOP) will be automatically transferred to UKG’s Time and Leave module thereby eliminating the need to complete an additional entry within UKG.
Please spend some time at a future faculty meeting to review this google doc for essential information about this transition on December 5th, best practices when requesting a sub and a Frontline Absences Management (AESOP) “how to guide”.
Next week, we will provide instructions for digital leave submissions through UKG for other staff members who don’t enter absences into Frontline.
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From Sean re: Behavioral Health Tele-Therapy appointment in school – Many of you have had parents request that their student be able to access their behavioral health tele-therapy appointments while at school. Myself, school administrators, legal counsel, and IT have developed a protocol to allow this to happen. Please read carefully and let me know if you have any questions. You can find the procedure HERE. Thank you.
Calendar:
October 24: Assistant Principal/Dean Work Session 7:30-8:30 at Ed Center in Board Room.
October 25: HS Administrator Work Session 8:00-9:30 @ Realms HS. Prep for meeting: Read Chapters 1-4 in Equitable Grading by Joe Feldman.
November 1: CEL embedded session 8:00-2:30 @ LPHS – Principals only
November 8: HS Administrator Work Session 8:00-9:30
November 18: Principal Breakfast @ Original Pancake House 7:30