To Do:
From Dean: It is the time for digital tools request. This year we are doing it in 2 phases. The first phase is with digital engagement and productivity tools. An email should have been sent out by Teacher-Librarians at the high school and vice principals at the middle schools earlier this week. It is important for all teachers to complete the form. Thank you for sharing this link with all teachers. The second request for curricular tools (tied to courses) will be coming out after spring break.
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From Ryan: Nominations are now being accepted for our Excellence in Education awards!
This event is designed to honor district employees who have distinguished themselves during the 2022-23 school year with their leadership, innovation, outstanding professional practice, and positive contributions at work and in the community.
We are looking to honor one certified and one classified staff member from each school, and a staff member from as many departments as possible.
Nominations are due March 24.
Please use this link to nominate a certified staff member
Please use this link to nominate a support staff member
Like last year, we are asking for one collective nomination from each school or department. Please feel free to go about the nomination process however works best for your location – some ideas include gathering input from staff members, ICCL leaders, PTO/PTA members, students, volunteers, etc.
As you work to nominate employees, please keep in mind that staff members recognized as Excellence in Education award winners will be considered for our Employee of the Year, to be announced at a surprise event in Fall 2023. Following that, BLS will help to support each of our Employee of the Year award winners with applications for state-level recognition in their respective category.
More details about the celebration event will come at a later date.
Please let me know if you have any questions or would like the nomination history for your school or department.
Thank you in advance for your nominations as we look forward to recognizing and celebrating our tremendous employees at this special event.
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From Kinsey: I wanted to follow up on our recent conversation about cultural and linguistic considerations for graduation:
Land acknowledgement:
We agreed that a land acknowledgement will once again be part of the ceremony, and that we will include a blurb in programs to offer the ‘why’ behind this and provide some context for district values and next steps (so it’s not an empty proclamation). Here is a draft for your programs–thoughts, feedback?
Also, our Youth Partnerships Liaison shared some sentiment that the acknowledgement might feel more powerful being read directly by the principal, rather than passed on to a student speaker. I wonder about discussing with your student leadership who they feel should read the land acknowledgement (principal, student, principal and student share portions, etc)?
Translation/interpretation:
BSHS and MVHS will have Interactio services (live simultaneous Spanish interpretation provided by a professional linguist via an app)–Office of DEI will coordinate and pay for this.
Other sites: your populations are low enough to have 2 live in-person interpreters to sit with the family/families, and/or to use the set of 8 headphones. Your Language Specialist can coordinate that service via Linguist Link.
All: Your OM or counseling secretary should submit written graduation programs/invitations for Spanish translation via LL.
Cultural regalia:
Currently ODE requires that tribal members and students of indigenous heritage be allowed to wear their cultural regalia at graduation ceremonies. Other districts have extended this to students of diverse heritage and cultures beyond tribal members. We are talking through that as it relates to our own district policy, but in the meantime be sure that any tribal members/indigenous students are aware of this right. Here is some language that might be helpful for those conversations or guidelines if you get requests.
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From Rachel: It is time to talk scheduling!
It is imperative that each school has a knowledgeable team ready to attack the schedule beginning in early spring. Schools that are successful with the master scheduling process typically have:
• a minimum 3 person scheduling team
• have at least one administrator on the scheduling team
• have the schedule at least 80% complete before summer
Please list the members of your MS or HS scheduling team here.
Please encourage your staff involved with Master Scheduling to attend our upcoming “Scheduling Boot Camp”. Especially
If there are members of your scheduling team who are new to the process, or perhaps they need a refresher.
For any questions, please reach out to Rachel Mavis.
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COREN needs your help
Principals and Assistant Principals Here is a flier with links to surveys for three educator groups (Teachers, Building Administrators, District Administrators) that will take 5-8 minutes to complete. The goal of these surveys is to identify why individuals are staying or leaving their roles within the district, and what you are noticing in regards to recruitment and retention efforts for your district. Please send this flier to your teaching staff and please take the time to take survey yourself
Information:
On April 4 we will have our last of the year ICCL/Admin meeting. As was communicated in January, the February ICCL/Admin meeting was reallocated to allow you time to work on sharing a high point of your Climate/Culture and Academic work for this year.
The April meeting will be spent sharing these “high lights” for the first part of our time.
The second part of the meeting, school teams are being asked to review and provide feedback on the proposed multi-year professional development plan focused on priority standards/grading and the BLS Life and Career Readiness plan.
The meeting will be at BSHS in Perseverance Hall, the same location as our first meeting from 4:30-6:30
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From Jess and the counseling ICCL team: The ICCL counseling team has worked on Diploma Change Consent Forms for students who are considering moving to an Honors, Standard and Modified Diploma. Here is a folder with the forms that we will use from this point forward. In this folder, there is a consent form for Oregon Standard Diploma, Honors Diploma and Modified Diploma. When making a diploma change it is best practice that all shareholders are aware of the change (student, counselor, parent/caregiver). The administrator should be included in the process for switching from a BLS Academic Diploma to an Oregon Standard or Modified Diploma. Additionally, for all these diploma type changes, the form should be filled out and uploaded into the “Documents” tab in Synergy as it is a part of the student’s educational record.
(Modified Diplomas are not a common diploma type change and are most often seen with qualified students receiving special education services, however, there have been instances where general education students can qualify for a modified diploma based on data/evaluation. For general education students, counselors generally consult with administrators and Kay Ann Wells to talk through the process for modified diploma/curriculum, before presenting this option to change a student from BLS Academic to an Oregon modified diploma).
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From Dean: Here is the link to GED guidance.
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Parent Conferences: Here are the dates schools 4 hours of parent conferences are scheduled for our large comprehensive high schools:
April 6 MVHS
April 10 BSHS
April 11 SHS
April 12 LPHS
April 13 CHS
April 14 – No school/teacher comp day for 8 hours of parent conferences in the fall and spring
Thank you for arranging for interpreters to be present and available to support families at your school during this event. Providing interpreters for school events such as these is required and ensures that every family has access to rich opportunities! Reach out to Kinsey if your team is in need of support.
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From Paul and Derek:
Staff Assignment Report – UKG
As you start to build your staffing plans for the next school year, you will now have access to a new tab on your UKG dashboard labeled “Staffing” that will display employees at your building, their assignment(s), FTE, and employee status. This report is only reflective of an employee’s assignment as it currently stands and does not indicate those who have resigned for the next school year. HR will be continuously updating this report to reflect any movement/changes to your employees over the next few months.
This information should be crossed-referenced with your staffing spreadsheet for accuracy purposes. If you find a discrepancy or have any questions regarding an employee, please reach to Human Resources before taking any further action.
Workflow Delegation
When you take time off, your administrator tasks, such as employee request approvals, can be delegated to ensure a continuous workflow. The Workflow Delegation feature enables administrators to assign tasks to other employees during that time. Based on security permissions, administrators can delegate tasks to other employees and allow delegated employees to view and approve workflow actions.
Instructions to Add a Workflow Delegation (Menu > My Info > My HR > Delegations)
- From the Delegations page, select Add New. The Workflow Delegation window appears.
- At the Delegate To field, select the Browse icon.
- Select the employee(s) to delegate, then select Apply.
- From the Workflow Type drop-down list, select the applicable workflow or all workflows.
- At the Date From and Date To fields, select the dates that the assigned user completes the delegated tasks.
- Select Save.
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From Jennifer Hauth
Join fellow educators in this virtual book study to learn the 5 domains and supporting indicators of the Classroom 180 Framework. Learn how you can create a more trauma-informed classroom to meet the needs of our students. Book Study in Collaboration with the Bend-LaPine Student Success and Culture of Care Coaches. Join Virtually: 4/18 4:30-6:30 & 5/23 4:30-6:30. Coursework completed on your own via Canvas with optional Office Hours. Optional: 1 OSU Credit.
Calendar:
March 20: Assistant Principals and Deans PD 7:30-8:30 @ Ed Center/Wall Street Lab
March 21: Principals staffing plan collaboration 2:30-4:00 @ Caldera HS
March 21 and 22: Priority Standards collaboration/PD with Anne McCarty Perez; teacher reps attend; virtual training
March 23: Central Oregon Educator Job Fair 12-6 @ Eaglecrest
March 27-31: Spring Break
April 4: ICCL/Admin Collaboration Time 4:30-6:30 @ BSHS Perseverance Hall
April 10: Principal Professional Development @3:00-4:30 in the Board room
April 11: High School Admin Work Session 8:00-9:30 @ Caldera HS
April 14: CEL – all administrators 8:00-2:30 @ BSHS Perseverance Hall