To Do:
HS WS prep: In preparation for our HS work session this Tuesday, one of our discussion topics is advisory. To be clear, no one, including me, is mandating that any school schedule advisory. However, in the event that you intend to do so, this time will be an opportunity for us to share our planning with one another. Please be prepared to share:
*Whether you intend to offer advisory during the 23-24 school year
*Your proposed daily schedule and how often will it be scheduled
*The “why” behind your decision to offer advisory
*Your proposed use of this time
Information:
A few of you have reached out about the job description for our ICCL leaders.
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End of Year Evaluations – just a reminder that we are back to evaluating on all domains.
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From Scott Maben, Director of Communications, ext. 1006
The May 16th Special District Election is in four weeks, and included on the ballot are contested races for four of the seven seats on the School Board for Bend-La Pine Schools. In previous elections we have shared election guidance for employees, addressing expectations of conduct in the workplace as we strive to keep our schools neutral political zones. District policy and state statute guide and protect us in these efforts.
On a related note, candidates should not be actively campaigning, distributing campaign literature, or fundraising in our facilities during staff work hours. If a candidate for office contacts you or a member of your staff seeking to visit with district employees about their candidacy or campaign, please direct them to Scott Maben, [email protected], or 541-668-5523.
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From Paul Dean re: UKG HRIS & Recruitment Update April 20th, 2023 – Implementing a new HRIS can be a daunting task, but when it comes to UKG, the benefits of making the switch are clear. Since its implementation nine weeks ago, our organization has seen a significant improvement in our HR processes. This has led to a substantial decline in overtime for our staff, reduced paper consumption across the entire district, and increased access to important information for our employees/schools/departments.
We have been able to automate HR manual tasks, freeing up valuable time and resources. For example, our employee onboarding process has been significantly streamlined, allowing new hires to complete their paperwork online and reducing the time it takes to get them up and running in our system. Another area in which UKG HRIS has improved our HR processes is in electronic forms. The system offers a user-friendly interface that allows employees to easily complete custom forms, checklists, and contracts.
As we look to the future, you will start to see process improvements system-wide and additional features being rolled out. Also, we are in the process of building the Learning and Performance modules in UKG to have a one-stop shop for all of our staff’s resources, training, professional development and evaluations. As our implementation of UKG modules progresses, we anticipate it being a game-changer for our organization.
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From Leah Bibeau and Jason Schneider in the Business Office: UKG TLM Update: 4/20/23
UKG TLM has been live for 9 weeks now. What a stellar accomplishment. The implementation team appreciates all the participation and support from everyone in navigating this transition. Without you all this would not have been possible.
What have we accomplished?
- We have eliminated our paper processes for recording time & leave.
- Created an import process directly from our UKG timesheets into Business Plus that improves accuracy in our payroll processes.
- Improve our Auditability, documentation and internal controls. Yes, that boring regulation stuff.
- Identified many areas of additional improvement we can look to in the future. Yes, finding issues is a positive, it means we are on the right track to continual improvement.
What comes next?
- As some are aware there were certain pieces of the implementation that still require some fine tuning before being fully implemented. For example, our time off requests from Frontline Absence management are still being manually entered into UKG by our wonderful timekeepers. The automation of this process is still underway and we are actively engaged in assessing what further steps need completed to turn this on. Once we have a tentative go live of this further automation, we will share that.
- With continued partnership with our staff, timekeepers and managers, we are identifying additional areas of improvement, to improve efficiency of the flow of approvals as well as identifying areas where additional training or development of process documents will better assist everyone in navigating the use of this application.
- A number of meetings have been scheduled over the next 2 weeks to review everyone’s feedback, requests and suggestions so as to allow us to update our planned next steps and stages so that we can communicate to all.
Again, the implementation team appreciates everyone’s continued feedback and support. Please continue to reach out to HR for any questions about your employee setups or any HR processes and reach out to payroll for any questions regarding time paid, or time off balance questions. Also, continue to check back to the UKG staff portal page and/or the UKG application itself to find updates and any new process and training documents that are posted.
Take care and thank you!
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From Jennifer Hauth: Please share the following information in your staff newsletter, along with this link to a one-pager of information about the program.
Master of School Counseling tuition-free and with a monthly stipend from OSU Cascades.
- Informational Open House May 8th from 5:30 pm to 6:30 pm. Registration Link
- Candidates must apply for admission to the School Counseling program by May 25, 2023
- If accepted into the program, then candidates may apply (very short process) for entry into the PATH-SC cohort (grant funded tuition-free and monthly stipend)
- Classes for this new cohort (both those in the PATH-SC cohort and those who are not) will begin in late June 2023.
- Anyone with a Bachelor’s Degree can apply for the PATH-SC cohort, regardless if they are currently working in the district or not.
- The focus of this grant (PATH-SC cohort) is to engage individuals who represent your community, represent an underserved and diverse population, and must be placed and willing to work in a high-needs school.
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From Roy Fuller to your Tier 1 building staff: This was sent by Roy this week. It is important that building leaders support the iPad roll-in process:
Good Morning, As we move towards the end of the year, I wanted to pass along our updated Tier 1 page that has information regarding iPad roll-in for the end of this school year. It’s broken down between Elementary and Secondary since it will be different at each level. Please review the information and let me know if you have questions, or reach out to your site tech. I briefly spoke about iPad roll-in yesterday afternoon in the librarian meeting at PBM, but our Tier 1 page has more detailed information.
Some of you are new to iPads this year, which could make the idea of an iPad roll-in seem daunting. Please feel free to reach out to fellow Tier 1’s if you have questions about what processes and procedures they have done in the past when it comes to rolling in iPads. How they organize them by grade level, teacher, etc. The Tier 1 page has some good information, but each building is different and we have a great group of Tier 1/Librarians that have been through this process in the past.
Our goal for this end of year iPad roll-in is to make sure the support structure is in place by getting admin’s involved and informed by understand how big of process this is. That structure can include teachers (which they’ll run through a slideshow with students), EA’s, parent volunteers, etc. to help during this process. Thank you for all the work you’ve done so far this year, plus the work still needing to be done by year’s end. It doesn’t go unnoticed with our IT Client Services team as you all serve as the frontline support for our students.
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Calendar:
April 24: Safety Cadre meeting 314 @ Ed Center
April 25: HS Administrator Work Session 8:00-9:30 @ BSHS in Perseverance Hall (Agenda: Tier 3 process; HS vision for counseling; Advisory discussion).
April 25: MS/HS Staff Placement Meeting 9:30-10:30 @ BSHS; Principals only
April 26: Equitable Grading Think Tank session 8:00-12:00 @ Cascade MS
May 1: Principal professional development 3:00 @Ed Center in the board room
May 5: HS Principal Breakfast 7:30@ Original Pancake House in Bend
May 9: HS Embedded Session 8-2:30 @BSHS; Principals only
May 17 and 18: Priority Standards Work with Anne McCarty-Perez
May 22, 23, 24: Katie out of the office
May 26: Project and announce Val and Sal at every school.
May 29: Memorial Day – No School
May 30: HS Administrator Work Session 8:00-9:30 @ SHS