To Do:
From Stephen and Dean: Due to the loss of two SIWs this month, we have decided to remove the February 13th Admin/ICCL meeting from the calendar as schools will not have had enough time for the 2nd PLC conversation to occur. Instead, we will make the April 16th Admin/ICCL training our last this year. This means you have until then for your teachers to conduct their follow up PLC from the 2nd lesson. Reach out to us if you have questions.
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From Dave Van Loo: Here is an opportunity for LA or math teachers to make some extra money and learn a bit more about testing and their content areas.
Reminders/Action Items:
Please complete your letters by Friday for your third year employees and put them in this google drive.
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Our deadline for Youth Truth has been extended to February 2. Our goal is 100% staff and student participation and 75% participation from families. Here is a “Cheat sheet” to help with implementation. We should have reports on February 16th.
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Here is the flyer invitation for our Black History Month kick-off. Please work with your ICCL-DEI rep or other relevant staff to make sure that any Black/African American students, families, and staff at your school are personally invited to this event, and that your staff are aware of the event (they’re welcome to share with students/families as they see fit).
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Education Foundation: Grants are due 3/1: www.blpedfoundation.org
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Documenting in Synergy–Majors/Minors/Suspensions–Inputting discipline information into Synergy AND parent written notification needs to be done within 24 hours of an incident and/or suspension.
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UKG refresher input: Please take this brief survey to help us identify the greatest need for our training on the 31st.
HR:
- Performance Module Overview Document – Certified Staff
- UKG Performance Evaluation Guide for District Administrators
- Slides from the October 25 BLAST training
- Link for 2022/23 Evaluation
- edition_5_-_evaluation_manual_-_certified_teacher.pdf
- Bend-La Pine Schools: Modified Evaluation System for Certified Staff, 2023-24
- SLGG google form – Staff can either make a digital copy to complete or they can print and fill out a hard copy. These can be uploaded into UKG (instructions to follow)
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Counseling: School Counseling Blog
Information:
504 Training this week: MS and HS school leaders who serve as the 504 Coordinators in their schools participated in 504 training this week. Here is the slide show from that training and the medical talking points document. Additionally, here is the Student Services Resource Page for reference. Reach out to Colleen or Josh if you have 504 questions.
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From Dean and Eric: Due to popular demand, here are the MTSS Training and Tier 3 slides from our January 18th MTSS Training.
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From Kayla in Safety: School Resource Officer Appreciation Day is February 15th. The Safety Team is requesting your help to collect cards, notes, pictures, etc. to present to our SRO team. The goal is to highlight the positive relationship between our SROs and their schools. If you are willing, please offer your students the opportunity to share their appreciation for their respective SRO, and send any items to the Safety Team at the Ed Center no later than Friday, February 9th. We are also happy to stop by and pick them up!
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From Jenn: National Counselor Appreciation Week is February 5-9. HERE are some suggestions for how you can show your counselors you value them!
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From Paul in HR:
***Probationary/Temporary Certified Staff*****
Reminder: Due TODAY, January 26th
- Meet with third-year staff member of concern that they are being moved on Support Strategies (contact Lora regarding what this improvement plan needs to look like)
- Completed and uploaded all of your Renewal Recommendation letters into the appropriate school folder with this google drive
- The School Board will begin reviewing your letters in early Feburary.
Resource Links
- Here is the google drive link of third-year probationary/temporary certified staff (some P2/T2 are also included by administrator request)
- Here is a draft template/sample Renewal Recommendation letter for your guidance (make as many copies of the letter as you need)
- Certified Professional Growth and Performance Manual (edition_5_-_evaluation_manual_-_certified_teacher.pdf)
- Rubrics for certified staff (link)
Performance Evaluation – Refresher
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From our Culture of Care team at the HDESD: A reminder of upcoming regional Culture of Care professional development sessions that still have space available for Central Oregon educators and school partners:
- Using Restorative Questions & Circles Effectively (Tier II): Builds on the intro course, diving deeper into using the RP questions and facilitating proactive and responsive circles.
- Tuesday, February 13th, 8:30am-12:30pm in Boardroom at Bend Education Center
- Restorative Conferencing (Tier III): A responsive process to engage with those who cause and experience harm, along with related community to bring about healing, facilitate reentry and repair
relationships. Introduction and Circles training recommended as prerequisites. - Tuesday, April 23rd, 8:30am-12:30pm at Trinity Episcopal, Bend
- Community of Practice sessions also available following each training for further exploration and practice.
Register for all opportunities here!
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From Kinsey:
- Racial Equity Professional Learning:
Our school district is committed to sending all administrators and supervisors to CFEE.
CFEE stands for Coaching for Educational Equity. This is a four-day intensive workshop focused on racial equity and the impact of Oregon’s unique history on our current education systems.
Sending all leaders to this workshop aligns our shared understandings, common language, and core values as a cohesive leadership team. This alignment supports our strategic priorities, equity stance, and decision-making across the district.
A large portion of our team has already attended! If you aren’t yet a graduate of this workshop, please register for one of the upcoming sessions, or reach out to Kinsey if you have further questions. Level leaders and department supervisors will share additional level-specific guidance with their teams, and Kinsey will be in touch with your registration confirmation or wait-list status. Thanks~
- Emerging Student Needs:
The Office of DEI is closely tracking some actively-shifting trends we know you are experiencing regarding populations of extremely vulnerable students in your schools: unhoused, immigrant, unaccompanied, and other vulnerable youth. While these students often do not manifest externalizing behavior challenges, we recognize they have highly specialized needs impacting your school. We recognize, too, that these students require and deserve immediate care and resources that may be unfamiliar or less accessible to your teams.
We will be dedicating time at an upcoming Admin PD to address this topic together. In the meantime, please remember (and remind staff) to feel free to slow down, learn about each student individually, and build relationships. A great leadership move you could do right now would be to shadow a student for a couple periods or ask a few content teachers how they’re feeling with supporting these vulnerable students in their classes. As always, if you have an overwhelming need or unique case that needs immediate support, please reach out to relevant support staff (family liaisons, language specialists, FAN, McKinney-Vento coordinator, counselors, equity coaches, etc).
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From Kimberly re: Belonging Book Study: HERE is the flyer regarding a workshop on February 6th that is not intended to be an introduction to Belonging work. It is a level 2 workshop and will help you decide what comes next after initial work with the book. I have heard from some of you that my initial email for our Instructional Belonging Workshop disappeared. I apologize for the technical difficulties, and am attaching the flyer one more time so you have the opportunity to sign up and share with your colleagues who have read and worked with Belonging through a Culture of Dignity.
As a reminder, this workshop is not intended to be an introduction to Belonging work. It is a level 2 workshop and will help you decide what comes next after initial work with the book.
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An Update from our AP regional rep:
AP Course Audit Deadline – January 31st
January 31st is our AP Course Audit deadline. Final deadline for initial AP Course Audit submissions, all renewals, removal of teachers and courses, addition of online/distance learning courses, and AP Course Audit form approvals for 2023-24 courses.
While many teachers and administrators should have already completed this, I strongly recommend that school sites double check their status. If a teacher is not correctly audited by the January 31st deadline, this can prevent them from having access to student scores and getting data correctly associated with their College Board profiles.
Learn more about the AP Course Audit.
Additional Important Deadlines
- January 18th (IMPORTANT): This was the deadline to submit accommodations requests and supporting documentation (if needed) through SSD Online for spring assessments. If coordinators have missed this deadline for any reason, they should still submit accommodation requests ASAP, as our team works on a case-by-case basis after the deadline to try and approve accommodations for the exams. Learn more about accommodations.
- March 15, 2024, 11:59 p.m. ET: Spring course orders and fall order changes deadline.
- April 30, 11:59 p.m. ET: Deadline to indicate students’ fee reduction status in AP Registration and Ordering.
AP Digital Exams for May 2025 Exam Administration
Today, our AP program made an announcement regarding specific AP exams that will be going fully digital for the 2025 administration, and I wanted to make sure that you had the information that has been released. I have also included some reminders about our upcoming AP Course Audit deadline.
Please share with school sites and let me know if you have any additional questions about the below.
After a successful pilot and two years of large-scale digital AP® testing, our program has announced that beginning with the May 2025 exam administration, nine AP Exams will be fully digital. Those exams include:
· AP African American Studies
· AP Computer Science Principles
· AP English Language and Composition
· AP English Literature and Composition
· AP European History
· AP Psychology
· AP Seminar
· AP United States History
· AP World History: Modern
Paper exams can’t be ordered for these subjects in the 24-25 school year, unless students have approved accommodations requiring paper testing. Students will take exams in these 9 subjects using the Bluebook™ digital testing app. AP coordinators and proctors will administer these exams using the Test Day Toolkit web application.
I have included the full email our team sent out below my signature, in case you did not receive the details. Below are links to helpful resources schools/districts can use to begin thinking about this upcoming transition.
· Introduction to Digital AP Testing – May 2024 – Overview video providing more details on the testing experience
· Bluebook Main Page (Testing Application)
· Refining Your Teaching Strategies for Digital AP Exams – Recorded webinar with a sample teacher who has incorporated the digital testing experience into their classroom
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Calendar:
January 29: KT in bargaining all day
January 31: All Admin PD @ Perseverance Hall, 3:00-4:30
January 31: Black history month kick-off celebration
January 31: Academic Information Night @ MVHS 5:30-7:00
February 2: Teacher workday. Grades are due and need to be posted in Synergy by 4:00pm
February 6: HS Principal work session, 8:00-9:30 @ BTA
February 8: Lunar New Year celebration/AAPI Family Night
February 9: Notes of gratitude for your SRO due to Kayla!
February 15: School Resource Officer Appreciation Day!
February 19: President’s Day—This is not a paid holiday; use non-contract time if you don’t work
February 20: HS Administrator Work Session @ SHS 8:00-9:30
February 21: Academic Information Night @ LPHS 6:00-7:30
March 1: Education Foundation Grants are due: www.blpedfoundation.org