To Do:
Wish Chris Boyd Happy Birthday!!
From Tami: The current supply of COVID-19 iHealth tests for BLS expires at the end of March. There has not been an expiry extension notice provided from the FDA. OHA will no longer be distributing free iHealth tests to schools. Unexpired COVID-19 tests can be obtained at a local pharmacy or through a health care provider.
For more information on when to stay home due to illness, please visit the “Health Info and When to Keep Your Student Home” in the Bend-La Pine Schools website.
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Reminders/Action items:
- E-bikes and E-scooters: Please send this letter to families at your earliest convenience.
- Levy Presentations: If you haven’t yet signed up, please sign up for a levy presentation for your staff to better understand this upcoming ballot item.
- Vulnerable Students Commitment: Please complete the commitment from our training on Wednesday.
- Student Services Survey: One administrator per school needs to take this- Survey Link
- Culture of Care: Check out the Wellness Activities for Families!
- Tentative BEA Agreement can be found HERE
- Be sure to schedule your interpreters for parent conferences!
- Secure your vendors for graduation
- If you plan to require your certified staff to attend graduation, you must notify them in writing ASAP
- Excellence in Education Nominations are due by March 24:
- To nominate a certified staff member, please use this link.
- To nominate a support services staff member, please use this link.
- Relax and refresh this Spring Break! You deserve it❤️❤️❤️
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Information:
From our HR Team: HR Offices
The HR Department is moving from the 3rd floor of the Ed Center to the 2nd floor (in the space previously occupied by HDESD). Because of the move, our physical offices will not be accessible during the week of April 1-5, but HR staff will be available via phone (you may use our current extensions) and email throughout that time.
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From Dean: As we turn to Spring, staffing plans and graduations start to rule the day. It also begins the process of curriculum requests. While we have not hit the mark yet, it continues to be the goal to have teachers have all requested materials by the first day of work. We are working to increase communication on the process with all involved this year.
We will need a specific Option Set for curriculum built by May 5th. We have been in communication with schedulers about this new request and why it is needed. This means that for administrators who allocate FTE to have the Admin Section Allocation completed by April 26th. This allows us to begin Phase 2 of the curriculum requests (these are the course specific requests) on May 6th. Delays will mean that teachers will not be able to receive approval/denial information before they leave for summer break.
We are asking for all teachers to have their requests completed by May 31st.
Here is a details timeline of our curriculum request timeline.
Additionally, an email was sent to those who typically create the Option Sets about a Curriculum Option Set. This communication went to some Administrators and Curriculum Secretaries.
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From Kinsey related to the administrator training this week: There were many requests for a list of the tangible strategies brainstormed across your tables. Here is a start—thank you for the great conversations and ideas!
Here is the video we skipped. I highly encourage you to take 15-20 minutes in a staff meeting to watch together and discuss the assets and strengths your team can identify in the life of the student Moisés. Here is a list I started—I challenge you to see if your staff can identify all of those (and likely more).
Before spring break if possible: Please take one minute to complete the follow-up commitment and feedback form.
If your leadership team or staff would benefit from school- or dept-specific conversation on supporting the vulnerable student groups we discussed today, please reach out.
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From Lora and Tami: First Aid/CPR Training District Reimbursement
To ensure that BLS meets the state requirement for staff ratios of current CPR/First Aid certifications, the district supports the following:
- The school may assign staff to attend training during their regularly scheduled workday, in which case attendance would not be timesheeted;
- IF administration has solicited volunteers because their schools need additional staff with certifications, BEA staff who volunteer to attend training after working hours may timesheet 3.5 hours at the curriculum rate;
- IF administration has solicited volunteers because their schools need additional staff with certifications, OSEA staff who volunteer to attend training after working hours may timesheet 3.5 hours at their hourly rate.
- If more staff volunteer to attend training than the number needed to meet the ratio, the district will timesheet only the number of staff needed, in the order in which they signed up for the training.
- For the 2024-25 school year, schools will use either their SIW or discretionary funds to make these payments.
- Staff will code the 3.5 hours into UKG to “Other.” The timekeeper would approve and code the hours to First Aid/CPR. Before approving, staff will need to show their First Aid/CPR card from the district.
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From Steve H: In case you missed Steve’s email this week about CBA implementation, HERE it is.
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From Scott M: Regarding E-bike and E-Scooter signs: The new yard signs, with stakes, are ready here. They will be delivered to your schools soon. Go ahead and put them out as early as April 1. A good place to display them are in grass areas or beds, near bike racks, or attached to sandwich boards along drop-off/pickup lanes. Let me know if you have questions.
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Projecting Val and Sal for the class of 2024! Our protocol for all high schools is to project/calculate the semester 2 grades, and, therefore, the cumulative GPA for the top 20 seniors a week or so prior to the Friday before Memorial Day (this year, that is May 24th).
All high schools announce (specifically, notify each student (Val and Sal) and their families, staff and students) by the end of the day on Friday, May 24th.
Additionally, plan to send a photo of the Val and Sal, as well as a brief bio, to our communications team (Scott Maben and Becca Burda) which they send to the media and include in our family newsletter.
Calendar:
LINK to the SIW Calendar and HS administrator work sessions and agendas for 23-24.
March 24: Excellence in Education Nominees are due!
March 25-29: Spring Break—enter in UKG which days you will be taking as non-contract
April 2: HS Administrator CBA/staffing timeline work session: 7:30-8:00 @ Realms HS
April 2: HS Administrator Work Session 8:00-9:30 @ Realms HS
April 3: Graduation Check in meeting 9:00-10:00 TEAMS meeting. The administrator in charge of graduation needs to attend.
April 4: Central Oregon Job Fair
April 10: Youth Truth Training 3:15-5:15 pm in the Board Room (all secondary admin)
April 17: Office Staff training in the board room from 2:30-4:00.
April 18: Secondary Instructional Planning Meeting 8:00-10:30 @Ed Center Board Room
April 19: Equitable grading speaker 10:00-12:00 Wall Street Lab. The principal and assistant principal leading this work in your school should attend.
April 19: Staffing plans due
April 23: HS Administrator CBA work session: 7:30-8:00 @ BSHS/Future Center
April 23: HS Administrator Work Session 8:00-9:30@ BSHS/Future Center
May 21: National Board Info Session 4:30-5:30 in board room
May 24: Notify students, staff and families of Val and Sal for the class of 2024!
May 30: School Counselor Celebration in board room 1:00-2:30 Come and support your counselors!