To Do:
From Tami Pike: Please share this with your staff. An updated Field Trip / Activity Request Form has been posted to the portal (form date 3/2023). Please have staff members begin using this form immediately. As a reminder, nursing staff must be provided notice about the trip, in writing, at least 2 weeks prior. There is an area on the updated form for the requestor to provide the nurse’s name and notification date and time. This section of the form must be completed in order for the trip to be approved.
The field trip form can be found in the Field Trips – Permission Forms folder
For any students requiring direct care nursing support, teachers must complete the Request for Direct Care Nursing Service Form. Thank you!
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From Jennifer Hauth for your next family communication. Families – On May 11 you are invited to attend Hope, Help & Heal, a virtual event to support and connect families, parents and guardians with education, awareness and discussion around youth mental health in Deschutes County. Click here for a flier on this event. This event will be provided virtually with closed captioning and simultaneously translated into Spanish. If you need accommodations to make participation possible, please call Bethany Kuschel (541)322-7534 or send email to [email protected]. Registration is recommended, but not required.
Information:
UKG roll out: As expected, we are encountering some bumps in the road as we transition to UKG. The transition to an integrated system is long overdue and has been a huge undertaking by the business office and by human resources. The staff in these departments are going above and beyond to address issues as they arise and continue to approach the transition with a customer service attitude.
There are several UKG updates in this week’s blog so please take the time to read them carefully and pass the information on as needed. We are relying on our building leaders to help out these departments as much as possible by approaching this transition to UKG with a positive attitude and a growth mindset. Thank you for continuing to model and expect kindness and professionalism.
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UKG Update from Paul
First Digital Submissions of Time/Leave – Please remember that all BLS employees regardless of whether or not someone has had any time off or has had supplemental or secondary hours/jobs within the 2/13 – 3/12 pay period must digitally submit their timesheet though UKG. Instructions on how to log and submit timesheets can be found (1) in UKG, under the Self-Service tab or (2) within the Staff Portal on the UKG Product Suite page.
Timesheet submission and approval timeline:
- All employees will have until 11:00pm Sunday night (March 12) to submit their timesheets.
- Office Managers/timekeepers will then have until 11:00 pm on Monday (March 13) to finish review & corrections then submit timesheets to supervisors.
- Supervisors will have until 11:00 pm Tuesday (March 14) to do final approval
- Payroll will be extracting data on Wednesday for processing.
Frontline Absence Management/Aesop Users – We’ve encountered some difficulties in transferring absence data from Frontline to UKG. For this reason, your UKG timesheet may not accurately reflect your time-off during this current pay period (2/13 – 3/12). We will not be attempting to transfer data from Frontline to UKG until further notice as we troubleshoot this problem. You can track our progress by viewing the UKG Implementation Page within the staff portal.
As you review your UKG timesheet in preparation for submitting it (on 3/13), you’ll need to seek assistance from your timekeeper/office manager to correct your timesheet for missing or incorrect time-off entries. You can do this by emailing your timekeeper/office manager with the list of time-off details (dates/times/absence reasons) that need to be corrected as only they have UKG permissions to make these changes (you do not). You still retain the ability to make UKG timesheet entries for additional hours worked for your secondary or supplemental jobs. We appreciate your support and patience as we continue to transition from paper to digital processing of time/leave entries. Leah and Jason in the Business Department.
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From Dean: The TOSAs will be reaching out to your Math, Language Arts, Science, Social Studies and World Language teachers to communicate the plan for the March 15th standards conversation. The TOSA’s will lead these meetings and they will all be remote. Some of the groups will be meeting together, other groups are meeting in individual Webex meetings so breakout rooms can be used.
Building leaders are responsible for coordinating the time with the other content area teachers.
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From Jenn: Sources of Strength Update: Do you have a dynamite teacher, counselor or web coordinator that would want to launch Sources of Strength next year? Or a classified staff that would make a great club advisor? There is now additional funding for schools that would like to offer more than a one semester class. Please reach out to Jennifer and Sean if you want to learn more. Sources of Strength is one element of the BLS Forward Project addressing youth mental health. It is an upstream suicide prevention program focusing on hope, help and strength, by using student voice and leadership to promote positive school culture.
One-Pager info session time and adult advisor training
· Join the next virtual Q& A on April 18th from 4 pm to 5 pm: https://bls.webex.com/meet/jennifer.hauth
· Required Adult Advisor Training on May 23rd from 8 am to 4 pm
Is your school ready to commit to starting Sources of Strength next year?
Online form to submit to Matchstick Consulting
Submitting this online form is how you get your $1,000 start-up funds and Sources of Strength materials from Matchstick.
Calendar:
March 13: Principal Professional Development 3:00-4:30 @ Ed Center/Board Room
March 14: HS Administrators Work Session 8:00-9:30 @ BTA@MHS
March 15: Priority Standards SIW designated for LA, SS, Sci, Math, WL; virtual meeting
March 20: Assistant Principals and Deans PD 7:30-8:30 @ Ed Center/Wall Street Lab
March 21 and 22: Priority Standards collaboration/PD with Anne McCarty Perez; teacher reps attend; virtual training
March 23: Central Oregon Educator Job Fair 12-6 @ Eaglecrest
March 27-31: Spring Break