Reminders/To Do’s:
From Paul in HR:
By Friday, January 26, principals must complete and upload all of your renewal Recommendation letters into this google drive. As of today, 80% of these are not yet complete. Refer to the blog for templates
- We have heard from principals that VPs don’t have access to the observations. This is because you haven’t yet given access to your VP. You can do this by following the steps on page 5 of the document from Paul in our blog. Here is the info too:
- Go to My Info > My HR > Delegations
- Add New for each AP and/or Dean
- Select the person
- Choose “Sequential Performance Review” as the workflow type
- Select dates from now until the end of the school year
- Ignore workflow group
- Click Add
- All performance tasks will appear on each administrator’s UKG To Do lists. When any one administrator submits/finalizes a task, it is removed from everyone’s To Do lists.
- Finalize staff goal setting and your goals in UKG.
- Finally, make sure you have a schedule in place that allows you to complete formals and minis in a timely way. Formals should be completed by mid-February at the latest.
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The ACR/Choice Option Deadline has been extended one week from January 19 to January 26. This was communicated in our family newsletter this week.
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Follow Your YouthTruth Completion Percentage Here: We have a goal of 100% staff participation and 75% families participating and there’s only a couple weeks left. You can make a positive impact in your return rates, by communicating with your families often and in different modes (newsletters, synervoice, emails). Here is a “Cheat sheet” to help schools with survey implementation.
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Communication with families about final grades: Plan to send a synergy voice message and email home to all parents notifying them that final semester 1 grades will be posted in synergy by the end of the day February 2. We will also share this info in the family newsletter.
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End of semester 1: Feb 2nd is a teacher workday and a no student day. Teachers report in person to their schools for the purpose of finishing grading and posting final semester 1 grades in synergy by the end of the workday. It is imperative that teachers get grades in on time as this impacts how smoothly we transition to semester 2 in synergy. Please make a plan for how you can assure all report cards are done and in before you leave on February 2nd.
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From Jess and our counselors: We are hosting a BLS Academic Information Night on Wednesday January 31st for families in grades 9-11. Here is a blurb and infographic about the event in both English and Spanish. Please promote the event in the newsletter as well as social media. Scott will also include this info in our family newsletter.
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Office Staff training: Office staff (all of them) will train from 1-2:30 on March 6, April 17, and May 22. Please make a plan for coverage.
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Documenting in Synergy–Majors/Minors/Suspensions–Inputting discipline information into Synergy needs to be done within 24 hours of an incident and/or suspension.
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UKG refresher input: Please take this super brief survey to help us identify the greatest need for our training on the 31st.
Information:
This week’s END will not be rescheduled. Next week January 24th is open for schools to deliver Standards Based Grading Training #2 to staff. This is the training that was given in Perseverance Hall on December 5th. It should also include a follow up PLC by March 6th.
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Education Foundation Grants–Round 2! The Education Foundation is doing a second round of classroom grants. This time, the grants will be awarded in the following three areas: STEM, PE, and Art/Music. If the number of grant requests exceeds the available funding, they will fund 1 grant per school based on date received and requirements met. Teachers who did not receive funding in Fall 2023 will receive first priority. A grant report will be due by Jun 1, 2024. The grant application opens on February 5th, closes on March 1, and will be announced March 6-15th. It’s not too early to start thinking of what you may need!
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From Paul in HR. Reminder: The following is due by Friday, January 26th for your Probationary and Temporary Staff:
- Meet with third-year staff member of concern that they are being moved on Support Strategies (contact Lora regarding what this improvement plan needs to look like)
- Completed and uploaded all of your Renewal Recommendation letters into the appropriate school folder with this google drive
Resource Links
- Here is the google drive link of third-year probationary/temporary certified staff (some P2/T2 are also included by administrator request)
- Here is a draft template/sample Renewal Recommendation letter for your guidance (make as many copies of the letter as you need)
- Certified Professional Growth and Performance Manual (edition_5_-_evaluation_manual_-_certified_teacher.pdf)
- Rubrics for certified staff (link)
Performance Evaluations
New charts have been added to Performance & Evaluation Hub within UKG to assist you in tracking your task progress
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January 22: KT bargaining all day
January 23: HS/MS 504 Administrator Leads training 8:00-9:30 @ MVHS Library
January 31: All Admin PD @ Perseverance Hall, 3:00-4:30
January 31: Black history month kick-off celebration
January 31: Academic Information Night @ MVHS 5:30-7:00
February 6: HS Administrator work session, 8:00-9:30
February 8: Lunar New Year celebration/AAPI Family Night
Feb 19: President’s Day—This is not a paid holiday, so use non-contract if you don’t work
February 21: Academic Information Night @ LPHS 6:00-7:30