January

Monthly Leadership Meetings

JANUARY 29: Please read Chapter 1 in “Thriving Leaders” and bring your laptop to the All Admin PD on Wednesday the 29th at BSHS Perseverance Hall from 3:00-4:30.

FEBRUARY 19: Ops will be meeting separately from TLC. Our core ops leadership team (Kim, Doug, Walt, Scott McD, Scott B) are discussing what the agenda will be. Location TBD.

MARCH 5: Our core ops team will be leading this session on Chapter 2: Thriving Teams

Staff Appreciation Breakfasts

Please be sure to arrange for someone to sub for you if you can’t make one of the breakfasts that you’ve signed up to attend. Here is the sign up spreadsheet.

PBMS After Action Report

Many thanks to Scott B, Kayla and our multi-department team for completing the PBMS After Action Report. The report is the culmination of a thorough review and analysis of the incident and response, with input from District and Pilot Butte leaders and staff, and from the Bend Police Department. The report is linked below in the Safety Department notes.

Immigration Guidance From Kinsey:

The guidance and resources shared here are intended to help you feel informed and supported in upholding our organizational values, policies, and procedural expectations. 

ICE activity on your campus or in the community: 
Please print the ICE Protocol (Guidance here) and post for staff where your check-in person sits and greets visitors.  It is important you are very clear on what to do in this unlikely scenario.  If your team has questions or would like to discuss procedural expectations, please reach out.

Additional resources and recommendations:

Anxiety about this topic can cause significant impact for members of our community.  Employees who are struggling can access our amazing employee assistance and wellness resources.  Remind your community they have a right to participate in school free from discrimination, and they can report incidents without retaliation related to their immigration status.  

Communication:

It is important to avoid assumptions about who does/doesn’t need these resources and information, and to message in a way that avoids further anxiety or panic.  Our district commitment to undocumented community members and to Oregon’s Sanctuary State laws, as well as our stance on equity and belonging, reflect our continued commitment to the wellbeing of all students, families, and colleagues, regardless of national origin, immigration status, or native language.  

From Lisa Birk, Deputy Superintendent

As we continue into 2025, I wanted to give you a head’s up regarding a couple of items that are coming up prior to Spring Break.

• ALL ADMIN Mandatory Trainings: We have two mandatory trainings coming up. The first is related to Mandatory Subjects of Bargaining. On January 31st, we will have three options to complete this training. Sign up by clicking HERE. 
  • The other mandatory trainings opportunities is on AI Guidance. Look for more details regarding this training in a future communication.  

Extended School Year (ESY)

DATES: Mondays-Thursdays (No ESY on Fridays) July 14-July 31

LOCATION: TBD – to be determined

Departments

Custodial/Sustainability

• Madelyn Paquette will be the new District Sustainability Advisor and start on January 27.  
• In the next 2-3 weeks, Madeyne and Walt will do site visits with Green Teams and school admin.
• Custodial is experiencing some staffing shortages. Please reach out to Rob Johnson if you are having any concerns

Safety

• PBMS After Action Report bls.fyi/PBMS-AAR-2025.rt released 1/23/25

Facilities/Maintenance

• Facilities development is continuing to change out classroom lock hardware and fire systems.  The Buckingham cafeteria addition is moving forward
• District wide fire marshal inspections have begun

Transportation

• Spring is coming- get your field trip requests in now, as we fill up quickly. Contact Daniel Lopez with any questions.

IT

Upcoming Events

• January 29: All Admin PD 3:00-4:30 @ Bend HS in Perseverance Hall
• February 19: Ops leadership at a location TBD
• March 5: All Admin PD 3:00-4:30 @ Bend HS in Perseverance Hall (This will be led by the COO Ops Core Team)