To Do

1. Lesson Design Cycle (LDC): (LDC sites only) As a reminder, we’ve flushed out the LDC calendar for first and second semester. Dates can also be found here. The sites that have opted into this practice need to work to identify staff for participation. Here is the interest form. We are limited to 8 folks per session so it will come down to one or two teachers from participating sites. Please reach out to Dean, Katie, or Stephen with questions.

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2. Admin/ICCL: Remind your ICCL team we are meeting from 4:15 to 6:15 at Caldera High School next Tuesday October 1st. Dean sent out a calendar invite for you to forward to your team. He also shared invites for our three other sessions. TAG ICCLs (MS only) do not need to attend this one.

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3. Plan 30 minutes for staff to complete Cybersecurity training (from Scott):

October is Cybersecurity Awareness Month, and we’re excited to announce Cyber October! Throughout the month, our IT department will be sharing valuable resources to help improve your cyber hygiene and protect our school district from cyber threats.

Here’s what you can expect:

• Weekly Tips and Tricks: Easy-to-follow advice to help safeguard your digital life.
• Scam of the Week Announcements: Stay informed about the latest online threats.
• Cybersecurity Best Practices: Strategies to keep your data and devices safe.

In addition, all staff will receive a link to our annual cybersecurity training. This mandatory training will take approximately 30 minutes to complete and is crucial in helping to protect both personal and district data from cyberattacks. The window to complete the training is October 1^st through November 30^th. 

Look for these updates in your inbox each week. Together, we can strengthen our defenses against cyberattacks!

Thank you for your continued vigilance and support.

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4. MTSS Schedule: As you begin to plan your regular MTTSS meetings, please send a recurring calendar invite to Dean Richards.

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5. From Kinsey: Bias Incident student lessons (repeat):

The Bias Incident student lessons are ready ahead of schedule, and a handful of schools want them to review with teachers this week, so I’m sending now instead of in Friday blogs:  

One hallmark of a thriving culture is that everyone knows how to identify, address, and repair harm when it happens in the community.  This lesson provides the chance to ​have that conversation openly as a school community.  Thank you for your active leadership in ensuring this is taught consistently across your building prior to Oct 25. 

Consider forwarding this email to your ICCL team to support implementation.  If you have questions or would like additional support, please reach out to me or any of the Equity Coaches (copied in this message).  Thanks!

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24-25 Bias Incident Lessons:

Family Letter.  Please hyperlink in the letter the lesson that corresponds to your grade level and send to families several days in advance of teaching the lesson.

Equity Coaches.  This team is available to help your staff prepare or rehearse (they can attend your SIW or provide drop-in support before/after school), or co-teach with particular teachers open to partnership.  

Required Lessons.  This folder has the grade-specific required lesson for 24-25, as well as printable teacher notes for each lesson.  This lesson takes about 60 minutes, or two 30-minute advisory periods.

Suggested Wayfinder Sequence.  This sheet suggests Wayfinder lessons to create context and dialogue skills on which to anchor the Bias Incident Lesson.  

Information from Departments

From Dave VanLoo:

2024-25 District Assessment, Testing, & Surveys

Here are two updated support documents summarizing common standardized tests and surveys for the current school year. One is a schedule showing when different assessment activities occur. The other is a general overview of the purpose and logistics of these assessments. Both documents will continue to be updated throughout the year as is beneficial. Please reach out with any questions.

BLP Testing Schedule 2024-25

Major Tests & Surveys 2024-25

2024 Student Health Survey

Starting in 2024, Oregon’s plan is for schools to administer the Student Health Survey (SHS) annually to all 6th, 8th, and 11th graders. Schools should pick a date between 11/4 and 11/22 to administer the survey, and plan to send parent notifications out a couple of weeks before that date. Here is a folder containing all the information and resources schools need to administer the SHS, including survey links, parent notification/opt-out forms, survey previews, and instructions for teachers proctoring the survey. Let me know what questions you have or what support you may need. Thanks.

2024 Student Health Survey Resources   

Synergy MTSS Module Update

New this year schools will have access to data within Synergy’s MTSS module. Over the past few months staff have been hard at work building the infrastructure to make these tools available. Within the next few weeks, we expect to make the Early Warning System (EWS) available to schools. EWS is a tool for identifying students who may need additional support in the areas of attendance, behavior/discipline, and academics. Later this year additional tools will become available. While this development is occurring, vast amounts of student data remain available in DART and in the OSAS portal (state testing data). Reach out to Dave if you have questions about accessing or interpreting these data. 

DART

OSAS Portal

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From Nurse Michelle: OHA / ODE has changed the Communicable Disease Guidance for Schools guidelines this year for students and staff returning after having vomiting or diarrhea. They may now return to school after 24hrs of no vomiting or no diarrhea (this replaces the previous 48hr guideline)

Attached is a copy of the When to Keep Your Student Home. This information has been sent out to office managers

Here is the link to the full Communicable Disease Guidance packet

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Wayfinder Blog Update:

Several admin are hoping to use data from the Waypoint student assessment to design an SEL goal for their schools or to use with SLGG goals. Therefore, the new assessment window is open until November 15^th. 

Waypoints, the initial summative assessment for students will be live in Wayfinder from September 15^th through Novermber15th.  Summative Waypoints allow educators to measure student growth of Wayfinder’s six Core Skills across the school year. By administering the summative Waypoints assessments, educators can understand areas of strength and growth for individual students and the class to make informed, data-driven decisions about instruction. Here is the info on Waypoints, including the new Waypoints Implementation Guides to help teachers set up the reason we are assessing students as well as instructions.  The final summative assessment for students will be open May 12^th through June 13^th for students.

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Message from Jason & Ted (IT) and Eric (Student Services) about Synergy & Discipline Entry

We have learned that all incidents being inputted into Synergy as “Admin-Managed” are being labeled as “Major” in Synergy. Not every incident administrators input are going to be Major, so we needed to create a solution to this problem.

IT has generated a solution to this issue that is now LIVE in Synergy. Moving forward, you will notice the following options for you to select when entering incidents:

Staff-Managed

Minor Admin-Managed

Major Admin-Managed

Using these three options we can now correctly input incidents in alignment with our Student Code of Conduct:

Staff-Managed = Code of Conduct Response Level 1 (by Staff) [NOTE: Not all schools are utilizing Staff-Managed this year]

Minor Admin-Managed = Code of Conduct Response Level 2 (by Administrators)

Major Admin-Managed = Code of Conduct Response Level 3 or 4 (by Administrators)

Thank you!

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From Liza in Multilingual Services:

Last call for SIOP+ Fall 2024! FLIER Sign-ups close on Friday, September 27th.  Applicants will be notified on Monday September 30th if they are a part of the 20 teacher spaces available.  Once notified, you will be instructed on how to set up your first sub request for this training.

See last week’s email blast (below) and the attached flyer. Thank you!!

SIOP+ Fall 2024 . . . 

Are you interested in spending quality time with colleagues, increasing your strategies for equity, inclusion and student engagement, and the option to earn 3 graduate credits from OSU Cascades? 

If so . . . then you will love SIOP+!

SIOP is a research-based instructional model that has been shown to boost content area learning for students who are acquiring English. 

Did you know…that sheltered instruction is effective with ALL students, not just English language learners, and especially for students coming from high poverty backgrounds.

If interested . .  download the attached flyer for dates and times. Teachers, TOSAS and Administrators are encouraged and welcome!

Click here to register.

Reach out to Liza DiGiglio Huet, Director of Multilingual Services, if you have any questions. 

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From Sean in Student Services:

Many of you have been asking about dates for the “Full” CPI trainings and refresher options for this fall.  A few things to note:

• These trainings are for those that need to be trained to implement holds in a restraint/seclusion scenario.  You should have a team of folks at you building with this level of training.
• These trainings are different than the “De-escalation only” trainings that are being offered for secondary staff and in-house for elementary staff.  All CPI trainings will count toward you buildings 1:50 ratio required by SB 283
• You can still use this CPI trained spreadsheet to see who has the “full” training in your building.  Note: at this time, any person listed on the spreadsheet has the full training w/holds
• Folks can sign up for the “full” courses in UKG.  They are titled “CPI initial” and “CPI refresher”

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From Rochelle at the ESD:

Dear Colleagues,

We are excited to bring together K-12 educators from Central Oregon to continue our learning, planning, and sharing on Artificial Intelligence (AI) and its emerging role in our schools and districts.

Please save the date and plan to join us at:

Event: AI for Teaching and Leading

Date: Friday, October 11, 2024

Time: 8:30 a.m – 3:30 p.m.

Location: Ridgeview High School

This summit will feature sessions, keynote addresses, and team collaboration time on topics such as understanding the AI landscape, tools, and language; AI for teaching and learning; AI in STEM, CTE, and math; and more.

This free event is open to Central Oregon educators at all stages of their AI learning journey, with particular interest for district curriculum leaders, principals, teachers, and instructional coaches.

Registration information

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New Course Descriptions (repeat): These for 25-26 are DUE by November 7. Use this LINK to make your request.

High School Only

Cell Phones FAQ: Scott put together an FAQ for cell phones in our high schools. Please share.

English

Spanish

Middle School Only

October Meetings: Time to sign up for October visits. Please choose two dates over the course of the month. Here is my Calendly link or you can use Outlook directly.

Staff Service Awards: If you have not already done so, please schedule a time with Stephen to have staff service awards presented.

Shout Out from Safety Team: The Safety Team has spent the first few weeks of school observing lockdown drills across the district. Shoutout to High Desert Middle School for doing an excellent job in their first lockdown drill of the school year! All staff participated in the drill and understood the importance of talking to students about making decisions in an emergency. Staff explained to students why they needed to remain quiet and found creative ways to get their class out of sight. The HDMS admin team invited the District Safety team, members of their school safety team, SROs, and other members of the Bend Police Department to participate and provide feedback.

Calendar

October 1: Admin/ICCL Session – 4:15 – 6:15 – Caldera HS

October 8: HS admin and counseling work session- 8:00-10:00 @ Ed Center in boardroom

October 9: Educator Network SIW

October 10: MS Horizontal – 3:00 – 4:30 – High Desert MS

October 14: TAG Admin/ICCL Meeting – 3:45 – 5:45 – Board Room

Where in the World

This week we are highlighting Leslie Reif and her Happy Place! Leslie shared: “Our happy place is the Oregon Coast and visit there frequently. We have been watching our favorite 80’s & 90’s movies as a family. Goonies is one of our favs and we went on a Goonies Adventure last Spring Break. My kids were 7 & 9 and loved every minute of it! This is Cannon Beach from Ecola State Park.”

Share YOUR happy place next week! Email a picture and brief description to Katie or Stephen!

To Do

From Kinsey – Policy, Advocacy, Equity:

Advertising Practices: *Action Needed*

We are offering two options for dates to attend a workshop related to approving and accepting funds for advertisements.  (This includes ‘donations’ that come in exchange for any form of publicity for the donor.)  This training will help you feel clear and supported in determining whether and how to accept money from local companies or individuals, and is a chance to align across schools in accordance with the updated advertising policy and a few other related policies.

Principals/Office Teams: Please invite relevant staff (sample message here)–note the sign-up sheet there, for each of your team members to confirm attendance.  

Each school should ensure the following roles in your building are trained: Administrator, athletic director, activities director, yearbook advisor, music/drama teachers, any additional or support staff who are involved in receiving or approving advertisement requests and funds.  

Holidays and dates:

You received a reminder again this year about protecting some significant religious observance fall dates from any special events.  Please check your school calendar now and ensure there are no special/one-time student/family meetings or events scheduled on these days:  

Rosh Hashanah: Evening of Wed Oct 2 to evening of Fri Oct 4

Yom Kippur: Sat Oct 12

Within the next few weeks, you will receive a calendar with key dates like these over the next few years, so you can plan further ahead—stay tuned.  

If your school is allowing any costumes for around Halloween, here are some lessons to discuss with students: K-5, 6-12, Poster.  Equity Coaches can support these conversations if needed. 

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Please share this with your teachers, and students: Judy Campbell with Discovery West has arranged for Dr. Ellen Ochoa, first Hispanic Female Astronaut to go into space, to speak.  Please contact Judy to include your students and staff in this presentation. Judy’s contact information is 541-410-9113.

​Dr. Ellen Ochoa, is a former director of NASA’s Johnson Space Center, an American engineer, astronaut, and the first Hispanic woman to go to space and has logged close to 1000 hours in space after four space flights.

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From Scott in IT:

Please review Managed Apple ID with your staff:

Do you know about Managed Apple ID’s?

Every student and staff member in Bend-La Pine Schools has a Managed Apple ID.   

Your Apple ID sign in is your Bend-La Pine Schools email address.

To enhance the security of our digital environment and protect sensitive information, we strongly encourage all staff to use their Managed Apple IDs on their school-issued devices instead of personal Apple IDs.

Why Use Your Managed Apple ID?

• Enhanced Security: Managed Apple IDs are specifically designed for educational environments, providing an extra layer of security and management capabilities.
• Data Protection: Using your Managed Apple ID helps prevent sensitive school data from being inadvertently stored in personal accounts, reducing the risk of data breaches or leaks.
• Seamless Access: Managed Apple IDs provide streamlined access to school resources, apps, and services, ensuring you have everything you need for your role.
• 200Gb of storage! All users can take advantage of 200GB of iCloud storage and access it from any of their school issued devices.
•  

If you need assistance in making this change, please don’t hesitate to reach out to our IT Client Services team or our help desk.

Note: Nearly 300 Bend-La Pine Schools computers are currently using personal Apple ID’s. Beginning October, users on these devices will periodically receive a message discouraging this practice.

Thank you for your cooperation and for helping us keep our school’s information safe and secure.

Action Areas/Reminders

From Dave in TLC:

The Oregon Student Heath Survey (SHS) will take place again this fall. SHS is given to all 6^th, 8^th, and 11^th grade students. While we have yet to settle on an exact window for administration, we likely will aim for a roughly 2-week period sometime between late October and November. The survey should take students about 30 minutes to complete, and parents and students can opt-out. For those who have done this before, the process is basically the same as previous years. Schools and districts will receive reports in the spring. 

Going forward, SHS will become an annual requirement as is specified in House Bill 2656. 

Be on the lookout for more detailed information in the coming weeks and let us know if there are weeks that may be problematic for scheduling the SHS.

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From Kinsey: Bias Incident student lessons:

The Bias Incident student lessons are ready ahead of schedule, and a handful of schools want them to review with teachers this week, so I’m sending now instead of in Friday blogs:  

One hallmark of a thriving culture is that everyone knows how to identify, address, and repair harm when it happens in the community.  This lesson provides the chance to ​have that conversation openly as a school community.  Thank you for your active leadership in ensuring this is taught consistently across your building prior to Oct 25. 

Consider forwarding this email to your ICCL team to support implementation.  If you have questions or would like additional support, please reach out to me or any of the Equity Coaches (copied in this message).  Thanks!

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24-25 Bias Incident Lessons:

Family Letter.  Please hyperlink in the letter the lesson that corresponds to your grade level and send to families several days in advance of teaching the lesson.

Equity Coaches.  This team is available to help your staff prepare or rehearse (they can attend your SIW or provide drop-in support before/after school), or co-teach with particular teachers open to partnership.  

Required Lessons.  This folder has the grade-specific required lesson for 24-25, as well as printable teacher notes for each lesson.  This lesson takes about 60 minutes, or two 30-minute advisory periods.

Suggested Wayfinder Sequence.  This sheet suggests Wayfinder lessons to create context and dialogue skills on which to anchor the Bias Incident Lesson.  

Information from Departments

New Course Descriptions for 25-26 are DUE by November 7. Use this LINK to make your request.

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From Paul in Operations: Here is the latest COO Ops blog

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Here is an updated version of the certified evaluation plan for 24-25. This includes Teacher Librarians. Just a reminder that your Deans should be assigned mini observations and evaluations to complete. Please call if you have questions.

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From Sean:

Required: CPI de-escalation training:

We have cancelled the CPI de-escalation training for Sept. 24^th due to very low enrollment.  I am sorry for any inconvenience this may cause you.  Further, in addition to the other 4 available dates, we have added an additional training date for December 3^rd, which is now viewable in UKG. 

For admin, please review the CPI spreadsheet to see how many folks need to be trained at your site to meet the SB 283 standard.  Currently, we have 29 people (out of 129 total needed) enrolled for all available trainings.  Thanks

Below is the updated schedule:

5 half day sessions.

• Thursday, October 10 from 12-4
  • Pacific Crest Cornice
  • Coaches:Sara, Jessica
• Tuesday, October 15 from 12-4
  • Pacific Crest Cornice
  • Coaches: Sara, Amanda
• Thursday, October 24 from 8-12
  • Ed. Center Room 314
  • Coaches: Darlene, Jen
• Thursday, November 14 from 8-12
  • Ed. Center Room 314
  • Coaches: Krista, Stephanie
• Tuesday, December 3 from 8-12
  • PCMS – Cornice Room
  • Coaches: Darlene, Jessica

Hungerford Online:

In the next few days, you will be receiving a personalized notice (see below) inviting you to Hungerford Online.  The Hungerford law firm has been a state leader in supporting districts with SPED/504 legal issues.  When you receive the email, set you password and take a peek!   These are IEP/504 training videos that you can use for your own learning or with your staff.  Your SPED team members will be receiving this access as well, and we will discuss the use at their upcoming general supervision training.  Further, we will be offering some facilitated training opportunities for you this year and will be utilizing this resource.

High School Only

From Jess: We are thrilled to be hosting our district-wide School Counseling Family Night, taking place next week! This event, hosted by BLS School Counseling, will focus on college application support and resources.

High Schools: Please ensure that communication regarding this important event has been shared with your families. Example communication is listed here. Your support in promoting this initiative is greatly appreciated! Thank you!

Middle School Only

TAG ICCL: Just a reminder that we are hoping to move forward quickly with the hiring of our TAG ICCL members.  These folks will attend four district trainings and then integrate with your ICCL team to meet their time obligations.  The four meeting dates are 10/14, 1/13, 3/10, and 5/19 from 3:45 to 5:45 in the board room.  We would also like to have your administrator in charge of TAG attend these meetings.  If you have any questions, please contact Stephen DuVal.

October Meetings: Time to sign up for October visits. Please choose two dates over the course of the month. Here is my Calendly link or you can use Outlook directly.

Calendar

September 18: Teacher Work SIW – NO ADMIN MEETING

September 24: High School Principal Horizontal – 8:00-10:00 @ Realms

September 26: Middle School Horizontal – 3:00 @ Cascade

October 1: Admin/ICCL Session – 4:15 – 6:15 – Location TBD

October 8: HS admin and counseling work session- 8:00-10:00 @ Ed Center in boardroom

Where in the World

This week we are highlighting Scott Olszewski and his Happy Place! Scott shared: “ANYWHERE with my boys, but especially at the Coast.” 

Share YOUR happy place next week! Email a picture and brief description to Katie or Stephen!