To Do:

You should have a plan in place to review Mid Year SLGGS by the end of February.

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Sign up for a tour of the Bethlehem Inn – see details below!

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From Dean in Teaching and Learning:

Building leaders, please complete these tasks related to our Health curriculum:

Sadly, we continue to have suicide attempts across our schools. Here is a reminder of the administrator asks to assure that our schools are doing all we can to reduce suicide.

1. Reach out to Health/PE teachers (of 6th, 7th, 8th grades, Health 1 and 2) at the beginning of a semester:
   1. To confirm that they’re aware that suicide prevention education is required. 
   2. To identify when they will teach suicide prevention education. 
   3. To confirm the school’s procedure for responding to students who need mental health support, particularly if a student needs to leave the classroom because they are not ok.
   4. To see if the teacher needs any coaching support to build their confidence and skills. Connect Health teachers to school counselors for coaching, if needed. 
2. Alert counselors, admin, and other relevant staff about 1 week before suicide prevention will be taught. Confirm who will be on standby for responding to student mental health needs. Remind these staff of the procedure for response if students need support:
3. Recommended procedure, if able: Have another adult in the classroom during the lessons who can escort students who need support to the counseling office, if needed.
4. If unable to have another adult in the classroom, have a plan for the teacher to call your counseling center or front office staff when a student in need of support leaves the room so that someone can follow up and ensure they reach a counselor.
5. Always have a school counselor available during and after the lessons to respond to students’ mental health needs that may arise.

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ICCL/Administrator training this week: Our focus for this training was “SBIG: systems and strategies to move the learning forward.” We heard presentations from:

*LPHS Principal, Scott Olszweski and five teachers: Suzanne Jones, Luke Donahue, Lindsey Spring, Kent Eby and Jessica Kinzel Schneiter

*Sean Keating, PCMS Principal

*Julie Montoya, World Language TOSA

*Shauna Johnson, Social Studies Teacher at MVHS.

They each spoke to tangible examples of SBIG implementation in their schools and classrooms. Here are the slides. Please pass these along! 

Key takeaways from the sharing:

*Teacher leadership is vital in this work we are doing together

*Collaboration results in higher levels of learning

*Design to the 4! Provide exemplars and clear, specific rubrics prior to assigning

*Providing feedback (without a score) coupled with time to rework leads to high levels of learning

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From Steve Dennison, County Clerk:

Please share this opportunity with your students and encourage them to participate. It is an excellent way for them to engage with the democratic process and contribute to our community.

Dear Educators and Administrators: I hope this message finds you well. I wanted to bring to your attention the Deschutes County Clerk’s Office’s “I Voted” Sticker Contest for 2026. This contest offers a unique opportunity for local K-12 students to engage in a creative celebration of America’s 250th birthday while showcasing their artistic talents in a meaningful civic initiative.

Contest Highlights:

• Eligibility: Open to all K-12 students in Deschutes County.
• Submission Deadline: January 31, 2026.
• Design Theme: Celebrating America’s Semiquincentennial. Original designs are encouraged to incorporate red, white, and blue colors.
• Winning designs will be:
  • Featured on the cover of the Voters’ Pamphlets for the upcoming May Primary and November General elections.
  • Printed as actual stickers. These stickers will be distributed during the upcoming elections this year .
  • Displayed at the Deschutes County Services Building.

Submit signed entry forms to:

• In Person: Deschutes County Clerk’s Office, 1300 NW Wall Street, Ste 202 Bend
• By Mail: PO Box 6005, Bend, OR 97708
• Email: [email protected]

Contest entry form is here for your convenience. Additional information can be found on our website, here.

Thank you for your support in promoting civic engagement among students. Feel free to reach out with any questions.

Steve Dennison | County Clerk DESCHUTES COUNTY CLERK’S OFFICE 1300 NW Wall Street | Bend, Oregon 97703 Tel: (541) 388-6544

From Departments:

From Kinsey – Office of Policy and Advocacy:

1. Community Engagement:

Don’t forget about the chance to win a gift card ($25-$49.99) to places like El Sancho, Spork, downtown shops, and more!  Just a little motivation and token of appreciation for getting outside your building/office and into the community we serve.  (Bingo card here.)    

Thanks to all of you who visited The Giving Plate this fall!  (If you missed that round, it’s not too late–reach out to me.)  Our next community partner visit is in January, to the Bethlehem Inn.  Sign up here to participate.  

2. Black History Month:

In the next few days, your Advocacy ICCL representative will share with your staff some opportunities for recognizing Black History Month and honoring our Black students, colleagues, and community members–including our fourth annual Inspiring Displays Contest.  Last year, over 18 community agencies and partners voted on the amazing contest submissions—more info here.  

When that message comes through, please reiterate it with your staff.  This will A) honor the leadership of your Advocacy ICCL rep, and B) show your staff that you care about this topic as a leader and want your school engaged.  Here’s a draft communication you can edit or copy/paste into your staff blog, or you can simply reference the message your Advocacy ICCL rep will have recently sent.

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Curriculum Guide for New Choice High School: The curriculum guide for the New Choice High School is currently live on the RHS and BTA websites Here are the English and Spanish Versions.

We are preparing a “toolkit” for schools to explain the framework of the New Choice High School that we will be sharing in the coming days!

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From our Safety Department:

We have updated our 8888-emergency phone document for schools to show which district level leaders receive the phone calls. It can also be found in our Safety Google Drive – here. 

Please review this information as a reminder on when and how to use the 8888 phone number for any safety/emergency related issues at schools. Reach out with questions.

We are working with Kids Center to provide a training for our fourth Safety Cadre meeting. Kids Center has graciously offered to facilitate tours of their site for our admin who are interested. If you are interested in a brief pre-training tour (multiple times will be available), please reach out to Kayla Martin so we can get an estimate on attendance.  

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From Student Services:

As we continue to strengthen inclusive, student-centered practices across our schools, we encourage you to become more familiar with the role of school-based Occupational Therapists (OTs). OTs are key partners in supporting student access, regulation, and participation in learning and daily school routines. Reviewing the attached document will provide helpful context on how OTs support students, staff, and school-wide systems.

For full details on OT roles and responsibilities, please refer to the Bend-La Pine Schools Occupational Therapist Essential Roles and Responsibilities document. Not sure who your building’s Occupational Therapist is? Click [HERE] to find your assigned OT.

From Sara Young:

Could you all please add this CPI Trained Staff List to your Important Links/Resources for building leaders? We want to make sure they are quickly able to see the trained staff at their sites. 

Also, we try to keep up with when people leave or move sites, but if they have any updates that we haven’t caught, they can absolutely let me know!

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From Gabe Pagano, Director of Activities and Athletics:

Here is the weekly for Athletics and Activities.

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MS Only

Please make yourself aware of this document being shared with middle school counselors.   working Middle School Forecasting document.  We will talk more at our February horizontal if you have any questions.

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Look for slides about the New Choice High School to show students in next week’s advisory!

HS Only

From Jennifer and Jess:

High School Forecasting & Academic Planning: A Unified Approach Across BLS

During our recent Admin/Counselor PLC prior to winter break, we revisited our shared, districtwide forecasting framework and the systems that support academic planning across BLS. We are grateful for the thoughtful, coordinated work taking place in every building to ensure students and families are well-prepared to make informed academic decisions. Forecasting remains a critical component of postsecondary preparation and is fully embedded within our comprehensive counseling programming—not a stand-alone task or event.

Our shared vision centers on ensuring that all students and families understand the purpose and value of forecasting throughout the middle and high school years. Middle school counseling lessons introduce academic planning, high school graduation requirements, and early college and career awareness, while SchooLinks activities build readiness and self-awareness. Eighth-grade students, as well as students in grades 9–11, complete their course planners in SchooLinks at least two weeks prior to meeting with high school counselors for forecasting. In high school, annual counseling lessons continue to reinforce graduation pathways, diploma options, and postsecondary planning, with course planners updated in advance to support meaningful forecasting conversations.

Districtwide consistency for students and families remains at the core of our unified forecasting framework. It is essential that schools maintain clear, predictable communication with families before, during, and after forecasting to support understanding and engagement at every stage of the process. Before forecasting, the framework includes timely family outreach, updated materials, and classroom lessons aligned to graduation and pathway requirements, with students completing course planners in advance. During forecasting, schools provide grade-level lessons, 1:1 support, and ongoing family communication to help students make informed, goal-aligned course selections. After forecasting, schools offer family review windows, course request verification, and clear reminders about scheduling parameters and key deadlines.

We are also continuing to align our practices and communication related to BLPO and other non-district or postsecondary course options to ensure families receive clear, accessible guidance and required documentation. Ongoing alignment between middle and high school teams remains a priority, with dedicated time built into our January END to continue this work. As a result, students and families will experience consistent resources across all schools, including shared timelines, communications, lessons, and forecasting guides.

Thank you to everyone who contributes to our annual cross-level forecasting alignment that help create a smooth, predictable, and supportive experience for students and families.

Calendar

January 13: HS Learning Walk 10-1 @ LPHS

January 14: SBIG Early Adopter Virtual Drop in 8:00-8:30

January 14: New Choice High School Information Night 6:00 @ BTA Campus

January 16: Principal Connection 7:00 @ CHS

January 20: MS and HS Admin Work Session – 9-11 Summit High School

January 20: New Choice High School Information Night 6:00 @ BTA Campus

January 22: HS Only – Tier II Academic Intervention Team 2:30-4:00 @ CHS

January 23: 504 training required for ALL admin who oversee 504’s 9:00 @ Wall Street Lab

January 23: 26-27 Area Change Request (ACR) Deadline for submission

Where in the World?

Congrats to Brian Barringer of LPMS for winning this week’s where in the world.  The image was from a snowy 1960s Bend!

This week, it’s Where in the World? Any admin who correctly identifies this location by Monday morning (after break) will be entered in a drawing for coffee/tea or morning beverage of choice to be delivered by Katie or Stephen. Note: This contest will be limited to MS and HS admin.

Nice job Michael Hicks who was on KBND this week! You can listen to his interview around the new Cell Phone directive here.

To Do

Please remind your ICCL team about our training on 1/6 at Bend High – We will have a number of schools and teachers presenting on SBIG strategies that work.

From Departments

From Dave VanLoo:

Here is a brief resource to help administrators with YouthTruth implementation. YouthTruth goes live on January 5. Contact Dave VanLoo with any questions about YouthTruth surveys.

YouthTruth January 2026 Admin One-Page Sheet

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From Sara Young:

Here is this week’s Special EDge Student Services Blog. Please pay close attention to the STAS and SIRC process update regarding school psychs.  

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From Kinsey – Office of Policy and Advocacy:

Community Engagement:

Don’t forget about the chance to win a gift card ($25-$49.99) to places like El Sancho, Spork, downtown shops, and more!  Just a little motivation and token of appreciation for getting outside your building/office and into the community we serve.  

All you have to do: Join your colleagues for quick tours of local service providers, tag along with your family liaison or FAN advocate on a home visit to check on a student, and continue the school-specific efforts you’re already doing.  (Bingo card here)    

Thanks to all of you who visited The Giving Plate this fall!  (If you missed that round, it’s not too late–reach out to me.)  Our next community partner visit is in January, to the Bethlehem Inn.  Sign up here to participate.  

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From Gabe Pagano, Director of Activities and Athletics:

Here is the weekly for Winter Break – December 13th-January 4th, 2026

Calendar

December 20-January 5: Winter Break

January 6: Secondary Admin/ICCL Training – 4:15 – 6:15 BSH Perseverance Hall

January 8: MS ONLY – TAG Admin/ICCL Meeting – 3:30 – 5:00 – Ed Center Board Room

January 20: MS and HS Admin Work Session – 9-11 Summit High School

Where in the World

Congrats to Susie at Caldera for correctly identifying the image as a celebration of Kwanzaa! 

Kwanzaa is an annual, week-long celebration of African-American culture held from December 26 to January 1. Created in 1966 by activist Maulana Karenga, it is based on African harvest festival traditions and aims to reaffirm traditional communal values, foster unity, and provide a cultural foundation for people of African descent. 

This week, it’s Where in the World? Any admin who correctly identifies this location by Monday morning (after break) will be entered in a drawing for coffee/tea or morning beverage of choice to be delivered by Katie or Stephen. Note: This contest will be limited to MS and HS admin.

To Do

Please ensure you have the Student Health Survey wrapped up by 12/22. We would like to see higher participation from students!

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Reminders for HS: teach these two lessons before winter break:

Cellphone lesson

SBHC lesson (MVHS and BSHS – skip slide 8).  AND send home the SBHC family letter and permission form.  

From Departments

Kudos to our HS counseling team!

Jennifer Hauth, Jess Calbreath and Amberlee Solito presented at the Oregon State School Counseling Meeting this week on Bend La Pine’s journey to implementing a Comprehensive School Counseling Program. Please take a look at the slide deck that outlines our implementation journey over the last four years. Also, check out our elementary school counseling video (2 Minutes) that was shared at the Board meeting. For the first time in BLS history, we have an elementary school counselor at every school!

Here are the slides from the HS administrator and counselor Meeting from 12/9. Slide Deck 

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From Sean Reinhart, Executive Director of Student Services:

25-26 Child Count Data

Please click the link below to look at this year’s child count data, as well as our historical trends.  Overall, we are up about 40 students total with IEPs.  With the overall decrease in enrollment, that puts the district at 12.5% of students receiving special education services.  

25-25 Special Education Census Data

As a reminder, December 1 of each school year is the day that we report the total number of students with IEPs in BLS.  This is the number that ODE uses to base our funding for the following year.  School districts get a “second ADM weight” for each student with and IEP up to 11% of the district population.  BLS is currently at 12.5%.  

Kudos to our student services team members!

Student Services is introducing a new process we are going to be using to boost morale and include more positivity and celebration in our weekly Special EDge Blog.

We will be starting Campus Kudos, a section of the blog highlighting two schools per week and celebrating ways that the school’s Student Services team has been working to promote inclusion, belonging for students, and working as a team to support each other. We will NOT be celebrating individual staff members in this process but really would like to make the focus be upon the entire team. Everyone deserves to be celebrated because they are doing hard work! 

So here is our ask: Please fill out the linked form when you feel you have seen something from your school team that is worthy of celebration, particularly things around inclusion, belonging, and teamwork. This can be a running record, and does not need to be filled out ONLY when it is time in the schedule for a particular school to be celebrated. 

HERE IS THE FORM

HERE IS THE TENTATIVE SCHEDULE FOR WHEN SCHOOLS WILL BE CELEBRATED (subject to change if we need to shift things around for more time to gather input)

Thank you all! We are excited to start celebrating your school teams and all of the hard work they are doing!

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From Kinsey — Office of Policy and Advocacy:

Cell phone/personal device usage:

As we approach the policy shift that prohibits personal devices effective January, please remind teachers to review the IEPs, 504s, and Individual Health Plans of students in their class, and/or check in with Learning Specialists, to be clear on which students have documented permission to use their personal devices.  This info should also be noted in Substitute Folders.  

This will help reduce 1) the number of false claims by students saying they have a medical ‘need’ for their phone, and 2) repeated corrections or consequences for students who do need them but who frequently get reprimanded for usage that is actually permissible.  

Immigration:

Check that you have the ICE guidance (linked and highlighted in this document) printed and posted near your front-entry/reception window for the staff who greet visitors.  This is also a good point to refresh yourself on the procedures expected of you and your team. 

If you become aware of immigration activity in the community that has impacted a student or family, please: 1) be extremely mindful of confidentiality, privacy, and professional boundaries—do not share this information unless absolutely necessary, 2) take care of yourself and your emotions so you can take care of others , 3) refer the student or family to appropriate resources (your family liaison, our newcomer counselor specialist George, school counselor, FAN, etc), 4) let me know if you have a need I can support, resource- or policy-wise.  Thank you for your calm, compassionate, and steady leadership as these tough things continue impacting our community. 

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From our Safety Department

Thank you all for your attendance and participation at our second cadre meeting!

Here is the link to the Cadre and Student Services slides. 

A few pieces of information that were discussed: 

Provide feedback  here!!   

Here is the Health & Safety POC Roster- The best place to start when fielding your safety concerns. 

Want to revoke visitation privileges? Start here.

Holiday party refresher

Volunteer: Helping with the party by providing a service or supporting supervision (Ex: helping students build gingerbread houses in the hallway) 

Visitor: Attending the party!

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From Gabe Pagano, Director of Activities and Athletics:

Here is the weekly for activities and athletics.

From Jess Calbreath, Counselor on Special Assignment:

Here are the school counseling notes.

Calendar

December 16: HS Administrator Work Session 9:00-11:00 @ CHS (come early for breakfast!)

December 17: Optional Early Adopter Drop in @ 8:00

December 17: Admin PD Session – 3:00 @ Aspen Hall (please carpool)

December 18: MS Horizontal 3-5 @ High Desert

December 19: Principal connection @ 7:00

December 20-January 5: Winter Break

What in the World

Congratulations to Darla Brandon at La Pine Middle for correctly identifying our Where in the World image as Hobbiton, the set from the Lord of the Rings and Hobbit movies that is now a tourist attraction in New Zealand.

This week, it’s What in the World? What celebration does this week’s image below represent? Any admin who correctly identifies this location by Monday morning will be entered in a drawing for coffee/tea or morning beverage of choice to be delivered by Katie or Stephen. Note: This contest will be limited to MS and HS admin. 

To Do

Carpool to the admin meeting December 17th at Aspen Hall. The parking is limited so please consider riding together as a team. Additionally, we will be covering chapters 6-8, so please review before the 17th.

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Send in Leave Sheets:

Leave sheets are due on Monday, December 8th.  The time period we are recording for is 11/10/2025-12/07/2025.  

Principals, submit your leave sheets to Katie and Stephen.  Send an email if you did not take any leave during this time period.  

Assistants, please submit your leave sheets to your principal.

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Please ensure you have the Student Health Survey wrapped up by 12/22. We have many sites with no results yet.

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Reminders for HS: teach these two lessons before winter break:

Cellphone lesson

SBHC lesson (MVHS and BSHS – skip slide 8).  AND send home the SBHC family letter and permission form.  

From Departments

From Dave Van Loo:

Here are links to use for documenting OSAS testing opt-outs and exemptions in 2025-26. These forms are like what we have used in the past and are needed for cleaning up data at the end of the school year. Opt-outs apply only to ELA and Math testing; anything else follows ODE’s exemption process.

ELA & Math:  https://forms.gle/PJL18GBVXBrtZHT7A

Science & ELPA: https://forms.gle/VvvQoTtdz8hYFKfw5

In addition, principals and VPs can view students added to the opt-out and exemption forms at these links. These links contain data for all schools, but schools can filter their own students to help plan and manage testing.

2025-26 OSAS ELA & Math Opt Out Tracking Form (Responses)

2025-26 OSAS Science & ELPA Exemption Tracker (Responses)

Let Dave VanLoo or Stephanie Bent know if you have any questions or need other staff added to the response spreadsheets. 

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From Kinsey – Office of Policy and Advocacy:

Policy Training:

Here is the slide with links to the policies we discussed via scenarios at your recent horizontal meetings.  Let me know if you have an issue related to one of these scenarios or policies that you’d like to discuss.  

Bias/Complaint Response Template:

As a reminder, most of our complaint policies require that you communicate your investigation findings in writing.  This can often be an informal email format (for a bias incident between students, or a straightforward complaint where you’ve been communicating frequently with the parent or employee already), and other times a more formal findings document.  

In either case, there are certain points you need to include in that written conclusion of the investigation (ex: your conclusion, how to appeal, etc).  Here is a template you can download and use.  It’s geared toward bias incidents and a formal format, but you can adapt and use pieces as desired.  If this is overwhelming or unhelpful, disregard.  I’m always happy to review a draft email or findings document to check it against policy considerations before you send it, if helpful for you!

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From Scott and Kayla in Safety:

Thank you all for your attendance and participation at our second cadre meeting!

Here is the link to the Cadre and Student Services slides. 

A few pieces of information that were discussed: 

• Here is the Health & Safety POC Roster- The best place to start when fielding your safety concerns. 
• Want to revoke visitation privileges? Start here.
• Holiday party refresher
  • Volunteer: Helping with the party by providing a service or supporting supervision (Ex: helping students build gingerbread houses in the hallway) 
  • Visitor: Attending the party!
• Provide feedback  here!!

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From Tami Pike:

Health Services Support During School-Sponsored Activities

Please ensure that parents/guardians of students who require specialized health services (e.g., diabetes management, seizure support, adrenal insufficiency care) are informed that the school nurse must receive at least two weeks’ notice before any school-sponsored activity that occurs outside of regular school hours (such as dances, movie nights, or Robotics events). This advance notice is necessary to arrange appropriate health supports.

For overnight trips, a request should be submitted by the parent/guardian at least four weeks’ in advance of the event to allow sufficient time for planning and coordination.

Parents/guardians can submit a request for health services support here (English/Spanish).

This guideline does not apply to athletic events or classroom field trips, as those requests must be submitted by the coach or teacher using the Request for Direct Care Nursing Services form.

PPE 

Our post-COVID PPE supply is running low, and we are currently out of medium-disposable gloves. Prior to COVID, schools were responsible for purchasing their own gloves for general use, and we will be returning to that practice. The remaining PPE items listed below will not be replenished once they are gone.

Current inventory available through Distribution:

• Small disposable gloves
• Large disposable gloves
• Hand sanitizer
• Disposable masks

Well Child Exams

Please share in your school newsletters.

English/Spanish

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From Gabe, Director of Activities and Athletics:

December 1-5

Calendar

December 8: Leave Sheets due

December 10: Optional Early Adopter Drop in @ 8:00

December 17: Optional Early Adopter Drop in @ 8:00

December 17: Admin PD Session – 3:00 @ Aspen Hall (please carpool)

December 18: MS Horizontal 3-5 @ High Desert

December 20-January 5: Winter Break

Where in the World?

Congratulations to Kelly Beaudry for identifying the image from the secondary blog!

The image was of the Edmund Pettus bridge.  The bridge became a symbol of the momentous changes taking place in Alabama, America, and the world during the Civil Rights movement of the 1960’s and 70’s. It was here that voting rights marchers were violently confronted by law enforcement personnel on March 7, 1965. The day became known as Bloody Sunday.

This week, it’s Where in the World? Check out this week’s image below. Any admin who correctly identifies this location by Monday morning will be entered in a drawing for coffee/tea or morning beverage of choice to be delivered by Katie or Stephen. Note: This contest will be limited to MS and HS admin. 

Congratulations to our colleague Chris Boyd for being selected as the Administrator of the Year! Chris has been with Bend-La Pine Schools for 11 years and is in his fifth year as principal at Caldera High School, the district’s newest school. He has been Caldera principal since the doors opened in the fall of 2021.

To Do

Reminders for HS: teach these two lessons before winter break:

Cellphone lesson

SBHC lesson (MVHS and BSHS – skip slide 8).  AND send home the SBHC family letter and permission form.  

From Tami Pike:

Please ensure that your school’s first aid kits: classroom fanny packs, front office orange first aid bags, and gym wall first aid kits are regularly reviewed and restocked. This task can be completed by non-nursing staff.

From Departments

From Gabe, Director of Activities and Athletics:

November 17th-21st, 2025

Jess Calbreath, COSA

School Counseling Updates: Nov 20, 2025

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From Sean Reinhart, Jennifer Hauth, and Jamie Gunter

The Student Services Team is reaching out with yearly reminders of our protocols and procedures around suicide risk and non-suicidal self-injury (NSSI), as required by Adi’s Act (Senate Bill 52).  We will be providing a series of updates to ensure that administrators have information on updated protocols. 

Reminder: Safe Oregon

Safe Oregon tips involving suicidal ideation or non-suicidal self-injury require follow up with your school based mental health staff (follow up screening and entry into Student Safe each time). Refer to the student services slide deck or reach out to Sean, Jamie, Scott, or Kayla. 

Reminder: Screening Staff

As per our Adi’s Act plan, staff who can risk screen and safety plan with students include school counselors, school psychologists, and student success clinicians. ASIST trained school nurses and student success staff can collaborate with their school based mental health professionals after screening on next steps in safety planning and lethal means calls home. Policy requires that a student is screened and parent/caregivers are notified the same day that a concern is noted. Same day notification to administrators is also a requirement, as is the entry of all screening information and contact details intoStudent Safe. All administrators have access to the Student Safe system, and if anyone would like a 1:1 walkthrough, please reach out.

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From Heather Tang:

Here’s a quick reminder about the Tobacco Quit Kits. These kits are a valuable resource to support students in their journey to quit smoking, vaping, or using chewing tobacco.

The kits include: 

• Distraction tools to help resist the urge to use tobacco.
• Resource information to support students through the quitting process.

How to Distribute Quit Kits

• Quit Kits are intended to be distributed during the second nicotine module of the Teen Intervene program by UpShift Specialists.
• In special cases, they may be distributed outside of Teen Intervene, but only if a student demonstrates a strong commitment to quitting.

Schools and staff can request kits using our request form:

• Order up to 5-10 kits at a time.
• Delivery will be confirmed within 5-7 business days.
• To streamline the process, we recommend designating one UpShift team member to handle all kit requests for your school.

Ready to request your kits? Please complete this form.

If you have any questions or need additional support, please reach out. We’re here to help!

Additional Resource: 

The CDC has a quick, one-page guide to help school staff understand youth vaping and tobacco use.It includes tips for how you can support young people and key health facts. Download it in English or Spanish. Please feel free to pass along to staff. 

ENG PDF

ESP PDF

HS Only

From Michele in Transportation:

2026 Oregon Department of Transportation Safe Routes to School High School Task Force: Applications accepted now until December 11^th at 5pm. Apply for the 2026 High School Task Force – Oregon Safe Routes to School

This is open to Oregon students enrolled in grades 9 – 12 for the 2025-2026 school year. Leif Méndez, who was a 12^th grader at Caldera High School last school year, served on the inaugural ODOT SRTS High School Task Force. I’m hoping another BLS high school student will apply and be selected for this opportunity.

I invite your recommendations on where and how else to promote this. I have already asked BLS Communications to include it in the December Family Newsletter.

Calendar

November 24-28: Thanksgiving Break

December 1: SBG Parent Night @ LPHS 5:30

December 2: Learning Walk session @ MVHS 9:15 room D1

December 3: Optional Early Adopter Drop in 8:00-8:30 (virtual)

December 3: SBG Parent Night @ MVHS 5:30

December 5: HS Principal Connection @ BTA 9:00

December 5: Transcript process training for HS admin who have not been trained 10:00 @ BTA

What in the World Happened Here?

Congratulations to Leah Boon for winning last week!  The image was of Ruby Bridges being escorted to school by federal marshals on November 14^th 1960.

This week, it’s What in the World Happened Here? Check out this week’s image below. Any admin who correctly identifies what historical even happened here by Monday morning (Dec 1) will be entered in a drawing for coffee/tea or morning beverage of choice to be delivered by Katie or Stephen. Note: This contest will be limited to MS and HS admin. 

To Do

Parent Nights:

Reinforce our Standards Based Instruction and Grading parent nights with your families. The events are for anyone in the community, not just the host school families.

Wed Nov 19 @ Summit High – 5:30

Monday Dec 1 @ La Pine High – 5:30

Wed Dec 3 @ Mountain View High – 5:30

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College and Career Day K-12

Don’t forget to promote College and Career day on November 20th is College and Career Day!.  

• Dress as a professional
• Wear college colors
• Consider incorporating videos or lessons bringing awareness to careers and colleges. 
• Consider inviting parents from the community in to talk about their careers.  

We hope you’ll join in the celebration.  Please send pictures of your participation to Becca Burda.  

From Departments

Dr. Cook and Dr. Birk to provide all-staff virtual updates Nov. 18

Superintendent Steven Cook and Deputy Superintendent Lisa Birk will host an update for all District staff on Tuesday, November 18, with two 30-minute virtual sessions:

Session 1 – 3:05 – 3:35 p.m. (LINK to join Session 1)

Session 2 – 3:50 – 4:20 p.m. (LINK to join Session 2)

They will begin by recognizing several major accomplishments and celebrations from this school year. Other updates include:

• State and federal funding
• Long-term enrollment projections
• Facility updates
• Elementary and secondary priorities

They will provide the same update at the beginning of both meetings, then answer questions sent in from staff. Attendance is optional. If you can’t join either meeting live, we plan to share recordings with you afterward.

HAVE A QUESTION FOR DR. COOK?

Use THIS LINK to submit a question for the first meeting (3:05-3:35 PM)

Use THIS LINK to submit a question for the second meeting (3:50-4:20 PM)

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From Dean in TLC:

Interested in having your leadership team attend a virtual SBG conference? Here is a LINK to the same group who put on the previous one many attended.

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From Eric in Student Services:

We had a Community Justice Officer from Deschutes County reach out to a school this week with the following request: 

Hello,

I am _____, (Student’s) Community Justice Officer. I was wondering if I can get a copy of (Student’s) Attendance, grades, and credits. I am not sure if this is the correct email to request all three. If there is someone else, I should reach out to or if you have any questions, please let me know.

Thank you.

For this specific student, we did not yet have a record of the student being on probation or an ROI to communicate with outside providers. After communicating with district legal counsel, the following was recommended as the reply to be sent to the CJO:

“We need you to provide us with a release of information or legal basis for releasing this information, such as a health or safety emergency as defined by ORS 336.187.”

If you ever get a request like this, you can also forward the requestor to me and I can work with them directly to get them needed information (as I am allowed).

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From Kinsey – Office of Policy and Advocacy:

Advisory Lessons:

Here is the final version of the Cellphone lesson, to teach before winter break.  Here is the SBHC lesson again as well (for at least CHS, SHS, BTA, and Realms, although it’s applicable to MVHS and BSHS too if you skip slide 8).  SBHC family letter and permission form to send home.  

Student Voice Council:

We will be reaching out to a couple schools to meet with you and your SVC representatives soon (areas where we’d like the principal looped in on student issues).  If you don’t hear from us but would like a meeting to check in on communication with your students, our facilitator team, and your admin team, please let me know.

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From TLC:

Course Recoding: Clarifying Guidelines and Approvals

As we continue working to ensure accuracy and consistency in how courses are coded across our district, it’s important that everyone follows the same expectations around course recoding. Recoding should occur only in very limited instances and must always be pre-approved to maintain alignment with state standards, diploma requirements, and teacher endorsements.

When Recoding Is (and Isn’t) Appropriate

A course may only fulfill a subject area (“bucket”) if:

• It truly meets the standards of that subject area, and
• The teacher holds the appropriate endorsement in that subject area.

Recoding should not be used to make a course fit where it doesn’t belong. Even if a class seems related, it may not meet the academic standards required for a different subject credit.

Examples:

• First Aid/CPR ≠ Health
• While both are Social Studies, World History ≠ U.S. History – (World Studies = WS | U.S. History = US)
• Sources of Strength ≠ Health

Courses with Pre-Approved Recode Options

Some courses have been reviewed and approved to count toward either a Science (SC) credit or a Career & Technical Education (CTE/FA) credit — depending on the student’s needs and the teacher’s endorsement.

However, each course may only count toward one area at a time, not both.

Course	May Count As	Notes
Human Anatomy / Physiology	Science (SC) or CTE (FA)	May count as Science credit only if teacher is endorsed and student needs the credit
Biotechnology	Science (SC) or CTE (FA)	May count as Science credit only if teacher is endorsed and student needs the credit
Intro to Animal Science / Plant Science / Pre-Vet Medicine (MVHS)	Science (SC) or CTE (FA)	May count as Science credit only if teacher is endorsed and student needs the credit
Natural Resources Science	Science (SC) or CTE (FA)	May count as Science credit only if teacher is endorsed and student needs the credit

These courses do not replace the district’s three-year science pathway required for all BLS students (Physics, Chemistry, Biology).

Approval Process

To ensure consistency and compliance:

All course recode requests must be vetted and approved by the Director of Curriculum & Instruction and team.

 Please Submit requests via the Google Form 

Why This Matters

Accurate course coding protects transcript integrity, ensures students receive the correct credits toward graduation, and supports clear communication with families and postsecondary institutions. By following these guidelines, we maintain equitable and consistent academic standards across the district.

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From Gabe, Director of Activities and Athletics:

The highlights of this week: November 10th-14th, 2025

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From Sara Young, Director of Student Services:

We are excited to introduce the new Special EDge Student Services Blog.

Calendar

November 18: HS Administrator work session @BSHS 9:00-11:00

November 19: Optional Early Adopter Drop in 8:00-8:30 (virtual)

November 19: SBG Parent Night @ SHS 5:30

November 20: MS Horizontal @ CMS 3:00 to 5:00

November 24-28: Thanksgiving Break

December 1: SBG Parent Night @ LPHS 5:30

December 3: Optional Early Adopter Drop in 8:00-8:30 (virtual)

December 3: SBG Parent Night @ MVHS 5:30

When in the World

Congrats to Sarah Huddart who won the recent Who in the World competition!  

Ilhan Abdullahi Omar (born October 4, 1982) is an American politician serving as the U.S. representative for Minnesota’s 5th congressional district since 2019. Omar is the first Somali American in the United States Congress and the first woman of color to represent Minnesota. She is also one of the first two Muslim women (along with Rashida Tlaib) to serve in Congress.

This week, it’s When in the World. Check out this week’s image below. Any admin who correctly identifies this image AND THE YEAR by Monday morning will be entered in a drawing for coffee/tea or morning beverage of choice to be delivered by Katie or Stephen. Note: This contest will be limited to MS and HS admin.

To Do

This is National School Psychologist Week! Did you show appreciation for your School Psych? Link to org chart.  

This year’s theme, “Finding Your Path,” reflects the ways that school psychologists help students, families, and school communities set and achieve their goals. Join us by taking this week to chart your course to explore how each person can celebrate the work of school psychologists and learn how school psychologists make a difference every day.

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From Kinsey — Office of Policy and Advocacy:

Transgender Awareness Week   

November 13-19 is Transgender Awareness Week.  Next week your building will receive a kit with ideas and supplies for simple ways to support your transgender students or colleagues. 

Please connect with your Advocacy ICCL representative (or watch your mailbox) for those kits, and encourage your staff to participate.  

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HS Administrators only: With the new cell phone policy being implemented in January, we know there have been some concerns about students’ access to college applications, FAFSA, and similar platforms that may require authenticator or password retrieval.

After meeting with IT, we confirmed that students in grades 11 and 12 do have access to their personal email accounts on their iPads. This means they can retrieve verification codes or reset passwords as needed without relying on their school email or phone. 

Students in grades 11 and 12 can access their personal email through logging into Safari.

This ensures students can continue accessing essential college and financial aid tools while allowing us to uphold the new “off and away, bell to bell” cell phone policy and maintain focus during class time. It might be worth a quick advisory lesson to walk students through accessing their personal email on their iPad before January—especially since they won’t be able to use their phones for password retrieval when they add their personal email.

Please work with your counselors to support students to access their personal emails prior to the January cell phone implementation.

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From Jessica Houser:

Please make sure employees at your site are aware of this important payroll update.

For the November and December payrolls, all employees will receive a paper paystub (or a live check if not enrolled in direct deposit) mailed directly to their home address on file. Payday remains the last business day of each month.

This change ensures every employee can easily access their pay information during school breaks when most staff are off-site or not connected to the district network. From now on, paystubs and paychecks will no longer be routed to school sites for pickup or distribution.

What to Know

• All employees will automatically receive mailed paystubs in November, December, June, July, and August.
• Employees who want paper paystubs in additional months can email Payroll to opt in. (This election resets each year.)
• Employees can update their home address in UKG.
• Those who need help setting up direct deposit can review the “How To” guide on the Payroll Portal or reach out to Payroll.
• Substitute and extra-duty employees will continue to receive paper paystubs automatically every month.
• Employees can still view electronic paystubs through Employee Online when using a district device or network connection.

Thank you for sharing this information with your teams and helping ensure every employee has consistent access to their pay details.

From Departments

From Eric Powell in Student Services

Moving forward, when documenting a Child Abuse Report that your school is making, will you please store the Child Abuse Form in the following ways:

1. Building Principal or Department Supervisor maintains a copy of the report
2. Send (Email is fine) a copy to Eric Powell in Student Services

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From Kinsey, Office of Policy and Advocacy:

Family Engagement:    -For your review (share as applicable)-

Family Liaisons: Here are our Spanish-speaking liaisons, and here are reminders on how to use their services.  We also have part-time Black/African American, Asian, and Youth Partnerships Liaisons–if you’d like to connect with one of them, let me know.

FAN Advocates: Here are reminders on their role.  Remind your staff: FAN does not coordinate Christmas gifts for families and hasn’t for over 10 years.  FAN resources are maxed out prioritizing basic needs (food, utilities, etc).  There are many community-based organizations that do support religious or holiday-based requests like Christmas gifts: Here, here, and here are a few resources.  

Concerns/celebrations: If you have concerns about your liaison or advocate (inconsistent attendance, lack of responsiveness, etc), I need to know right away.  Of course, if you have a note of appreciation or celebration about them, send me those too!

Translation/interpretation: Remember, CAFE members are not your primary resource for language services.  Also, please don’t ask them to “quickly review” your AI/Google-translated communication.  Use Linguist Link for translation/interpretation requests.  Here are reminders on differences between these services.  

Food Access and Your Parent Groups:   -For your review (share as applicable)-

In the absence of SNAP benefits for families in need, some of you have parent groups organizing to gather food and distribute it to families.  This is great, if/when boundaries are respected.  Share these talking points with your parent group, as applicable.  

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From Ryan Kelling, Human Resources:

Earlier this week, all Classified staff received an email announcing the opening of applications for the 2025 cohort of Bend-La Pine’s Alternative Pathways Program (APP), a district-supported opportunity for Classified employees to pursue licensure for Certified roles that offers tuition reimbursement, paid student teaching/practicum leave, and other supports as needed as they pursue their license. The announcement was also shared in the most recent edition of this week’s Staff Spotlight.

The APP focuses on hard-to-fill positions and places a particular emphasis on supporting multilingual and bilingual staff, helping us strengthen our connection to students and families while developing our future educators and leaders.

I’m asking that you all take a moment to think about who in your building or department might be a great candidate for this program, both those who have already expressed an interest in becoming licensed educators and those who may not yet see their own potential. A shoulder tap from you might be the spark that helps someone find the confidence they need to take this step.

Applications are open through December 2, 2025. If you’d like more info on the program, you can email Ryan Kelling or visit the  Employee Portal.

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From Gabe, Director of Activities and Athletics:

The highlights of this week: November 3rd, 7th, 2025 SMORE the To Do:

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From Jess, District COSA:

Here are the counseling updates for this week!

HS Only

We will pay for the subs of teachers who attended the COCC articulation meeting on September 10. Request the account code from April J.

Calendar

November 12: Optional Early Adopter Drop in 8:00-8:30 (virtual)

November 12: Review slides for SBG Parent Night @BSHS 2:15 in classroom next to PH

November 12: All Admin Meeting @ BSHS 3:00-4:30

November 13: Tier 2 Academic Intervention Team @ BSHS 2:30-4:00

November 18: HS Administrator work session @BSHS 9:00-11:00

November 19: Optional Early Adopter Drop in 8:00-8:30 (virtual)

November 19: SBG Parent Night @ SHS 5:30

November 24-28: Thanksgiving Break

Where in the World

Congrats (and Happy Birthday) to Reno Holler for winning the “where in the world” image last week.  The image was of center field at Wrigley Field, home of the Chicago Cubs. Wrigley was built in 1914 and the original vines were purchased and planted in September 1937.

This week, it’s Who in the World. Check out this week’s image below. Any admin who correctly identifies this image by Monday morning will be entered in a drawing for coffee/tea or morning beverage of choice to be delivered by Katie or Stephen. Note: This contest will be limited to MS and HS admin.

To Do

Message to Counseling Admins: Please communicate the following to your counselors:
We will only be conducting in-person 8th grade forecasting visits at middle schools that serve as large feeder schools to our high schools.

If a middle school does not feed into a high school attendance area, staff from that school will not be sent for in-person forecasting. Instead, they can provide support virtually and participate in 8th Grade Parent Night events.

Additionally, we will not be visiting private schools in person for forecasting this year.

There will be more discussion on this topic December 9th in an admin/counseling meeting.

From Departments

From TLC:

We have made an adjustment to the ACR/Forecasting timeline.

Change:

Enrollment for the 26-27 school year will still open on December 10.  The change is that the ACR/Choice HS timeline will open Monday, Jan 5. The deadline for submission remains Jan 23.

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From Jenn in Student Services:

College and Career Day 

It’s that time of year again. November 20th is College and Career Day in Bend-La Pine Schools. As with last year, we are looking to draw attention to the multitude of pathways available to students after they graduate high school. This is a K-12 day! We want all students to be dreaming about what options they have after they leave our schools.  

Here are a few things you could do at your site to make the day a success.  It would be great if classrooms or advisories could look to do something for just 10-15 minutes this day.

• Dress as a professional
  • Encourage students and staff to dress up as someone from a career they are interested in.  Remember there are a lot of great careers out there!
• Wear college colors
  • Encourage students to wear the colors of a favorite college.  Remember, college can mean community college, trade school, 4-year university, etc.  Be careful with wording here as college brand clothing can be expensive and prevent students from feeling like they can participate.  Colors are more inclusionary.  
• Consider incorporating videos or lessons bringing awareness to careers and colleges. 
  • Our 6-12 sites could lean into some of the activities in SchooLinks.  All secondary students have required activities to complete through BLS School Counseling curriculum and to complete their Educational Plan and Profile, so this would be a perfect opportunity to complete one of these required activities.  Consider onboarding 6th and 9th grade students on this day if you haven’t already done so.  Students are required to take a “Find your Path” assessment when first logging in that will jumpstart the college and career exploration process.
  • Comprehensive School Counseling Program and Lessons could be completed this week: High School and Middle School 
  • Wayfinder also has some great resources, especially their integration with Roadtrip Nation and their Future Ready Collection K-12. For middle school, these have been added for the week of November 17th as potential advisory lessons in our scope and sequence.
  • Here is a great website from the State of Oregon called Career Journeys.  There are amazing short videos, lesson plans and other activities any teacher could do.
  • Also available is the Career Connected Learning Central Oregon website which allows exploration of career paths close to home.
• Consider inviting parents from the community in to talk about their careers.
  • This could be done in a variety of ways from advisory to lunch opportunities.  You could also ask parents to submit a short video of them talking about their jobs and stitch them together for students.  Remember our visitor and volunteer requirements if you decide to invite parents into schools.

We hope you’ll join in the celebration.  Please send pictures of your participation to Becca Burda.  

Wayfinder data Available:

Wayfinder Waypoints data from the summative assessment is now available for your MTSS meetings. I will work with elementary admin on Tuesday, November 4th to go over how to use it. High and middle school admin leads, I will meet with you all in our smaller teams in the next two weeks. Reach out with any questions. Elementary and Middle school Counselors will be trained on Wednesday, November 5th during shared SIW. We are still working to schedule time with high school counselors.

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From Paul in Operations:

Work Order Submission Best Practices

When submitting a work order that requires greater visibility at your site, please include @[insert principal’s email], @[insert custodian’s email], and @[insert office manager’s email] in the comment section of the request. Doing so will:

• Ensure that key staff are aware of the request, helping to reduce duplicate work orders.
• Allow all recipients to receive automatic updates as the work order progresses.

To help our maintenance staff be better prepared and efficient:

• Provide as much detail as possible in the Description/Summary section. This information helps staff bring the right tools and materials and may prevent multiple trips.
• When possible, attach photos showing the repair issue. Photos help clarify the request and document the condition of the area needing repair.

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From Kinsey – Office of Policy, Advocacy, and Equity:

SNAP Benefits and our Community – FYI: 

As you may have seen, the anticipated federal shutdown is expected to disrupt SNAP benefits beginning in November. Many families in our community may experience reduced access to food for an unknown period of time. Local food banks are already reporting strain as they prepare to absorb the increased need.

We will share resources and reminders of local food services in the next Family Spotlight.  In the meantime, please feel free to 1) print, distribute, and share these bilingual food resource lists with all families and with your staff (Bend, South County, Redmond), 2) if you feel moved, consider donating time, funds, or other support to any of these local services (you can easily google any of their websites and find the Donation button 🙂), and 3) if your PTA or Booster Club wants to support food access, encourage them to support these local services.  

For those who visited the Giving Plate for our Community Engagement Bingo activity this week, thank you.  Your presence meant a lot to their over-stretched team, now more than ever.  (Missed it but want to visit and count that Bingo square?  Contact me!) 

MAC Survey – Action Needed: 

With the SNAP food assistance program being frozen and our students being impacted, this is a great time to remember just how critical our FAN Advocates are for our community.  Your participation in the MAC Survey process (completing your training ASAP, claiming time on the survey day in mid-November) brings in funds that pay for FAN Advocate positions, so that we have folks on staff who can help families navigate.  Thank you for prioritizing this!  Contact your FAN Advocate if you have questions.  

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From Gabe Pagano, Director of Activities and Athletics:

Here is the weekly for Athletics.  October 27th-October 31st, 2025  Please remember, you can forward this to any coach, program, group of coaches, or folks you feel might benefit from the information in the Weekly Agenda.  I am doing my best to title information blocks for high school or middle school to save you time in reading or sending out.

HS Only

High School Only: School-Based Health Center Access – Action Needed:

As we discussed in August, students at CHS, SHS, Realms, and BTA will now have access during the school day to the School-Based Health Centers at BSHS and MVHS. District transportation will be provided at no cost to students, families, or your school.

Students who need to visit a SBHC should connect with your FAN Advocate (or nurse as the back-up). That staff member will coordinate the appointment with Mosaic, arrange transportation, handle permission slip and attendance documents, and collect basic demographic information for the pilot.

Early next week, we will send your families this parent letter and a permission slip (Spanish and Chinese versions, too), so you don’t have to worry about that.  

One action item for you:  Please share this advisory lesson with teachers to deliver anytime between now and fall break (if possible).  Advocacy Coaches are available to support.  BSHS and MVHS: your students already have SBHC access, but the lesson is still a helpful reminder of available services — your teachers can simply skip slide 8.

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Attention HS leaders:  This information will be shared in our next spotlight. 

Did you know that veterans of the Armed Forces may receive a high school diploma if they attended high school before their military service and were honorably discharged?

Under Oregon law, a school district shall award a diploma to a veteran who resides in the district or to a veteran who attended school in the district and lives elsewhere in the state. Diplomas also may be issued on behalf of deceased veterans at the request of a family representative.

These diplomas may be issued to veterans who served during specified wars and military operations or in designated combat zones over the past century.

The intent of this program is to help veterans obtain high school diplomas when veterans do not graduate because they left school early for military service, or if they need educational credentials to qualify for jobs and promotions.

Calendar

Weeks of October 26-November 3: HS Fall Conferences

November 4: HS Learning Walk @ Caldera HS 8:30-11:30

November 4: MS Learning Walk @ PBMS 8:30

November 5: Early Adopter teams – optional Q and A for Early Adopters! Weekly every Wednesday!!

November 6: Course Proposals Due!

November 7: HS Principals connection: Cell Phone Policy implementation 9:00am @ Caldera

November 12: All Admin Meeting @ BSH 3:00-4:30

November 24-28: Thanksgiving Break

Where in the World

Congrats to to Becky Aylor who correctly identified the image from last week as Rosa Parks!

Rosa Parks is famous for her courageous refusal to give up her bus seat to a white passenger in Montgomery, Alabama, in 1955, which helped ignite the Civil Rights Movement. Her action sparked the Montgomery bus boycott, a pivotal, 381-day protest that ultimately led to the desegregation of Montgomery buses. Parks is often called the “mother of the civil rights movement” and is recognized as a symbol of nonviolent protest against racial segregation.

This week, it’s Where in the World. Check out this week’s image below. Any admin who correctly identifies this image by Monday morning will be entered in a drawing for coffee/tea or morning beverage of choice to be delivered by Katie or Stephen. Note: This contest will be limited to MS and HS admin.

To Do

From Triz in Human Resources:

Reminder: DUE tomorrow, October 24: Earlier this week, you were sent a list of your PROB 2 staff. By Friday, review your Probationary 2 staff list and reach out to Triz if you have any performance concerns. Ensure that any performance concerns are being addressed and that you’ve identified anyone who may be a potential non-renewal.  With the passage of HB 2900—effective January 1, 2026—we must also evaluate any Probationary 2 staff who may have already achieved contract status in another Oregon district. These individuals should be considered like a Probationary 3.

If you have staff on the list with performance issues, please reach out so we can discuss next steps, and I can provide support.

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From Dave Van Loo:

Be ready to show ISR’s in Synergy or print student reports when requested: ODE requires schools to report OSAS results to parents annually. Individual student reports (ISR) with ELA, Math, and Science scores from spring 2025 testing have been loaded into Synergy.  Here is a folder with brief instructions for staff, parents, and students to access OSAS state test scores in a variety of ways in Synergy.

All users can view and download the one-page ISR that ODE creates each year. Teachers also can view lists of prior year OSAS scores for their classes in TeacherVue. Whether Spanish ISRs are loaded for a student is based on the ‘resolved’ language in Synergy. Schools should be prepared to print an ISR for any parent who requests it and may continue to print ISRs as makes sense. Teachers who want to use ISRs at conferences can quickly pull them up in real time and display them on any screens that are available to them.

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HS END Session on Wednesday:

Here is the plan for administrator assignments for the END sessions this year. Just a reminder that this is a HS Only END session because K-8 is involved in parent conferences. Here is the information about the END sessions next week as well as admin assignments and HERE is the attendance QR code. Please copy and ask teachers to check in.

From Departments

From Ryan in Human Resources:

To support consistency across schools and ensure appropriate use of substitute coverage, guidelines outlining expectations by role classification for the 2025–26 school year have been developed.

These guidelines can be accessed here: https://docs.google.com/document/d/1X5QnwsfOyZIeS2UlkhPjl3EbIDWMXSPvkg_mPJUYIgA/edit?usp=sharing

Please review and share with office staff and others responsible for approving or entering substitute requests.

These guidelines reinforce responsible staffing decisions while maintaining operational continuity and student support.

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From Gabe Pagano, Director of Activities and Athletics:

Here is the agenda for the week.  Please remember, you can forward this to any coach, program, group of coaches, or folks you feel might benefit from the information in the Weekly Agenda.  I am doing my best to title information blocks for high school or middle school to save you time in reading or sending out.
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Here is the K-12 ACR/Forecasting/Timeline for 26-27. 

HS Only

Due Nov 7: Principal input on cell phone implementation. To Do’s and link to doc in link to agenda.

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College Articulations in CTE: Lisa Keown and Katie are working with COCC to increase our CTE Dual Credit opportunities for our students taking CTE classes. Lisa will begin this discussion with CTE teachers next week during the HS ONLY END session. Let us know how we can better support efforts to increase college dual credit for our families and students!

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Ranking in High School: We have had a few questions about why we do not rank in Bend La Pine Schools. Here are the talking points we have shared with administrators and counselors in the past. Please reach out to Jenn if you have questions.

Calendar

October 29: HS ONLY END Session – K-8 has parent conferences

October 29-30: MS Fall Conferences

October 30: HS Principal Breakfast @ 7:00am

Weeks of October 26-November 3: HS Fall Conferences

November 4: HS Learning Walk @ Caldera HS 8:30-11:30

November 5: Early Adopter teams – optional Q and A for Early Adopters! Weekly!

November 6: Course Proposals Due!

November 7: HS Principals connection: Cell Phone Policy implementation 9:00am @ Caldera

Who in the World

Congrats to Heather Bailey, Principal at HDMS, for correctly guessing Notre Dame, Paris France! The decorative demon was created by architect Eugène Emmanuel Viollet-le-Duc, who was responsible for the cathedral’s restoration during the 19th century. Contrary to popular belief, Le Stryge is technically a grotesque and not a gargoyle, as it does not act as a waterspout.

We’re back with Who in the World. Check out this week’s image below. Any admin who correctly identifies this image by Monday morning will be entered in a drawing for coffee/tea or morning beverage of choice to be delivered by Katie or Stephen. Note: This contest will be limited to MS and HS admin.

To Do

Share info with World Language teachers: On November 17th from 8-11:30 we will examining our middle school and high school credit offerings. This conversation is optional, but World Language teachers are encouraged to attend. If interested, please arrange a half day sub and use the note “MS/HS World Language Alignment per April Jorgenson”

From Departments

From Scott in IT:

Synergy Mail Delivery Issue-

It has come to our attention that on occasion, certain Synergy (ParentVUE) messages are currently being marked as “spam” and are not able to be viewed by families with a TDS email address.  We have already engaged both Synergy support and TDS to identify the cause and resolve the issue as quickly as possible.

In the meantime, please be aware that teachers using Synergy mail may occasionally receive a  “bounce back” message from families who are unable to view their message.   We will provide an update as soon as normal delivery is restored.

Looking for a few administrator iPads-
As we transition students over the next two years to the iPad 11, we will be lean on older device inventory.   If you are an administrator and you rarely use your iPad for your position.  We hope you will “volunteer” to turn in your iPad to your IT Client Service representative.   Thank you in advance for your help. 

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From Kinsey – Policy, Advocacy, and Equity:

Advisory lessons:

As discussed in August, we have an Advisory Lesson on the new cell phone policy coming your way soon.  The lesson will be included in the blog on Nov 13, and all high schools will need to teach the lesson before winter break.  

Additionally, we have a student-facing Advisory Lesson on school-based health centers as well.  While it has great information for students at all high schools (and middle schools!), it is particularly important for CHS, SHS, BTA, and Realms, because it includes details on the expanded access options for your students to get to the BSHS or MVHS health centers during the school day.  That lesson will be shared with you in blogs Oct 23, to be taught as soon as you can, before winter break.

Student organizing: clubs, petitions, etc:

Students have the right to gather and organize–examples include forming new clubs, circulating petitions, etc.  However, we can put certain limitations on these activities, when done thoughtfully.

Here is the relevant policy with guidance for you.  A couple reminders: No new student clubs should be forming without principal approval.  If you believe a club, petition, or other student-organized activity is going to cause a disruption and should be prohibited, please contact me so we can discuss specific considerations.

Please remind staff about this policy and ask that they contact you if they are hearing about clubs or other student organizing that would require procedural considerations under this policy. 

Family engagement calendar: 

We now have an Outlook calendar to communicate and coordinate district-wide family engagement events and key dates!  It includes district-wide events where families are the audience, such as Financial Aid night or Latino Family Night, as well as the “do not schedule” dates for religious observances.  

This is a staff-facing tool, for awareness, access, and coordination of school, district, and program-specific family events.  Please work with your office staff to add this calendar to your school Outlook calendar—instructions here.  

If you are planning a district-wide event and would like it added to this calendar, please contact Dalia Juárez or email [email protected].  

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From Triz in HR:

Calendar for the Certified Evaluation Process

	Contract – On Cycle	Probationary/Temp
October	Goal Setting form sent to certified staff (upload due by Oct 15)Your in-person goal-setting meeting counts as Mini #1
November		Formal Observation #1 Cycle completed (due Nov 15)Last chance to begin Focused Performance Review (Nov 1)
December	Administrator informs HR of contract non-extension	Last chance to begin Support Strategies (Dec 5)
January 15	Submit 1st Mini Observation	Formal Observation #2 cycle completed (Jan 15)
January 30	Notify the certified staff member of contract non-extension	Notify the certified staff member of non-renewal
April 15	Please initiate Self-Evaluations for your staff.  Since all certified staff are required to provide an update to their goals, staff on a non-evaluation cycle need only to log their goal update at the bottom of the self-reflection form and are not required to submit ratings. (Due May 15)
May 15	All Mini-Observations Are Due
June 15	Summative Evaluations are complete and all documentation have been submitted to the HR provided folders/spreadsheet.

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From TLC:

As a reminder, with grades now managed in Synergy, Grade Guardian will no longer be purchased at the district level. Individual schools may continue their subscriptions this year (at their own expense); however, once assignments and grades are fully transitioned into our standards-based system, many of Grade Guardian’s features will become obsolete.

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From Dave in TLC

OSAS Testing Annual Notices and Opt-Out Forms

The Bend-La Pine website has been updated with the 2025-26 fillable PDF annual notice and opt-out forms that we are required to share with families. There are separate notices and opt-out forms for ELA/Math testing (grades 3-8 & 11) and the SEED survey (grades 3-11). Please share our website with links to the required forms using whatever methods you typically communicate with families and have copies available for parents to pick up in the office by ODE’s dates and timelines below. 

Bend-La Pine Schools :: Oregon Department of Education Resources 

ODE English Language Arts and Math State Testing

Consistent with the requirements of ORS 329.479, ODE has developed an annual notice (available through ODE’s Test Administration webpage) that describes these assessments, identifies the timeframe when the assessment will most likely be administered, and identifies an adult student’s or parent’s right to excuse the student from testing. Districts and public charter schools must provide parents with the ODE-developed annual notice at the beginning of each school year. In addition, districts and public charter schools must provide parents with separate notice at least 30 days prior to administering the statewide summative assessments in Math and ELA using the ODE-provided 30-day notice and opt-out form (also available through ODE’s Test Administrationwebpage), or a district-created form that exactly reproduces the language of the ODE-provided form. School districts and public charter schools must use the language of the 30-day notice and opt-out form provided by ODE to communicate with all parents about state testing requirements and their right to opt out for high school students by January 4, 2026, and for students in Grades 3-8 by March 1, 2026. 

ODE SEED Survey

Oregon law (House Bill 2656) requires each school district to make the SEED Survey available to students in grades 3-11. Parents or guardians may decline, either verbally or in writing, to have their student participate in the SEED Survey. Schools will provide parents with notice of administration and the process for declining participation at least 5 days prior to administering the SEED Survey. Students may also decline, at any time, either verbally or in writing to participate. Students may also decline to answer individual questions on the SEED survey.

Please contact Dave with any questions.

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From Sean Reinhart, Jennifer Hauth, and Jamie Gunter

The Student Services Team is reaching out with a yearly reminder of protocols and procedures around suicide risk and non-suicidal self-injury (NSSI), as required by Adi’s Act (Senate Bill 52).  We will be providing a series of updates to ensure that administrators are informed on updated protocols. 

Reminder: Postvention

Please review the updated protocols in the BLS Sudden Death Response Procedures For Building Admin & Staff. We will review this information at the December 3, 2025, Safety Cadre. 

Action Item:

• View the updated sudden death response procedures.

• Review with all of your building staff on these procedures.
  • Ask all staff to contact their building administrator if they become aware of any information on the death of a staff member, student, or parent in your school community. 
• If a Staff member reaches out to an administrator:
  • Thank the reporter and ask that they don’t contact other individuals and share the news they have heard. Oftentimes the information is inaccurate or incomplete and unknowingly propagating rumors can cause harm.
  • The building administrator reaches out to Sean, Jennifer, Scott, or their Level Leader (in that order until the first person is reached).
  • Student Services will walk you through next steps. 

Best-practice postvention around notification helps to prevent further harm or contagion, ensures accuracy and consistency, protects and respects the family, supports emotional safety, and lays the foundation for healing and recovery. If you have questions or concerns around this process, please reach out.

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From Lillah in Safety:

All STAS/SIRC Teams:

After completing a Level 1 STAS or SIRC assessment, please upload the 2 page Outcome and Safety Plan into Synergy>Student>Documents tab>STAS/SIRC is a new Doc Category tab. The Doc Comment will be Outcome and Safety Plan.

The following people will have access to this document:

1. Principals and Assistant Principals
2. Counselors
3. Student Success
4. Athletic Directors
5. SPED specialist such as Pych’s
6. District Directors/Executive Directors

Please call Lillah Lehner in Safety with questions: 541-355-8854

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From Tracy in Ed Tech:

From Educational Technology 

We have technology tools for iPad behavior management! There are simple ways to monitor student screens, limit access to only the apps and websites needed, and give parents control of iPads outside of school hours. Check out Five Technology Tools for iPad Behavior Management. If you’re interested in a quick 10-minute tour of these tools during an SIW or drop-in time, please reach out to [email protected] 

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From Jennifer in Student Services

3- 12 Waypoints open until Friday October 24th end of day. Thank you to all of you that have had your students complete the assessment. School-wide student data will be ready for review on Monday, October 27th.

Some of you have staff in your Featured Content view in Wayfinder Usage Data that do not teach at your school. We are working on that issue with Synergy/Clever. For now, please use these instructions if you want to clean up your dashboard: How to Edit User Data on Admin Dashboards

From Gabe, Director of Activities and Athletics

Here is the weekly agenda. 

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From Jess Calbreath, Lead Counselor

School Counseling Update

MS ONLY

Please make sure you have communicated the fall conference schedule with families and the structure you intend to use for signing up. Additionally, please create a system to collect information on how many families attend.

Calendar

October 21: HS Administrator work session 9-11 @ MVHS

October 22: First District Safety Cadre Meeting 8-9:30 @ PBMS

October 23: MS Horizontal – 3-5 pm @ LPMS

October 29: HS ONLY END Session 3-4, K-8 is in parent conferences

October 29-30: MS Fall Conferences

Weeks of October 26-November 3: HS Fall Conferences

Where in the world?

Congratulations to our winner from last week: Kelly Beaudry (AP at BSH). The image is The Mapparium, which is a three-story, stained-glass globe located in Mary Baker Eddy Library in Boston, Massachusetts.  It is designed to showcase the world as it was in 1935 for the purpose of providing a unique, inside- out perspective of Earth, promoting global awareness. 

We’re back with Where in the World. Check out this week’s image below. Any admin who correctly identifies this image by Monday morning will be entered in a drawing for coffee/tea or morning beverage of choice to be delivered by Katie or Stephen. Note: This contest will be limited to MS and HS admin.