May 9, 2024

Do Now:

Keep up the good work inputting observation data and start planning for your end of the year evaluations.

Reminders:

• Packing Up Wonders: Please refrain from boxing any hardbound books as we are finalizing a specialized box for shipment to a recycling facility in Vancouver. If books are already boxed, please leave them as is until the next steps are finalized. Soft-cover books and paper product manipulatives can be recycled in the large blue co-mingle bins or go home with students. Please start this process early so as to not overload the carts.
• Give the Middle School Transition and Math Bypass Testing for 5^th grade
• Youth Truth. Reminder: Now, by May 29, meet with your ICCL teams to synthesize the information you get from the posters at the data walks, and decide what you want to focus on. Write the 2 areas of focus and link them in your School Design Plans under the Annual Plan Review Tab in the mid-year location. Thank you!
• Roger White support: Want to help? Click this link.
• Performance Evaluation Reminders: At site visits we will look over your UKG dashboard with you–so far, they are looking pretty good. Keep on loading your observations and getting them done!
• Here is an instruction video to share with your staff on how to complete self-reflections
• Here is an instructional video for admin on how to review, submit and finalize self-reflections
• Erin’s Law: When you finish with these, let April Jorgenson know!
• TLC Update: May 1,  Elementary TLC Update
• Inservice Week Certified work calendar for 24-25
• Dibels Testing Dates: Here is the schedule. (make 12 stations, let them test all K-5 kids, clear schedules and make testing the priority)
• From Culture of Care: Check out our latest news and workshop offerings!

New Notes:

From Roy Fuller in IT re: iPads. We’ve almost reached the end of another school year. Always funny how slow it seems to go, until May hits and it’s all about over. Even if we’ve had fresh snow fall!  I’m reaching out to give everyone some updates to the questions some of you have been asking. Our Tier 1 website has been updated with the latest information regarding the end of year plan when it comes to iPads. We will removing all the remaining 6^th/7^th gen iPads from school’s this summer. The breakdown should look like this for the fall of 2024:

·         High Schools – 9^th gen iPads

·         Middle Schools – 8^th and 9^th gen iPads

·         Elementary Schools – 8^th, 9^th 10^th gen iPads

We will be introducing the 10^th gen iPads into 10 schools for next year. Swapping out the entire school will make it easier since those iPads have USB-C only charging port (lightning port is gone), plus are slightly larger than the previous gen iPads. The 8^th/9^th gen iPads from the schools we are swapping out will roll out to the remaining elementary schools to remove their 6^th/7^th gen iPads. For the schools listed below, please follow the Roll-In Overview on the Roll-In Elementary page (top of the page). The schools receiving 10^th gen iPads include:

• Elk Meadow 
• Pine Ridge 
• Miller
• Lava Ridge
• Ponderosa 
• Buckingham
• RE Jewell 
• Highland
• Three Rivers (K-8)
• Westside Village (K-8)

For the remaining elementary schools you’ll find your Roll-In Overview listed below the schools receiving new iPads. Please read through for helpful information and slideshows that can be followed in the classrooms, or library when it comes time to turn in the iPads. Included for all is a helpful checklist, station signs and an iPad Inspection form if needed. Some of you received a full school swap with 9^th gens last year, so you won’t be swapping out anything. Those that didn’t will be swapping out 6^th/7^th gen iPads for new to them 8^th/9^th gen iPads.

All middle schools will be turning in their iPads at the end of the year. Your roll-in overview can be found on our Roll-In for Secondary page. The information on that page should help answer questions you might have, with slideshows that can be used with the teachers or in the library depending on how your school plans their roll-in.

High schools will run the same like previous years. Students will be keeping their iPads over the summer outside of 12^th graders who’s iPads will be collected and rolled down to incoming 9^th graders. The overview of that process can be found on the Roll-In for Secondary page below the middle school’s information.

Please review all the information on our Tier 1 page for spring iPad information and talk with your client services tech to start planning. I believe some of you have already dug in with the planning process and hopefully with the information provided that will help fill in the any missing pieces. Feel free to reach out directly to me if you have any questions. Enjoy the warming trend headed our way finally! Thanks everyone for another great year.

Curriculum and Instruction Updates from Julie: As we start to think about the end of the school year classroom checkout systems,  we have created Grade level curriculum checklists to support materials management as classroom teachers pack up at the end of year.  Schools end up being responsible for purchasing materials that go missing and it can be confusing to keep track of what belongs with each program. Consider attaching these to your school’s checkout list so that everyone has what they need as they start the year in the fall.  The documents live here: Curriculum Checklists Folder.   Also, if you would like to use these and need copies for your teachers, please reach out to your instructional coach to support you in that work.

From Jackie in Sustainability: Thank You!! A big shoutout to everyone involved in the Walk and Roll to school day—staff, students, admin, PTO, and Commute Options—for making our Spring Walk and Roll to School Day an absolute blast! Across our 19 schools, 13 reported to provide data for 105 classes. Big shout out to Pine Ridge and Ponderosa for the most classes reporting. Here’s the breakdown: 334 students walked, 270 biked or rolled, 324 used the bus, and 1,190 arrived by car.

Special kudos to Three Rivers and Buckingham for hosting their very first Walk and Roll Day! Staff and students gathered at a designated spot and walked together, a new tradition that may well continue in the future. Reports from both schools were glowing, highlighting the positive impact and fun of this event!

From Colleen and Josh in Special Programs: 504 Training

We wanted to extend an invitation to administrators and teams to join a virtual 504 Training sponsored by the Council of Administrators of Special Education (CASE). This Section 504 legal conference features Julie Weatherly, Esq., and is designed to provide learning opportunities to strengthen and grow the leaders in the field. There are opportunities for basic and advanced sessions.  Buildings to cover cost, group rates available.

Having attended multiple conference sessions featuring Julie Weatherly, Esq., our administrative team can attest to her engaging and informative presentations. This is an opportunity not to be missed for administrators seeking to deepen their knowledge and expertise in Section 504 compliance. LINK HERE!

Basics Training: Foundational review of anticipated new 504 regulations

Advanced Training: New hot topics and hypotheticals! Scenario-based…what would you do?

Basics Training. *NOTE:  Central Time Zone, two hours ahead.			Advanced Training *NOTE:  Central Time Zone, two hours ahead.
June 10, 2024			June 11, 2024
1:00 pm-4:00 pm (CT) 11-2 pm (PST)			9:00 am-4:00 pm (CT) 7-2 pm (PST)
$250 CASE Member			$350 CASE Member
$350 Non-CASE Member			$450 Non-CASE Member
$225 Group Rate (per person for 3 or more)			$315 Group Rate (per person for 3 or more)

From Stuart in HR re: Job Posting and Hiring. Elementary Pool postings have gone live and we have reduced the postings to only 4 pools.  We have added a sort feature to sort by location, so you can sort by people who apply for Sunriver and La Pine as well as Bend.

1.0 FTE K-2 Classroom Teacher–Regular1.0 FTE K-2 Classroom Teacher – Temporary1.0 FTE 3-5 Classroom Teacher – Regular1.0 FTE 3-5 Classroom Teacher – Temporary Within the application, there is a question asking the candidate to select locations where they would be willing work and they can choose Bend, Sunriver, and La Pine. 

In order to tell a candidate’s response to that question, you will need to access the questionnaire responses. This can be accessed in UKG using: 

Menu – My Team – Recruitment – Candidates – Recruitment Questionnaire Answers

This populates a report with all the responses to all questions which is too much to see.

When this page loads, click on the ‘x’ on this: 

 and it will make the data show up. Select the three dots (…) and choose ‘Save As’. This will save it so you can always see the data. I have shared out a report view to all administrators entitled ‘Pool Applicants – Location Preference’ which has been presorted to show you the answers to the candidate’s preference. Select the blue [System] pull down to select the report that Stuart shared. You will see the data change to only responses to the location question.  This currently shows the responses from the Job Fair, so you can practice sorting through the responses. As candidates apply to the positions, this list will encompass their responses as well. When you see applicants you are interested in, you may use the Icons to navigate to their responses ( ) , their applicant profile ( ) or their application ( ) to work through the usual hiring process.  

From Tammy and Lisa:

Excellence in Education and Admin PD: Please note that there is a location change for our all admin PD next Wednesday from 3:00-5:00. It has been moved from Perseverance Hall at BSH to the Mountain View High School cafeteria. That way, we are all there to jump right in to celebrating our Excellence in Education Award winners, from 5:00-6:00 in the MVHS auditorium.

Lewis and Clark Admin Cohort: If you know of anyone who is interested in starting their administrative (Principal) licensure program this next fall in an all in-person, small cohort, central Oregon focused program, please share the flyer below with them.  All instructors are central Oregon leaders.  Please also share with your principals or other leaders who would know teachers who might be interested.   Flier for more information.

We will be holding an information session: Thursday, May 23, 2024, 4:30-5:30 at the HDESD in the Cascades Conference Room

Please let Lora, Lisa or Paul Andrews at the ESD know if you have any questions.

Important Dates

• May 15: Monthly Admin PD at Mountain View High School, 3:00-4:30
• May 15: Excellence in Education right after admin meeting at MVHS
• May 18: Kinder Fiesta 10-1 at Ed Center (newly enrolling Spanish-speaking kindergarten families)
• May 28: Horizontal Meeting @ Rosland 3:00-5:00 (Please add in travel time, as we will be starting on time)
• May 30: School Counselor Celebration in board room 8-9:30
• June 1: Pride @ Drake Park (BLS Family Advisory hosting a booth)
• June 6: GSA in the Park: 10-1 at Troy Field/Ed Center
• June 6: TAG Night at Juniper 5-6 pm
• June 15-16: Juneteenth Community Celebration in Drake Park
• TBD: Last Horizontal meeting/celebration of the year will be rescheduled! Stay tuned!

And finally…

This is a salute to the glorious weather that is here for a little while!!