The Special Edge

All of the Early Childhood Special Education documentation is now available for school teams to review!  

All pre-K students are currently enrolled in Synergy SE (Special Programs Tracking School), all supporting documents are uploaded into Synergy. Read through this document for detailed information and next steps! 

If you are new to the district you will be automatically enrolled in a Canvas course for Early Childhood Special Education. Your assigned coaches will follow up with you regarding questions about the course. Anyone who would like to participate in the course may do so by clicking this link.  

Hold the following dates on your calendar in February 2/21-2/24.  These are the agreed dates for evaluation planning meetings held with our ECSE partners. If a student is due for an evaluation our ECSE partner will be scheduled during this time and will need one representative to attend. 

From Sara Young

Click here for your (Certified and Classified) Professional Development opportunities.

From Josh and Colleen

Inclusion Educational Assistants:

On Thursday, February 2nd, our district has a No School day for students (February 2nd and 3rd are work days for all Inclusion EA staff), to allow for additional professional learning and collaboration opportunities for our staff.

Many of you are signed up for CPI but if your certification is up-to-date and you are not attending CPI, please RSVP to one of the two below sessions offered on February 2nd.

Please register here for the below session you will attend.
For additional details on the workshops, click here.

Select from the morning or the afternoon Feb 2 offering (not both):

Morning =

at Summit High School

8:00-10:00am Session 1

10:00-11:15 Session 2

Afternoon =

at Three Rivers K-8

12:00-2:00pm Session 1

2:00-3:15 Session 2

From Shannon Watters

Howdy all,

Just wanted to get this out to everyone as we are nearing Progress Reporting time.

Some reminders:

• All students receive a progress report.

  • with the exception of Private and/or Home School Refusals

• It is up to each school/Case Manager to get them distributed.

• Progress Reports are available in ParentVue.

• More information is available on the Student Services Resource Site

Please reach out to Shannon Watters if you have any questions or issues!

Changes to S.O.A.R. Cluster 2023-24

After a review of district needs, we have determined that we will NOT be adding any incoming sixth graders to the S.O.A.R. cluster at Pacific Crest Middle School next school year, 2023-24. The current cohort of students will continue to be served.  Additionally, we will be expanding to a full continuum of support at Pacific Crest Middle School moving forward, starting with students in grade six only.  If you have any questions, please reach out directly to our office.

All of the Early Childhood Special Education documentation is now available for school teams to review! 

All pre-K students are currently enrolled in Synergy SE (Special Programs Tracking School), all supporting documents are uploaded into Synergy. Read through this document for detailed information and next steps!

If you are new to the district you will be automatically enrolled in a Canvas course for Early Childhood Special Education. Your assigned coaches will follow up with you regarding questions about the course. Anyone who would like to participate in the course may do so by clicking this link. 

Hold the following dates on your calendar in February 2/21-2/24.  These are the agreed dates for evaluation planning meetings held with our ECSE partners. If a student is due for an evaluation our ECSE partner will be scheduled during this time and will need one representative to attend. 

From Josh and Colleen

Inclusion Educational Assistants:

On Thursday, February 2nd, our district has a No School day for students (February 2nd and 3rd are work days for all Inclusion EA staff), to allow for additional professional learning and collaboration opportunities for our staff.

Many of you are signed up for CPI but if your certification is up-to-date and you are not attending CPI, please RSVP to one of the two below sessions offered on February 2nd.

Please register here for the below session you will attend.
For additional details on the workshops, click here.

Select from the morning or the afternoon Feb 2 offering (not both):

Morning =

at Summit High School

8:00-10:00am Session 1

10:00-11:15 Session 2

Afternoon =

at Three Rivers K-8

12:00-2:00pm Session 1

2:00-3:15 Session 2

From Sara Young

Click here for your (Certified and Classified) Professional Development opportunities.

From Shannon Watters

Howdy all,

Just wanted to get this out to everyone as we are nearing Progress Reporting time.

Some reminders:

• All students receive a progress report.

  • with the exception of Private and/or Home School Refusals

• It is up to each school/Case Manager to get them distributed.

• Progress Reports are available in ParentVue.

• More information is available on the Student Services Resource Site

Please reach out to Shannon Watters if you have any questions or issues!

From Student Services Administration

Educator Network Day – TOMORROW, 1/11/23!

This is a district directed professional development day. ALL staff members are required to attend.  All sessions are in-person. 
                                            See the Schedule here.

From Sara Young

Click here for your (Certified and Classified) Professional Development opportunities.

From Josh and Colleen

Inclusion Educational Assistants:

On Thursday, February 2nd, our district has a No School day for students (February 2nd and 3rd are work days for all Inclusion EA staff), to allow for additional professional learning and collaboration opportunities for our staff.  

Many of you are signed up for CPI but if your certification is up-to-date and you are not attending CPI, please RSVP to one of the two below sessions offered on February 2nd. 

Please register here for the below session you will attend.
For additional details on the workshops, click here.

Select from the morning or the afternoon Feb 2 offering (not both):

Morning = 

at Summit High School

8:00-10:00am Session 1

10:00-11:15 Session 2

Afternoon = 

at Three Rivers K-8

12:00-2:00pm Session 1

2:00-3:15 Session 2

From Shannon Watters

Howdy all,

Just wanted to get this out to everyone as we are nearing Progress Reporting time.

Some reminders:

• All students receive a progress report.

  • with the exception of Private and/or Home School Refusals

• It is up to each school/Case Manager to get them distributed.

• Progress Reports are available in ParentVue.

• More information is available on the Student Services Resource Site

Please reach out to Shannon Watters if you have any questions or issues!

From Sean Reinhart

We are seeking to help create more accessible outdoor and indoor spaces for students that experience disabilities by purchasing equipment and/or supplies with some grant money. We are limited, in that, we can’t fund any facilities improvements or construction. Think about equipment and supplies that would increase access to recess or other indoor spaces in your school that is not permanent and is portable. Please complete this collaboratively as a School Admin/SPED team.  We will review all submissions and be in contact with any questions or project ideas.  Thanks.

Survey Link

Onboarding New Inclusion EAs:

This is just a gentle reminder that we have a required training component that all new inclusion EAs must take prior to working with students.  The training checklist can be found HERE or you can go to the Student services resource site to find all the training details.  Ideally this would all occur on their first day on the job.  Also, remember that you can get a 4 hour sub on their first day so you can provide all of your training parts. 

From Jessica Hart

The Staffing Needs Assessment form has become one form instead of two.

Please use this new form: 
https://sites.google.com/bend.k12.or.us/student-services-resource-site/policies-and-procedures/staffing-needs

Please delete the 2 outdated forms if you have them saved on your desktop or in a folder.

The form should be filled out one time a year, with the student’s IEP, for those who would receive 4 points or higher.

Reach out to April Deihl if you have any questions.

Thank you

ESY Timeline

This ESY Timeline document shows this school year’s dates/times of ESY as well as when to make your decisions, turn in paperwork, etc.
(Watch for future ESY forms in the March blog).

NOTE: We will NOT be attached to the TLC Summer Sessions this year, so we will once again be holding it independently in July/Aug.

From Shannon Watters

Hi all,

I got several emails with confusion about what December Child count is and why we do it, so I wanted to provide a little more information.

December Child count has three purposes:

From Jessica Hart

The Staffing Needs Assessment form has become one form instead of two.

Please use this new form: 
https://sites.google.com/bend.k12.or.us/student-services-resource-site/policies-and-procedures/staffing-needs

Please delete the 2 outdated forms if you have them saved on your desktop or in a folder.

The form should be filled out one time a year, with the student’s IEP, for those who would receive 4 points or higher.

Reach out to April Deihl if you have any questions.

Thank you

ESY Timeline

This ESY Timeline document shows this school year’s dates/times of ESY as well as when to make your decisions, turn in paperwork, etc.
(Watch for future ESY forms in the March blog).

NOTE: We will NOT be attached to the TLC Summer Sessions this year, so we will once again be holding it independently in July/Aug.

Last Edge for 2022!

Our portal website:
Go to the portal
Click on Quick Links
Click on “Student Services Resource” – and voila!

Or – save this link

The quickest way to find things, once there, is to click on “Where to find things”
It lists all that is on our website.

Our portal website:
Go to the portal
Click on Quick Links
Click on “Student Services Resource” – and voila!

Or – save this link

The quickest way to find things, once there, is to click on “Where to find things”
It lists all that is on our website.

Our portal website:
Go to the portal
Click on Quick Links
Click on “Student Services Resource” – and voila!

Or – save this link

The quickest way to find things, once there, is to click on “Where to find things”
It lists all that is on our website.

From Transportation

Effective 10/31/22:  All transportation plan requests will now be active to start on the following Monday.  Please relay to your families when you submit a plan request that any new additions or changes to a student’s transportation plan will have at least a week’s waiting time.  If you submit a plan on a Monday, the soonest that student will be routed to start riding will be the following Monday.  This could be longer if this affects more than one route or is difficult to add.  The deadline for getting students on a bus for that Monday is Thursday at noon.  Anything received after the deadline will then be routed to start the following Monday.  Additionally, the bus drivers will no longer be calling families with their stop times and locations.  The families will receive an automated phone call alerting them that their students’ time may be changing.  This will also be followed up by an email saying that they will need to look up their students’ new/updated routing information in ELink.  All links to direct the family to the websites for their students routing information will be included in the email.  So, all families will need to know their students’ 6-digit ID number.  We cannot give out student ID numbers from the transportation office, they will re-direct them to call their school if they do not have that information.

Any questions, please call Dan Anderson, Special Programs Router 541-355-5722 or [email protected]

Our portal website:
Go to the portal
Click on Quick Links
Click on “Student Services Resource” – and voila!

Or – save this link

The quickest way to find things, once there, is to click on “Where to find things”
It lists all that is on our website.

From Colleen Funderburg

When you are ready to submit your IEP documentation for a review from your records clerks.  Please reference the following guidelines before submitting any paperwork

• Documentation needs to be submitted by the case manager to [email protected]
• All relevant documents need to be collected and submitted at one time before review
  • For guidance on relevant documents please reference the Student Services resource website HERE
• Documents should be VALIDATED, not FINALIZED upon submission for review

From Shannon Watters

Hi all,

Just your friendly reminder of our annual count date.

December Child Count is a month away.  Each year, we need to count as many of our students as we can, especially those that are in the Initial process.   You will be receiving an IEP Due Date report and an Evaluation Due Date Report today as well as the following three Mondays.

Information regarding December Child Count:

• For us to report accurate data to ODE,  case managers need to continue doing what you have always done:
  • An IEP with a due date which falls ON or BEFORE Dec. 1 MUST be reviewed and finalized on/before Dec. 1 to be included in our Child Count

• • • Example: If the IEP due date is 12/1/22 and you hold the meeting 12/1/22: This IEP must be completed and finalized the same day in order for the student to be counted.
    • Example: If you hold an IEP meeting 12/1/22, but the current IEP due date is 12/3/22, then you follow practice and finalize within 10 school days.  This student still has a current IEP and is eligible on Dec. 1^st.
  • If you have held ANY IEP meeting before December 1st, it must be completed, reviewed, and finalized on/before December 1st.
    • Example: If you hold an IEP meeting 11/29, but the IEP due date isn’t until 12/3, you MUST still have the paperwork reviewed and finalized by 12/1.

• We only have three days after Thanksgiving break before the Child Count Deadline.  Please submit all paperwork for meetings to RCC as soon as possible for those meetings held late in November so that RCC will have time to review and be ready before Dec. 1^st.  
  • Scan in paperwork to RCC for a faster return. 
•  
• Please work with your records clerks for a review prior to finalization, but keep in mind that if they are not able to provide a review, you are still responsible for FINALIZING your IEP and all associated documents.

Our current number is over 290 IEPs due by 12/1. 

Also, as a reminder there are widgets that track the countdown to Dec. 1st for your students who will be due by then.

• On the home page when you open Synergy, click on the plus .  
• Go to Special Education, choose IEPs Due by 12/1/22.  
  • The widget will show up on your home screen.  Unfortunately, this will not refresh each time you log into Synergy.  To refresh, hover over the widget and click on the cog wheel that shows.  Choose “refresh”. 

If you need assistance with the paperwork or have questions, please don’t hesitate to call myself or RCC.