Beginning next week look for tech info, tips and tricks as we recognize Cyber October. This information will be delivered this year via “The Week” staff newsletter starting Monday.
We will also be bringing back the “Phishing Derby” with some prizes for reporting suspicious emails.
OFFICE OF POLICY AND ADVOCACY
From Kinsey Martin
Mark your calendar: our district-wide Latino Family Night will be Thursday, November 12! We’d love to see which school gets the most student/family participation at the event, by percentage of your school’s Latino population—more to come on that. Remember: Staff are welcome, and dinner, performances, and activities are always provided free for everyone.
SAFE SCHOOLS – VECTOR TRAINING
Safe Schools trainings are due ASAP!
STUDENT WELL BEING
From Jennifer Hauth
Student Resources for Mental Health:
We promote 988 and Safe Oregon and they are accessible on student’s ipads. This is consistent with what our Health teachers teach in grades 6-12 through our shared slide deck. Safe Oregon is intended to anonymously report safety threats at school and is not intended for suicide intervention or mental health crisis, so the response may be delayed.
Don’t wait for the opportunity. Create it. ~ Chris Grosser
CRISIS SUPPORT – 988
From Jennifer Hauth – Director of Student Well Being
Local Crisis Support: Deschutes County Switches Exclusively to 988
Getting help in a mental health or substance use crisis just got significantly easier for Deschutes County residents. The county is officially doing away with the traditional Deschutes County Crisis Line (541-322-7500, ext. 9) and transitioning to 988 as their single, direct crisis phone number.
Deschutes County is leading the way as the first county in Oregon to pilot this shift, fully retiring local crisis phone lines in favor of the streamlined, three-digit national hub.
Here is what you need to know about the change:
One Simple Number: Students and families no longer need to search for or remember a 10-digit local number with an extension during an emergency. Just call or text 988.
Smart Geo-Routing: Thanks to recent updates in geolocation technology, 988 now automatically connects callers to local resources based on their physical location rather than their phone’s area code. Whether callers have an out-of-state cell number or are traveling locally, they will instantly reach responders who know Deschutes County resources, when calling from Deschutes County.
Same 24/7 Local Care: Callers will still receive compassionate and immediate support from qualified professionals trained to handle mental health crises.
If you or someone you know is struggling, reaching help is now as simple as dialing three digits. Save 988 in your phone today.
Individuals and families can also still access the Deschutes County Stabilization Center, which is open 24 hours a day, 7 days a week.
Looking for a site… Is your school available? Let Tami know.
NURSING POSITION
Internal posting for 0.5 FTE – in UKG (open until 9/25/26)
NALOXONE INFORMATION MATERIALS
Please let Tami know by Friday, 9/25, if you are interested in receiving printed materials for your school. Indicate how many posters/wallet cards you’d like.
Registration is now open for the 2026 Feeding Seminar, happening virtually on October 22–23, 2026.
Designed to support education-based swallowing and feeding teams, the Feeding Seminar focuses on safe swallowing and feeding supports in early childhood and educational settings. Whether you’re returning with your team, welcoming new team members, or looking to refresh and expand your knowledge, we hope you’ll join us for two days of learning and connection.
Feeding Seminar 2026 * October 22–23, 2026 * Virtual * 8:00 a.m.– 4:00 p.m. Each day
I am capable of achieving my goals and overcoming challenges.
FAN
Our FAN Advocates provide an amazing service to our students, families, and community! If you are not familiar with FAN, this short video is a great starting point.
A few reminders about FAN services in your buildings:
Their office should be a private, welcoming space for confidential services. FAN offices should be inviting and that clothing and other resources are well-organized.
The clothing and resources in their offices are designated for students with financial need. They are not intended for addressing routine dress code violations or accidents. If a student experiencing financial hardship has an immediate need for clothing, shoes, a belt, or another resource and the FAN Advocate is unavailable, another staff member may help the student access the needed item. Please report the transaction to the FAN Advocate afterward so it can be documented. If a student does not have a financial need and simply needs a change of clothes because of a dress code issue, accident, etc., please contact their family instead of using FAN resources.
We welcome donations from staff! Before bringing in clothing or other items, staff should check with the FAN Advocate to see what would be useful at your school or another FAN site. Please don’t leave bags of donated items without coordinating with the Advocate first.
MEDICAID UPDATES
Blood Sugar Check via iPad Synergy Documentation
When doing quick blood sugar checks where all you are doing is looking at the iPad and documenting the bg number in the paper log (no other intervention needed), rather than doing a separate health log for each check, at the end of the day, you can do 1 health log and note the number of total minutes that you spent checking the blood sugar (without any intervention) in the “total RN minutes” box.
Time In/Time Out in Synergy
You will notice that the “time in” and “time out” boxes are no longer required fields. Although you should be documenting when the student arrives and when they leave, this total time may not reflect the actual number of nurse minutes. Perhaps a student was seen by the registered nurse for 10 minutes out of the 20 minutes they were in the health office. The “total RN minutes” that should be documented at the bottom of the log would be 10 minutes. If the student was seen only by health office staff, the “total RN minutes” would be 0 minutes.
“In Progress”
You may save Synergy documentation to the “In Progress” if you are not ready to finalize the health log.
We have also taken the requirement of time out away, so you may save the documentation without indicating that the time that the student left the health room. If you plan to come back to finalize documentation, please select “In Progress” instead of signing the log.
From Kinsey Martin – Office of Policy and Advocacy
As a reminder, federal law, district policy, and our organizational values require us to use trained, professional linguists for translation and interpretation services to ensure accurate, high-quality multilingual communication with families. AI translation tools, including ParentSquare’s auto-translate feature, do not meet this requirement and should not be relied upon for translation. We have already seen some significant errors in AI-generated translations this school year.
For reminders about the regular, urgent, and emergency translation resources available to you, please review this information and share it with your staff.
Our current protocol allows our athletic trainers to progress athletes through Stage 4/Non-Contact practice, requiring medical clearance prior to Stage 5/Full contact. The recent change now requires that medical clearance be obtained prior to stage 4.
HMP UPLOAD PROCESS CHANGE
Uploading HMPs into Synergy
The uploading process has changed.STARTING AUGUST 31ST. – Please send any HMPs requiring uploading into Synergy to the Records Clerks. All you need to do is email the completed HMP to Bend-La Pine Records at [email protected] via regular email (not BLSend or encryption). A records clerk will email you confirmation of HMP received and will upload into the SIS side (and SE side if needed). Nurses should not be uploading any HMPs into Synergy.
NURSE MEETING MINUTES
Please be sure to read the September 2nd nurse meeting minutes sent out via email on Friday, September 4th. There is a lot of new information in there.
Hello AMAZING substitute nurses! I am hosting a meeting for substitute nurses on Wednesday, September 16th, 2-3pm at the Education Center (520 NW Wall St, room 203). Some topics of discussion will include Medicaid documentation, Safe Schools trainings, and email security reminders. Hope to see you there!
VECTOR SAFE SCHOOLS TRAINING
Please remember to complete your yearly Vector Safe Schools training.
PLEASE ENCOURAGE YOUR STAFF WHO COVER THE HEALTH ROOM TO ATTEND THIS TRAINING.
HMP UPLOAD PROCESS CHANGE
Uploading HMPs into Synergy
The uploading process has changed.STARTING AUGUST 31ST. – Please send any HMPs requiring uploading into Synergy to the Records Clerks. All you need to do is email the completed HMP to Bend-La Pine Records at [email protected] via regular email (not BLSend or encryption). A records clerk will email you confirmation of HMP received and will upload into the SIS side (and SE side if needed). Nurses should not be uploading any HMPs into Synergy.
MEDICAID – SYNERGY UPDATES
Changes have been made in the Synergy health log area to enable automatic billing for Medicaid. (No more going into DSCtop.)
Required Fields
Health Code
Time In
Time Out
Notes (to capture the visit/activity/what was done)
No edits to the health log can be made once it has been saved.
IPOCs
Please remember to develop an IPOC (individual plan of care) for each of your students who has ongoing care (ex. diabetes care, toileting, medication administration, safe feeding plan, seizures, tube feedings, etc). IPOCs do not need to be made for “one offs”such as a health room visit for headache, head injury, etc.
Directions for how to make an IPOC can be found here.
Anyone, including community members that are not engaged in services at Mosaic, can stop by any of Mosaic’s clinics or SBHCs and pick up Narcan free of charge. Individuals do not need to provide any demographic information, and the process is confidential. Narcan can be picked up at any Mosaic site as long as the clinic is open during regular business hours.
Please take a look at the proposed Cystic Fibrosis HMP and provide feedback to Tami by 6/11/26.
IT
From Chad Brewer in IT
BLS BYOD
Here is our website on getting iPhones, Android phones and other devices connected to BLS BYOD. You can just select your device type and follow the instructions.
Additionally, if your nurses have any trouble, please have them reach out to us – either by contacting our Help Desk at 1200 or by contacting their school’s Client Services tech.
MILEAGE REIMBURSEMENT
Please be sure to submit any outstanding mileage reimbursement forms to Kristan by June 12.
Please upload editable HMPs for incoming 6th and 9th graders here. Please check the NSM to make sure that the HMP template has not been updated. If it has been updated, please use that version.
Choking Risk HMP – to reflect the changes to updated CPR guidelines to give 5 back blows first followed by 5 abdominal thrusts. * You may want to consider incorporating the updated choking guidelines into your Comprehensive Health Training at the beginning of the school year.
PARENTSQUARE
Our primary family messaging and engagement tool will be changing from School Messenger to ParentSquare. Nurses, please plan to attend the virtual basic training on Tuesday, September 1st, 10-11am. A Teams link will be shared at a later date.
“First aid providers should assist a person with asthma who is having difficulty breathing with the administration of their own prescribed bronchodilators as needed.”
“If a commercially available spacer is not available, it is reasonable to use an improvised spacer when assisting a person who is having an asthma attack to use their own inhaled bronchodilator medication.” Examples include: plastic bottle, toilet paper roll, paper cup (the container should be clean and dry)
CPR/CHOKING
Did you know…
For children and adults with severe foreign-body airway obstruction, it is now recommended to provide 5 back blows (first) alternating with 5 abdominal thrusts until the object is expelled or the child/adult becomes unresponsive. This change has been updated on the Choking Health Management Plan in the Nurse Services Manual. Update signage in your schools with the infographic included with the Choking HMP in the NSM.
HEALTH MANAGEMENT PLAN MOVE UP
Nurses in grades 5 and 8…
Please upload editable HMPs for incoming 6th and 9th graders here. Please check the NSM to make sure that the HMP template has not been updated. If it has been updated, please use that version.
HEALTH MANAGEMENT PLAN REVIEW
Please take a look at the proposed Encopresis HMP and provide feedback to Tami by 6/1/26.
HEALTH MANAGEMENT PLAN UPLOAD
When uploading any completed HMP into Synergy Documents, please email the HMP to records clerks through regular email (no encryption needed). In the subject line write “Please upload”. Records clerks will upload the HMP to the SE side.
This is a C.A.S.T. for Kids event designed to provide children with special needs (minimum age 6) the opportunity to enjoy a quality outdoor recreational experience through the sport of fishing. Join us for an unforgettable morning of fishing, boating, and celebrating amazing children!
