Team,
This is a lengthy blog-pace yourself.
Here is the plan for administering the Student Health Survey for 6th & 8th grades only: (The survey will fall under the red zone ie To Do for the following weeks)
- Schools send parent letter week of October 17th
- 6th & 8th graders take the survey the weeks of October 31, the week of November 7, and the week of November 14.
- Make-ups during the week of November 28
- Here is a helpful Powerpoint about the survey and the role of the survey coordinator
- Here is the Parent Consent Form
Also, I updated some of the links on the Home Page blog. For example, I added the new 2022/23 School Resource Officer Assignments ie Safety. Here are the links to the latest information:
- Safety
- Standard Response Protocol
- Certified Professional Growth and Performance Manual
- Middle School Running Minutes 2022-2023
- Meeting Agendas
I will continue to add more at the top as I update more pages.
I hope you have a restful weekend! ~Juan
To Do
From Lora Nordquist
Principals,
At a couple of our schools, staff have ordered curricular materials/licenses/products that have proved problematic for different reasons: 1) in one case, the district already had licenses for the materials, so staff spent considerable time with customer service in order to cancel the new order; 2) in another case, staff ordered materials that don’t align with the content standards in a particular subject.
Going forward, do NOT order new curricular materials without approval from Julie Walker (elementary) or Dean Richards (secondary).
From Scott Bojanowski
As we start this week off with wildland fire smoke across our district, we want to send out reminders on how to find the current AQI information using the Oregon DEQ Air Quality Index Map. Please use this website (Oregon Air is available as an app for mobile devices too), to determine the AQI closest to your school or facility. And here is the link to the OHA chart for school outdoor activities during wildland fires.
From Stephen Duval
Please ensure your staff have taken the time to walk through the proper setup of their Synergy and Canvas gradebooks. All staff should have had the opportunity to do this during the Canvas trainings on the afternoon of 8/30. However, we know not everyone was able to attend and some may want to double check their work.
Setting up the gradebooks for standards-based grading schools (e.g.: CMS, Realms, PBMS)
Setting up the gradebooks for 100% and 0-4 schools (everyone else)
Additionally, schools should note Canvas is the gradebook of record for our non-SBG schools and should work to promote family observer account signups. The district will continue to promote Canvas observer accounts, but it may also be beneficial for you as administrators to do the same.
Please reach out to Stephen with any questions.
Teacher Evaluations
Below is the observation timeline for teacher evaluations. Here is the Link for Certified Professional Growth and Performance Manual.
This and That
From Colleen Behrens, Linda Adams and Monica Freeman
Data is a part of our daily decisions and in all careers. Standards in Math, Science and Social Science are adding more data literacy starting with elementary grades. But what is data? How do we teach students to create and understand the stories data can present? What does it mean to be a data literate citizen? The Science, Math and Social Science Instructional Coaches are offering a Data Literacy Series for secondary teachers. We encourage cohorts from the same school and across disciplines to participate in the series, but individuals are welcome too. Please share this informational flyer with your teachers.
From Instructional Tech Staff
Our instructional tech team is much smaller this year. Helping out at the elementary level is Robbie Faith. Robbie was previously a teacher at Ponderosa and before that, an Instructional Technology Coach in Corvallis. Tracy Howk is still with us, working with secondary schools, although both Robbie and Tracy are happy to help with all things K-12. Tracy was the librarian at Juniper and joined the instructional tech team last fall. Since we do not have a replacement for Christie Boen, Tracy will be supporting BLS libraries and is the point person for things related to libraries and media centers.
From Scott McDonald
Greetings,
This is a reminder that school office staff are the first level of support when it comes to assisting our families. Questions about ParentVue, BLpay and general student information system requests, should all be addressed by our school staff. Currently our IT team is handling many questions related to these areas through the Student-Request email account. This account was developed as an additional way for parents to get help when schools are not in session or in emergencies, not a primary means of support. Unfortunately, this email account has become the default route for parents to get information and support, with 463 emails in that que as of this morning!
This is not an efficient way for our families to get the support that they need. Our IT team member who has been fielding these questions is working to create a guidance document, to share with office staff who may be new or unfamiliar with addressing these questions.
As always, our help desk team will be ready to help your office staff be successful for any one-off or sticky questions. Please help us communicate this important support structure.
From Culture of Care Team
http://blogs.bend.k12.or.us/juan.cuadros/files/2022/09/September-2022-Culture-of-Care-Update.pdf
From Julianne Repman
Greetings,
Quick heads up for those who may not have attended Safe and Secure Schools workshops in August…
The direct link to the First Step app that was previously featured on middle and high school iPads has been replaced with direct links to the apps our students use the most: Safe Oregon and YouthLine.
As a reminder, these two resources also continue to be featured on the back of all student IDs for those in grades six through 12.
First Step continues to be a resource for our families:
https://www.bend.k12.or.us/district/parents/student-mental-health
From Human Resources
Here is video #2 regarding UKG Implementation and Training Timeline. It was shared with Office Managers during my weekly WebEx meeting with them and will be shared with all BLS staff on Tuesday.
An Important Ask
When we push out the first UKG training in a week, BLS staff will benefit from single sign on (SSO) and be able to login to UKG using their BLS username and password.
Any assistance that you can provide in reaching out to specific staff members that you suspect are not accessing their BLS email address to monitor school/department/district communications, providing them with documentation on setting up multi-factor authentication (MFA) and having them login to the BLS email, would be greatly appreciated! They can also receive assistance from the IT Help Desk (x1200) in setting up MFA and accessing the BLS email.
Staff who have not set up MFA, will not be able to login to UKG and therefore won’t be able to request leave, submit timesheets and perform other critical tasks.
From Kinsey
Bias Incident Reporting
Please print and display the posters in a few locations in your building:
-Front entry/lobby
-Counseling office
-Staff work room
-Link in your weekly staff blog
Some school staff are still using the old form—please be sure your school community has access to the correct reporting form, and that they report incidents promptly. Direct link to the form is here (bookmark this!).
Regarding the Student Lesson: See email from Kinsey sent Monday 9/12, as well as your notes from when this timeline/expectation was shared at each leveled Admin Retreat in early August. Reach out with questions or if you’d like partnership in roll-out and implementation.
LEAD Instructional Coaches
Please print and/or share this flyer with your teachers. Feel free to invite a LEAD Coach to a PLC, ICCL, or staff meeting!
Name Change in Synergy
If you have a student requesting to change their name in Synergy for gender identity purposes, please see the Name Change form included in our Gender Support Protocol. To access the Gender Support Protocol, see pg 3 of this Administrative Expectation.
Best practice in implementing the Gender Support Protocol is via a meeting/conversation with a collaborative team. Please reach out to the DEI Office for support or partnership!
Family Liaison Team
Here is the updated list: 22-23 team of Family Liaisons! Feel free to print copies for your lobby.
Some liaisons are very part-time (5 hours a week), to support district-wide family engagement efforts. They can support individual school needs—we will just need to coordinate and partner thoughtfully on requests for their time, to be respectful of boundaries. If you have questions about coordinating services, case loads, or schedules, reach out to Kinsey. If you have a specific request of the liaison team, reach out to any member of the group!
From Jennifer Hauth
Please share with your staff: Classroom 180 Book Study – Join fellow educators in this supported book study to learn the 5 domains and supporting indicators of the Classroom 180 Framework. Learn how you can create a more trauma-informed classroom to meet the needs of our students. Book Study in Collaboration with the Bend-LaPine Student Success and Culture of Care Coaches. Join Virtually: 9/22 4:30-6:30 & 11/17 4:30-6:30. Coursework completed on your own via Canvas with optional Office Hours. Optional: 1 OSU Credit.
Another from Jennifer
Several admin have asked for their own logins to Care Solace, currently we have School Counselors, Student Success Program, Nurses, School Psychs and Public Health Specialists registered. If you or someone on your school campus would like a login, please use the link below. Everyone else is still able to access the resource through our web site, the login just allows for the Warm Handoff by a staff member. All staff does not need to create an account to have access and I do not see this being an expectation for teachers.
- Registration link for Care Solace, it take less than 1 minute.
- A video on the Care Solace Story.
- A video on Care Match.
- A video on Care Solace for Staff.
Calendar
September 21: Upshift Coordinator Training 1:30-2:30 location TBD
September 21: Upshift Specialist Training 2:30-4:30 location TBD
September 22: Middle School Admin Work Session: 7:30-9:00 Cascade Middle School (Juan will hold this work session then travel to Salem)
September 22-23: Juan out of office: Educator Equity Summit in Salem, Oregon-available by phone/text (Juan will hold MS work session then travel to Salem)
September 26: Assistant Principal/Dean Work Session 7:30-8:30 at Ed Center in Board Room
September 26: District Safety Team meeting 8:30-9:30 (Safety leads required to attend)
Fish On
Building genuine relationships with students.