Team,
It was great to see all of you individually at your site! I think you all pitched a no-hitter yesterday! Wink Wink.
Have a great weekend. ~Juan
To Do
From Juan
Staffing plans are due today. Please complete your staffing plan if you haven’t already.
Also, complete the anticipated vacancies google sheet. This is going to be helpful as we May need to place teachers. If you think you need to make new hires, call me, they need to be approved by your level leader. The anticipated vacancies sheet is below:
High School & Middle School Anticipated Vacancies
This and That
From Scott Maben, Director of Communications, ext. 1006:
The May 16th Special District Election is in four weeks, and included on the ballot are contested races for four of the seven seats on the School Board for Bend-La Pine Schools. In previous elections we have shared election guidance for employees, addressing expectations of conduct in the workplace as we strive to keep our schools neutral political zones. District policy and state statute guide and protect us in these efforts.
On a related note, candidates should not be actively campaigning, distributing campaign literature, or fundraising in our facilities during staff work hours. If a candidate for office contacts you or a member of your staff seeking to visit with district employees about their candidacy or campaign, please direct them to Scott Maben, [email protected], or 541-668-5523.
From Leah Bibeau
UKG TLM Update April 20th, 2023
UKG TLM has been live for 9 weeks now. What a stellar accomplishment. The implementation team appreciates all the participation and support from everyone in navigating this transition. Without you all this would not have been possible.
What have we accomplished?
- We have eliminated our paper processes for recording time & leave.
- Created an import process directly from our UKG timesheets into Business Plus that improves accuracy in our payroll processes.
- Improve our Auditability, documentation and internal controls. Yes, that boring regulation stuff.
- Identified many areas of additional improvement we can look to in the future. Yes, finding issues is a positive, it means we are on the right track to continual improvement.
Thank you everyone, we are still very excited.
What comes next?
- As some are aware there were certain pieces of the implementation that still require some fine tuning before being fully implemented. For example, our time off requests from Frontline Absence management are still being manually entered into UKG by our wonderful timekeepers. The automation of this process is still underway and we are actively engaged in assessing what further steps need completed to turn this on. Once we have a tentative go live of this further automation, we will share that.
- With continued partnership with our staff, timekeepers and managers, we are identifying additional areas of improvement, to improve efficiency of the flow of approvals as well as identifying areas where additional training or development of process documents will better assist everyone in navigating the use of this application.
- A number of meetings have been scheduled over the next 2 weeks to review everyone’s feedback, requests and suggestions so as to allow us to update our planned next steps and stages so that we can communicate to all.
Again, the implementation team appreciates everyone’s continued feedback and support. Please continue to reach out to HR for any questions about your employee setups or any HR processes and reach out to payroll for any questions regarding time paid, or time off balance questions. Also, continue to check back to the UKG staff portal page and/or the UKG application itself to find updates and any new process and training documents that are posted.
Take care and thank you from Leah and Jason in the Business Office.
From Amy Yillik
Hi y’all!
I wanted to share some work I’m currently doing with BSHS that may be of interest to your middle & high schools for next year. Last year I began partnering with BSHS & Deschutes County to provide PD and connection for parents, emphasizing attendance and dealing with challenging issues. The flyer for the upcoming event (attached) and the content from both sessions are linked.
Family Slides from 2022 (Spanish Version)
Family Slides for 2023 (Spanish Version)
I’d be happy to offer this with other schools or as a larger district event. Last year we had over 60 participants (with half being LatinX) and it was well-received. It would take some planning to coordinate with participating schools, though now that we have created 2 sessions, I believe we have an easy to use model for implementation.
Let me know if you have any questions or would like me to discuss this with the leaders in your schools for potential partnerships next year.
From OSU
There is a OSU grant for 100% tuition reimbursement for a Master in School Counseling. Here is a one pager.
- Master of School Counseling tuition-free and with a monthly stipend from OSU Cascades.
- Informational Open House May 8th from 5:30 pm to 6:30 pm. Email [email protected] to register.
- Candidates must apply for admission to the School Counseling program by May 25, 2023
- If accepted into the program, then candidates may apply (very short process) for entry into the PATH-SC cohort (grant funded tuition-free and monthly stipend)
- Classes for this new cohort (both those in the PATH-SC cohort and those who are not) will begin in late June 2023.
- Anyone with a Bachelor’s Degree can apply for the PATH-SC cohort, regardless if they are currently working in the district or not.
- The focus of this grant (PATH-SC cohort) is to engage individuals who represent your community, represent an underserved and diverse population, and must be placed and willing to work in a high-needs school.
From Paul Dean
re: UKG HRIS & Recruitment Update April 20th, 2023
Implementing a new HRIS can be a daunting task, but when it comes to UKG, the benefits of making the switch are clear. Since its implementation nine weeks ago, our organization has seen a significant improvement in our HR processes. This has led to a substantial decline in overtime for our staff, reduced paper consumption across the entire district, and increased access to important information for our employees/schools/departments.
We have been able to automate HR manual tasks, freeing up valuable time and resources. For example, our employee onboarding process has been significantly streamlined, allowing new hires to complete their paperwork online and reducing the time it takes to get them up and running in our system. Another area in which UKG HRIS has improved our HR processes is in electronic forms. The system offers a user-friendly interface that allows employees to easily complete custom forms, checklists, and contracts.
As we look to the future, you will start to see process improvements system-wide and additional features being rolled out. Also, we are in the process of building the Learning and Performance modules in UKG to have a one-stop shop for all of our staff’s resources, training, professional development and evaluations. As our implementation of UKG modules progresses, we anticipate it being a game-changer for our organization.
Calendar
April 24: VP/Dean Training Room 314 @ Ed Center
April 27: Middle School Admin Work Session 3:00-4:30 pm @Wall Street Lab Ed Center
May 1: Principal professional development 3:00 @Ed Center in the boardroom
May 3: HDMS AP interviews
May 10: Middle School Embedded Session#3 8:00-2:30@SVMS
May 11: Middle School Admin Work Session 3:00-4:30 pm @SVMS
May 25: Middle School Admin Work Session 3:00-4:30 pm @Cascade MS
May 29: Memorial Day No School
Fish On…
