May 8, 2020

To Do:

Translations Required for ALL correspondence – effective May 2020: Every family communication from the Principal’s Office must be translated into Spanish (and/or any languages represented by families in your school population).  Ideas for making this work:

  1. ELL Dept staff serving your building can determine which languages are needed.
  2. Meet with your front-office team to identify your designee for submitting translation requests and distributing them once received (suggestion: this should be your office manager or whoever manages the School Messenger system and/or the production of paper copies of your communications).  
  3. Make it clear to your designee that you are asking them, effective immediately, to be responsible for requesting translations for all school-wide parent communications (emails, newsletters, etc).  


Please take a look at this one-page summary that Kinsey has put together for schools as a follow-up regarding the Multi-Lingual Family Survey that she shared results of last week during our Horizontal meeting. Note the “responses” at the bottom of the page to make sure your part of this is communicated and completed (on an ongoing basis).


This week, there was an amendment made in the ODE Guidance with respect to the number of people allowed at a graduation ceremony. The original number was 25 and was changed to 24. Here is the amended guidance doc with the changed number included on page 4.


Rethinking Fundraising during COVID 19: As we navigate COVID-19 and the impacts to our communities and families in the district this spring and summer, we are asking that principals use discernment around any fundraising being considered by schools and programs.  We are not putting a stop on all fundraising at this time.  There is some acknowledgment that some schools or programs may have long-term projects in process and other unique considerations that may warrant fundraising.  However, in general, we are asking that we do little to none of the typical fundraising events that we would do in these weeks and months to come.  Out of respect for our families and businesses, now does not seem to be the time to be asking them to contribute to fundraisers.  If there are unique circumstances around a specific fundraising project that you would like approval to do prior to the fall of 2020, please seek approval from your level leader before doing so. 


The regional Culture of Care Coaches are hosting a 2 day training with  Jim Sporleder (Paper Tigers) on August 20-21 

  • Day 1 is designed for a broad overview message about restorative justice and creating a culture of care.  This is open to anyone.
  • Day 2 is designed for building administrators and leadership teams to go deeper

This was planned prior to the COVID closure and we are still hoping for an in person training.  However, we understand the format may need to change based on ODE and OHA guidance.

An official flyer will be forthcoming.


National Board Certification recruitment has begun!  Heather and Michele, working alongside OEA and TSPC, have 3 virtual recruitment sessions set for May.  If you have teachers who are interested in pursuing National Board, please share the OEA flyer that is in the google folder.  There are also several resources available for you.  Teachers who are “shoulder tapped” by an administrator are more confident and eager to grow their professional learning in this way and become teacher leaders in their buildings.

Check out this graphic about how encouraging teachers to become National Board Certified improve teaching and learning:

Three key points of information:  

1) HB2763 will reimburse teachers for the cost of certification once they certify 

2) OEA has a grant to support teachers of color and novice teachers (first 5 years) in their pursuit of NB certification

3) MidOregon Credit Union is offering zero-interest loans for our candidates in order to support the upfront cost.


ODE is requiring that we include a statement about grading during COVID-19 on the transcript to explain why we moved from letter grades to Pass/Incomplete during the spring term. This is the statement we plan to include: 2019-20: All Oregon schools were closed from March 16, 2020, through the end of the school year due to the COVID-19 pandemic. During this time, the instruction was delivered through distance learning and Pass/Incomplete grades were given for the final term. Patty Givens will add this comment centrally, so no need to have your registrars to this. Patty sent this information to our counselors this week.


Paraeducator Professional Development webpage- The HDESD is excited to share the Paraeducator Professional Development webpage, compiled by the Culture of Care Coaches (link below).

For leaders and administrators, there is a catalogue of opportunities at the top of the page, that allows you to view the comprehensive list of PD in the event you want to plan and organize specific content for certain programs/staff.  In addition, there is a Professional  Development Reflection Document that can be used by staff.

All of the content is then divided into categories on the webpage, with a variety of resource links/videos for paraeducators to access.  It will be updated weekly with new resources/links.


Social Distancing Reminders– Tami Pike asked that we share the following reminders with principals. Thank you for all you are already doing.

*Social Distancing Requirements. Public schools and private schools shall designate a person or officer to establish, implement, and enforce social distancing requirements, consistent with guidance from OHA. When in-­person interactions are required, social distancing measures must be implemented and enforced to the maximum extent possible.

*At-risk Employees. Nothing in this Executive Order should be construed to require public school or private school employees in at-risk categories, or public school or private school employees who have an at-risk member of their household, to take action inconsistent with public health recommendations or the advice of the employee’s physician.


Check out this fun video the leadership students at MVHS made for college day this week. It will make you smile! Please share other cool activities happening at your school!



HS Admin WebEx: Monday, May 11 at 1:00pm

Leadership Team WebEx: Tuesday, May 12 at 9:00am. You should have received an invite from Andrea.

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