December 17, 2021

To Do:

Parent notification about YouthTruth should be pushed out by today. Our YouthTruth survey window runs Jan 3-28 and we are required to notify parents of the survey prior to implementation. Here is some language Dave pulled from YouthTruth’s passive consent form: schools can use to notify/communicate with parents about YouthTruth student surveys. I chose not to modify this at all because it is translated into Spanish (and Russian). Schools have access to the forms this came from.   Check out last week’s BLOG for the text in Spanish and English.

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SIW Equitable Grading 30 min training for MS/HS: Please set aside 30 minutes in January or February for your equitable grading team member(s) to update your staff on the team’s work.  They will have a presentation to cover and provide avenues for staff to provide feedback.  If your building does not have a rep, please reach out to Stephen DuVal to discuss a method for communicating with staff.

Equitable Grading Reps: BSHS – Erin Hoffman – Amy Sabbadini; BTA @ MHS – Alex Greenwood; CHS – Jess Calbreath – Kolina Watt-Garcia – Alex Baltodano – Rayne Cedergreen; LPHS – Pam Price; MVHS – Brandi Ross – Jason Gibbs – Sharon Sieveking – Michael Hicks; Realms HS – NO REP; SHS – Erin Carroll

Information:

Mandatory Canvas/Synergy Clean up: We are seeing progress in the required clean up. This needs to be done by the end of January so student grades are ACCURATE on Canvas and Synergy. Here is the link to the slides from our work session last week. Let us know if you need support as you work with your teachers on this priority project. You goal is to check off that every teacher has completed these tasks by January 20. It is imperative that Synergy and Canvas are in synch.

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From Paul – Human Resources is very excited to be expanding our use of Frontline products Recruit/Hire and Central.  By increasing our digital automation of job postings, hiring and document management processes, we will be able to expedite approvals in a more timely manner and reduce redundancies in our practices.

Some of these changes will include more self-service options giving greater autonomy to BLS staff members when undertaking a variety of HR-related tasks.  Here are some of the changes that we are instituting to the new hire process at the start of 2022:

  • When a candidate accepts a job offer from an administrator, instead of asking them to physically show up in HR,  please instruct them to call HR right away @541-355-1101 in order to coordinate drug testing and onboarding paperwork. Third party drug testing needs to occur within 24 hours of the offer.
  • New hires will be provided digital paperwork instead of hard copies to complete during the onboarding process
  • New hires will spend significantly less time in our office filling out paperwork
  • Frontline Central will be the digital repository of applicant documents and their new hire paperwork.

****New Request-To-Hire Procedure For Administrators/Supervisors! – On January 3rd, we will be discontinuing the practice of asking administrators to upload interview packets into google drive.  Instead, you will upload Interview Packets directly into Frontline Recruit & Hire.  

To do that, you will print the packets (Certified Interview Packet;  Classified/Extra Duty Interview Packet) like normal, fill them out during the interview process and then scan them to your email.  We’ve created this short 1.5 minute video on how to upload the scanned packet into Frontline. Here is a step-by-step guide shown in the video.

  1. Open Frontline Recruit/Hire
  2. Locate the forms module on the left-hand side of your screen
  3. Click on “Fill Out a New Form”
  4. Under the category “Applicant Screening”, click the Interview Packet box
  5. On the bottom-right hand corner of your screen, click “Continue With Selected Forms”
  6. It will ask you to type in the specific job and applicant’s name. *Please make sure these match your hiring request*
  7. You will upload your Interview Packet to the form, answer the questions, and submit

Important: You will need to upload the interview packet BEFORE you make a Recommendation-to-Hire.  New hires won’t be approved until the uploaded documents can be reviewed by HR.

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From Jackie Wilson re: Sustainability Update – Thanks to everyone who reminded their staff about the Holiday SOP over Thanksgiving. Facilities checked in on 5 schools and they all looked great in terms of energy conservation, overall the buildings were shut down. Please remind staff of the importance of conservation strategies over the two-week break and specifically to make sure all mini-fridges are emptied and unplugged.

Composting has been successful this fall at Miller Elementary and the BSH commissary kitchen. Although a small impact, keeping food waste out of landfill has proven to be successful this fall. We hope to see growth in this program in the coming years. “It is much easier than I thought and the system is working great.” Custodian Glen Carey.  Students are composting food and stacking boats in the attached container keeping their waste to 6-yards weekly. The district on average generates 445 yards of trash weekly, at a cost of $28,000 a month. Small changes can make a big impact. THANK YOU. Happy holidays. 

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Check out this course offered by Quinn Daly on Differentiated Instruction: This course will support you in providing differentiated instruction both in a virtual and face-to-face classroom settings. As a result of this class, you will come away with a better understanding of what differentiated instruction is and you will have created a differentiated instruction lesson you will be able to implement directly into your classroom this year. This course is run completely through Canvas, with a group share on the last day of the course. The dates of the class are from January 18th – February 22nd.

Teachers can register on performance matters. Here is the direct link:https://bend.truenorthlogic.com/ia/empari/learning2/course/viewCourse?courseId=10283&month=0&year=2022&whence=calendar&backUrl=%2Fcal%2FmonthTeaserV2%3Fyear%3D2022%26month%3D0

Calendar:

HERE is the calendar for meetings for the year

Here is a sample Learning Walk schedule you can use as a guide to plan that visit.

SIW schedule

January 4 – Principals Breakfast 7:30 @ Original Pancake House

January 5 – Assistant Principals In Practice Calibration Workshop 7:30-9:[email protected] Ed Center Board Room

February 5 SLGG’s and your Self Reflection due (I moved both of these back to account for the Canvas/Synergy clean up).

February 11 – HS Admin Work Session 8:00-9:30 @ Realms HS

Reminder: complete your work calendars.  If you need assistance please contact April Jorgenson.

Mark your calendars for June 20 and 21, 2022 for our Leadership Training Academy.

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