To Do:
Oct 11 END attendance: Principals, continue to follow up on END attendance. Please reach out to Dean if you have questions.
Information:
From Jenn: Attendance for students on medical leaves: Occasionally a student will experience a significant medical situation that requires an extended absence. While our attendance policy addresses basic options for this, we have developed additional guidance to support teams in navigating these infrequent situations. Here is district guidance.
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From Dean and Michele RE: CDA letter to Language Arts Teachers: This letter from Michele Clements, our Secondary Language Arts TOSA, will be sent to your Language Arts teachers in the coming days. Thank you for supporting your LA teachers to plan collaboratively so they can implement the CDA with fidelity, by grade level, this year.
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From Dave: YouthTruth surveys will be happening in January. This is our fourth year working with the organization. Here is a simple timeline of how the process should unfold over the next few months. All dates are from YouthTruth’s documentation.
Nov. 14 – We will receive a brief 10-20 minute pre-recorded Kick-Off Webinar for principals to watch by Nov. 24.
Nov. 27 – YouthTruth will send principals (and any site survey coordinators listed on the submitted School Information Form) instructions on how to access their school’s unique Survey Implementation Guide. This is the first email that school-level teams will receive directly from YouthTruth.
Nov. 27 – Dec. 22 – School teams use the instructions in the Survey Implementation Guide to prepare for surveying. This should take a few hours total.
Jan. 2 – Jan. 26 – This is the survey window for all student, staff, and family surveys.
Feb. 9 – Results will be available to schools.
More general information about YouthTruth is available on their website https://youthtruthsurvey.org/
| YouthTruthYouthTruth harnesses student perceptions to help educators and education funders accelerate improvements.youthtruthsurvey.org |
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From Josh in Student Services:
Here is the recap of the MTSS Tier 3 process reviewed at the HS work shop Tuesday.
Specialist Evaluations
Evaluations School Psychologist
Administrators you should have received an email from Colleen Funderburg and Josh Marks outlining your responsibilities for evaluations of School Psychologists. If you need additional clarification please reach out.
Evaluations Speech Pathologist
All observations and summative evaluations for Speech and Language Pathologist are completed by the assigned sites. In the event that your SLP is shared with another site, you would work together with the other site to complete the observations and summative evaluation.
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From Jenn:
School Counselors
- Site administrators are responsible for all observations and summative evaluations. In the event your school counselor is shared with another site, you would work together with the other site to complete the observations and summative evaluations.
- Job Description
- Evaluation Rubric
- SLGG Goals should be tied to these for this year:
- As part of the BLS Comprehensive School Counseling Program, School Counselors are to develop Tier 1 and Tier 2 School Counseling Department goals that are aligned with schoolwide outcome data. They have been given guidance to use these two goals as their SLGGs.
Student Success Coordinator/Clinician
- Site administrators are responsible for all observations and summative evaluations.
Student Success Educational Assistant
- Site administrators are responsible for all observations and summative evaluations.
- Job Description
- Evaluation Rubric
Student Success instructor (HS Only)
- Site administrators are responsible for all observations and summative evaluations.
- Job Description
- Evaluation Rubric
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From Paul in HR:
Performance Module
We recognize that we released a firehose of information during Wednesday’s Leadership meeting on the Performance module. Feel free to access the following resources:
- Slides from the October 25 training
- UKG Performance Module Overview Document
- Goal setting tasks for administrators (1 min 56 seconds video)
- Observation Entry – Supervisor video (3 min 14 seconds)
We will be hosting two optional virtual drop-in sessions next week:
- Wednesday, 11/1, from 10 am – 11 am (link will be shared next week)
- This will be a Q&A with no new information shared
- Friday, 11/3, from 1:15 pm – 2:15 pm (link will be shared next week)
- We’ll begin with a rollout update
- Q&A afterwards
Student-Teachers
Recently, there have been a number of aspiring student teachers who have reached out directly to our schools to inquire about securing a placement at that particular site, so I’d like to take a moment to explain the process we follow for placing student teachers.
Currently, we have established agreements in place with George Fox, OSU-Cascades, and Lewis & Clark that allow us to readily accept student teachers when we can match them with a supervising teacher who suits their needs. For requests from other institutions, we require that they be directed to our Human Resources department so that we can engage the institution in the process of developing an MOA that meets both parties’ needs.
Each request beyond our established agreements is evaluated on a case-by-case basis. Typically, we only consider such requests when they offer opportunities for our existing employees, such as Educational Assistants seeking licensure, or when they present a chance for us to develop relationships with individuals pursuing hard-to-fill positions like Special Education or Advanced Mathematics.
If you’re approached with any inquiries, please direct them to Ryan Kelling to continue the conversation. And if you ever have questions or need further clarification, don’t hesitate to get in touch with Ryan.
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From Scott B: Updated Background Checks: We have now switched over to our new Background Check Provider and are using the new links to background check for our Volunteers and Independent Contractors, as applicable. Each applicant should use the link appropriate for their group type. Please visit our Volunteer Page for the new link where potential Volunteers will complete their background check application. Scroll to the bottom of the page and click on the red “Register” tab.
Calendar:
Here is LINK to the SIW Calendar and HS administrator work sessions and agendas for 23-24.
| Date | School | Event |
| October 24 | BTA | Parent Conferences |
| October 24 | MVHS | Open House/Parent Conferences |
| November 1 | LPHS | Parent Conferences |
| November 2 | CHS | Parent Conferences |
| November 6 | BSHS | Parent Conferences |
| November 6 | SHS | Open House/Parent Conferences |
| November 8-11 | Realms HS | Parent Conferences |
October 30-Nov 3: Katie out of the office – at Synergy Conference
November 6-9: Katie out of the office – at CASEL Conference
November 14: HS Principal Work Session 8:00-9:30 @ BTA
November 15: All Admin Professional Development 3:00-4:30 @ BSHS Perseverance Hall
November 16: Annual district-wide Latino Family Night at Pilot Butte Middle School at 5:30-7:45
November 28: MS and HS Administrator Training with Human Resources 8:00-9:30 @ BSHS, Perseverance Hall
December 12: HS Administrator Work Session 8:00-9:30 @ Realms HS