Reminders/Action Items:
HR:
- SLGG Tools: You may have staff use this google form digitally or print version.
- Certified Evaluation Guidelines–share with staff
- Goal setting tasks for administrators (1 min 56 seconds video)
- Observation Entry – Supervisor video (3 min 14 seconds)
- UKG Performance Module Overview Document
Information:
From Sandy regarding MAC Survey: The Fall MAC Survey will be the week of November 6th and MAC looks different than in previous years. You will have just 6-12 staff at your school sites who are a part of the MAC cost pool.
To be able to participate in the MAC Survey, you must be trained annually. I have emailed our untrained cost pool staff directly with MAC training information. In order for this slimmed down, intentional approach to be successful, it is imperative that staff in the cost pool complete their MAC training and participate in the MAC Survey.
Automated messaging from Multnomah ESD will go out only to those staff in the cost pool one working day prior to the MAC Survey day and again on the morning of the MAC Survey.
Please feel free to reach out to me or the FAN Advocate at your school if you have any questions or if you would like a list of your staff who are in the Fall MAC Survey. As the majority funding source for our FAN program, your support of MAC is greatly appreciated!
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From Scott in IT:
When to use the Webhelpdesk support ticket system.
There are several ways to communicate with your Bend-La Pine Schools IT support staff. The most effective of which is the webhelpdesk ticket. If you have a quick question, call the help desk (1200) or shoot an email to your client service representative. But if you have an expectation, or a request that will require action, you should ONLY use the web help desk ticket system. Why?
• a web help desk ticket will direct your request to one of 30 IT staff that is best suited to answer your question.
• It is the only communication method that will alert IT support if it remains unanswered. (1 day happy and green 3 days yellow and SCARY RED at day 5!)
• It tracks common issues that could be addressed to benefit all BLS users.
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From Scott in IT: When Signing into Synergy mobile applications be sure you choose “Sign In with BLS” whenever the option is provided.
The regular Username and Password fields will no longer provide access.
This change will take effect on the following applications:
HealthVue
AdminVue
TeacherVue
The change will not impact StudentVue or ParentVUE.
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From Amber McGill: A reminder of the Culture of Care learning and connection events that are still open for registration:
10/30/23 The Empathetic Workplace Discussion (1-2pm on Zoom)
11/1/23 Wellness Community of Practice (4:15-5:15pm on Zoom)
11/4/23 Restorative Practices Overview (9-11am on Zoom)
11/7/23 Leading Staff Through Circles Discussion & Practice (8:30-10:30am at HDESD)
Hope to see you soon! Please let me know if you have any questions, Amber.
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HR Moment: Performance Matters:
Upcoming optional virtual drop in sessions:
- Friday, 11/3, from 1:15 pm – 2:15 pm (Click here to join the meeting)
- Monday, 11/6, from 1:15 pm – 2:15 pm (Click here to join the meeting)
- Thursday, 11/9, from 10 am – 11 am (Click here to join the meeting)
- Each session will have the same agenda:
- We’ll begin with a rollout update
- Reteach how to Initiate goal setting
- Q&A afterwards
Rollout Update For Friday 11/3:
As of mid-day on Monday, November 6, you will be able to initiate the goal setting process for all of your contract and prob/temp classroom teachers, specialists and elective teachers. These staff members will have received both an email and a notification within UKG with the following message:
We are kicking off the 2023/24 performance evaluation process!
The district and BEA leadership have an agreement to adjust the number of mini-observations this year for all certified contract status staff (regardless of your on/off year summative evaluation status this year). The agreement includes one goal setting meeting (mini #1) and two additional mini-observations (#2 and #3) and a reduction in the domains/standards to be evaluated at year’s end. [The agreement does not apply to probationary/temporary staff or those who are involved in focused goals, support strategies or plans of assistance].
The 2023/24 performance evaluation process includes the following tasks:
- You will be sent a To-Do notification through UKG to identify your personal goals and two student learning growth goals (SLGGs) for the year. Due date for goal submission is December 1.
- Administrators/supervisors will meet with you to review the goals that you submitted through UKG (this will count as mini-observation #1)
- For contract status staff, administrators/supervisors will conduct two additional mini-observations (#2 & #3) during the school year. These two mini-observations will be tracked through UKG with the administrator/supervisor entering an Observation form which will then flow to you for digital confirmation
- In early April, you will be sent a To-Do notification to complete a self-reflection through UKG. Due date for the self-reflection is May 1.
- Probation and temporary staff will follow the same process as in past years:
- submission of goals and a goal setting meeting (mini observation #1)
- 2 formal observations
- 3 additional mini-observations (#2 – #4)
- a self-reflection
- a summative evaluation
- submission of goals and a goal setting meeting (mini observation #1)
For Contract Certified Staff who DID NOT receive a summative evaluation last year, your administrator/supervisor will complete a summative evaluation in May/June which will be sent via UKG to each person to review, comment and sign.
You will soon receive both an email and a notification in UKG with instructions on how to submit your 2023/24 goals. Here is a sneak peak video overview of the goal setting submission process.
Certified Staff on Alternate Rubrics: By Monday, 11/13, all certified staff on alternate rubrics will be viewable and ready to initiate. BLS and BEA are still in conversations regarding a possible reduction in their domains/standards for 2023/24.
Administrative Evaluations; In early December, we will begin rolling out the UKG evaluation process for building and district administrators
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From Jenn: School Counseling Blog:
Here is the updated blog for the week!
In it you will find:
- Use of Time is coming up. Please read instructions to be best prepared.
- Student Conference (Student Contact Data input): We will be sharing initial data to administrators very soon, please make sure you are inputting your data so you can track student contacts and programming/interventions!
- Thank you!
Calendar:
Here is LINK to the SIW Calendar and HS administrator work sessions and agendas for 23-24.
November 6-9: Katie out of the office – at CASEL Conference
November 6: BSHS and SHS Parent Conferences
November 8-11: Realms HS Parent Conferences
November 14: HS Principal Work Session 8:00-9:30 @ BTA
November 15: All Admin Professional Development 3:00-4:30 @ BSHS Perseverance Hall
November 16: Annual district-wide Latino Family Night at Pilot Butte Middle School at 5:30-7:45
November 28: MS and HS Administrator Training with Human Resources 8:00-9:30 @ BSHS, Perseverance Hall
December 12: HS Administrator Work Session 8:00-9:30 @ Realms HS