504 Tips

504 information in Student Services Portal site

Here’s the link to our portal site’s 504 information ‘folder’

Items include:  Teachers using TeacherVue to see 504 accommodations; Bringing a student into the SE side of Synergy, Workflow of forms to fill when doing an initial, 3 yr or annual; Synergy forms examples; Additional 504 forms; and more.

Accommodations

Wording to avoid using in accommodations:
     Jamie can go to the (nurse/counselor) office as needed
     (Nurse/counselor) will be available for XYZ situation

Instead, use generic wording like:
     Follow the attached Health (etc) plan for emergency action plans, details, and additional protocols   
     Ability to access (preferred person, safe adult, space to decompress, etc.)

504 information in Student Services Portal site

Here’s the link to our portal site’s 504 information ‘folder’

Items include:  Teachers using TeacherVue to see 504 accommodations; Bringing a student into the SE side of Synergy, Workflow of forms to fill when doing an initial, 3 yr or annual; Synergy forms examples; Additional 504 forms; and more.

There are two scenarios that can happen which will allow a student to be exited from the 504 process. Here’s what those are and the steps you follow:

1. Team to find student ineligible – Student no longer eligible for a plan

   1. Notify district 504 coordinator assistant to move student to 3 yr re-eval process

   2. Hold a team meeting (including parents) to find student ineligible (negligible or mild/mod).

   3. No need to fill in the accommodations section

   4. Send meeting packet & have plan checked

   5. Synergy will ask you Y/N exit from 504 process once you finalize the Eligibility section.

   6. Say Y and it’s done.

2. Parents ask to terminate the plan – student is still eligible for a plan

   1. This is a revocation

   2. Have parent send you a letter of revocation, signed (not an email)
      

      1. It must include the wording “We are revoking all 504 services”

   3. Scan/send to me

   4. I’ll upload letter and remove student from the SE 504 process

A student can be eligible but no plan (or accommodations) is needed at this time. Here’s the steps to follow:

5. The first time the student is found eligible but accommodations are not needed at this time (is taking medication that helps, has a health plan with all accommodations needed, etc)
   notify district 504 coordinator assistant to move student to 3 yr re-eval mode

6. Fill in all sections BUT in accommodations write: “Eligible but no plan/accommodations at this time”

7. Send meeting packet & have plan checked

8. Continue to monitor student annually following the regular cycle of renewals/3 yrs. Continue writing

   “Eligible but no plan/accommodations at this time” in accommodations

504 information in Student Services Portal site

Here’s the link to our new portal site’s 504 information ‘folder’

Items include:  Teachers using TeacherVue to see 504 accommodations; Bringing a student into the SE side of Synergy, Workflow of forms to fill when doing an initial, 3 yr or annual; Synergy forms examples; Additional 504 forms; and more.

You have a new student with a 504 to bring into SE Synergy via your portfolio but an error message says the student is already in SE Synergy. Here’s your next steps.

Two areas in an initial or 3 yr re-eval to remember to fill…

On our new portal website (Student Services Resource in the Quick Links list):   504 information

Folks, here’s a link to our new portal site’s 504 information ‘folder’

Items include:  Teachers using TeacherVue to see 504 accommodations; Bringing a student into the SE side of Synergy, Workflow of forms to fill when doing an initial, 3 yr or annual; Synergy forms examples; Additional 504 forms; and more.

Historical Docs Tab – Where the Synergy 504 plans live:

Accommodations in Synergy

When writing your accommodations, make sure to put them in the Description box.

Synergy does not recognize the comments box UNLESS you’ve put something in the description box as well.

All will be erased if you ONLY use the Comments box.