April 10, 2020

Information:

Thank you for your input on our District Guidance Document. Please be familiar with this information and share out relevant pieces with staff.

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Please share the following reminders from Alandra with your teachers and counselors as appropriate:

  1. SOCIAL MEDIA: We are seeing an uptick in digital communication and many schools and staff creating new social media accounts. Quick reminder that staff members who wish to create a professional social media account need to check in with Alandra Johnson. She has some important guidelines and tips to share about using social media while representing our schools. Send an email to [email protected] (She is also glad to hear from those who have already created accounts and now want to make them official.)
  2. RESOURCES FOR FAMILIES: When sharing community resources with families, be sure to use our district pages, which are updated, vetted and approved (many are also translated): 

Families in Need also Familias necesitadas (Spanish)

Student Mental Health

COVID-19

Información (resources in Spanish)

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Here is a FAN Advocate update from Dana:

  • Talk to your FAN Advocate about assigning a classified staff member to help with outreach.  Some schools have done this and it has helped lessen the load for the FAN Advocate. 
  • We will be conducting our Spring MAC Survey the week of April 20.  Mara Stephens and the FAN Advocates will get information out to staff.  Mara has also recorded training that can be viewed by staff members that need to complete the MAC training. 
  • Please remind staff that if they hear of families that are now homeless, we need to get them counted.  Connect with your FAN Advocate so she can follow up.
  • There is a district team that is working to identify locations where students are not able to access the Grab and Go lunches.  Look for information in the days to come about expanded food delivery locations.
  • FAN Advocates are collecting names for the Hot Spots.  Dana, Ben, and Skip continue to coordinate with Bend Broadband to get connectivity up for those that apply.  Hot Spots will be coming soon, and a plan for distribution will follow also.  
  • Please take a minute to reach out and thank your Advocate.  They are all working incredibly hard and are doing everything they can to connect students and families to services.  
  • If you feel there is an unmet need, please don’t hesitate to email or call Dana Pedersen.  

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Here is the Parent Letter Sean Reinhart is sending to parents of students on an IEP, this week.

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Athletics and OSAA: The following message was sent to HS ADs recently by Sal.

Well…the worst case scenario just became realty. School is officially closed through the end of the year and thus OSAA has officially canceled spring sports and all-state competitions. The OSAA calendar governs through the end of May and resumes after moratorium week (this year early Aug). BLP is extending all current sports/activities closures through the end of our school year, June 14th. There will be some gray area between June 14th through early Aug. No decision has currently been made regarding this time frame however we hope to provide more clarity before the end of the 19/20 school year.  

BLP does not currently support any virtual sports competitions that involve BLP staff in any way.  

Pay to Play fees for spring OSAA athletics and activities will be refunded to families. The business office has been in touch with your Office Manager regarding repayments to your families. I am told that the reimbursement process has begun.

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We will continue to update the district guidance Google doc. Here is your first UPDATE:

  • Under #5…A new document, an FAQ from Sean and his team about SPED, has been added as a separate document.
  • Under # 1 and #2…We pulled docs out about high school grading and graduation.  I have not replaced those with updated content yet.
  • Under #7…We added some content about how to access Google Voice when using your personal phone to mask your number and set up another number.  We included a link about that.
  • Under #8… Athletics has been updated to indicate OSAA has canceled all spring sports and activities and refunds are being processed.

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A note from Hayley to pass on: Our team of amazing Behavior Coaches has organized a user-friendly tool for parents. The tools in this resource- schedules, ready/not ready, and break routines- are tools that we use when coaching across the district (so students may/will be familiar). All the links are set for Anyone with the link can view.

Behavior Coaching Tools: For Parents & Families

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From Scott Bojanowski: During this morning’s safety meeting, we had some questions from school administrators about our SROs and if they will continue to serve our schools now that school buildings are closed for the remainder of the school year. I talked with our SRO supervisors at Bend PD and Deschutes County Sheriff’s office today. 
The SROs will be on patrol duty during the weekdays, but they are still available to assist school administrators when needed.  As always if there is an emergency, please call 911 to get law enforcement assistance ASAP.
Jimmy Krauger (Summit HS) and Amy Ward (Bend HS) will be working patrol Monday – Thursday 8:00 AM – 6:00 PM and Scott Schaier (Middle Schools/Marshall HS) and Erik Ammon (MVHS) will be working Tuesday – Friday 8:00 – 6:00 pM on patrol.  I did not receive specific shift times for Deputy Bryan Morris is South County, but he will be working during the weekdays.
The SROs will continue to try and help serve meals at the designated school sites, and will be available for school administrators to call or email with support requests (i.e. welfare checks on students, vandalism reports, etc.).

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Canvas: Our district is in the process of adopting Canvas, which is a learning management system (LMS) that allows for everything about a course to be accessed in one place. Every teacher in our district has been set up with their own Canvas account, so staff can begin using the platform. Many of our teachers currently use Google Classroom, which can be used in conjunction with Canvas. Here is some helpful information from Laura Clark about how to get started. Please contact Laura or your school’s Instructional Coach regarding questions:

Here is a short screen recording explaining how a user can access their Canvas account and Commons to explore potential resources. Canvas Commons Access
This is a website showing a user how to quickly set up a course to begin leveraging the LMS to communicate and share with students:  https://sites.google.com/gapps.bend.k12.or.us/blscanvas/home

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WebEx and Youtube Videos: Christie Boen some helpful videos with you and your staff this week. In case you missed them, here they are:

  1. Here’s a tutorial on how to Schedule a WebEx Meeting. It includes how to save your meeting as a template to use over again.
  2. You can now approve Youtube Videos so that your students can view them! This is all thanks to Brad Waler who let me know this is possible. Here’s the blog post telling you all about it: Approving YouTube Videos.

Calendar:

Tuesday, April 14 WebEx at 10:00 – HS Principal Meeting

Wednesday, April 15 WebEx at 2:30 – Graduation Planning Mtg

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