April 29, 2022

To Do:

From April about HSS Building and SIF Budgets: Earlier this week, I shared everyone’s HSS Planning documents for next year.   In order to keep things aligned with the three categories outlined by ODE, we are categorizing everything into three investments…1 – CTE Programs…2 – College-Level Programs…3 – Dropout Prevention.  You may have as many subcategories as you wish under these investments, but each subcategory must meet the requirements for one of these areas.  If you have any questions or if you need assistance with these documents, don’t hesitate to contact me.  HSS and SIF Budgets need to be completed by the end of May.


New Process for Bilingual Staff – This process applies to all staff (admin, classified, certified).  Admin and supervisors are receiving this information now, as a heads-up prior to it being shared in the District Spotlight.  Once the Spotlight has been shared out, please reiterate the information to your staff via your blog or in a staff meeting.  

Blurb to be shared with your staff after May 2:

Are you bilingual?  Interested in earning a stipend to support occasional communication with our multilingual families?  

To learn more about this new opportunity for bilingual employees in Bend-La Pine Schools, see our CAFE Program overview.  To indicate your interest and to be contacted regarding a chance to ask questions and complete next steps, please complete the interest form (see item #6 of the overview).  


From Alandra: Nominate a Student to be Featured in the Calendar: We are excited to feature students in our annual Calendar & Handbook, which is mailed home to all families in English and Spanish. The 2022-23 calendar will include professional portraits of students taken this spring as well as a short bio/quote. Our goal is to represent a wide range of students by highlighting a variety of backgrounds, ages, abilities and interests. Who would you like to see featured? Nominate an outstanding student today: https://bls.fyi/nominate (Due May 6). I’m happy to answer questions – Alandra.johnson@bend.k12.or.us.


Curriculum Guide language related to equity and CTE: Stephen is involved in doing a civil rights audit for ODE. Through this process, we came across something we need to take corrective action on. According to ODE, we are required to do the following for our CTE programs:  

Prior to the beginning of each school year, recipients must advise students, parents, employees and the general public that all vocational opportunities will be offered without regard to race, color, national origin, sex, sexual orientation, gender identity, or disability.   

The notice must include a brief summary of program offerings and admission criteria and the name, office address, and phone number of persons designated to coordinate compliance under Title IX and Section 504. If a recipient’s service area contains a community of national origin minority persons with limited English language skills, public notification materials must be disseminated to that community in its language and the school must take steps to assure that the lack of English language skills will not be a barrier to admission and participation in CTE programs

Here is the verbage for the Title IX and Section 504 piece:
 The following persons have been designated to handle inquiries regarding the district’s non-discrimination policy: Title IX Coordinator: Human Resources Director, 520 NW Wall Street, Bend OR (541-355-1100 or [email protected]) 504 Coordinator: Assistant Director of Special Education, 520 NW Wall Street, Bend OR (541-355-1060 or [email protected])

Please add this language to your digital curriculum guides. Reach out to Stephen or me if you have questions.


Scholarship Opportunity from Jackie Wilson: With great joy and sadness, the COCC Sustainability Committee and The Environmental Center would like to present The Alex Kollar Memorial Scholarship. Alex was a 2014 COCC graduate and one of the world’s most amazing human beings. Full of love, compassion, and connection to the natural world. He passed away last October, leaving behind a gaping hole… and a legacy to live life to its fullest. This scholarship was created to inspire COCC students to pursue sustainability education and community service with the same joy, hope, and impassioned determination with which Alex approached his life. Please pass this information along to any college-eligible student who might be interested.


Also from Jackie Wilson: Please share this information about our statewide Green Career Fair on your community board: https://www.eventbrite.com/e/green-career-fair-online-tickets-295437650967


Important Reminders:

From Dana regarding FAN Evaluation Feedback:  Last week, I included an email from Dana Pedersen regarding FAN Advocate evaluation feedback, please get her the information as soon as you can.  Here is the link to the rubric. For those of you that replied, Thank you!


Please submit your safety plan AND indoor contingency plan for Graduation by May 2. We will review them at our May 5 COVID meeting. There are two circumstances that will require us to move graduation indoors and therefore need a contingency plan: unsafe smoke levels and lighting/thunder.

Be sure to allow a time during your ceremony in which Dr. Cook accepts the class.


22-23 HS School design plans are due by May 13.   Here is the link to the School Design folder. HERE is a link to the essential questions Dave Van Loo prepared to guide thinking about plan design.


Visitor Update – Starting Monday, May 2, visitors will be allowed in schools at your discretion, for educational purposes and by invitation only, which is district policy. Follow this link to the conditions for visitors. 


Sub shortage: We are continuing to struggle to cover classrooms during the ongoing sub shortage we are experiencing.  We are deploying Ed Center staff every day to try to support, but we are far from able to keep up.  The current situation is more challenging than when we returned from winter break.  Our priority is to staff schools that have more than one unfilled position. I appreciate the fact that our you generally cover your sub needs internally.  Our team is trying to balance supporting schools while also doing the things required for our own jobs.  The mantra for this year continues to be patience and grace!


We have all had that experience where we hear another language and wonder what is being said.  For some of us it is during travel, others while we are in our home and come across a TV show with actors speaking other than English. 

We have a number of students who have this experience every day as they move toward becoming biliterate and Bicultural.  World Language TOSA Julie Montoya shares a look through the eyes of our native and non-native English speakers and how our worlds open up when we engage with other languages.

Going Global: World-Readiness Across The Board


iPad info from our Tech Team: The summer iPad plan is ready. There’s a one-pager for staff and one for families. When and exactly how this plan is implemented is up to each school. Ideally a staff member at each school will be given time to walk students through end-of-year steps to clean up storage and update the iOS. Doing these things now will lead to an easier launch in the fall and lend to digital literacy in general. Please reach out to Instructional Technology or your school’s site tech with questions. 


From Amy Tarnow about BLPO: Some pertinent information this week about end dates for PEAK classes-it’s always good to review our “when and why” before the questions come.  Please let me know if you need anything or have any questions.


A note about Safety Drills from Julianne and Scott: A quick reminder that each of you has access to this drill tracking spreadsheet:  https://docs.google.com/spreadsheets/d/1fN5BgudLFrYEK8L6cwZ-h6hlMGqAaQMIh3Q58zjAO4g/edit?usp=sharing_eil_m&ts=62695174

Thanks for making sure these drills are completed monthly.

Additionally, several school leaders have not completed lockDOWN, Secure, Shelter, Earthquake drills this year – those need to be completed by the end of the year. A full drill is required, standing up in front of students to talk about the protocol is not a substitute for a drill, by the way. We are counting on your support to ensure these get done. Thank you!

From our website…

In accordance with ORS 336.071 and OAR 581-022-2225 all schools in the district (including those operating a Comprehensive Distance Learning model) are required to instruct students on emergency procedures in the school setting and conduct drills to practice emergency procedures. Emergency drills will continue throughout the COVID-19 Pandemic as per existing rules, statutes, and board policy.

Drills can and should be carried out as close as possible to the procedures that would be used in an actual emergency. For example, a fire drill should be carried out with the same alerts and same routes as normal. If appropriate and practicable, COVID-19 physical distancing measures can be implemented, but only if they do not compromise the drill. 

Staff should be trained in changes to drills prior to return to school and conducting any drills in the school setting. All standard collaboration (i.e. fire department, alarm company) and documentation remains required. 

Links to Resources for Drills/Education:

These are from the Bend Fire Department: 

This link is to the I Love U Guys Foundation and has videos/training for our Lockdown, Secure, Evacuation, and Shelter drills. 


Notes from Kinsey about our Autistic Students: Although Autism Acceptance Month is coming to a close, we thought it valuable for our instructional leadership to educate ourselves regarding our autistic community, as part of our efforts to increase inclusion and belonging.  

Did you know:

  • there are currently over 200 autistic students* in Bend-La Pine Schools;
  • over 30 BLS employees identify as disabled and/or neurodivergent (not autistic specifically, but the closest data we currently have);
  • the suicide rate is 40% higher for autistic compared to neurotypical people. 

*(Wondering why we didn’t say ‘students with autism’?  Check out this discussion of identity- vs. person-first language.)  

Here are some learning resources for you (if you don’t have much time, the two videos are your best bet).  

As you will see, this topic spans social-emotional learning; diversity, equity, and inclusion; instruction and differentiation; college and career prep; and inclusive workplace climate.  

Thank you for taking the time to reflect on the experiences of our autistic students, and how your leadership is key in promoting inclusion, belonging, and equity for our students with disabilities. 


Dr Cook shared this helpful resource with our Cabinet that you will find useful: Supporting Transgender and Non-Binary Students.


Amplify on The Rock  – Amplify, is hosting a community event called Amplify on the Rocks. They will be bouldering at The Circuit in North Bend. The goal is to provide a fun way for educators of color and aspiring educators of color to get together, network, and create relationships. Click here for the flier.


HERE is the calendar for meetings for the year

Here is a sample Learning Walk schedule you can use as a guide to plan that visit.

SIW schedule

May 3: HS Admin WS 8:00-9:30 @ Realms HS

May 5: Learning Walk 1:00-3:00 LA and SS @ MVHS

May 9: Preparing to Lead Equitable Schools– Principals only 3:30-5:00 Ed Center, Room 314

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