August 19, 2022

To Do:

HERE is the link for those who have not yet registered for the Innovative Teaching and Learning Conference.

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From Ryan Kelling, Director of Recruitment and Retention: We will be welcoming our new Certified hires to BLS on Monday August 29th at Pacific Crest. Breakfast will begin at 7:00, with the program beginning at 8:00. We will need at least 1 administrator from each school in attendance to introduce their new staff (name, position). Here is the agenda for the day. Please let me know if you have any questions.

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Safety Reminders for the start of the year: Standard Response Protocols AND Bias Incident Lessons must be taught to staff and students by the end of September. We will go into depth about Bias Incident Lessons at our first district level principal training in September.

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Information:

From Stephen Duval: As you know, we are embarking on a multi-year journey to overhaul our grading practices.  A key to our success will be how well we educate and communicate with our stakeholders.  With that in mind, here is some sample communication you can use with your parents in your next newsletter explaining our transition.  If you have any teachers at your site taking on a new scale, please ensure you are proactive in your communication.  Reach out to Stephen if you have any questions.

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From Dean regarding Canvas PD options on August 30: In you communications with teachers, please communicate the options for the afternoon Canvas Professional Learning Options. If you like you can use this:

During the afternoon (1:00-4:00) of August 30th there will be a variety of Canvas Professional Learning Opportunities from which to choose. We encourage you to attend in person as this will give you the best experience, however, most of the sessions do have a WebEx option.

In addition to the content in each training, a short period of time will be spent on how to set up your grade book for the sync between Canvas and Synergy and the Canvas Expectations for the 2022-2023 school year.

These trainings are required and meet the contractual requirements of Day 189.

Canvas Professional Learning Options for the afternoon of August 30th

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Secondary Admin Updates from Jennifer Hauth, Director of Social, Emotional and Mental Well-Being:

Introducing our new partnership with Care Solace. Care Solace secures mental health and substance abuse appointments in a fast time frame, care companions speak 200+ languages, match clients to culturally and gender appropriate care, and are available either anonymously via a weblink or through a warm handoff by school staff. 

General Information Flyer – English and Spanish

Family Letter  – English and Spanish

Staff Training on August 30th from 1:30 to 4:00 pm at Caldera will include: School Counselors, Student Success Coordinators, Nurses, School Psychs and Public Health Specialist.

Student Success Program (BRYT)

Professional Learning:

August 30 is our District Led training day @ Caldera High  (8:00 AM- 4:00 PM) 

There is a required DBT training for all new secondary SSC and SSIs or those that have not been trained. The training is September 8th and 9th at Trinity Episcopal Church from 8 am to 3:15 pm. I realize this time is not ideal and worked hard to have it changed. The ESD is paying for this training and it is very expensive so we are taking advantage of this opportunity. Substitutes are available through the ESD and they will also cover the costs. We have 25 spaces as a district and school counselors are eligible to attend if space is available. Registration Link

Crisis Prevention Institute (CPI) Training

These training sessions are in Performance Matters. Both will require approximately 2.5 hours of online training. See email from Krista Baker.

CPI Refresher Training – August 29th (11:00 AM – 4:00 PM)

CPI Initial Training – September 1st (8:00 AM- 4:00 PM)

General Updates and To Do’s 

Please review the BLS fidelity measures and rubric as an admin team and set a meeting with your SSC team to discuss your goals for this year. Review/refine your operation plan and onboard new staff if needed. The coaches are back next week, so you can have them attend a meeting with your admin team if needed. For your first faculty meeting, please place this topic as an agenda item to discuss and review with your staff.

Synergy Data – New Intervention tab

We have a new data collection system in Synergy. All students being served by the Student Success Program should have an entry and exit date, as well as the support being provided. Staff will be trained.

Student Success Program Class Sections

After much discussion, we will no longer have Student Success as a section that students take as a class. This was only happening at a few schools but this support is designed as an intervention and is meant to be a culture of transition vs. a culture of containment. After reviewing the data from last year, it appeared that some students were being served for extended periods of time and sometimes the whole day. While we want students to have access to as much support as is needed, this program does not have a curriculum and students should have access to their general education classrooms for content. Our team will partner with teachers to support students. This is similar to how students work with our school counselors, students have access to individual and group support but they are not scheduled with a school counselor each day.

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Safety Day Summary:  There is a lot of information here. When in doubt contact Julianne, Scott or me.  Julianne and Scott are available to help deliver staff safety training, but that is not required.

  • Point of entry – there must be ONE point of entry after the school day starts.  Points of entry for students during arrival and dismissal MUST be supervised by an adult and MUST be locked when school begins. Adults should not be entering the school through the student points of entry.  They should always check in at the main entrance.
  • There is a Safety Tab in our Portal.  Please take some time to review the content there. 
  • Safety teams must meet monthly.  The team should include licensed staff, administration, and classified staff, activities and athletic directors and be facilitated by the LEAD safety administrator.  
  • All staff should be aware of who is on the safety team.
  • Meeting minutes must be taken and they should be uploaded in the drop the shared safety folder.  
  • Have a mechanism in place in your building for staff to bring concerns to the safety team.  Make “staff concerns” a standing item on your monthly agenda.
  • Know your SRP (standard response protocol) and make sure your staff knows it.  The language has changed so be sure staff know these new terms.
  • Explicitly communicate and train to safety expectations and routines.
  • Just say no to magnets, door jams, ropes… these are not to be used to keep doors open. 

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Reminder from Colleen and Josh – Tuesday, August 30 is our REQUIRED district training for ALL Learning Specialists, School Psychologists and Speech/Language Pathologists.  We are meeting in the Summit High School Commons from 8:00-12:30 PM.  Outcomes include:

  • prioritizing student program needs, 
  • designing a team schedule, 
  • connections with regional partners and 
  • shared data collection.  

Your team may need from YOU a copy of the school master schedule and site calendar of any meetings or professional development for the year.   

*School Psychologists will be in training all day.  Following training at Summit, they will join counselors and student success team members at Caldera HS from1:30-3:30 PM.

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Another from Colleen and Josh –  We have 2 training sessions that are mandatory for NEW 504 coordinators.

  1. Synergy SE – 504 Introduction Canvas Course
    1. HERE is the link to enroll in the course. We would recommend that you try to complete as much of this self-paced course as you can prior to our in-person training. 
    2. *If you do not yet have a Canvas account created, please click HERE to get your account set up.   
  2. In-person Training 
    1. Scheduled at the Innovative Teaching and Learning Conference

Day: Wednesday, August 24, 2022

Time: 2:15-3:15 (Session 3)

Location: Pacific Crest Middle School

Calendar:

Here is a LINK to a summary of our work in August and the first week of school.

First Week of School, September 7, 8 and 9:

ABC Rotation calendars for 22-23: We are beginning our ABC rotation for the 22-23 school year during the first week of school. Here is the English version and the Spanish version. 

Wednesday, Sept 7: Ninth grade only day with Link Crew Leaders

Thursday, Sept 8:  A Day Grades 9-12 attend

Friday, Sept 9:  B Day

and so on….

If you plan to adjust your daily schedule on Thursday or Friday of this first week – or any other day, remember to think through and plan how that will impact the schedules of the teachers you share with other schools!  Please proactively communicate with the admin of the other school AND with the teacher who is impacted.

And…

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