The Fish Basket

Team,

Remember to invite me and Eric Powell to one of your ICCL meetings asap(In your invite include Denise Sevigny) . The purpose of the meeting is to collect the state of middle schools in BLS. Thank you to those of you who have already calendared it. Please double with Denise.

Have a restful break, remember to recharge and do something for yourself.

~Juan

To Do

From Dave VanLoo

The deadline for high schools to share (1) Annual Notices and (2) Opt-Out forms is December 9. The deadline for elementary and middle schools to share these forms is February 3. (The annual notice must go out at the “beginning” of the school year, but that isn’t actually defined). I would recommend that schools fulfill these obligations ASAP to be done with them.  Deby Bryson has created a helpful district webpage that contains links to various ODE reports and documents, including all opt-out related forms schools are required to share with parents. Schools should share this link with families prior to ODE deadlines via email, newsletter, or whatever other mode of communication is typical. 

https://www.bend.k12.or.us/district/academics/academics-overview/oregon-department-education-resources

Oregon Statewide Assessment System (OSAS) Opt-Out Communication to Families

The deadline for high schools to share (1) Annual Notices and (2) Opt-Out forms is December 9. The deadline for elementary and middle schools to share these forms is February 3. Here is a weblink containing ODE’s Annual Notice and Opt-Out Forms to share with families. https://www.bend.k12.or.us/district/academics/academics-overview/oregon-department-education-resources . This webpage will also be linked to school information webpages. Please be prepared to make forms available to parents or adult student in the school office as well. 

Below are additional important details from ODE’s 2022-23 Test Administration Manual–

• Consistent with the requirements of ORS 329.479, ODE has developed an annual notice (available through ODE’s Test Administration webpage) that describes these assessments, identifies the timeframe when the assessment will most likely be administered, and identifies an adult student’s or parent’s right to excuse the student from testing. Districts and public charter schools must provide parents with the ODE-developed annual notice at the beginning of each school year. In addition, districts and public charter schools must provide parents with separate notice at least 30 days prior to administering the statewide summative assessments in Math and ELA using the ODE-provided 30-day notice and opt-out form (available through ODE’s Test Administration webpage). School districts and public charter schools must use the 30-day notice and opt-out form provided by ODE to communicate with all parents about state testing requirements and their right to opt-out for high school students by December 9, 2022 and for students in Grades 3-8 by February 3, 2023. 

• Per OAR 166-400-0060 Student Education Records and OAR 581-022-2270 Individual Student Assessment, Record keeping, and Reporting, districts must retain non-federally required student records, such as parent-submitted opt-out forms, for at least three years after the record was created. 

• Note: Distinguishing opt-outs from parent requests for exemption. The term “opt-out” refers to the legislatively created process that applies specifically to the ELA and Math assessments. Parents may opt out of Math and ELA at their discretion by submitting the state-created opt-out form. For all other assessments, OAR 581-021-0009: Exemptions allows parents to request that their student be exempted from testing based on disability or religion. Unlike the opt-out process for Math and ELA, parent requests for exemption for all other tests must satisfy the following conditions: 

• Be submitted in writing to the district (there is no standardized form) 
• Include reasons for request (disability or religion) 
• Propose an alternative learning activity for the student 
• Is subject to district review and determination whether to approve 

From Sean Reinhart

I have had some questions regarding the development of SLGGs by your Student Success Coaches and Student Success Instructors.  With the uniqueness of their role, we have determined, for the purposes of writing SLGGs, that they will be considered TOSA’s.  The guidance from ODE states: 

Teachers on special assignment (e.g. TOSA, instructional coach, mentor teacher) who do not provide instruction to students are not required to set SLG goals. However, they must participate in the evaluation process and may include measures of their impact on school and district goals for student achievement. 

Therefore, they NOT be required to develop SLGGs. 

From Stephen Duval

Save the date.  On March 2nd, we will host our first district wide CTE fly up day.  All 8^th graders will visit their forecasted high school during the school day to take part in hands-on CTE activities.  This opportunity will give our students valuable exposure to CTE programs before they forecast for classes.  We have financial support for buses, subs, and supplies.  More information will be provided to you and your staff in the coming weeks, but please set aside this day on your calendar.

This and That

From TLC

TLC Available to Support CEL/Observations

From Alandra Johnson

Principals, if you would like to share message with families about e-bikes, the attached bilingual message comes from the City of Bend Police Department. 

E-Bikes

Alandra Johnson

Awesome Volunteers

We would like to feature outstanding volunteers around our district. Does your school have a community or parent volunteer who is going above and beyond? Please send Alandra a quick note to let her know.

One more from Alandra

NEW: Social Media Policy

This summer, the Board of Directors approved a new social media policy. This is the FIRST social media policy we have had in place for our district and it makes some key changes that we want principals and staff to be aware of going forward. One of the key changes I want to highlight is that all official school accounts, including many student-run accounts, will need to go through an approval and oversight process. You can read details in the policy and I will be on hand at upcoming principal meetings to go over some additional details and answer questions. I’ve also attached the Site Authorization form. Thanks! Alandra

From Dean Richards

Here is the document that was shared during the principal meeting about the next steps in CEL and a preview of the ICCL meeting on December 6^th.

From Jackie Mueller

Sustainability updates

Energy Conservation over the Holidays

Reminder to staff to shut down electronics and lighting. Building HVAC will be set to unoccupied mode over the holiday. Please remind staff to turn off electronics at the power switch in classrooms, unplug personal appliances in classrooms and common areas unless holding biological specimens or needed for safety, close windows, doors, and blinds. Here is the SOP for Holidaysand quick image to send in an email. For the month of September, BLS has consumed 200,000 kWh more than last year. There are new buildings on the grid but every conservation action does affect our impact. Thanks for taking time to shut down your school.

Conserve Energy

From Scott McDonald and his team

The information below re: App requests, software requests, digital subscriptions and student data privacy was sent out last year but we think it needs to go out again just as a reminder to everyone

In the summer, our IT department receives a high number of requests for new applications, digital services,  and tools to be implemented for the upcoming school year.   We do our very best to say “yes” and meet stated timelines whenever possible.  But the process does take time.

In the old days when software was simple, we could add a new app or service in a matter of hours.  Nowadays, software is smart, which is good for efficiency and productivity. It is also bad, when it comes to securing data, particularly our student data.  Thus, the need for frequent application quality checks and student data privacy contracts and agreements.

The quality check- This step is easy!  We utilize a service from Education Framework that helps us to find any security vulnerabilities or issues with a digital app or service.  For some very simple applications that do not require any user information, the work can stop right here. (example: a graphing calculator app)

The Student Data Privacy Contract– If an application or tool requires any user information or a user sign in, a Student Data Privacy Contract is required.  This is an agreement signed by the vendor that states that their company will protect our student/user data to the same high standards that we protect that data.  Because many school districts require this agreement from the very same vendors, we now partner with the Student Data Privacy Consortium.   Partner districts in this group can piggyback onto each other’s contracts and therefore expedite the process.

Our shared roles and responsibilities- By working together and planning ahead, the process can go smoothly.  Here is a suggested plan for success:

1. If your school / department is looking at a new app or service, involve IT as early as you are comfortable. Your point of contact can be Patrick Elliot and Scott McDonald.  We will be able to state whether the request will require a contract almost immediately.
2. If a contract is necessary, plan to organize a team. You will need to identify the requestor, a champion from district leadership, an IT representative, legal council (if required)
3. IT will facilitate the contract communication between the vendor and your team as much as possible.

Those of you who have requested new services this past year know that we are still refining this process.  We are certainly willing to take suggestions on how it can be improved.  That said, we are no longer able to take shortcuts.  There is too much at stake.

Thank you for your patience and understanding.  You can plan on seeing this email again the next time your school or department requests a new service or the next hot new application.  

Calendar

Week of November 21-25: No School-Holiday Break

November 28: Assistant Principal Professional Development 7:30-8:30 @Ed Center Boardroom

Juan out of office: Nov 30-Dec. 6. I will have limited email and Cell

December 8: Middle School Work Session Time:3:00-4:30pm (New start time) @Pilot Butte Middle School

December 14: Office Managers meeting—Ensure OM attends

December 19-Jan 3: Winter Break

Fish On…

Dear Team,

I want to thank our wonderful TOSA’s for their presentation today. They are doing wonderful work across our district and they are a wonderful resource for our teachers.

I want to thank you again for speaking your truth today at our horizontal meeting about the challenges we are facing at the middle level. Please remember to send me and Eric Powell an invite to your ICCL meeting. I would like to get these meetings done before January. In our listening sessions bring your behavior data. It can be from Synergy, or a spreadsheet, or data from your reflection room. Eric and I will take anecdotal data from our conversation with teachers. Ensure to copy Denise Sevigney in the email as she calendars my appointments.

I am in this work with you! Remember to recharge and I hope you do something fun for yourself! Have a wonderful three day weekend! ~Juan

To Do

Educator Network Day

On November 16^th from 3:00-4:00 our secondary teachers will be meeting in the first Educator Network Day.  This content specific professional learning time is led by our District ICCLs and TOSAs.  

This document has a rough draft of the administrators assignments for this day.  Attempts were made to have multiple admin at the larger sessions. This “assignment” may be changed if you can work out a trade with another principal or assistant principal. 

The role of the administration at the Educator Network Day is to take roll (there is an electronic way to do this) and to support ICCLs and TOSA with questions that are beyond their scope.  This may include bringing questions back to Level Leaders and Dean.

This and That

From Dean & Juan

Thank you for time leaning fully into the embedded session with Renee last week and La Pine Middle School.  Being away from your buildings is difficult. It was great to see how Renee worked with La Pine Middle School students and gave us a vision for how we can facilitate these groups. If you need support from Juan or Dean in selecting, setting up, or co-facilitating your groups, please let us know.

From Dave VanLoo

YouthTruth Kickoff Webinar

Prior to November 28, please watch this brief prerecorded webinar in preparation for the YouthTruth survey in January  https://drive.google.com/file/d/1RzTK82XodqDeIX5AGQEAbKPxztFIhev0/view?usp=sharing

Pro-Tip: Because we’re all short on time these days. To receive all the pertinent information in less time, you can watch the recording at 1.5x speed. To change the playback speed, click the settings “gear” icon in the lower right-hand corner of the video screen.

Our representative, Elissa, will be in touch with an email to school teams on Monday, November 28^th with instructions for accessing the Survey Implementation Guide.

 Thank you.

From Kinsey

The Office of DEI’s family engagement team has a few events coming up.  It is always well-received to have school leaders and staff participate in these events.  

Please consider attending one–or all–of these events (and to the extent possible, avoid scheduling school events during these evenings):

• Tues, Nov 29^th – Spanish-language FAFSA Night 
• Tues, Jan 17^th – 5^th annual Bend-La Pine Schools’ Latino Family Night 
• Wed, Jan 25^th – 1^st annual Bend-La Pine Schools’ Asian-American Family Night 

More information to follow—for now just save the dates!  

Information

Policy moment: ownership of curriculum: Recently there was a question about who “owns” curriculum once it is developed by our staff. GCQBA-AR is the administrative regulation that addresses this topic.

From Jackie Wilson (Mueller), BLS Sustainability and Energy Specialist

National Recycling Day November 15^th: Did you know that BLS produces about 388 cubic yards of waste weekly? To celebrate National Recycling Day, your staff can compete in a fun learning challenge about waste and recycling. The school with the highest percentage of staff participation will win a special prize. The challenge is done through an online app with quick learning challenges worth points. To participate, staff need to download the Goosechase iOS or Android app, either sign up for an account or participate as a guest and join the challenge with your schools specific code. Use the specific code for your school to access and play.

If you have any specific questions about expanding recycling at your school or education needs, please reach out to [email protected]

The Down “the Drain”and Dirty: Not all that goes down the drain should. Many of our schools have had sewer back-ups, most of them due to misuse of the systems. It is important to educate staff and students about our sewer systems and the importance of the “Three P’s” in municipal water systems, pee, poo, and (loo) paper. Here is an informative and funny video to share with students and staff about keeping our septic running clean found on the City of Bend’s Educational Resources. 

There have also been multiples issues with “flushable wipes.” There are not any wipes truly degrade in water systems and tend to block up pipes. Check out this video by a local student about keeping flushable wipes out of the toilets. The new menstrual products being flushed are also causing problems. You can teach students about these dispensers and HB 3294, The Mensural Dignity Act, with this short presentation.

Ruby Bridges Walk to School Day -November 14^th: On November 14^th, students can recognize and celebrate the legacy of Ruby Bridges by walking to school on November 14^th.  Bear Creek and Juniper Elementary Families can meet at Juniper Park and walk to school with Commute Options to show support for social justice, equity, inclusion, and sustainability in BLS schools. Any student walking to school that day can download a bingo card English/Spanish and snap a photo of it completed to Commute Options. http://commuteoptions.org/RBWTSD

“My message is really that racism has no place in the hearts and minds of our children” Ruby Bridges

Calendar

November 14: Principal PD session 3:00-4:30; Brooks Hall, Trinity Church by the Ed Center

November 16: 1st Educator Network SIW

November 18: College and Career Day

Week of November 21-25: No School-Holiday Break

November 28: Assistant Principal Professional Development 7:30-8:30 @Ed Center Boardroom

December 8: Middle School Work Session Time:3:00-4:30pm (New start time) @Pilot Butte Middle School

Fish On…

Team,

Enjoy the wintery weather and stay cozy. Have a restful weekend.

~Juan

To Do

From Alandra Johnson

Reader Board: Principals, if you haven’t yet updated your reader board, please do so. We are asking all schools to share the message: Don’t forget to vote Nov. 8. 

Veterans Day: If your school has something planned in celebration of Veterans Day (assembly, art project, letter writing, lunch visits, etc.) be sure to let Alandra know. She’s putting together a press release about these activities Monday morning, so be sure to share information by Monday at 9 a.m. (Bonus points for photos!). 

From Tami Pike

Please include the below message to your families and school community. Do not just copy and paste the link. It would be best to download the document and save it to a location where parents can access.

Illness Information and Prevention

Spanish Version

This and That

From the Safety Department 

Here is a list of the number of staff at each school that are First Aid/CPR trained.  The list also indicates if a school is short on trained staff. The district is currently offering a blended model for the First Aid/CPR class.  The class will be done online with a hands-on skills assessment to follow.  The online portion of the class should take about three (3) hours with the skills assessment to follow with a first aid/CPR trainer that will take about 20 minutes.  The online course can be done to fit your schedule.  Your First Aid/CPR card will not be issued until all portions of class are completed.

The process will be as follows: 

1. Sign up for the class in Performance Matters
2. Michelle Spetic will send you a link from HSI/Medic to get started ([email protected]).   
3. Please check your Junk Mail if it does not appear in your regular inbox.  
4. After each section of the online session, there will be a one or two question quiz.
5. When scheduled, the hands-on skills assessment schedule will be emailed to you to register if you have completed the online portion.  You can only do the in-person skills assessment after you have completed the online portion of the class.  
6. The in-person skills assessment will be done in 30-minute increments. 
7. First Aid cards will not be sent out until both portions of the class are completed.  

Please reach out to Michelle Spetic if you have any questions. 

From Eric Powel

Hello Administrators!

In an effort to catch some discipline data entry errors early, we are going to recommend running quarterly discipline audits in Synergy (and don’t worry, we’ll remind you each time!). I know this may be the last thing we want to do right now, but it will save us time in June (I promise). I volunteered to fix the majority of these errors last year (to save you all the effort), but eventually this may be something we’ll need to fix at the building levels (so let’s fix them in advance!). 

To run a discipline audit, follow these steps:

1. Go into Synergy

2. Find the BEN dropdown menu

3. Click on these dropdowns in order: School Reports > Discipline Incident Reports > Discipline Audits

4. Run the following report: Discipline Missing Elements (U-DIA01)

5. Fix errors listed

NOTE: It would be helpful to run all the reports listed, but for now let’s focus on this first one to see how that goes. 

Please Email me if you have any questions or if you need help.

From Colleen Funderberg

During the week of November 7-11 schools throughout the country will celebrate National School Psychology Week(NSPW) to highlight the important work school psychologists do to help students thrive.  This year’s theme is “Together We Shine”. The theme highlights the importance of the collective nature of recovering after adversity.  Together we shine brightly, and each of our lights is only more brightly illuminated when put together with the light of those around us.  

Your school psychologist has posters in Spanish and English to post in your building.  Additionally, they may have some plans about incorporating activities or messaging for the week. Ask them!  

From Krista Baker

This message came from Krista earlier this week. I wanted you to have it again.

We wanted to let you know that we will be offering the following CPI trainings on Feb. 2nd. (this is a work day for all staff)

INITIAL CPI

8 to 3:30

Highland Gym

This course does require a mandatory 2.5 hour online training prior to attending the class. 

REFRESHER CPI

9 to 2

Juniper Elem. (old gym)

This course does require a mandatory 2.5 hour online training prior to attending the class. 

Both of these courses are in Performance Matters for you to register to attend.  Information regarding the on-line portion and getting your workbook will be sent out two weeks prior to the course. 

Please register as soon as possible as there is a limit on both class sizes.  Reach out if you have any questions. 

From Kinsey Martin

Employee Resource Groups:

Just a reminder to please be sure you have shared with your entire staff the information sent by Kinsey (on Oct 20) regarding Employee Resource Groups.  Thanks to those who have already done that, and to those who have signed up to participate!

Religion and the Holidays:

You might remember that religious tolerance and inclusive practices were an area that the majority of our staff rated as very low (i.e. poor experiences with this, as employees in our organization) on our DEI staff survey last year.  

To improve our practices in this area, please review this information (reflection questions on page 1, guidance and resources on page 2) regarding how we can ensure inclusion and belonging for students, families, and staff of all religious and non-religious backgrounds.  

Please review this with your ICCL, share with your whole staff, introduce with your PTO, and/or otherwise ensure your school/team is familiar with this guidance.  If you would like to discuss this further or conduct a shared review of your practices, please reach out to Kinsey or to the LEAD Coaches team.  

Linguist Link:

All staff (including administrators) have access to Linguist Link, and should make their own requests for any translation/interpretation needs.  Please make sure your entire staff know how to set up and use their accounts.

A few exceptions:

• If you have an emergency (gas leak, lock-down, etc), the district Communications and Multilingual teams will support the communication and translation.
• If you need an immediate interpreter (urgent, couldn’t have been predicted in advance):
  • If it’s not needed for a few hours, put it into LL and mark it urgent.
  • If that doesn’t work, check whether a CAFE Program member is available,  
  • Ask a Family Liaison (there are times they will say No),
  • Use the On-Demand form (this form is also available on the Linguist Link home page).  Follow all directions on the form very carefully.

Please do NOT:

• Use a bilingual staff member who has not been trained/qualified/compensated.  
• Use Google Translate or other auto-translate tools (S’mores newsletter translation, etc) at any time.  
• These practices have significant legal, ethical, quality, and liability issues.  

Reach out to Kinsey if you’d like thought partnership on any of these considerations or to trouble-shoot better systems for translation in your building.  Using these systems is not easy when you’re crunched for time, but it is so valuable and important.  We are working hard on improving and increasing options for language services, and your commitment to quality multilingual family communication is appreciated.  

Middle School Credits

Please take a look at the following document. MS Credits. This doc will provide clarity on courses at the middle level that will count towards HS credits.

Calendar

November 10: Middle School Work Session Time:7:30-9:00 @Pacific Crest Middle School (I am honoring this time for our TOSAS-This will be our last 7:30 am start time)

November 16: 1st Educator Network SIW (Details coming soon)

November 18: College and Career Day

Week of November 21-25: No School-Holiday Break

November 28: Assistant Principal Professional Development 7:30-8:30 @Ed Center Boardroom

December 8: Middle School Work Session Time:3:00-4:30pm (New start time) @Pilot Butte Middle School

Fish On…

This is how I feel by the end of the week on Friday!!

Team,

Take some time to unplug and reenergize your batteries this weekend. Remember, the work we do is a marathon and not a sprint.

Here are the latest updated links of information:

• Fun
• SLGG Guidance (They are coming soon!)
• School Board Goals & District Policies
• Safety
• Standard Response Protocol
• Certified Professional Growth and Performance Manual
• Middle School Running Minutes 2022-2023
• Meeting Agendas
• Instruction

~Juan

To Do

From Tami Pike

Please inform your staff the importance of letting their school nurse know at least 2 weeks in advance of a scheduled field trip. This is for student safety. This time allows for the school nurse to assess and prepare for the medical needs of the students attending the trip, and train staff who may need to administer medication. If the nurse is given short notice they end up scrambling  to gather the needed student medical information as well as train a staff person to safely administer medication. This practice is not safe for students or staff. To avoid unnecessary field trip delays or cancellations, please develop a practice that will help ensure that school nurses are notified (at least 2 weeks in advance) of a scheduled field trip.

Oregon School Law Conference

Take a look at the flyer. If your schedule allows and you believe this is a worthy conference to consider, you might want to attend. Let me know if you want to go.

This and That

UKG Project Update

UKG Weekly Training: This week’s training  How To Submit a Leave Request in UKG.mp4 (3 minutes) is ready for viewing with your staff at an upcoming meeting.  Please remind them that:

• All current and past UKG materials may be found in the Staff Portal>Human Resources>UKG or via this link
• Leave accruals within UKG are NOT accurate as we are still in the UKG testing platform
• Employees should enter a BLS Help Desk Ticket if they encounters a problem logging in

Upcoming trainings will be: 

• Timekeeper/Admin approval/deny/change of employee leave requests (November 4th)
• Staff member submission of extra time worked (November 11)
• Staff member submission of monthly leave/time sheets (November 11)
• Timekeeper/Admin approval/denial/change to monthly leave/time sheets  (November 18)

From Stephen Duval

November 18^th is College and Career Day in Bend-La Pine Schools.  This year we are looking to draw attention to the multitude of pathways available to students after they graduate high school.  Here are a few things you could do at your site to make the day a success.

• Dress as a professional
  • Encourage students and staff to dress up as someone from a career they are interested in.  Remember there are a lot of great careers out there!
• Wear college colors
  • Encourage students to wear the colors of a favorite college.  Remember, college can mean community college, trade school, 4-year university, etc.  Be careful with wording here as college brand clothing can be expensive and prevent students from feeling like they can participate.  Colors are more inclusionary.  As much as we know about the Ducks and Beavers, let’s expand our students’ awareness to what’s out there.
• Consider incorporating videos or lessons bringing awareness to careers and colleges. 
  • Here is a great resource from the State of Oregon on Career Journeys.  There are videos, lesson plans and other activities.
  • Here is a great resource full of college videos.  Students could scroll through and watch short videos on all kinds of colleges. 
• Consider inviting parents from the community in to talk about their careers.  
  • This could be done in a variety of ways from assemblies, to advisory, to lunch.  You could also ask parents to submit a short video of them talking about their jobs and stitch them together for students.  Remember our visitor and volunteer requirements if you decide to invite parents in.

If you do decide to take it up a notch with college and career activities, please be sure to let Stephen and Alandra know.

From Tami Pike

STOP THE BLEED TRAINING OPPORTUNITIES FOR BLS EMPLOYEES

Bend Fire and Rescue

Wednesday, November 2 3-4pm  Mountain View High School Auditorium

Wednesday, November 8 430-530pm  Bend High School  Black Box Theatre Room

Maximum number 75

Staff must sign up on Performance Matters to reserve a spot.

Can’t make any of these dates? We will send out future training information when the details are set.

From Chamber of Commerce

A Smile for Kids has a very exciting opportunity to help underserved youth in the tri-county area receive free braces.  Pacific Source has funds that need to be spent by the end of the year and has partnered with ASK to provide braces for FREE through the A Smile For Kids program.  Please see the attached Press Release and help spread the word.  Kids must be scheduled to see an Orthodontist by November 15!   These kids must have a strong medical and esthetic need for braces.  Please forward the press release to whoever you think might know of a child needing assistance ie., Chamber email, schools etc.  

Appointments can be booked by calling or texting Smile Central Oregon at 541-771-1765 and leaving a message or emailing smilecentraloregon.com, additional information regarding the campaign and the ASK program can be found by calling 541-233-7607. 

Here is the flyer

Calendar

October 31: Halloween

November 2: Center for Educational Leadership Embedded Sessions 8:00-2:30 @La Pine Middle Here is the Agenda

November 10: Middle School Work Session Time:7:30-9:00 @Pacific Crest Middle School

Week of November 21: No School-Holiday Break

November 28: Assistant Principal Professional Development 7:30-8:30 @Ed Center Boardroom

December 8: Middle School Work Session Time:7:30-9:00 @Pilot Butte Middle School

Fish On…

Team,

I hope you all had a productive week and conferencing went well.

I am checking-in with you in regards to our horizontal meetings. Many of you have expressed changing our meeting times from 7:30 am -9:00 am to the afternoon. I want to honor your feedback and concern of not being at your building in morning before school starts. Please complete this short survey. Meanwhile, I will not change the date, and I will not post a start time until hear from the majority. Please do this ASAP. Please know that I will keep the meeting time at 7:30 am -9:00 am for our next work session in La Pine. I will then make changes accordingly.

Principals, on the same topic of meeting in the mornings and knowing it is a challenge to meet at 7 am for principal’s breakfast. I would like for us to come up with an alternative, what might be one? I am open for suggestions. Here is a short google form to collect your feedback.

Here are the latest updated links of information:

• Fun
• SLGG Guidance (They are coming soon!)
• School Board Goals & District Policies
• Safety
• Standard Response Protocol
• Certified Professional Growth and Performance Manual
• Middle School Running Minutes 2022-2023
• Meeting Agendas
• Instruction

~Juan

To Do

From Dean Richards

On October 13^th Michele Clements and Torie Withers shared information about the Common District Assessment (CDA) in Language Arts.  A team of BLS teachers created a first draft of the CDA and are in need of feedback.  The ask was to have a teacher at each level pilot the CDA and provide feedback to the teachers for the next draft before implementation next year for all teachers.  Please give the name of your teachers who are volunteering to pilot the CDA to Michele and Torie via email by Wednesday, October 26^th.

From HR, Paul Dean

UKG Update

The current practice for teachers, EAs, media managers, secretaries and office managers is to enter absences into Frontline Absence Management (AESOP) in order to trigger a request for a substitute.  When our district transitions to digital time and leave tracking on December 5th, this practice will continue even when a substitute may not be needed.  Information entered into Frontline Absence Management (AESOP) will be automatically transferred to UKG’s Time and Leave module thereby eliminating the need to complete an additional entry within UKG.Please spend some time at a future faculty meeting to review this google doc for essential information about this transition on December 5th, best practices when requesting a sub and a Frontline Absences Management (AESOP) how to guide.  
Next week, we will provide instructions for digital leave submissions through UKG for other staff members who don’t enter absences into Frontline 

This and That

From Stephen Duval

Christie McCormick, one of our Canvas technicians, has worked to put this grading cheat sheet together for schools using the 0-4 scale.  Please pass it along to staff if it applies.

Office Manager meeting –  

Please pass on to your office managers that these meetings are required so your assistance in helping them get out of the building to attend is appreciated.   Elementary will be 1:15 – 3:15, Secondary will be 2:30 – 4.  There will be an overlap of about 30 minutes for the whole K-12 group.  The next meeting is Nov 2nd at High Lakes Elementary.  We look forward to seeing them there! 

From Jennifer Hauth

Restoring Youth Mental Health Virtual Event

Join us for an engaging panel discussion featuring three experts in the field of youth mental health and well-being. Each panelist brings a different perspective from their part of the field and will share a report on their work as well as actionable insights on this critical topic. This event is free and open to the public, made available to you through a partnership between the Stanford University Graduate School of Education, Challenge Success, and the U.S. Surgeon General’s Call to Action on Youth Mental Health. Register here.

Student Conference Input

Student Conference is ready for school counselors to start using, so please begin inputting your contacts in Synergy. We will gather data in a couple of months to see how we are doing. Here is a quick SCREENCAST to show you how to do it.

Upshift Point of Contact for High Risk students

The MOU has been signed with Rimrock so we can begin referring students that are screened as High Risk for substance abuse counseling through Rimrock. Rimrock is asking that there is 1 point of contact from each Middle and HS for coordination of the high risk students. We are suggesting it is a school counselor since you would want to be in the loop with a student that is going to receive outside counseling. This is different that the Upshift coordinator, that will remain the same. Here is the referral process for the HIGH RISK identified students.

From Tami Pike

Drills and AQI

When conducting scheduled fire drills, please be cognizant of the AQI. We’ve had a few fire drills occur where the AQI was in the unhealthy or unhealthy for sensitive groups range. Some staff and students had respiratory reactions to the smoke causing shortness of breath and the need for their rescue medication. My recommendation would be to conduct fire drills when the AQI is good or moderate (Below 100). If you have a drill scheduled and the air quality is above 100, please consider rescheduling the drill. 

From Kinsey Martin

CAFE Program: In-House Bilingual Support

We are thrilled to have our first group of CAFE Program staff members in Bend-La Pine Schools!  As a reminder, these bilingual staff are receiving a stipend as trained, qualified linguists who can support occasional translation/interpretation needs in our schools.

Some very important notes about this program:

• These folks do not replace Linguist Link.  LL is our primary source for all translation/interpretation requests, and allrequests (even most urgent ones) should continue to go through that system.  
• CAFE Program services should be used for walk-ins, phone calls, or situations that could not be planned or predicted in advance, and/or for very small/short messages (i.e. needing to add a short addition to your school newsletter that you’d already sent through translation, or sending a quick text/email to a family).
• These staff members are not for translations of emergency situations—those should continue to go through our Communications and Multilingual Depts for support and translation.
• Each CAFE member has a log of hours, to track their time and effort.  They will monitor and update supervisors regularly, and have the right to say No to a request if they are unable, uncomfortable, or have maxxed their hours.  
• If you don’t have a staff member from your school/dept listed here, you are welcome to contact any of the folks on that list when a need arises.  We’ll update the list as additional folks are tested and trained in the future.

Juntos Program Facilitators

Do you have an awesome Spanish-English bilingual staff member who might be interested in serving as a facilitator for Juntos?  (Juntos is a family empowerment and student academic/ollege support workshop for our Latino students, facilitated entirely in Spanish and offered in partnership between Bend-La Pine Schools and OSU-Open Campus.)

Juntos facilitators are paid for their time, and trained as facilitators to lead the 6-week workshops.  

We are partnering with OSU to help them recruit facilitators: If you have a staff member who might be interested, please invite them to join an informational session with OSU 4:00-4:30pm next Tuesday, Oct 25^th using this Zoom link.  Thanks!

Bias Incident Reporting

THANK YOU for your leadership in rolling out a very successful district-wide student lesson on bias and bias incident reporting!  This was not a perfect lesson or roll-out, but it was a huge step for our system, and your leadership led to a ton of positive feedback from students and families.

Follow-up lessons will come, so this is not a one-and-done conversation.  

In the meantime: 

• Celebrate with your staff that you accomplished a scary and sensitive thing together!
• If you have any observations or feedback from your perspective, please reach out to Kinsey
• Please ensure the reporting posters are visible in various places throughout your building
• Contact the LEAD TOSAs if you or a team in your building would like to continue partnering on controversial topics and productive dialogue in your classrooms

Multilingual Dept Staff Mini-Observations and Evals

As in prior years, in an effort to partner on monitoring the effectiveness of multilingual programs and services across sites, Office of DEI leadership will continue to support mini-observations for certified staff in those roles (ELL/Title III, Dual Language Immersion).  

If you would like to coordinate mini’s more closely, or visit a classroom together to calibrate evaluation conversations with a lens on culturally- or linguistically-accessible practices, please reach out to Kinsey! 

Spanish FAFSA Night

Please save the date for a district-wide Spanish-language FAFSA Night (in partnership between Bend-La Pine Schools, COCC, and Juntos) on the evening of Tuesday, November 29th.  

This applies mainly to our high schools, although Spanish-speaking parents/families or our staff members who are interested in support for pursuing financial aid for college are welcome to attend as well! 

More details and an invitation will be shared via multilingual programs’ specialists and liaisons.  

From Sean

re: Behavioral Health Tele-Therapy appointment in school – Many of you have had parents request that their student be able to access their behavioral health tele-therapy appointments while at school.  Myself, school administrators, legal counsel, and IT have developed a protocol to allow this to happen.  Please read carefully and let me know if you have any questions.  You can find the procedure HERE.  Thank you

Calendar

October 18: Middle School Principal (informal meeting:TBD) (optional) Time: TBD @TBD

October 20 & 21: Juan out of office. If you need admin assistance please call Dean Richards, or Katie Legace, or Stephen Duval. I will be available by phone or text. I will have limited email.

October 24: Assistant Principal Professional Development 7:30-8:30 @Ed Center Boardroom

October 27: Middle School Work Session 7:30-9:00 @La Pine Middle School

October 31: Halloween

November 1: (principal informal meeting:TBD) (optional) Time: TBD @TBD

November 2: Center for Educational Leadership Embedded Sessions 8:00-2:30 @La Pine Middle

November 10: Middle School Work Session Time:TBD @Pacific Crest Middle School

November 15: (principal informal meeting:TBD) (optional) Time: TBD @TBD)

Week of November 21: No School-Holiday Break

November 28: Assistant Principal Professional Development 7:30-8:30 @Ed Center Boardroom

Fish Basket…

Team,

Have a great weekend!

Below are updated pages on the blog. Enjoy the bear viewing!

Here are the latest links of information:

• Fun
• SLGG Guidance (They are coming soon!)
• School Board Goals & District Policies
• Safety
• Standard Response Protocol
• Certified Professional Growth and Performance Manual
• Middle School Running Minutes 2022-2023
• Meeting Agendas
• Instruction

~Juan

To Do

Parent Communication on Digital Citizenship 

(Admin – please include the following message in your next family newsletter/communication. Thank you!)

October is Digital Citizenship Month. Bend La Pine Schools uses Common Sense Education to guide students through grade appropriate lessons on safe and effective use of digital tools and platforms. If you’d like to work with your student on digital citizenship at home, these Teen Voices videos, Social Media Test Drive, and Parent’s Ultimate Guides are all excellent resources. 

From Dave

By Friday 10/21 schools need to determine their primary contact and coordinator for YouthTruth surveys in January.  Please enter the coordinator’s information in columns AF-AI in the spreadsheet linked here, or email their name to Dave VanLoo. Last year’s coordinator, if submitted to YouthTruth, is already populated in the file. If the coordinator cells are blank, the principal will be the survey coordinator for YouthTruth.

From Alandra

Principals, in your next communication to families, please be sure to share the attached flyer that provides an overview of the bond (this is similar to the large poster you should have displayed in your lobby) and/or please copy and paste this bilingual information in text form into your next communication. (I know parent communication may take different forms – which is why you have both text and PDF/image options here.) We ask that this information be shared by October 19. If you have any questions or would like any additional information, please let me know.

Here are the flyers.

Overview District. Bilingual version of flyer below

From April Jorgenson

Due to the confidential nature of the child abuse reports, suicide risk screens and student threat assessments, these items need to be sent to me via BLSend instead of through traditional email.  Hard copies may also be sent to me through inter-district mail.  Please make sure to mark the envelope “confidential”.  

There are also a variety of old child abuse reports circulating out there.  The newest version of this reporting form is out on the staff portal but is also attached here.   Please let me know if you have any questions.  

This and That

A request from Scott McDonald in IT

Please use one of your dedicated 30 minute staffing times to give your staff time to complete their cyber security training.  Soon they will receive an email with a link about this training.  It is best for teachers to conduct the training on their own like they do with safe schools as there is a quiz at the end of it. The level leaders are in full support of Scott in this request because this training is very important to keeping our network and data secure.  Here’s some proof of how important the training is.  Please ensure your teachers complete this training before they leave for winter break

From HR

UKG Project Update

HR will no longer be sending UKG updates to All BLS Staff since school sites will be incorporating the weekly UKG communications/videos into regularly scheduled staff meetings.  All of our communications will be coming to you via blogs and posted on the HR’s UKG website,

All BLS staff are encouraged to bookmark HR’s UKG website for project updates and for old videos/documents. This week’s video is about how the digital leave request processes will mirror our paper processes after December 5th.

Below is our updated training plan leading up to the December 5th Go-Live plan:

• October 21st: Digital leave request process for those positions that require substitutes: Enter through Frontline
• October 28th: Digital leave request process for those positions that DO NOT require substitutes: Enter through UKG
• November 4th: Conceptual understanding of electronic timesheet submissions
• November 10th:  How to make a timesheet submission within UKG

Members of our UKG Implementation Team will be visiting sites that request it during the next 5 weeks by entering a date/time on this spreadsheet.
Please remember that what you view within the UKG portal is our testing environment and does not accurately reflect employee information.

From Michele Clements & Tori Withers

Thank you again for your time this morning (10/13/2022)! As you return to your buildings and consider your language arts team members best suited to this year’s needs, I thought a little more information about the Common District Assessment might be helpful.

For those teachers who choose to join the pilot team, we will provide them with a three-week  curriculum module built into Canvas.  The module is designed as a writing workshop.  This does not mean that piloting teachers need to have already been workshop-trained, but they need to be “game,” as much of their training will happen via this curriculum they are delivering.  Their pilot experience will be preceded by a one-day training and planning/ preparation event with the full grade-level pilot team. 

The grade-level outcomes are as follows:

Grade 6: descriptive writing – 2.5 weeks of descriptive writing skill-building and fun practice exercises culminating in a three-day performance task writing blog posts

Grade 7: informative writing – 2.5 weeks of  a variety of note-taking and summary work, anchored in Socratic discussions, culminating in a three-day performance task identifying the evidence worth considering in evaluating whether young teens should use smart phones.

Grade 8: argumentative writing – 2.5 weeks of utilizing summary and paraphrasing skills in all aspects of evidence use and presentation, culminating in a three-dat performance task composing a multi-source literary essay

Please let Torie and I know as other questions arise.  We looking forward to working with this year’s teams!

Upshift

Upshift

Thank you for prioritizing the district-wide roll out of Upshift. Most schools have identified folks to deliver all of the roles of Upshift. There will be another training offered on Oct. 18th from 9:00am-11:30am at [location tbd]. If you or other staff at your school need to be trained, please contact [email protected]. 

There will be an optional virtual Upshift Networking/Troubleshooting call scheduled on Nov. 2nd at 3:00pm-4:00pm. This is an opportunity for you to ask questions, troubleshoot situations, and request support as it relates to Upshift. 

The first couple of Upshift trainings this year instructed admin or Upshift Coordinators to upload the Upshift parent/guardian consent form into the forms/document tab in synergy. CORRECTION – We are not going to be uploading any documents into synergy for Upshift at the moment. Schools should keep all parent/guardian consent forms for Upshift in the student’s working file or disciplinary file. Any other other materials such as the screening tool and exercise handouts are not required to be kept but can stay with the student file as well. 

From Stephen Duval

Thank you so much for taking the time to learn about our Life and Career Readiness initiative.  As promised, here is the link to provide feedback on our LCR river graphic.  Additionally, here is the slideshow from Thursday.

From Tami Pike

Reminder to administrators regarding AQI. 

Please make sure all of your administrators are aware of the tools available to assess whether or not students can be outside/participate in outdoor activities. Additionally, the air quality can rapidly change and what may have been an acceptable AQI number at 8 could change to an unacceptable number at 9. This should be taken into consideration with field trips. 

Download the Oregon Air app. https://apps.apple.com/us/app/oregonair/id1330462330

‎OregonAir on the App Store‎OregonAir The data displayed in this application was acquired from air quality monitoring stations operated by Oregon Department of Environmental Quality and Lane Regional Air Protection Agency. The data displayed are the most current available. All readings are preliminary and subject to change du…apps.apple.com

Another tool that can be used is the 5-3-1 Index.

Estimating visibility using the 5-3-1 Index

Determine the limit of your visual range by looking for distant targets or familiar landmarks such as mountains, mesas, hills, or buildings at known distances (miles). The visual range is that point at which these targets are no longer visible. As a general rule of thumb: if you can clearly see the outlines of individual trees on the horizon it is generally less than five miles away.

Ideally, the viewing of any distance targets should be made with the sun behind you. Looking into the sun or at an angle increases the ability of sunlight to reflect off of the smoke, and thus making the visibility estimate less reliable.

Once distance has been determined, follow this simple guide:

• If visibility is well over five miles, the air quality is generally good.
• Even if visibility is five miles away but generally hazy, air quality is moderate and beginning to deteriorate, and is generally healthy, except possibly for smoke sensitive persons. The general public should avoid prolonged exposure if conditions are smoky to the point where visibility is closer to the 5-mile range.
• If under five miles, the air quality is unhealthy for young children, adults over age 65, pregnant women, and people with heart and/or lung disease, asthma or other respiratory illness. These people should minimize outdoor activity.
• If under three miles, the air quality is unhealthy for everyone.  Young children, adults over age 65, pregnant women, and people with heart and/or lung disease, asthma or other respiratory illness. These people should minimize outdoor activity.
• If under one mile, the air quality is unhealthy for everyone.  Everyone should avoid all outdoor activities. 

Using the 5-3-1 Visibility Index

Distance you can see*	You are:		OR	You have
	An adultA teenagerAn older child	Age 65 and overPregnantA young child		AsthmaRespiratory illnessLung or heart disease
5 miles	check visibility	minimize outdoor activity		minimize outdoor activity
3 miles	minimize outdoor activity	stay inside		stay inside
1 mile	stay inside	stay inside		stay inside

From Scott B.

Just a reminder ​​that when conducting your fire drills, please contact the Central Station center to let them know you are conducting a fire drill. We had a recent incident where a school forgot to call Central Station and the fire department rolled out when the alarm went off for the fire drill, assuming it was a real-world call and not a drill. Please let me know if you have any questions about how to contact Central Station, or any questions other questions about your emergency drills.

2022-23 Safety Training & Drills. 2022-2023 Alarm Codes

Calendar

October 13: Middle School Work Session 7:30-9:00 @High Desert Middle School

October 14: Middle School Assistant Principals Breakfast at 7:00-8:30 @Jackson’s Corner (West Side)

October 18: Middle School Principal Breakfast (optional) 7:30-9:00 @Original Pancake House 1025 SW Donovan, Ave (West Side)

October 20 & 21: Juan out of office. If you need admin assistance please call Dean Richards, or Katie Legace, or Stephen Duval. I will be available by phone or text. I will have limited email.

October 24: Assistant Principal Professional Development 7:30-8:30 @Ed Center Boardroom

October 27: Middle School Work Session 7:30-9:00 @La Pine Middle School

October 31: Halloween

November 1: Middle School Principal Breakfast (optional) 7:30-9:00 @Original Pancake House 1025 SW Donovan, Ave (West Side)

November 2: Center for Educational Leadership Embedded Sessions 8:00-2:30 @La Pine Middle

November 10: Middle School Work Session 7:30-9:00 @Pacific Crest Middle School

November 15: Middle School Principal Breakfast (optional) 7:30-9:00 @Original Pancake House 1025 SW Donovan, Ave (West Side)

Fish On…

Team,

I hope you all had a good week with students, staff and community. I can appreciate where all of you are with how each of you face day-to-day operations, successes, and challenges in your buildings. You all are doing wonderful work and making significant changes for our middle level!

In order for me to know and understand MTSS Tier II, and/orTier III at the middle level, I would like to attend each school’s MTSS meetings. Please, send me an invite to that meeting or let me know when it happens, so I can calendar it. I look forward to seeing your teams at work.

As I mentioned before, I have been updating the pages on the Fish Basket. Take a moment to surf the below pages. You might find it useful.

Here are the latest links of information:

• SLGG Guidance (They are coming soon!)
• School Board Goals & District Policies
• Safety
• Standard Response Protocol
• Certified Professional Growth and Performance Manual
• Middle School Running Minutes 2022-2023
• Meeting Agendas
• Instruction

~Juan

To Do

From Michele Clements

Hello administrators – At October 13’s admin meeting, Torie Withers (our new LA coordinator) and I will be updating you on the current status of the Language Arts adoption, as well as this year’s actions and projects underway to support the curriculum alignment work occurring at every grade level.  To achieve this year’s goals, we will need site representation from every team to occur in a small variety of ways.  Juan is asking you to bring a Language Arts team member to the October 13 meeting who can act as department messenger and point person to collaborate with you as your site selects its participants.  We look forward to sharing more with you on October 13.  Your language arts attendee will be free to leave with us after our presentation.

From Paul & Human Resources

UKG Project Update

Please take a moment, if you haven’t already done so, to visit HR’s UKG website, and view the Training #1 video with your staff during your next weekly meeting.  We’d ask that all staff make a login attempt either via the UKG website or through the app. Anyone who encounters a login problem should submit an IT Help Desk Ticket.  So far 23% of BLS staff have successfully logged in with very few problems.  You may use this UKG FAQ google doc to add questions that staff ask during your weekly meetings.

Below is our updated training plan leading up to the December 5th Go-Live plan:

• October 5^th – 11th:  Conceptual understanding of Leave Workflow
• October 12^th – 18th: Conceptual understanding of Leave Request
• October 19^th – 25th: How to request leave within UKG
• October 26^th – November 1st: Conceptual understanding of electronic timesheet submissions
• November 2^nd – 8th:  How to make a timesheet submission within UKG

I will be joining the Leadership meeting on October 10th, present the Leave Workflow and Request process and answer any questions that you have.  Our UKG Implementation Team is willing to visit your site during one of your regularly scheduled meetings to address staff questions.  You may sign up for the visit on this spreadsheet.

From Lora Nordquist

Principals,

As many of you know, we’re still facing challenges with getting substitute teachers in our schools. While we want to support professional learning and field trips, we also want to be cautious for now. So, for the time being, we ask you to do the following:

• If you have staff that require subs who are taking students on a field trip, please make sure these are only scheduled Tuesday-Thursday. Any exceptions need the approval of your level leader!
• If you have staff that require subs engaged in school business (grade level or department planning, ICCL retreats, etc.), you need to get the approval of your level leader IF more than three subs are needed. Again, these should be scheduled for Tuesday-Thursday.

From Tracy Howk

Digital Citizenship from Instructional Technology

October brings a refreshed emphasis on digital citizenship. Most of us agree that digital citizenship skills are important but are unsure how to fit teaching them into our already full schedules. Rather than recreating the wheel, Bend La Pine Schools leans on the expertise of Common Sense Education and their vast resources, including ready-made free digital citizenship lessons for all grade levels. To get started, check out Digital Citizenship Made Simple. These skills will carry our students into the future; please take a few minutes to highlight their importance in your school this month. 

Reminder about personal leave

Just a reminder that personal days need prior approval and buildings cannot have more than 5% of their staff out on personal leave – that is about 2 teachers for most schools.

This and That

From Lora Nordquist

During October and November, community and district facilitators will be hosting approximately 15 “community conversations” with student, family, and community groups. These are the second iteration of our listening sessions that were part of our original excellence and equity review. 

This time, we are focusing, for the most part, on talking to groups that already exist: student GSA clubs, the Latino Family Advisory group, RJE, etc. We are using this strategy because a) we think conversations are more open when individuals are familiar with one another; and b) it’s simpler logistically to arrange these. 

We will be using the qualitative data gathered in these conversations, along with Youth Truth survey data from staff, students, and families, as well as other quantitative and qualitative data, to inform the district’s strategic planning. As with the excellence and equity review, we will be creating materials to share with our leaders, staff, and community regarding the major findings. 

Kinsey Martin will be reaching out to you if a session is planned for your school. Our district team will handle almost all of the logistics, with club advisors supporting. Thanks for supporting students’ and families’ voices, if a session is hosted at your school.

From Dave VanLoo

Principals,

By Friday 10/21 schools need to determine their primary contact and coordinator for YouthTruth surveys in January.  Please enter the coordinator’s information in columns AF-AI in the spreadsheet linked here, or email their name to Dave VanLoo. Last year’s coordinator, if submitted to YouthTruth, is already populated in the file. If the coordinator cells are blank, the principal will be the survey coordinator for YouthTruth. 

https://docs.google.com/spreadsheets/d/1VCzcNhguLi86FkR6cMMq0aFBsp_yiEYr/edit?usp=sharing&ouid=108530595619971189969&rtpof=true&sd=true

From Alandra

Bond Info: Thanks to those of you who tuned in to Dr. Cook’s presentation to staff about the bond. We recorded it and will share with staff via email next week. Your school will be receiving a stack of bilingual flyers about the bond. Please find a spot for these in your lobby or entrance area (We sent a bunch in anticipation of conferences coming up.) You will also receive a sign with the same information to place on an easel in your lobby area. If you need an easel, let us know and we can send one over. I’m happy to help with any additional questions regarding the bond – Alandra

Bond Measure Info Doc

From Jennifer Hauth

The MS counselors have their next PLC meeting on October 14^th.  In order to for our COSA and ICCL to know how to better support our MS counselors while they move towards a comprehensive school counseling program, we will be asking counselors to complete a “Use of Time Analysis” for two weeks following our PLC meeting.  We recognize the heavy lift of our school counseling roles, while understanding that each counselor and site are doing things differently.  We are hoping that with this data, we can better understand the unique needs of each of our counseling programs.  Following the “Use of Time Analysis”, we will come together to review our data and take next steps to offer support through collaborative teams and 1:1 mentoring, if needed.  This may look differently for all sites but could include developing PLC work around:

• Developing Core Curriculum (Tier 1)  
• Developing Tier 2 and 3 Counseling Interventions 
• Use of Data to Determine School Counseling Programming 
• Time Management
• Advocacy
• Collaboration Time 
• And more, it will really depend on what we gather from our data collection😊

As administrators, we want you involved to learn and understand more about the school counseling programming at your site.  We will ask that they share their data and updated plans with you following the completion of their analysis.  Here is a quick link that outlines our ASCA framework for your reference and an additional resource on comprehensive middle school counseling programs. 

More from Jennifer Hauth

Bend-La Pine Schools is partnering with Deschutes County Health Services to provide Parent Connect Workshops. See if your school has a workshop and register here: https://docs.google.com/document/d/1uR4voCPn28VVPi-D9tjN7wyKkONeT5b34aWruHnXYGg/edit?usp=sharing  

The Connect Workshop is a FREE, 2-hour opportunity for parents and guardians in Deschutes County to learn factual, unbiased information and skills to start conversations with their kids about substance use. Each participant will receive a $15 Gift Card after completing the workshop.

From Jackie Muellar

Walk and Roll to School Day October 12th

Please help spread the word that October 12th is Walk and Bike to School day. Let parents and teachers know it is Walk + Roll to School Day on October 12th and parents/students can enter their trip here to win prizes: commuteoptions.org/walkroll

BLS is collecting baseline data on # of students using alternative transportation and we need your help. Pass on the tally sheets to teachers to fill out for two days. You do not need to have it on the 12^th just sometime in the month of October. There are two forms per sheet and they can be done in a simple hand raise or stand-up collection style. Completed forms can be turned into the main office and then sent to Jackie Wilson, at Admin Building, through inner district mail. Teachers can use this google document if it is easier.

National Recycling Day – November 15th

Coming soon will be information about National Recycling Day and how to celebrate it with your school. To prepare, please ensure that your staff understand what can and cannot be recycling in Deschutes County. Please share this document so that folks can be on the same page. If staff want to learn more, they can watch this video from 2021 National Recycling Day, The Do’s and Don’t of recycling! If you need any additional bins or recycling signs, please reach out to [email protected].

Recyclables in Bend

From The Education  Foundation

SHOUT OUT because we know our K-12 educators are working hard planning, developing, and executing stellar programs and curriculum for our Bend-La Pine students.  To help with that, we are offering our 2022 Back-to-School Classroom Grant opportunity for funding.  Please see the  Classroom Grant Guidelines and Classroom Grant Application, both of which can also be found on our website.  The deadline for applications is Friday, October 14, 2022, and all application requests must be emailed to our office at this email address:  [email protected]  

Funding decisions and fund distribution will occur November 1, 2022.

The Education Foundation for Bend-La Pine Schools is an independent non-profit 501(c)3 that has aided local schools since 1988.  Our mission is to prepare our students for success and the future through educational and extracurricular opportunities.  Since 2003, the Education Foundation has invested over $2.1 million into local schools through endowments, special projects, and our main programs.  For more information about the Education Foundation, please visit our website at www.engagedminds.org. 

If you have any questions, please feel free to contact me or our Program Coordinator Jessie Norman at [email protected].  We look forward to receiving your applications and continuing to help make opportunities possible for our students and teachers! Education Foundation for Bend-La Pine Schools. (541) 355-5660 www.engagedminds.org

Calendar

October 10: K-12 Principal Only Work Session 3:00-4:30 @Ed Center Board Room

October 13: Middle School Work Session 7:30-9:00 @High Desert Middle School

October 14: Middle School Assistant Principals Breakfast at 7:00-8:30 @Jackson’s Corner (West Side)

October 18: Middle School Principal Breakfast (optional) 7:30-9:00 @Original Pancake House 1025 SW Donovan, Ave (West Side)

October 24: Assistant Principal Professional Development 7:30-8:30 @Ed Center Boardroom

October 28: Middle School Work Session 7:30-9:00 @La Pine Middle School

October 31: Halloween

November 10: Middle School Work Session 7:30-9:00 @Pacific Crest Middle School

Fish On…

Take a moment to reflect on this short video clip. How does this approach apply to our work?

Team,

I want to give you “big ups” for your “back to school” nights! I have received positive feedback from parents and others around these well run events. Nicely done!

I want to give you a heads up on our next MS work session on Oct 13. I am going to have you invite (one) language arts teacher from each of your schools to attend our work session. There will be a presentation from Michele Clements, L/A TOSA. It will be a 15-20 presentation. I will share more on this topic next week.

As I mentioned last week, I have been updating the pages on the Fish Basket. Take a moment to surf the below pages. You might find it useful.

Here are the latest links of information:

• School Board Goals & District Policies
• Safety
• Standard Response Protocol
• Certified Professional Growth and Performance Manual
• Middle School Running Minutes 2022-2023
• Meeting Agendas
• Instruction

Have a great weekend~Juan

To Do

Reminder: On October 4th at 4:00 in Bend High School’s Perseverance Hall we will have our first convening of secondary administrative teams and building ICCLs. Our purpose is:

You will have a understanding of the ICCL position, and some of the changes You will make connections between equitable grading, MTSS, and administrators work on Leading Equitable SchoolsYou will think about how types of data can inform our school-wide (tier 1) MTSS work

To share with your Health Teacher:

There will be a required training session for Health teachers for the next 3 weeks.  All secondary Health teachers are expected to attend. We are paying for your sub coverage. Please indicate workshop/conference 

These are the dates and times of the in-person sessions, by grade level band: 

• High School: Oct 5, 12, 26 from 8am-12pm
• Middle School: Oct 6, 13, 27 from 8am-12pm

Parent Conferences and Canvas support: 

Plan to open up a space (Library?) during parent conferences or Open House so families can get support with accessing Canvas (including getting the code they need). Reminder, parents can get the code from their student.

SLGG Guidance 

Dave VanLoo helped us track down SLGG info for 22/23.  Here is a guidance document and below is the link to the ODE site.  

https://www.oregon.gov/ode/educator-resources/educator_effectiveness/Pages/slg.aspx

This link is also under the instruction page in the Fish Basket.

This and That

From Tammi Pike

Field Trips

For students who may need nursing support during a field trip, please complete the Medical Request for Direct Care Nursing for Off Campus Field-trip form and send to Tami Pike at least 2 weeks PRIOR to the trip. Due to nurse scheduling, requests submitted less than 14 days prior to the event may be denied due to staffing. 

Here is the form: Medical Request for Direct Care

From Alandra

Oct. 6: State of the Schools

Staff members are invited to tune in to one of two presentations by Superintendent Cook on Thursday, October 6. He will share information about the state of our schools as well as information about the upcoming construction bond on the November ballot. Tune in at 8 a.m. or 2:30 p.m. If time allows, Dr. Cook will also answer questions from staff. Submit a question in advance using this form. For those that can’t make it, we will record the presentation and share it at a later date. If your school is interested in having Dr. Cook share a presentation in person, please reach out to Marta Broberg and we will gladly add you to the schedule. Thanks! 

More from Alandra

In the coming days, you’ll receive some informational flyers with key facts about the November construction bond. Please be sure to put one on your bulletin board and keep others at the check in counter area. I’m happy to print additional should you like some for an event, etc. Thanks!

From Paul Dean, Human Resources

UKG Project Update

The HR/Business Department will be sending out an email to admin and all BLS staff regarding the UKG Phase One Implementation separately from the weekly blog announcement.  

From Dean and our secondary TOSA team: 

The Secondary Instruction Blog begins this year with a post from Social Sciences TOSA, Monica Freeman, on some ideas about engaging in controversial topics in the classroom. 

We know that it can be intimidating to wrestle with the big ideas of the day.  Whether this is a topic that your standards take on or it is a “teachable moment” from a student, engaging in critical thinking, respectful dialogue, and seeing multiple perspectives are important skills for all of us to use in our democracy. 

This post gives some reasons why these topics are important, some of the protections that you have, and a resource for setting up your classroom to be a space where students and teachers can be brave enough to speak their minds in a respectful way.

Why Should I Teach Controversial Subjects in the Classroom

From Kinsey Martin

Bias Incidents:

As you lead the Bias Incident Student Lesson in your buildings, you will have the opportunity to engage with some families in dialogue about the ‘why’ of this work.  Here are some tips and resources:

• Remember, our Equity Stance has language you can pull from to respond
• Remind families they are invited to share their thoughts (positive ones, too!) via the feedback form linked in the letter they received.  Staff are welcome to use that form as well, to share how it went in their classrooms.
• If you get anyone particularly persistent or upset, Kinsey is happy to connect with them individually or in partnership with you. 
• Once you have completed the lessons in your building, please note that here

Conferences:

We need to ensure that each multilingual family who needs interpretation to participate meaningfully in conferences has a trained, professional interpreter available and accessible to them.  

Interpreters will be tight across the region during conferences, but schools who carefully and proactively coordinate appointments should be able to get every family covered.  This will likely mean scheduling your multilingual families first. 

Remember, liaisons and bilingual staff are not interpreters.  Our CAFE Program will be up and running shortly before conferences (we’re in the final stages of ensuring qualifications and training—Kinsey will get you names soon).  However, aim to tap these bilingual staff members for emergencies, walks-ins, and no-shows, rather than for pre-planned and scheduled appointments.  Please coordinate with your Language Specialist to chunk ‘interpreter-needed’ appointments into blocks to the extent possible, and submit those blocks via Linguist Link asap.  

From Jennifer: 

The link below has some some helpful tips and some things to consider for conferences, curriculum nights, and open houses to make the event more meaningful for our families: Family Engagement: A Meaningful Back-to-School Night  Thank you Jennifer! 

From Instructional Technology:

Canva for Education is now available for all teachers and students.  Canva is an online design and publishing tool that provides templates for easy-to-create presentations, posters, documents, and other types of visual content.  The attached PDF explains how to get access and login to your Canva for Education account.  If you need any support with Canva for Education, please reach out to Tracy Howk, Robbie Faith, or Austin James.

Here is the PDF: CANVA in the Classroom

From TLC

On October 4^th Middle and High School Administrators and ICCLs will be meeting at Bend High School’s Perseverance Hall. We will begin at 4:00.  If possible, please set up coverage during the last period to allow for an on time arrival.

The agenda is as follows:

• Foster an Adult Learning Culture:  collaboration, getting better, problem solving
• Create systems and routines for empowering teachers to identify and solve problems 
• Coherence of vision for student experience and student learning
• Connect dots between district goals (CEL and grading) and school goals 

Also, during the presentation, we will be discussing our work with CEL.  Principals should be prepared to discuss the slide below and lessons learned during our 2 day training. 

For Your Information

On-line iPad Insurance

The link to purchase iPad insurance will be removed at the end of the day Friday.  If a student wishes to purchase iPad insurance after Friday they will need to do that in person and bring their iPad in for inspection to ensure no prior damage has occurred. 

Calendar

October 4: Middle School Principal Breakfast (optional) 7:30-9:00 @Original Pancake House 1025 SW Donovan, Ave (West Side)

October 4: Middle and High School Administrators and ICCLs 4:00-6:00@Bend High School’s Perseverance Hall

October 10: K-12 Principal Only Work Session 3:00-4:30 @Ed Center Board Room

October 13: Middle School Work Session 7:30-9:00 @High Desert Middle School

October 14: Middle School Assistant Principals Breakfast at 7:00-8:30 @Jackson’s Corner (West Side)

October 18: Middle School Principal Breakfast (optional) 7:30-9:00 @Original Pancake House 1025 SW Donovan, Ave (West Side)

October 24: Assistant Principal Professional Development 7:30-8:30 @Ed Center Boardroom

October 28: Middle School Work Session 7:30-9:00 @La Pine Middle School

October 31: Halloween

November 10: Middle School Work Session 7:30-9:00 @Pacific Crest Middle School

Fish On…

Team,

I want to thank you for your focus on students, staff, and families in BLS. I am always impressed by your commitment and leadership. Give yourself credit for creating systems to meet the needs of our students and community. Have a joyful weekend. ~Juan

Here are the latest links of information:

• Safety
• Standard Response Protocol
• Certified Professional Growth and Performance Manual
• Middle School Running Minutes 2022-2023
• Meeting Agendas

To Do

From Tina Bandy: Transportation

To make your bus evacuation training and reporting easier, here is a google form you can use instead of the PDF. https://forms.gle/QDTEzU6xFgvmQKfx9

And here is the link for the video. https://www.bend.k12.or.us/bus/transportation-videos

From Last week’s Blog

Here is the plan for administering the Student Health Survey for 6th & 8th grades only: (The survey will fall under the red zone ie To Do for the following weeks)

• Schools send parent letter week of October 17th
• 6th & 8th graders take the survey the weeks of October 31, the week of November 7, and the week of November 14.
• Make-ups during the week of November 28
• Here is a helpful Powerpoint about the survey and the role of the survey coordinator
• Here is the Parent Cons

Subs

we have been monitoring the sub situation and this year we’ve already seen some unfilled jobs.  If you have any unfilled positions please contact Becca (at the HDESD) to see if she can help you locate someone.  If she is unable to help you then the next step is to look internally for a solution.

This and That

From Juan, Katie, & Dean

On October 4^th Middle and High School Administrators and ICCLs will be meeting at Bend High School’s Perseverance Hall. We will begin at 4:00.  If possible, please set up coverage during the last period to allow for an on time arrival.

The agenda is as follows:

• Foster an Adult Learning Culture:  collaboration, getting better, problem solving
• Create systems and routines for empowering teachers to identify and solve problems 
• Coherence of vision for student experience and student learning
• Connect dots between district goals (CEL and grading) and school goals 

Also, during the presentation, we will be discussing our work with CEL.  Principals should be prepared to discuss the slide below and lessons learned during our 2 day training. 

From Scott in District Safety 

I wanted to take a moment to send out a reminder on our drill procedures. Your Safety Administrator should have been granted access to the District Safety Site Representatives – Drills Google Drive. Be sure you record your drills for each month.

Inside the “Drills” Google Drive, you should see a folder titled: “Drill and Evaluation Forms (Schools).” There is a folder for each school inside that folder. This is where you can drop your BLS Drill and Emergency Incident Evaluation Form once you complete your drills (this is the form you use to email to Marsh Baro after your school completed a drill).

You will also find pdf files of our district Safety Drills Guidelines 2022-23 which has information on the required drills by Oregon law and district expectations on completing those drills each month.

Finally, you will see the BLS Emergency Drills SY 22-23 Google Sheet that you will use to enter the dates each month that your school completes your emergency drills (Marsha use to track this for us as well).

Please reach out with any questions or issues with access to any of the documents in this folder.

From Alandra

Principals – please share this blurb in your next parent communication, so long as it is before October 10: 

Community Invited to Apply to Vacant Board Seat

Applications due October 11; appointee to fill term through June 2023

Bend-La Pine Schools’ Board of Directors is seeking applicants to fill a vacant seat, Zone 7 at large. Applicants must reside within a Deschutes County voting precinct, have resided within a Deschutes County voting precinct for at least one year, reside within Bend-La Pine Schools’ attendance area and be registered to vote. 

Applications are due October 11 at 4 p.m. Visit the Board of Directors’ webpage for details on how to apply (applicants must share a resume, residency attestation form from the webpage and a letter of interest following the prompt on the website.) 

Finalists will be selected Nov. 8 and a final appointee will be sworn in Dec. 13. The individual will be appointed to serve through June 20, 2023 (the appointee may choose to file for the May 2023 election.)

Se invita a la comunidad a postularse para un puesto vacante en la junta directiva

Las solicitudes se vencen el 11 de octubre; la persona nombrada ocupara el término hasta junio de 2023

La Junta Directiva de las Escuelas de Bend-La Pine está buscando candidatos para ocupar un puesto vacante, la Zona 7 en general.  Los solicitantes deben residir dentro de un recinto electoral del condado de Deschutes, haber residido dentro de un recinto electoral del condado de Deschutes durante al menos un año, residir dentro del área de asistencia de las escuelas de Bend-La Pine y estar registrados para votar. 

Las solicitudes deben presentarse antes de el 11 de octubre a las 4 p.m. Visite la página web de la Junta Directiva para obtener detalles sobre cómo presentar una solicitud (los solicitantes deben compartir un currículum vitae, un formulario de certificación de residencia de la página web y una carta de interés siguiendo el aviso en el sitio web). 

Los finalistas serán seleccionados el 8 de noviembre y la persona nombrada prestará juramento el 13 de diciembre. El individuo será designado para servir hasta el 20 de junio de 2023 (la persona nombrada puede optar por presentar una solicitud para las elecciones de mayo de 2023).

From Renita Cuevas at COCC

The Marketing Manager for Central Oregon Community College wants to make you all aware of some youth camps the college is offering for ages 10-14. Here is a link to a recent youth camp newsletter that lists some of the youth camps. You can also click on the “View all COCC Youth Programs” button at the bottom of the newsletter and it will bring you to all of the current offerings. You may want to share with your parents. 

From Education Foundation Bend-La Pine

Greetings teachers and staff! WELCOME BACK-TO-SCHOOL!  With a brand-new school year, excitement is in the air!  We know our K-12 educators are working hard planning, developing, and executing stellar programs and curriculum for Bend-La Pine students.  To help with that, we are offering our 2022 Back-to-School Classroom Grant opportunity for funding.  Please see the attached Classroom Grant Information and Classroom Grant Application which can also be found on our website.  We understand that the first few weeks of school are busy, so the deadline for applications is Friday, October 15, 2022, and all application requests must be emailed to our office at this address:  [email protected]

For those of you new to Bend-La Pine Schools, the Education Foundation for Bend-La Pine Schools is an independent non-profit 501(c)3 that has aided local schools since 1988.  Our mission is to prepare our students for success and the future through educational and extra-curricular opportunities.  Since 2003, the Education Foundation has invested over $2.1 million into local schools through endowments, special projects, and our main programs.  For more information about the Education Foundation, please visit our website at  www.engagedminds.org.  

If you have any questions, please feel free to contact me or our Program Coordinator Jessie Norman at [email protected].  We look forward to receiving your applications and continuing to help make opportunities possible.  

Below are the docs:

Education Foundation Information Grant Application

From Tracy How, Instructional Technology

Free SAM Labs kits up for grabs! The district is permanently dispersing the brand-new STEM based SAM Labs kits housed at the district office. Here’s what you need to know. 

1. SAM Labs requires a subscription to utilize the app.
2. The district paid the subscription for everyone K-8 for the 22/23 school year. The app is in Self Service. 
3. Moving beyond 22/23, sites wanting to utilize their SAM Lab kits will purchase their own subscription. Pricing is included in the form below. 
4. SAM Lab kits are obsolete without a subscription to the app. 

That’s it! If you want kits for your school, please fill out this Google Form or email our instructional technology team Robbie Faith and Tracy Howk. Don’t be shy in your request; we’ve got lots to go around. We’re ready to get them out of here and into your schools. Enjoy! 

Calendar

September 22: Middle School Admin Work Session: 7:30-9:00 Cascade Middle School (Juan will hold this work session then travel to Salem)

September 22-23: Juan out of office: Educator Equity Summit in Salem, Oregon-available by phone/text (Juan will hold MS work session then travel to Salem)

September 26: Assistant Principal/Dean Work Session 7:30-8:30 at Ed Center in Board Room

September 26: District Safety Team meeting 8:30-9:30 (Safety leads required to attend)

October 4: Middle School Principal Breakfast (optional) 7:30-9:00 @Original Pancake House 1025 SW Donovan, Ave (West Side)

October 4: Middle and High School Administrators and ICCLs 4:00 @Bend High School’s Perseverance Hall

Fish On…

Team,

This is a lengthy blog-pace yourself.

Here is the plan for administering the Student Health Survey for 6th & 8th grades only: (The survey will fall under the red zone ie To Do for the following weeks)

• Schools send parent letter week of October 17th
• 6th & 8th graders take the survey the weeks of October 31, the week of November 7, and the week of November 14.
• Make-ups during the week of November 28
• Here is a helpful Powerpoint about the survey and the role of the survey coordinator
• Here is the Parent Consent Form

Also, I updated some of the links on the Home Page blog. For example, I added the new 2022/23 School Resource Officer Assignments ie Safety. Here are the links to the latest information:

• Safety
• Standard Response Protocol
• Certified Professional Growth and Performance Manual
• Middle School Running Minutes 2022-2023
• Meeting Agendas

I will continue to add more at the top as I update more pages.

I hope you have a restful weekend! ~Juan

To Do

From Lora Nordquist

Principals,

At a couple of our schools, staff have ordered curricular materials/licenses/products that have proved problematic for different reasons: 1) in one case, the district already had licenses for the materials, so staff spent considerable time with customer service in order to cancel the new order; 2) in another case, staff ordered materials that don’t align with the content standards in a particular subject.

Going forward, do NOT order new curricular materials without approval from Julie Walker (elementary) or Dean Richards (secondary).

From Scott Bojanowski

As we start this week off with wildland fire smoke across our district, we want to send out reminders on how to find the current AQI information using the Oregon DEQ Air Quality Index Map. Please use this website (Oregon Air is available as an app for mobile devices too), to determine the AQI closest to your school or facility. And here is the link to the OHA chart for school outdoor activities during wildland fires.

From Stephen Duval

Please ensure your staff have taken the time to walk through the proper setup of their Synergy and Canvas gradebooks.  All staff should have had the opportunity to do this during the Canvas trainings on the afternoon of 8/30.  However, we know not everyone was able to attend and some may want to double check their work.

Setting up the gradebooks for standards-based grading schools (e.g.: CMS, Realms, PBMS)

Setting up the gradebooks for 100% and 0-4 schools (everyone else)

Additionally, schools should note Canvas is the gradebook of record for our non-SBG schools and should work to promote family observer account signups.  The district will continue to promote Canvas observer accounts, but it may also be beneficial for you as administrators to do the same.

Please reach out to Stephen with any questions.

Teacher Evaluations

Below is the observation timeline for teacher evaluations. Here is the Link for Certified Professional Growth and Performance Manual.

This and That

From Colleen Behrens, Linda Adams and Monica Freeman

Data is a part of our daily decisions and in all careers. Standards in Math, Science and Social Science are adding more data literacy starting with elementary grades. But what is data?  How do we teach students to create and understand the stories data can present?  What does it mean to be a data literate citizen?  The Science, Math and Social Science Instructional Coaches are offering a Data Literacy Series for secondary teachers. We encourage cohorts from the same school and across disciplines to participate in the series, but individuals are welcome too.  Please share this informational flyer with your teachers. 

From Instructional Tech Staff  

Our instructional tech team is much smaller this year. Helping out at the elementary level is Robbie Faith. Robbie was previously a teacher at Ponderosa and before that, an Instructional Technology Coach in Corvallis. Tracy Howk is still with us, working with secondary schools, although both Robbie and Tracy are happy to help with all things K-12. Tracy was the librarian at Juniper and joined the instructional tech team last fall. Since we do not have a replacement for Christie Boen, Tracy will be supporting BLS libraries and is the point person for things related to libraries and media centers. 

From Scott McDonald

Greetings,

This is a reminder that school office staff are the first level of support when it comes to assisting our families.  Questions about ParentVue, BLpay and general student information system requests, should all be addressed by our school staff.  Currently our IT team is handling many questions related to these areas through the Student-Request email account.  This account was developed as an additional way for parents to get help when schools are not in session or in emergencies, not a primary means of support.  Unfortunately, this email account has become the default route for parents to get information and support, with 463 emails in that que as of this morning! 

This is not an efficient way for our families to get the support that they need.   Our IT team member who has been fielding these questions is working to create a guidance document, to share with office staff who may be new or unfamiliar with addressing these questions.  

As always, our help desk team will be ready to help your office staff be successful for any one-off or sticky questions.  Please help us communicate this important support structure. 

From Culture of Care Team

http://blogs.bend.k12.or.us/juan.cuadros/files/2022/09/September-2022-Culture-of-Care-Update.pdf

From Julianne Repman

Greetings,

Quick heads up for those who may not have attended Safe and Secure Schools workshops in August… 

The direct link to the First Step app that was previously featured on middle and high school iPads has been replaced with direct links to the apps our students use the most: Safe Oregon and YouthLine.

As a reminder, these two resources also continue to be featured on the back of all student IDs for those in grades six through 12. 

First Step continues to be a resource for our families: 

https://www.bend.k12.or.us/district/parents/student-mental-health

From Human Resources

UKG Project

Here is video #2 regarding UKG Implementation and Training Timeline.  It was shared with Office Managers during my weekly WebEx meeting with them and will be shared with all BLS staff on Tuesday.

An Important Ask

When we push out the first UKG training in a week, BLS staff will benefit from single sign on (SSO) and be able to login to UKG using their BLS username and password.  

Any assistance that you can provide in reaching out to specific staff members that you suspect are not accessing their BLS email address to monitor school/department/district communications, providing them with documentation on setting up multi-factor authentication (MFA) and having them login to the BLS email, would be greatly appreciated!  They can also receive assistance from the IT Help Desk (x1200) in setting up MFA and accessing the BLS email.

Staff who have not set up MFA, will not be able to login to UKG and therefore won’t be able to request leave, submit timesheets and perform other critical tasks.  

From Kinsey

Bias Incident Reporting

Please print and display the posters in a few locations in your building:

-Front entry/lobby

-Counseling office

-Staff work room

-Link in your weekly staff blog 

Some school staff are still using the old form—please be sure your school community has access to the correct reporting form, and that they report incidents promptly.  Direct link to the form is here (bookmark this!).  

Regarding the Student Lesson: See email from Kinsey sent Monday 9/12, as well as your notes from when this timeline/expectation was shared at each leveled Admin Retreat in early August.  Reach out with questions or if you’d like partnership in roll-out and implementation.

LEAD Instructional Coaches

Please print and/or share this flyer with your teachers.  Feel free to invite a LEAD Coach to a PLC, ICCL, or staff meeting!  

Name Change in Synergy

If you have a student requesting to change their name in Synergy for gender identity purposes, please see the Name Change form included in our Gender Support Protocol.  To access the Gender Support Protocol, see pg 3 of this Administrative Expectation.  

Best practice in implementing the Gender Support Protocol is via a meeting/conversation with a collaborative team.  Please reach out to the DEI Office for support or partnership!

Family Liaison Team

Here is the updated list: 22-23 team of Family Liaisons!  Feel free to print copies for your lobby.  

Some liaisons are very part-time (5 hours a week), to support district-wide family engagement efforts.  They can support individual school needs—we will just need to coordinate and partner thoughtfully on requests for their time, to be respectful of boundaries.  If you have questions about coordinating services, case loads, or schedules, reach out to Kinsey.  If you have a specific request of the liaison team, reach out to any member of the group!  

From Jennifer Hauth

Please share with your staff:   Classroom 180 Book Study – Join fellow educators in this supported book study to learn the 5 domains and supporting indicators of the Classroom 180 Framework. Learn how you can create a more trauma-informed classroom to meet the needs of our students. Book Study in Collaboration with the Bend-LaPine Student Success and Culture of Care Coaches. Join Virtually:  9/22 4:30-6:30 & 11/17 4:30-6:30. Coursework completed on your own via Canvas with optional Office Hours. Optional: 1 OSU Credit. 

Another from Jennifer

Several admin have asked for their own logins to Care Solace, currently we have School Counselors, Student Success Program, Nurses, School Psychs and Public Health Specialists registered. If you or someone on your school campus would like a login, please use the link below. Everyone else is still able to access the resource through our web site, the login just allows for the Warm Handoff by a staff member. All staff does not need to create an account to have access and I do not see this being an expectation for teachers.

• Registration link for Care Solace, it take less than 1 minute.
• A video on the Care Solace Story.
• A video on Care Match.
• A video on Care Solace for Staff.

Calendar

September 21: Upshift Coordinator Training 1:30-2:30 location TBD

September 21: Upshift Specialist Training 2:30-4:30 location TBD

September 22: Middle School Admin Work Session: 7:30-9:00 Cascade Middle School (Juan will hold this work session then travel to Salem)

September 22-23: Juan out of office: Educator Equity Summit in Salem, Oregon-available by phone/text (Juan will hold MS work session then travel to Salem)

September 26: Assistant Principal/Dean Work Session 7:30-8:30 at Ed Center in Board Room

September 26: District Safety Team meeting 8:30-9:30 (Safety leads required to attend)

Fish On